City Council

City of Trenton REGULAR COUNCIL MEETING March 7th, 2024 - 7:30 p.m. Ryan Perry Mayor Calvin Woodrey Ray Nichols Jennie Combs Dale Perry Floyd Croucher Sharon Montgomery Vice Mayor Council Member Council Member Council Member Council Member Council Member CALL TO ORDER PRAYER 1. Sarge Arnold ROLL CALL PRESENTATIONS 1. Nancy Nix APPROVAL OF MINUTES 1. Minutes of the February 15th, 2024, Council Work Session. 2. Minutes of the February 15th, 2024, Regular Council Meeting. CORRESPONDENCE 1. January Financial Snapshot AUDIENCE OF PUBLIC UNFINISHED BUSINESS PUBLIC HEARINGS 1. AN ORDINANCE AMENDING SECTION 1252.14 OF THE CODIFIED ORDINANCES OF THE CITY OF TRENTON, OHIO 2. AN ORDINANCE REPEALING SECTION 1258.08 OF THE CODIFIED ORDINANCES OF THE CITY OF TRENTON, OHIO NEW BUSINESS 1. A MOTION AUTHORIZING THE CITY FINANCE DIRECTOR TO TRANSFER CASH FROM THE GENERAL FUND (011) IN THE AMOUNT OF $550,000 TO THE GENERAL STABILIZATION RESERVE FUND (250) FOR COMPLIANCE AND FINANCIAL SECURITY PURPOSES. 2. A MOTION RESCINDING THE ADVANCE MOTION PASSED DECEMBER 07, 2022 TO ELIMINATE THE ADVANCE REPAYMENT SCHEDULE FROM THE STREET FUND 102 TO THE GENERAL FUND 011. City of Trenton REGULAR COUNCIL MEETING March 7th, 2024 - 7:30 p.m. LEGISLATION 1. AN ORDINANCE AMENDING SECTION 1252.14 OF THE CODIFIED ORDINANCES OF THE CITY OF TRENTON, OHIO. (Second Reading) 2. AN ORDINANCE REPEALING SECTION 1258.08 OF THE CODIFIED ORDINANCES OF THE CITY OF TRENTON, OHIO. (Second Reading) 3. A RESOLUTION AMENDING, STRATIFYING, AND STANDARDIZING THE MUNICIPAL WAGE SCALE OF THE CITY OF TRENTON. (First Reading) REPORTS AUDIENCE OF COUNCIL ADJOURNMENT  City Council Work Session Agenda MINUTES February 15th, 2024 6:30 pm 1. Finance Director, Matthew Mesisklis a. Discuss Motion i. Regarding authorizing the City Finance Director to issue a budgeted grant in the amount of $75,000 from the general fund to the CIC. 1. Mr. Mesisklis discussed authorizing the City Finance Director to issue a budgeted grant in the amount of $75,000 from the general fund to the CIC. These funds were appropriated from the 2024 operating budget, and set aside to provide two loans in businesses in the city and provide funding for other improvements, ideas and potentially events to the direction of the CIC. ii. Regarding, authorizing the Finance Director to pay for a timesheet and payroll management software. 1. Mr. Mesisklis discussed authorizing the Finance Director to pay for a timesheet and payroll management software. This motion is a then and now from a issued purchase order, with the invoice date being before the purchase order date and correcting the error in the dates. b. Discuss Resolution i. Regarding, requesting the Butler County auditor to advance to the Finance Director Of the City of Trenton, Ohio, Taxes Assessed. 1. Mr. Mesisklis discussed the resolution, requesting the Butler County auditor to advance to the Finance Director Of the City of Trenton, Ohio, Taxes Assed. This resolution allows funds to be remitted to the City immediately. c. Discuss Presentation i. Regarding Ohio Open Checkbook Demo. 2. Clerk of Council, Stanislav Beresford a. Discuss Motion i. Regarding appointing Marci Butts to the Parks and Recreation Board. 1. Mr. Beresford discussed the Motion regarding, appointing Marci Butts to the parks and recreation board. Marci is very excited to join the parks board as an alternate member, Marci holds a Masters in Business Administration a Bachelor of Science in Health Care Administration and is a veteran of the U.S army.  b. Discuss Ordinance i. Regarding Amending Section 212.01. 1. Mr. Beresford discussed the Ordinance amending Section 212.01, this ordinance goes in correlation with updated city charter which will allow ordinance to be posted in the municipal building and not the post office. 3. City Manager, Marcos Nichols a. Executive Session Request i. To consider confidential information related to marketing plans, specific business strategy, production techniques, trade secrets, or personal financial statements of an applicant for economic development assistance. ii. To consider the employment or compensation of a public employee or official. 4. Mr. Croucher, Entrance Signs a. Prior to executive session, Mr. Croucher discussed redoing the entrance signs to the city and doing landscaping around the signs and roundabout. Mr. Croucher noted that there was a bell that came off the old high school and a memorial could be made out of the bell. Mr. Perry agreed with Mr. Croucher and thought it was a great idea. Motion – To go into executive session for the reasons noted. (Roll Call Vote) 1st___Vice Mayor Woodrey__ 2nd___Ms. Montgomery_ Time: 6:36PM YAYS: Perry, Woodrey, Croucher, Montgomery, Nichols, Combs, Perry (7) NAYS: (0) ABSTAIN: (0) ABSENT: (0) Motion - That executive session be adjourned, and the meeting be adjourned. (Roll Call Vote) 1st Vice Mayor Woodrey 2nd Mr. Croucher Time: 7:24PM YAYS: Perry, Woodrey, Croucher, Montgomery, Nichols, Combs, Perry (7) NAYS: (0) ABSTAIN: (0) ABSENT: (0) *Agenda is subject to change City of Trenton REGULAR COUNCIL MEETING MINUTES February 15th, 2024 - 7:30 p.m. Ryan Perry Mayor Calvin Woodrey Floyd Croucher Jennie Combs Dale Perry Raymond Nichols Sharon Montgomery Vice Mayor Council Member Council Member Council Member Council Member Council Member CALL TO ORDER PRAYER 1. Deacon Larry Gronas ROLL CALL Present: Perry, Woodrey, Croucher, Montgomery, Nichols, Combs, Perry (7) Absent: (0) PRESENTATIONS 1. Ohio Open Checkbook Demo a. Matthew Mesisklis presented the Ohio Open Checkbook. Mr. Mesisklis provided a demonstration of the website which allows residents to view the Trenton budget, financial data, expenditures that the City has done over the past years and months. (See Ohio Open Check Book Here) (https://checkbook.ohio.gov/local/citiesvillages.aspx?municipality=City%20of%20Tr enton) 2. Marci Butts, Parks and Recreation Alternate Member Swearing In Ceremony APPROVAL OF MINUTES 1. Minutes of the February 1st, 2024, Council Work Session. 2. Minutes of the February 1st, 2024, Regular Council Meeting. 3. Minutes of the February 8th, 2024, Special Council Meeting. Motion –To approve the minutes of the February 1st, 2024, Council Work Session and Regular Council Meeting and the Minutes of the February 8 th, 2024, Special Council Meeting. (Roll Call Vote) 1st______ Vice Mayor- Woodrey_______ 2nd Mr. Croucher_ YAYS: Perry, Woodrey, Croucher, Montgomery, Nichols, Combs, Perry (7) NAYS: (0) ABSTAIN: (0) ABSENT: (0) CORRESPONDENCE 1. None. City of Trenton REGULAR COUNCIL MEETING MINUTES February 15th, 2024 - 7:30 p.m. AUDIENCE OF PUBLIC 1. Representative Rodney Creech- Representative Rodney Creech, addressed Council Regarding the Bridge Project. Mr. Creech updated Council with the news on the bridge project and the one-time money of $700 million. Mr. Creech was hoping to have three to four million dollars allocated to the district and those funds would be used for the project. Mr. Creech addressed the politics in Columbus and why Trenton couldn’t receive those funds. Mr. Creech explained how the Ohio house would receive $350 million, and the Ohio senate would also receive $350 million, and then divide by 99 Representatives every district would receive around $3 million but 16 republican districts received $0 dollars, those state reps that did not support the speaker received anywhere from 0 to $1.5 million and those republicans who did support the speaker received anywhere from $3 million to $42 million for their districts. Mr. Creech spoke out saying its favoritism, Washington politics in Columbus, and he will fight for his district. Mr. Creech did provide good news that the Senate President who is President