City Council

City of Trotwood 3035 Olive Road Trotwood, Ohio 45426 937-837-7771 www.trotwood.org Meeting Minutes Monday, February 1, 2016 6:30 PM 5:30 - 6:30 p.m. Honorable Mayor & Trotwood City Council Presentation of Excellence in Community Service and Appreciation T-M Schools Board of Education Meeting Chambers 3594 N. Snyder Road, Trotwood, Ohio City Council Mayor Mary A. McDonald Vice Mayor Bettye L. Gales Councilmember Rap Hankins Councilmember Charles Ron Vaughn Councilmember Rhonda C. Finley Councilmember Robert L. Kelley, Jr. Councilmember Scotty A. Sly, Sr. Sandra L. Riege Fuller CMC, Clerk of Council City Council Meeting Minutes February 1, 2016 PR008-16 5:30 - 6:30 p.m. - Honorable Mayor Mary A. McDonald and Trotwood City Councilmembers Presentation of Certificates to the Trotwood Madison High School and Middle School Students, Educators and Community Members recognition for Excellence in Community Service, Education, and Public Service Attachments: NEWS RELEASE - AWARDS CEREMONY FEB 1 2016.pdf I. Call to Order - Mayor Mary A. McDonald at 6:30 p.m. II. Invocation by Sr. Pastor Norman J. Scearce III III. Pledge of Allegiance IV. Roll Call: Clerk of Council Present: 6 - Mayor Mary A. McDonald, Vice Mayor Bettye L. Gales, Councilmember Rap Hankins, Councilmember Charles Ron Vaughn, Councilmember Rhonda C. Finley and Councilmember Robert L. Kelley Jr. Staff members present: Finance Director Chris Peeples Acting City Manager, Law director Stephen McHugh, Public Works Operations Manager Eric Baxter, Police Captain John Porter, Assistant to the City Manager Brenda Blauser, Planning & Zoning Administrator Jeannie Peyton, Income Tax Administrator Donna Sue Bowman and Sandy Riege, Clerk Visitors present; Steven Champion, Sandra Johnson, Lauryn Curry, Jameka Parker, Traci Griffin, Shonda Boyd, Brooke Foster, De'Shawn Christian, Solane Russ, DeJoun Stevens, Anthony Parker, Laura Miracle, Felicia Lopez, Alexis Richardson, Zana Carson, Jerry Newsome, Ltc. Odell Graves, Ltc. Dominrz, Selane Huerta, Ryanna Lowe, Kenedi Lyle, 2nd Lt. Tarron Williams, Isis Kindred, Nicholas Dennis, Ayanna Lowe, Tiana Norvell, Re'Shea Tillis, Madison McCleskey, Lierra Norvell, Alana Ward, Kierra McCathon, Adiana Brown, Kobe Vinegav. Jyleca McConnell, Royrn Peterson, Ja'Saun Jones, Phylisity Jones, Christie Jones, Joseph Jones, Jalia Crider, Tom Grady, Janet Foote, Brandon Combs, Dawn Wojuik, Randle Moore, David Young, Anyona Diggs, Taymauri Yates, John Fecke, Barbara Higgins, Nick Keys,Jr., O.B. Higgins, Scotty Sly, Theodore Fields, Jay Young, Bruce Crider, Jr., Kalena Wedemeyer, Edith Crider, SDhamira Beavers, Christian Maness, Shawn Matthews, Ella Jordon Isaacs, Breanna Shafeek, Lynea Porter, Jamie Fant, Janice Chinn, Norman Scearce III, David White, Dave Norvell, James Willimas, Diana Cosrner, Dwane Plessinger, Andren Beavers, Robert Howard, Rosemary Roberts Golden, Ruth McBeth, Luellen Wilson, Hope Kelley, Wanda Pazge, Gloria Cooper, Martha Erwin, Martha Clark, Be Tomlison, Geo Tyler and Priscilla Moon. City of Trotwood Page 1 City Council Meeting Minutes February 1, 2016 V. Motion to Approve the Agenda Mayor McDonald requested a motion to approve the meeting agenda. A motion was made by Mr. Hankins and seconded by Vice Mayor Gales. Roll calll resutled in the following vote: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley and Councilmember Kelley Jr. VI. VISITORS AND COMMUNICATIONS: To comment on any topic on the agenda, please fill out a Speaker Form and return it to the Clerk of Council BEFORE the start of the meeting. When Mayor McDonald calls for Visitors' Comments, please proceed to the microphone, state your name and address, and proceed with your comments. You will have three (3) minutes to speak. Citizen comments on the 'Public Hearing' portion of the meeting will be accepted at the appropriate time during the meeting. No visitors were received. VII. Special Presentations and Recognitions A. PR005-16 Appreciation Certificates presented by Mayor Mary A