Huffman is coming over to the house next General Assembly, is running for speaker of the house and hopefully will be able reset because there was no deal made. Mr. Croucher thanked Mr. Creech for fighting for the City of Trenton. Mayor Perry also thanked Mr. Creech for coming to Trenton and delivering the news and fighting for the City, Mayor Perry also addressed for those who were watching in Columbus, that their internal squabbles and rivalries affect resident lives and the bridge project was a real thing to bring residents to access land and now it’s not in the cards due to the politics that is happening in Columbus. UNFINISHED BUSINESS Motion – Motion that item 1 under legislation be ready by title only. (Roll Call Vote) 1st__ Mr. Nichols___ 2nd_____ Vice Mayor- Woodrey _ YAYS: Perry, Woodrey, Croucher, Montgomery, Nichols, Combs, Perry (7) NAYS: (0) ABSTAIN: (0) ABSENT: (0) Before the Resolution was voted on, Mr. Mesisklis provided a brief statement on withdrawing the wage scale resolution from the 2/15/24 agenda. “In regards to this legislation, I believe it is important to modernize our wage scale. I think the format and ultimate goals of the proposal on the agenda is in the best interests of the City. However, after working internally with department heads, staff, and council, Mr. Nichols and I believe it is imprudent to adopt this plan without further altering some of the specifics. Therefore, I request that this item be withdrawn from the voting block this evening. We hope to bring a modified document to council which reflects the headway we have made in our discussions with management, and which will be a better fit for our city and the accomplishments we intend to achieve”. Mr. Mesisklis- Finance director, City of Trenton. 1. A RESOLUTION AMENDING, STRATIFYING, AND STANDARDIZING THE MUNICIPAL WAGE SCALE OF THE CITY OF TRENTON. (Second Reading) Motion – Motion that item 1 under legislation be withdrawn from the 2/15/24 agenda. (Roll Call Vote) 1st__ Mr. Nichols___ 2nd_____ Mr. Perry _ YAYS: Perry, Woodrey, Croucher, Montgomery, Nichols, Combs, Perry (7) NAYS: (0) ABSTAIN: (0) ABSENT: (0) City of Trenton REGULAR COUNCIL MEETING MINUTES February 15th, 2024 - 7:30 p.m. PUBLIC HEARINGS 1. None. NEW BUSINESS 1. A MOTION AUTHORIZING THE CITY FINANCE DIRECTOR TO ISSUE A BUDGETED GRANT IN THE AMOUNT OF $75,000 FROM THE GENERAL FUND TO THE TRENTON COMMUNITY IMPROVEMENT CORPORATION, A 501(C) (3) ORGANIZATION DEVOTED TO COMMUNITY AND BUSINESS DEVELOPMENT. Motion – Motion to approve. (Roll Call Vote) 1st__ Vice Mayor- Woodrey___ 2nd_____ Ms. Combs _ YAYS: Perry, Woodrey, Croucher, Montgomery, Nichols, Combs, Perry (7) NAYS: (0) ABSTAIN: (0) ABSENT: (0) 2. A MOTION AUTHORIZING THE FINANCE DIRECTOR TO PAY FOR A TIMESHEET AND PAYROLL MANAGEMENT SOFTWARE, PAYABLE TO TIMECLOCKPLUS (TCP LLC), AT A COST OF $12,131, AND FURTHER AUTHORIZING THE FINANCE DIRECTOR TO APPROVE THE THEN AND NOW CERTIFICATE RELATED THERETO IN COMPLIANCE WITH AND PURSUANT TO OHIO REVISED CODE SECTION 57-5.41 (D) AND CITY OF TRENTON RESOLUTION NO. 12-2022. Motion – Motion to approve. (Roll Call Vote) 1st__ Vice Mayor- Woodrey___ 2nd_____ Ms. Montgomery _ YAYS: Perry, Woodrey, Croucher, Montgomery, Nichols, Combs, Perry (7) NAYS: (0) ABSTAIN: (0) ABSENT: (0) 3. A MOTION APPOINTING MARCELLA BUTTS AS A MEMBER OF THE PARKS AND RECREATION BOARD TO FILL THE VACANCY AS AN ALTERNATE BOARD MEMBER TO A THREE-YEAR TERM EXPIRING DECEMBER 31,2026. Motion – Motion to approve. (Roll Call Vote) 1st__ Vice Mayor- Woodrey___ 2nd_____ Mr. Croucher _ YAYS: Perry, Woodrey, Croucher, Montgomery, Nichols, Combs, Perry (7) NAYS: (0) ABSTAIN: (0) ABSENT: (0) City of Trenton REGULAR COUNCIL MEETING MINUTES February 15th, 2024 - 7:30 p.m. LEGISLATION Motion - That the item 1 and 2 under legislation be read by title only. (Roll Call Vote) 1st__ Vice Mayor- Woodrey ___ 2nd_____ Mr. Nichols _ YAYS: Perry, Woodrey, Croucher, Montgomery, Nichols, Combs, Perry (7) NAYS: (0) ABSTAIN: (0) ABSENT: (0) 1. AN ORDINANCE AMENDING SECTION 212.01 AND DECLARING AN EMERGENCY. (First Reading, Suspend Rules) Motion – Motion to Suspend the Rules. (Roll Call Vote) 1st__ Ms. Combs ___ 2nd_____ Mr. Perry _ YAYS: Perry, Woodrey, Croucher, Montgomery, Nichols, Combs, Perry (7) NAYS: (0) ABSTAIN: (0) ABSENT: (0) Motion – Motion to Adopt. (Roll Call Vote) 1st__ Ms. Combs ___ 2nd_____ Mr. Perry _ YAYS: Perry, Woodrey, Croucher, Montgomery, Nichols, Combs, Perry (7) NAYS: (0) ABSTAIN: (0) ABSENT: (0) 2. A RESOLUTION REQUESTING THE BUTLER COUNTY AUDITOR TO ADVANCE TO THE FINANCE DIRECTOR OF THE CITY OF TRENTON, OHIO, TAXES ASSESSED AND COLLECTED FOR AND ON BEHALF OF THE CITY OF TRENTON, OHIO AND DECLARING AN EMERGENCY. (First Reading, Suspend Rules) Motion – Motion to Suspend The Rules. (Roll Call Vote) 1st__ Vice Mayor Woodrey___ 2nd_____ Mr. Croucher _ YAYS: Perry, Woodrey, Croucher, Montgomery, Nichols, Combs, Perry (7) NAYS: (0) ABSTAIN: (0) ABSENT: (0) Motion – Motion to Adopt. (Roll Call Vote) 1st__ Vice Mayor Woodrey___ 2nd_____ Mr. Croucher _ YAYS: Perry, Woodrey, Croucher, Montgomery, Nichols, Combs, Perry (7) NAYS: (0) ABSTAIN: (0) ABSENT: (0) City of Trenton REGULAR COUNCIL MEETING MINUTES February 15th, 2024 - 7:30 p.m. REPORTS 1. Finance Director, Matthew Mesisklis a. Reported that the tax department, Linsey and Kayla went to Edgewood Schools to give a presentation to the seniors about taxes and all residents have to file city taxes, Mr. Mesisklis thanked everyone who helped coordinate the event and further addressed that the tax department will be hosting extended hours on select days in March and April that information will be on facebook, Mr. Mesisklis encouraged everyone to bring in their documents such as federal return and W-2s and the tax staff will help you. Mr. Mesisklis thanked the tax department for all they do. AUDIENCE OF COUNCIL Mr. Croucher- Welcomed Marci Butts for stepping up and joining the parks board, and Rodney Creech for coming in and explaining about what is going on in Columbus. Mr. Croucher, additionally thanked Deacon Larry Gronas for the prayer. Ms. Montgomery- No Reports. Mr. Perry- Thanked Mr. Creech for coming in and explaining what is going on in Columbus, and Marci Butts for stepping up and joining the parks board. Mr. Perry sent his condolences to the Hobbs family, she was apart of council for many years, Mr. Perry encouraged everyone to keep her family in their prayers. Ms. Combs- Thanked Marci Butts for joining the Parks Board and Mr. Creech for coming in and speaking to Council. Ms. Combs sent her condolences to the Hobbs family, serving with her for 14 years, Ms. Hobbs and Ms. Combs husbands were firefighters in Trenton so, they were always in the firefighters homes in the city. Mr. Nichols- Thanked everyone for coming to the council meeting. Mr. Nichols asked Deacon, Larry Gronas about Fish Fry which starts tomorrow from 5-7p.m. and will go through every Friday through lent. Mr. Nichols thanked Mr. Creech for coming to the council meeting, and Marci Butts for stepping up and joining the parks board. Mr. Nichols expressed his sympathy to the Hobbs family. Vice Mayor-Woodrey- Thanked Marci for stepping forward and joining the parks board and Representative Creech for coming in and being honest in regards to what is happening in Columbus. Vice Mayor-Woodrey concluded by sending his thoughts and prayers to the Hobbs family just like Ms. Combs, Vice Mayor-Woodrey also served with Melissa Hobbs 14 of her 16 years on Council, Melissa Hobbs and her husband were together for nearly 41 years, Vice Mayor-Woodrey added that Melissa and her husband were very devoted to one another. Vice Mayor Woodrey added that Melissa was an excellent resource and would answer any question specifically related to HR or the bank. Vice Mayor Woodrey concluded, by asking everyone to keep her family in their thoughts and prayers. Mayor Perry – Congratulated Marci for joining the parks board, and if anyone wants to join a commission or committee to reach out to Stas the Clerk of Council and something will be worked out. Mayor Perry concluded by addressing Melissa Hobbs, stating that he could not have asked for a better person City of Trenton REGULAR COUNCIL MEETING MINUTES February 15th, 2024 - 7:30 p.m. to be on council when he started. Mayor Perry said that Melissa Hobbs was very patient, kind and helped him in many areas, Mayor Perry then sent his condolences to the Hobbs family. EXECUTIVE SESSION To consider the employment or compensation of a public employee or official and to confer with legal counsel Motion – To go into executive session for reasons stated. (Roll Call Vote) 1st____Vice Mayor-Woodrey__ 2nd___ Mr. Nichols__ Time: 8:09 PM YAYS: Perry, Woodrey, Croucher, Montgomery, Nichols, Combs, Perry (7) NAYS: (0) ABSTAIN: (0) ABSENT: (0) Motion - That the executive session be closed (Roll Call Vote) 1st____Mr. Perry__ 2nd___ Mr. Croucher__ Time: 10:14 PM YAYS: Perry, Woodrey, Croucher, Montgomery, Nichols, Combs, Perry (7) NAYS: (0) ABSTAIN: (0) ABSENT: (0) ADJOURNMENT Motion - That the meeting be adjourned. (Roll Call Vote) 1st____Vice Mayor-Woodrey__ 2nd___ Ms. Montgomery__ Time: 10:15 PM YAYS: Perry, Woodrey, Croucher, Montgomery, Nichols, Harris, Combs, Perry (7) NAYS: (0) ABSTAIN (0) ABSENT: (0)  January 31, 2024 - CITY OF TRENTON FINANCIAL SNAPSHOT Original Budget Fund Name (2024) YTD Spent (2024) % Spend Revenue Estimate YTD Received % Received CASH Remaining CASH Policy 011 GENERAL FUND $ 5,694,419 $ 961,955 16.9% $ 7,478,900 $ 556,193 7.4% $ 3,172,078 $ 2,631,932 023 WATER DEBT SERVICE FUND $ 454,782 $ - 0.0% $ 454,782 $ 58 0.0% $ 58 025 WATER IMPROVEMENTS FUND $ - $ 300,000 026 WATER REVENUE FUND $ 3,848,389 $ 181,301 4.7% $ 2,362,500 $ 236,836 10.0% $ 1,293,284 $ 776,932 027 WATER RATE STABILIZATION FUND $ - $ - $ 300,000 028 UTILITY CREDIT MEMO $ - $ - $ 25,000 $ 2,417 9.7% $ 31,904 036 WATER SYSTEM RESERVE FUND $ 11,500,000 $ - 0.0% $ 11,940,000 $ 32,000 0.3% $ 1,007,299 050 UTILITY DEPOSIT TRUST FUND $ 70,000 $ 27,515 39.3% $ 50,000 $ 5,850 11.7% $ 236,562 066 SEWER REVENUE FUND $ 1,864,669 $ 108,762 5.8% $ 1,782,000 $ 156,934 8.8% $ 885,383 $ 849,136 076 SEWER RESERVE FUND $ 1,000,000 $ - 0.0% $ 350,000 $ 2,400 0.7% $ 3,504,707 096 REFUSE REVENUE FUND $ 1,206,393 $ 115,301 9.6% $ 1,204,000 $ 102,942 8.6% $ 498,558 102 STREET MAINTENANCE & REPAIR FUND $ 1,033,779 $ 263,090 25.4% $ 721,000 $ 66,481 9.2% $ 357,568 132 PARKS & RECREATION IMPROVEMENTS FUND $ 2,534,518 $ 9,214 0.4% $ 2,641,200 $ 17,303 0.7% $ 136,487.00 166 STORMWATER PHASE II FUND $ 228,053 $ 11,983 5.3% $ 270,000 $ 25,620 9.5% $ 139,780 $ 156,806 192 COUNTY MOTOR VEHICLE LICENSE FUND $ - $ (66,477) $ - 202 MUNICIPAL MOTOR VEHICLE LICENSE FUND $ 85,000 $ (147,170) $ 85,000 $ 6,563 7.7% $ 29,070 218 POLICE LEVY FUND $ 3,720,371 $ 251,202 6.8% $ 3,712,000 $ 672,223 18.1% $ 379,036 222 FIRE LEVY FUND $ 1,588,051 $ 121,810 7.7% $ 1,372,000 $ 64,547 4.7% $ 795,015 223 FIRE LEVY - CAPITAL & DEBT FUND $ 126,850 $ - 0.0% $ - $ 166,542 224 FIRE DEPOSIT ESCROW FUND $ 94,472 $ 28,000 29.6% $ - $ 37,063 226 CASH BOND DEPOSIT FUND $ 3,178 $ - 0.0% $ - $ 107,462 234 GENERAL CAPITAL IMPROVEMENT FUND $ 3,000,000 $ - 0.0% $ 630,000 $ 5,000 $ 3,064,929 250 GENERAL STABILIZATION RESERVE FUND $ - $ - $ - $ 398,366 $ 569,400.00 251 PROPERTY REHABILITATION FUND $ 90,000 $ - 0.0% $ 5,000 $ - $ 171,579 252 MAYOR'S COURT CAPITAL IMPROVEMENTS FUND $ 12,000 $ - 0.0% $ 2,000 $ 219 11.0% $ 25,584 253 TAX INCREMENT EQUIVALENT FUND $ 3,500,000 $ - 0.0% $ 1,500,000 $ - 0.0% $ 2,446,639 254 MUNICIPAL BUILDING PROJECT FUND $ - 255 TIF - CARVANA INDUSTRIAL PARK $ 200,000 $ - 0.0% $ 300,000 $ - 0.0% 256 TIF- MAGNODE INDUSTRIAL PARK $ 140,000 $ - 0.0% $ 200,000 $ - 0.0% 402 LAW ENFORCEMENT TRUST FUND $ 20,000 $ - 0.0% $ - $ 28,078 432 FEDERAL ASSET FORFEITURE FUND $ - $ 2,275 518 UNCLAIMED MONEYS--TRUST FUND $ 1,000 $ - 0.0% $ 1,000 $ - 0.0% $ 6,293 890 EMPLOYEE TERMINATION BENEFITS FUND $ 80,000 $ - 0.0% $ 38,000 $ 3,167 8.3% $ 161,251 Grand Total $ 42,095,924 $ 1,866,486 4.4% $ 37,124,382 $ 1,956,753 5.3% $ 19,682,851 $ 4,984,206 MAJOR REVENUES Revenue Est. YTD Received % Rec. The City of Trenton has several funds, dedicated to various purposes of local INCOME TAX + Penalties (Net) $ 4,100,000 $ 406,327 9.9% governance. These funds have distinct revenues which they are allowed to collect, PROPERTY TAX / PILOT / ROLLBACK $ 2,809,000 $ - 0.0% and equally-distinct categories of spending that each fund can be used to provide for projects and city operations. As good stewards of public finances, the City has policies WATER SERVICE $ 2,282,500 $ 192,735 8.4% within its various funds to maintain minimum balances based on spending trends. SEWER SERVICE $ 1,782,000 $ 156,898 8.8% These policies allow Trenton's operations to remain efficient and intact even in times REFUSE SERVICE $ 1,200,000 $ 102,942 8.6% of crisis. Ample reserves also contribute the City's respectable Bond rating of Aa3, INTEREST $ 570,000 $ 88,576 15.5% which promotes access to low-interest debt to complete large-scale projects without GAS TAXES $ 590,000 $ 55,659 9.4% undue debt burden. Reserves also allow for the collection of interest revenue to VEHICLE REGISTRATION (STATE, COUNTY, CITY) $ 170,000 $ 13,137 7.7% further improve the City's financial security. The City holds its funds in StarOhio - TOTAL - MAJOR SOURCES $ 13,503,500 $ 1,016,274 7.5% Ohio's Local Goverment Investment Pool - which operates as a liquid money-market fund. The City also invests in securities such as CDs, Municipal Bonds, Treasury Bank Statement Balance Month Interest Bonds, and Commercial Paper for more aggressive yields with its investment advisor, 1st Financial $ 2,282,297 $ - RedTree Financial. To maximize returns, funds are held in common with investment advisors and then interest earnings are distributed to those marked in bold above on StarOhio $ 626,768 $ 4,296 a monthly basis. This report is updated and presented to City Council monthly. Redtree Financial $ 17,680,568 $ 84,280 Huntington $ 83,319 $ 58 As recommended by the Ohio Auditor of State, these statements are prepared TOTAL BANK STATEMENT BALANCE $ 20,672,951 $ 88,634 monthly and provided to the public for accountability purposes TOTAL DEPOSITS-IN-TRANSIT $ 11,254.49 TOTAL BOOK FUND BALANCE $ 19,682,851 Month-end credit memos available $ 31,904.00 TOTAL MONTH-END UNCLEARED CHECKS $ 1,099,087 % Difference Audit Limit % NET DIFFERENCE (BANK OVER BOOK) $ (65,828) -0.32% 7%  ORDINANCE NO. 30-2023 AN ORDINANCE AMENDING SECTION 1252.14 OF THE CODIFIED ORDINANCES OF THE CITY OF TRENTON, OHIO WHEREAS, it is the desire of City Administration to amend various portions of the City of Trenton Planning and Zoning Code. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Trenton, County of Butler, Ohio: SECTION 1. That Section 1252.14 of the Code of Ordinances of the City of Trenton, Ohio is hereby deleted in its entirety and replaced with that set forth on Exhibit A, attached hereto and made a part hereof. SECTION 2. That this Ordinance shall take effect and be in full force from and after the earliest period allowed by law. PASSED AYES NAYS Mayor ABSENT Rules Suspended First Reading AYES NAYS_____ Second Reading ABSENT ATTEST: Marcos Nichols_________________________ CLERK OF COUNCIL CERTIFICATE I, the undersigned Clerk of Council for the City of Trenton, Ohio, Ohio, hereby certify that the foregoing Ordinance No. 30-2023 is a true and correct copy as passed by the Council of the City of Trenton, Ohio on the 7th day of December, 2023 and that at least a majority of the elected members voted in the affirmative on said motion. __________________________________ Clerk of Council  ORDINANCE NO. 30-2023 Exhibit A 1252.14 I-G GENERAL INDUSTRIAL DISTRICT. (a) Intent. This district is established to create and protect areas for industries which require large sites and should be isolated from other land uses by virtue of their external effects such as heavy traffic generation, open storage of materials, bulk storage of dangerous chemicals and possible emission of noise, glare, dust, odor, smoke, or other offensive characteristics. This district is intended to create areas for the grouping of types of industries of this nature so as not to create a nuisance or potential danger to other surrounding land uses. Land to be placed in this district should have level topography, sufficient public utilities and major transportation facilities readily available. Adjacency to residential districts should be minimized. (b) Principal Permitted Uses. Only the uses below that continuously satisfy the requirements of divisions (c) through (g) of this section shall be permitted. (1) Any use permitted in the I-P Industrial Park District (2) Any of the following uses: A. Asphalt or asphalt product manufacturing. B. Boiler shops. C. Bulk storage of chemicals, except as applicable under Section 1252.15. D. Celluloid or cellulose products manufacturing. E. Cement, lime or lime products manufacturing. F. Chemical product compounding, processing and manufacturing. G. Coke ovens. H. Concrete mixing plants. I. Drop-forge plants. J. Fat rendering. K. Fertilizer manufacturing. L. Foundries and foundry products. M. Garbage or offal reduction or transfer. N. Glue manufacturing. O. Incinerators. P. Petroleum refining plants. Q. Rubber manufacturing from crude or scrap material or the manufacturing of articles therefrom. R. Sawing and planing mills. S. Self-storage facilities. T. Soap and detergent manufacturing from raw materials. U. Slaughterhouses. V. Trucking and motor freight terminals.  ORDINANCE NO. 30-2023 W. Other similar uses as determined by the Zoning Administrator, not including mineral extraction, mineral processing, or mineral storage. Under this Zoning Code, mineral extraction, mineral processing, and/or mineral storage shall include, but not be limited to, the excavation, digging, mining, removal and/or processing of minerals, peat, earth, gravel, sand, clay, top soil, limestone, stone, or other soils or materials, including overburden, or the storage or transporting of such items on, to or from a mining site, or the reclamation of the site after removal or excavation of such items. (c) Permitted Accessory Uses. The following are permitted accessory uses: (1) Accessory uses, buildings, or other structures customarily incidental to any aforesaid permitted use. (2) Temporary buildings for uses incidental to construction work, which buildings shall be removed on the completion or abandonment of the construction work. (3) Fences, walls and hedges as regulated under Section 1256.11. (4) Off-street parking and loading as regulated in Chapters 1260 and 1262. (5) Other similar uses as determined by the Zoning Administrator. (d) Required Conditions. No zoning certificate shall be issued for a use within the I-G District until the applicant shall have demonstrated or certified to the satisfaction of the Zoning Administrator that the following regulations will be followed: (1) Where the property lines separate the I-G District from a residential district, a visual mechanical barrier a minimum of 8 feet in height shall be provided along the common line, which may consist of any of the following: A. A solidly constructed decorative privacy fence of vinyl or similar durable materials. Note that wood materials shall not be allowed. B. A decorative masonry wall. C. A landscaped mound that is a minimum 6 feet in height with additional ground cover and/or landscaping that is a minimum of 2 feet in height. Note that a landscaped mound that is 8 feet or taller shall negate the additional ground cover/landscaping requirement. D. A combination of A., B. and/or C. above, or other suitable option, as approved by the Zoning Administrator. (2) No noise from any operation conducted on the premises, either continuous or intermittent, shall violate the provisions of Chapter 1264 of this Zoning Code. (3) No emission of toxic or noxious matter which is injurious to human health, comfort, or enjoyment of life and property or to animal or plant life shall be permitted. Where such emissions could be produced as a result of accident or equipment malfunction,  ORDINANCE NO. 30-2023 adequate safeguards considered suitable for safe operation in the industry involved shall be taken. (4) The emission of smoke or other air pollutants shall not violate the standards and regulations of the Butler County Combined General Health District. Dust and other types of air pollution borne by the wind shall be kept to a minimum by appropriate landscaping, paving, oiling or other acceptable means. (5) The emission of odors or odor-causing substances shall not violate the standards and regulations of the Butler County Combined General Health District. (6) There will be no vibrations that can be detected without the use of instruments at or beyond the lot lines. (7) Any operation that produces intense glare or heat shall be performed within a completely enclosed building or structure, and exposed sources of light shall be screened so as not to be detectable at the lot line. (8) Exterior lighting shall be shaded wherever necessary to avoid casting direct light on property located in any residential district or on any public street. (9) No building or structure shall be used for residential purposes except that a watchman or custodian may reside on the premises. (10) The storage, utilization, and manufacture of solid, liquid, and gaseous chemicals and other materials shall be permitted subject to the following conditions: A. The storage, utilization, or manufacture of solid materials or products ranging from free or active burning to intense burning is permitted only if said materials or products are stored, utilized, or manufactured within completely enclosed buildings having incombustible exterior walls and protected throughout by any automatic fire extinguishing system. B. All activities involving the use and/or storage and/or disposal of flammable liquids or materials which produce flammable or explosive vapors or gases shall be provided with adequate safety and protective devices against hazards of fire and explosion, as well as with adequate fire fighting and suppression equipment and devices standard to the industry involved. C. The storage and utilization of flammable liquids or materials that produce flammable or explosive vapors or gases shall be permitted on any lot in strict conformance with the applicable regulations set forth in the Ohio Rules and Regulations of the Division of the State Fire Marshal for the Manufacture, Storage, Handling, Sale and Transportation of Flammable and Combustible Liquids.  ORDINANCE NO. 30-2023 (11) The handling of radioactive materials, the discharge of such materials into air and water and the disposal of radioactive wastes shall be in strict conformance with: A. The applicable regulations of the Energy Research and Development Administration. B. The applicable regulations of any instrumentality of the State of Ohio. (12) Material or merchandise stored or stockpiled in unsheltered storage bins or outside storage piles or pits shall not exceed a height limit of 20 feet above normal ground level at that point and said storage area shall not be located closer than 200 feet from any property zoned for residential purposes. (e) Development Standards. All development in the I-G District shall conform to the provisions of Chapters 1256 through 1266 and Chapter 1280 of this Zoning Code. (f) Height Regulations. No structure shall exceed 60 feet in height. (g) Lot Area, Frontage and Yard Requirements. The following minimum requirements shall be observed for all uses within the I-G District: Lot Frontage Required Front Required Side Yards Required Side Area Yard Least Side Sum of Side Yard Yard Yards 5 acres 100 ft. 100 ft. 25 ft.* 50 ft. 25 ft.* * 100 ft. where abutting a residential district. (h) Maximum Lot Coverage by all Buildings. 60% of lot area.  ORDINANCE NO. 31-2023 AN ORDINANCE REPEALING SECTION 1258.08 OF THE CODIFIED ORDINANCES OF THE CITY OF TRENTON, OHIO WHEREAS, is the desire of City Administration to repeal Section 1258.08 of the Code of Ordinances of the City of Trenton, Ohio. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Trenton, County of Butler, Ohio: SECTION 1. That Section 1258.08 of the Code of Ordinances of the City of Trenton, Ohio is hereby repealed and deleted in its entirety. SECTION 2. That this Ordinance shall take effect and be in full force from and after the earliest period allowed by law. PASSED AYES NAYS Mayor ABSENT Rules Suspended First Reading AYES NAYS_____ Second Reading ABSENT ATTEST: Stanislav Beresford_________________________ CLERK OF COUNCIL CERTIFICATE I, the undersigned Clerk of Council for the City of Trenton, Ohio, Ohio, hereby certify that the foregoing Ordinance No. 31-2023 is a true and correct copy as passed by the Council of the City of Trenton, Ohio on the 7th day of December, 2023 and that at least a majority of the elected members voted in the affirmative on said motion. __________________________________ Clerk of Council  MOTION NO 15-2024 A MOTION AUTHORIZING THE CITY FINANCE DIRECTOR TO TRANSFER CASH FROM THE GENERAL FUND (011) IN THE AMOUNT OF $550,000 TO THE GENERAL STABILIZATION RESERVE FUND (250) FOR COMPLIANCE AND FINANCIAL SECURITY PURPOSES. Motioned by __________ authorizing the City Finance Director to transfer cash from the General Fund (011) in the amount of $550,000 to the General Stabilization Reserve Fund (250) for compliance and financial security purposes. Seconded by: _________________________ Upon Roll Call, the Vote Resulted as follows: AYES:__________ NAYS:__________ ABSENT:__________ CERTIFICATE I, the undersigned Clerk of Council for the City of Trenton, Ohio, Ohio, hereby certify that the foregoing Motion No. 15-2024 is a true and correct copy as passed by the Council of the City of Trenton, Ohio on the 7th day of March, 2024 and that at least a majority of the elected members voted in the affirmative on said motion. __________________________________ Clerk of Council  Staff Report City Council Meeting Staff Report Report to: The Honorable Mayor Calvin Woodrey & Members of the City Council Report From: Matthew L. Mesisklis, Finance Director Agenda Item: General Fund Stabilization Transfer Ordinance/Resolution/Motion 1st Reading Date: 3-7-24 STRATEGIC GOALS Motion 2nd Reading Date: Connected Community Motion Date: Economic Vitality Resolution Date: Operational Excellence Public Hearing Date: Strong & Secure Neighborhood General Operations Contract NO Contract Required: No Additional Document(s) Attached: Fiscal Impact Budgeted: NO Please see further, more detailed information regarding the fiscal impact in Revenue: N/A the summary section of this report. Destination Fund: General Fund Stabilization Policy Issue Does City Council wish to adopt: Motion to transfer applicable General Fund Balance to the General Fund Stabilization Reserve Policy Alternative The City Council can choose to approve a smaller amount of $200,000 to remain in compliance with current resolutions Staff Recommendation Staff recommends that Council receive this report and allow the transfer, which restricts the transferred funds to crisis expenditures and improves favorability of the City’s financial structure in the eyes of the state and county Local Government Funding formula, as well as potential bond issuers. Statutory/Policy Authority • ORC and the Ordinances of the City of Trenton. Fiscal Impact Summary This motion is to transfer funds into the Stabilization Reserve, ie “Rainy Day” Fund, whose balance can only be used for emergency revenue shortfalls at the direction of Council, no matter the expenditure amount. The statutory minimum balance of this fund is 10% of previous-year General Fund expenditures The statutory maximum balance of this fund is 15% of previous-year General Fund recurring revenues  Staff Report A higher balance in this fund is a sign of security to any bond issuer and plays a factor in determining bond rating and cost of future city debt. It also ranks us slightly higher in the funding formula for receiving local government funds from the state and county. Background Information The General Fund Stabilization Reserve was created in Trenton Ord. 222.12, and is always considered an unencumbered balance by the City. The Finance Director and City Manager have no authority to spend out of this fund, except as directed by Council. The Balance should be kept between 10% of the GF budget and 15% of the GF revenues for the preceding year.  MOTION NO 16-2024 A MOTION RESCINDING THE ADVANCE MOTION PASSED DECEMBER 07, 2022 TO ELIMINATE THE ADVANCE REPAYMENT SCHEDULE FROM THE STREET FUND 102 TO THE GENERAL FUND 011. Motioned by __________ authorizing the City Finance Director to eliminate the advance loan and repayment plan of $1,200,000 from the City’s General Fund (011) to the Street Maintenance and Repair Fund (102). Seconded by: _________________________ Upon Roll Call, the Vote Resulted as follows: AYES:__________ NAYS:__________ ABSENT:__________ CERTIFICATE I, the undersigned Clerk of Council for the City of Trenton, Ohio, Ohio, hereby certify that the foregoing Motion No. 16-2024 is a true and correct copy as passed by the Council of the City of Trenton, Ohio on the 7th day of March, 2024 and that at least a majority of the elected members voted in the affirmative on said motion. __________________________________ Clerk of Council  Staff Report City Council Meeting Staff Report Report to: The Honorable Mayor Calvin Woodrey & Members of the City Council Report From: Matthew L. Mesisklis, Finance Director Agenda Item: Advance Loan Forgiveness Motion Ordinance/Resolution/Motion 1st Reading Date: 3-7-24 STRATEGIC GOALS Motion 2nd Reading Date: Connected Community Motion Date: Economic Vitality Resolution Date: Operational Excellence Public Hearing Date: Strong & Secure Neighborhood General Operations Contract NO Contract Required: No Additional Document(s) Attached: Fiscal Impact Budgeted: NO Please see further, more detailed information regarding the fiscal impact in Revenue: N/A the summary section of this report. Destination Fund: Street Fund Policy Issue Does City Council wish to adopt: Motion to amend and eliminate the advance repayment schedule of $1,200,000 between the General and Street Maintenance funds Policy Alternative The City Council can choose to not approve this loan forgiveness. If not approved, paving projects will be limited by $100,000 - $200,000 per year for the next 7 years Staff Recommendation Staff recommends that Council receive this report and allow the forgiveness, since this ongoing expense will strain the annual paving budget. Statutory/Policy Authority • ORC and the Ordinances of the City of Trenton. Fiscal Impact Summary This motion effectively eliminates $1.2m in General Fund revenues to offset a $1.2m elimination of Street Fund expenses. In effect, this means that the City paid $1.2m of income tax dollars directly on paving programs, without state or county assistance, in addition to the gas tax revenues which are always spent on road maintenance.  Staff Report Background Information In 2023, Council authorized the repayment of $1,750,000 in Street Fund debt by using General Fund dollars, to avoid paying interest and fees in the current elevated market. At the time, Council was advised by the Finance Director that the Street Fund can repay that debt over a period of 6-7 years. With the General Fund’s balance remaining strong with continued buildout of the industrial park and increase compliance with income tax law, and Council’s stated desire to improve streets and sidewalks throughout the city at an accelerated pace, this forgiveness will alleviate the Street Fund’s debt obligations at the expense of General Fund revenues.  ORDINANCE NO. 30-2023 AN ORDINANCE AMENDING SECTION 1252.14 OF THE CODIFIED ORDINANCES OF THE CITY OF TRENTON, OHIO WHEREAS, it is the desire of City Administration to amend various portions of the City of Trenton Planning and Zoning Code. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Trenton, County of Butler, Ohio: SECTION 1. That Section 1252.14 of the Code of Ordinances of the City of Trenton, Ohio is hereby deleted in its entirety and replaced with that set forth on Exhibit A, attached hereto and made a part hereof. SECTION 2. That this Ordinance shall take effect and be in full force from and after the earliest period allowed by law. PASSED Calvin Woodrey AYES NAYS Mayor ABSENT Rules Suspended First Reading AYES NAYS_____ Second Reading ABSENT ATTEST: Marcos Nichols_________________________ CLERK OF COUNCIL CERTIFICATE I, the undersigned Clerk of Council for the City of Trenton, Ohio, Ohio, hereby certify that the foregoing Ordinance No. 30-2023 is a true and correct copy as passed by the Council of the City of Trenton, Ohio on the 7th day of December, 2023 and that at least a majority of the elected members voted in the affirmative on said motion. __________________________________ Clerk of Council  ORDINANCE NO. 30-2023 Exhibit A 1252.14 I-G GENERAL INDUSTRIAL DISTRICT. (a) Intent. This district is established to create and protect areas for industries which require large sites and should be isolated from other land uses by virtue of their external effects such as heavy traffic generation, open storage of materials, bulk storage of dangerous chemicals and possible emission of noise, glare, dust, odor, smoke, or other offensive characteristics. This district is intended to create areas for the grouping of types of industries of this nature so as not to create a nuisance or potential danger to other surrounding land uses. Land to be placed in this district should have level topography, sufficient public utilities and major transportation facilities readily available. Adjacency to residential districts should be minimized. (b) Principal Permitted Uses. Only the uses below that continuously satisfy the requirements of divisions (c) through (g) of this section shall be permitted. (1) Any use permitted in the I-P Industrial Park District (2) Any of the following uses: A. Asphalt or asphalt product manufacturing. B. Boiler shops. C. Bulk storage of chemicals, except as applicable under Section 1252.15. D. Celluloid or cellulose products manufacturing. E. Cement, lime or lime products manufacturing. F. Chemical product compounding, processing and manufacturing. G. Coke ovens. H. Concrete mixing plants. I. Drop-forge plants. J. Fat rendering. K. Fertilizer manufacturing. L. Foundries and foundry products. M. Garbage or offal reduction or transfer. N. Glue manufacturing. O. Incinerators. P. Petroleum refining plants. Q. Rubber manufacturing from crude or scrap material or the manufacturing of articles therefrom. R. Sawing and planing mills. S. Self-storage facilities. T. Soap and detergent manufacturing from raw materials. U. Slaughterhouses. V. Trucking and motor freight terminals.  ORDINANCE NO. 30-2023 W. Other similar uses as determined by the Zoning Administrator, not including mineral extraction, mineral processing, or mineral storage. Under this Zoning Code, mineral extraction, mineral processing, and/or mineral storage shall include, but not be limited to, the excavation, digging, mining, removal and/or processing of minerals, peat, earth, gravel, sand, clay, top soil, limestone, stone, or other soils or materials, including overburden, or the storage or transporting of such items on, to or from a mining site, or the reclamation of the site after removal or excavation of such items. (c) Permitted Accessory Uses. The following are permitted accessory uses: (1) Accessory uses, buildings, or other structures customarily incidental to any aforesaid permitted use. (2) Temporary buildings for uses incidental to construction work, which buildings shall be removed on the completion or abandonment of the construction work. (3) Fences, walls and hedges as regulated under Section 1256.11. (4) Off-street parking and loading as regulated in Chapters 1260 and 1262. (5) Other similar uses as determined by the Zoning Administrator. (d) Required Conditions. No zoning certificate shall be issued for a use within the I-G District until the applicant shall have demonstrated or certified to the satisfaction of the Zoning Administrator that the following regulations will be followed: (1) Where the property lines separate the I-G District from a residential district, a visual mechanical barrier a minimum of 8 feet in height shall be provided along the common line, which may consist of any of the following: A. A solidly constructed decorative privacy fence of vinyl or similar durable materials. Note that wood materials shall not be allowed. B. A decorative masonry wall. C. A landscaped mound that is a minimum 6 feet in height with additional ground cover and/or landscaping that is a minimum of 2 feet in height. Note that a landscaped mound that is 8 feet or taller shall negate the additional ground cover/landscaping requirement. D. A combination of A., B. and/or C. above, or other suitable option, as approved by the Zoning Administrator. (2) No noise from any operation conducted on the premises, either continuous or intermittent, shall violate the provisions of Chapter 1264 of this Zoning Code. (3) No emission of toxic or noxious matter which is injurious to human health, comfort, or enjoyment of life and property or to animal or plant life shall be permitted. Where such emissions could be produced as a result of accident or equipment malfunction,  ORDINANCE NO. 30-2023 adequate safeguards considered suitable for safe operation in the industry involved shall be taken. (4) The emission of smoke or other air pollutants shall not violate the standards and regulations of the Butler County Combined General Health District. Dust and other types of air pollution borne by the wind shall be kept to a minimum by appropriate landscaping, paving, oiling or other acceptable means. (5) The emission of odors or odor-causing substances shall not violate the standards and regulations of the Butler County Combined General Health District. (6) There will be no vibrations that can be detected without the use of instruments at or beyond the lot lines. (7) Any operation that produces intense glare or heat shall be performed within a completely enclosed building or structure, and exposed sources of light shall be screened so as not to be detectable at the lot line. (8) Exterior lighting shall be shaded wherever necessary to avoid casting direct light on property located in any residential district or on any public street. (9) No building or structure shall be used for residential purposes except that a watchman or custodian may reside on the premises. (10) The storage, utilization, and manufacture of solid, liquid, and gaseous chemicals and other materials shall be permitted subject to the following conditions: A. The storage, utilization, or manufacture of solid materials or products ranging from free or active burning to intense burning is permitted only if said materials or products are stored, utilized, or manufactured within completely enclosed buildings having incombustible exterior walls and protected throughout by any automatic fire extinguishing system. B. All activities involving the use and/or storage and/or disposal of flammable liquids or materials which produce flammable or explosive vapors or gases shall be provided with adequate safety and protective devices against hazards of fire and explosion, as well as with adequate fire fighting and suppression equipment and devices standard to the industry involved. C. The storage and utilization of flammable liquids or materials that produce flammable or explosive vapors or gases shall be permitted on any lot in strict conformance with the applicable regulations set forth in the Ohio Rules and Regulations of the Division of the State Fire Marshal for the Manufacture, Storage, Handling, Sale and Transportation of Flammable and Combustible Liquids.  ORDINANCE NO. 30-2023 (11) The handling of radioactive materials, the discharge of such materials into air and water and the disposal of radioactive wastes shall be in strict conformance with: A. The applicable regulations of the Energy Research and Development Administration. B. The applicable regulations of any instrumentality of the State of Ohio. (12) Material or merchandise stored or stockpiled in unsheltered storage bins or outside storage piles or pits shall not exceed a height limit of 20 feet above normal ground level at that point and said storage area shall not be located closer than 200 feet from any property zoned for residential purposes. (e) Development Standards. All development in the I-G District shall conform to the provisions of Chapters 1256 through 1266 and Chapter 1280 of this Zoning Code. (f) Height Regulations. No structure shall exceed 60 feet in height. (g) Lot Area, Frontage and Yard Requirements. The following minimum requirements shall be observed for all uses within the I-G District: Lot Frontage Required Front Required Side Yards Required Side Area Yard Least Side Sum of Side Yard Yard Yards 5 acres 100 ft. 100 ft. 25 ft.* 50 ft. 25 ft.* * 100 ft. where abutting a residential district. (h) Maximum Lot Coverage by all Buildings. 60% of lot area.  ORDINANCE NO. 31-2023 AN ORDINANCE REPEALING SECTION 1258.08 OF THE CODIFIED ORDINANCES OF THE CITY OF TRENTON, OHIO WHEREAS, is the desire of City Administration to repeal Section 1258.08 of the Code of Ordinances of the City of Trenton, Ohio. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Trenton, County of Butler, Ohio: SECTION 1. That Section 1258.08 of the Code of Ordinances of the City of Trenton, Ohio is hereby repealed and deleted in its entirety. SECTION 2. That this Ordinance shall take effect and be in full force from and after the earliest period allowed by law. PASSED Calvin Woodrey AYES NAYS Mayor ABSENT Rules Suspended First Reading AYES NAYS_____ Second Reading ABSENT ATTEST: Stanislav Beresford_________________________ CLERK OF COUNCIL CERTIFICATE I, the undersigned Clerk of Council for the City of Trenton, Ohio, Ohio, hereby certify that the foregoing Ordinance No. 31-2023 is a true and correct copy as passed by the Council of the City of Trenton, Ohio on the 7th day of December, 2023 and that at least a majority of the elected members voted in the affirmative on said motion. __________________________________ Clerk of Council  RESOLUTION NO 03-2024 A RESOLUTION AMENDING, STRATIFYING, AND STANDARDIZING THE MUNICIPAL WAGE SCALE OF THE CITY OF TRENTON. WHEREAS, Clemans Nelson and Associates were commissioned to advise the City on organizing a pay scale to group employees based on education requirements, experience thresholds, and duties performed; and WHEREAS, it has been determined that the wage scale be classified in such a way as to promote internal equity across departments and external equity in terms of comparable compensation with other Ohio municipalities as portrayed in EXHIBIT B, NOW THEREFORE BE IT RESOLVED by the City Council of the City of Trenton, County of Butler, Ohio: SECTION 1. That the Wage scale of the City of Trenton, Ohio be amended in its entirety pursuant to EXHIBIT A. SECTION 2. That the transition of employees from the old pay scale to the new be based on current compensation, and not current step on the scale. SECTION 3. That any employee whose current rate of pay is between two steps of the new pay scale be raised to the higher of the two steps. SECTION 4. That any employee whose current rate of pay is below the new pay scale be placed at “Step A.” SECTION 5. That any employee whose current rate of pay is above the new pay scale be held at the current rate. SECTION 6. This Resolution shall take effect and be in full force from and after the earliest period allowed by law PASSED Ryan Perry AYES NAYS Mayor ABSENT Rules Suspended First Reading AYES NAYS_____ Second Reading ABSENT ATTEST: Stanislav Beresford_________________________ CLERK OF COUNCIL CERTIFICATE I, the undersigned Clerk of Council for the City of Trenton, Ohio, Ohio, hereby certify that the foregoing Resolution No. 03-2024 is a true and correct copy as passed by the Council of the City of Trenton, Ohio on the 7th day of March, 2024 and that at least a majority of the elected members voted in the affirmative on said motion. __________________________________ Clerk of Council  Exhibit A City of Trenton Proposed Wage Scale Full-Time Employees % BETWEEN PAY GRADE A B C D E F G GRADE % RANGE 1 $16.50 $17.33 $18.15 $18.98 $19.80 $20.63 $21.66 31.25% 2 $18.98 $19.92 $20.87 $21.82 $22.77 $23.72 $24.90 15.00% 31.25% 3 $21.82 $22.91 $24.00 $25.09 $26.19 $27.28 $28.64 15.00% 31.25% 4 $24.55 $25.78 $27.00 $28.23 $29.46 $30.69 $32.22 12.50% 31.25% 5 $26.76 $28.10 $29.43 $30.77 $32.11 $33.45 $35.12 9.00% 31.25% 6 $29.17 $30.62 $32.08 $33.54 $35.00 $36.46 $38.28 9.00% 31.25% 7 $31.50 $33.07 $34.65 $36.22 $37.80 $39.37 $41.34 8.00% 31.25% 8 $34.65 $36.38 $38.11 $39.85 $41.58 $43.31 $45.48 10.00% 31.25% 9 $37.42 $39.29 $41.16 $43.04 $44.91 $46.78 $49.12 8.00% 31.25% 10 $40.04 $42.04 $44.05 $46.05 $48.05 $50.05 $52.55 7.00% 31.25% 11 $42.84 $44.99 $47.13 $49.27 $51.41 $53.56 $56.23 7.00% 31.25% Part-Time Employees POSITION A B C D E F Clerk of Council PW Admin Assistant $18.00 $19.08 $20.22 $21.44 $22.72 $24.09 Dispatcher PT Income Tax Clerk PT Collection Clerk $17.00 $18.02 $19.10 $20.25 $21.46 $22.75 Bailiff Laborer PT $17.00 $18.02 $19.10 $20.25 $21.46 $22.75 Intern PT $15.00 $16.00 $17.00 $18.00 $19.00 $20.00 Fire Employees POSITION $33,572 $44,764 Fire Chief (PT - Salary Range) $38.50 Assistant Fire Chief / Paramedic $31.50 Fire Captain Paramedic $28.50 Fire Captain EMT Advanced $27.00 Fire Captain EMT Basic $28.50 Fire Lieutenant EMT Paramedic $26.00 Fire Lieutenant EMT Advanced $25.00 Fire Lieutenant EMT Basic Fire Marshall $25.00 $23.50 Firefighter / EMS Paramedic $21.00 Firefighter / EMS Advanced Firefighter / EMS EMT Basic $19.50  Exhibit A CITY OF TRENTON FULL-TIME PAY GRADE ASSIGNMENTS PROPOSED PAY PLAN Proposed % Between Pay Range Between Title Pay Grade Min Max Grades Min & Max Assistant City Manager Police Chief 11 $42.84 $56.23 7.00% 31.25% Service Director Police Lieutenant Public Works Superintendent 10 $40.04 $52.55 7.00% 31.25% Tax Commissioner Information Technology Director Economic Development Director 9 $37.42 $49.12 8.00% 31.25% Finance and Tax Accountant Utility Operator in Charge Fleet Maintenance Supervisor 8 $34.65 $45.48 10.00% 31.25% Planning & Zoning Administrator Foreman Utility Billing Administrator Supervising Laborer 7 $31.50 $41.34 8.00% 31.25% Senior Utility Operator Utility Operator Clerk of Courts Assistant to the City Manager Tax and Finance Clerk 6 $29.17 $38.28 9.00% 31.25% Police Department Administrator Technology Support Specialist Laborer IV Senior Mechanic Police Administrative Secretary Clerk of Council (FT) Accounts Payable Specialist 5 $26.76 $35.12 9.00% 31.25% PW Administrative Assistant (FT) Laborer III Income Tax Clerk (FT) Planning and Zoning Assistant 4 $24.55 $32.22 12.50% 31.25% Police Clerk Mechanic Accounts Receivable Clerk Laborer II Assistant Mechanic 3 $21.82 $28.64 15.00% 31.25% Code Enforcement Officer Laborer I Meter Reader / Groundskeeper 2 $18.98 $24.90 15.00% 31.25% Crossing Guard 1 $16.50 $21.66 31.25%  Exhibit B Trenton Current Annual Trenton Proposed Annual Monroe Harrison Clayton Franklin West Carrolton Fairfield Moraine Oxford Forest Park Laborer I $ 46,738 $ 51,802 $ 52,790 $ 48,859 $ 38,563 $ 58,926 $ 57,782 $ 59,987 $ 39,249 $ 45,954 $ 43,077 Laborer II $ 54,330 $ 59,572 $ 54,642 $ 52,270 $ 38,563 $ 58,926 $ 60,674 $ 59,987 $ 39,249 $ 45,954 $ 64,120 Assistant Mechanic $ 67,246 $ 59,572 $ 55,245 $ 47,570 $ 63,710 $ 64,120 Accounts Receivable Clerk $ 71,427 $ 59,572 $ 66,651 $ 48,859 $ 59,066 $ 54,738 $ 59,066 $ 61,723 $ 56,638 NEW Trenton Scale is higher than Mechanic $ - $ 67,019 $ 57,283 $ 55,360 $ 69,243 $ 67,443 $ 62,130 $ 65,236 $ 77,442 Comparison NEW Trenton Scale is lower than Planning and Zoning Assistant $ 44,886 $ 67,019 $ 69,837 $ 57,283 $ 57,095 $ 56,109 $ 86,467 $ 76,184 $ 55,660 Comparison Police Clerk $ - $ 67,019 $ 66,651 $ 57,283 $ 48,654 $ 54,475 62295 Laborer III $ 73,403 $ 73,050 $ 62,650 $ 55,245 $ 55,360 $ 62,254 $ 62,795 $ 72,199 $ 58,645 $ 57,395 $ 71,616 Public Works Admin Assistant $ 65,520 $ 73,050 $ 66,651 $ 57,283 $ 51,891 $ 54,475 $ 83,238 Accounts Payable Specialist $ 71,427 $ 73,050 $ 69,837 $ 63,000 $ 51,332 $ 54,496 $ 98,946 Police Admin Secretary $ 70,491 $ 73,050 $ 66,651 $ 57,283 $ 48,033 $ 56,109 $ 63,886 $ 77,406 Clerk of Council $ 49,026 $ 73,050 $ 83,141 $ 87,281 $ 54,475 $ 87,281 $ 56,024 $ 67,743 $ 77,406 Senior Mechanic $ - $ 79,625 $ 55,360 $ 69,243 $ 80,383 $ 77,442 Laborer IV $ 77,605 $ 79,625 $ 62,650 $ 57,283 $ 55,360 $ 65,437 $ 65,582 $ 72,199 $ 78,042 $ 77,442 Utility Operator $ 79,581 $ 79,625 $ 62,650 $ 58,157 $ 67,400 $ 69,243 $ 65,707 $ 64,272 $ 64,272 $ 77,442 Tax and Finance Clerk $ 70,054 $ 79,625 $ 69,837 $ 59,010 $ 66,800 $ 54,738 $ 77,406 Assistant to the City Manager $ 71,094 $ 79,625 $ 96,079 $ 120,498 $ 62,194 $ 98,946 Clerk of Courts $ 71,094 $ 79,625 $ 83,141 $ 61,942 $ 54,475 $ 77,406 Technical Support Specialist $ 79,625 $ 69,836 $ 64,022 Admin Assistant to the Chief $ 79,625 $ 69,837 $ 77,406 Supervising Laborer $ 81,307 $ 85,995 $ 70,158 $ 59,010 $ 66,436 $ 70,637 $ 76,960 $ 83,238 Senior Utility Operator $ - $ 85,995 $ 62,650 $ 59,010 $ 70,637 $ 72,114 $ 76,312 $ 83,018 $ 71,342 $ 77,442 Utility Billing Administrator $ 71,427 $ 85,995 $ 106,779 $ 68,750 $ 54,496 $ 119,439 $ 85,319 Foreman $ 96,470 $ 94,578 $ 96,079 $ 79,563 $ 79,456 $ 76,960 $ 85,717 $ 100,473 Fleet Maintenance Supervisor $ 85,384 $ 94,578 $ 79,456 $ 88,417 $ 100,473 Planning and Zoning Administrator $ 86,965 $ 94,578 $ 96,079 $ 96,635 $ 89,852 $ 91,000 $ 119,439 $ 83,618 $ 122,931 $ 130,855 Utility Operator In Charge $ 94,973 $ 102,144 $ 96,079 $ 79,563 $ 87,422 $ 115,960 $ 102,342 Income Tax Commissioner $ 89,190 $ 102,144 $ 106,779 $ 68,750 $ 84,500 $ 119,439 $ 119,640 I.T. Director $ 86,965 $ 102,144 $ 106,779 $ 139,342 $ 100,200 $ 76,484 $ 144,713 Public Works Superintendent $ 99,965 $ 109,294 $ 106,779 $ 96,635 $ 110,141 $ 91,000 $ 115,960 $ 101,400 $ 104,056 $ 119,640 Police Lieutenant $ 104,790 $ 109,294 $ 106,779 $ 101,357 $ 95,123 $ 101,634 $ 139,342 $ 119,524 $ 103,478 $ 111,390 Service Director $ 108,410 $ 116,945 $ 140,147 $ 110,719 $ 121,688 $ 115,925 $ 117,390 $ 149,968 $ 137,306 $ 128,289 Assistant City Manager $ 117,770 $ 116,945 $ 150,136 $ 120,498 $ 115,604 $ 122,990 $ 120,370 $ 141,876 Police Chief $ 113,859 $ 116,945 $ 140,147 $ 111,364 $ 120,498 $ 120,210 $ 120,896 $ 150,461 $ 132,765 $ 152,145 Overtime Eligible Non-OT Eligible  CITY COUNCIL MEETING STAFF REPORT Report To: The Honorable Mayor Ryan Perry & Members of the City Council Report From: Matthew L. Mesisklis, Finance Director Agenda Item: A Resolution to amend the Wage and Classification Scale, effective March 2024. Ordinance/Resolution/Motion 1 st Reading Date: 3/7/2024 Strategic GoaIs Resolution 2nd Reading Date: 3/21/2024 Connected Community Economic Vitality Motion Date: Operational Excellence Ordinance Date: Strong & Secure Neighborhood Public Hearing Date: General Operations Contract Contract Required: No Additional Document(s) Attached: Yes Fiscal Impact Budgeted: Partial Please see further, more detailed information regarding the fiscal impact in Expenditure: $21,032 the summary section of this report. Source Funds: Various Policy Issue Does City Council wish to adopt: this new wage scale, which classifies several positions into standardized pay grades based on qualifications and duties and adds several new positions, highlighted in yellow. Policy Alternative City Council can choose to not approve: Staff recommends approval for pay equity and standardization purposes Staff Recommendation Staff recommends that Council receive this report and adopt legislation. Statutory/Policy Authority • ORC and Ordinances of the City of Trenton Fiscal Impact Summary The additional immediate annual cost of the pay scale rework is only $21,032, which brings the positions currently below the scale within the recommended ranges. However, the medium -term effect of this new scale is that many employees will have additional steps to work through which will result in additional compensation, if the standards for progression are met. The difference between having all current employees at the old top-out pay versus the new is $114,298 per year. Not all employees are near the top-out pay, so employees will continue working through the pay scale upon being labeled proficient in their annual reviews by their supervisor. In addition to this pay scale shift, however, is the desire to move toward lump sum cash pay for performance and a smaller whole-scale annual cost of living adjustment in future years, which will offset these increases on a year-over-year basis, as well as incentivizing high-quality work and innovation even after employees reach their top pay. Red-Line policy: Any employee who is currently paid more than the new pay scale allows will receive the same pay as current. In lieu of receiving the annual COLA (or a portion of it, if that employee is then placed within the new pay range), that employee will receive a lump sum cash amount equal to the COLA (or COLA difference) x 2080 hours  CITY COUNCIL MEETING STAFF REPORT Pay for Performance example: This policy will be fleshed out between Administration and Council, but will, if adopted, serve to tie a small lump-sum cash bonus similar in amount to the annual COLA, and will be tied to an employee’s score being rated above average or excellent on their annual performance review. Background Information This wage scale rework was a joint effort between City Administration and Human Resources Consultant Clemans-Nelson, who produces public sector pay scales for several local municipalities.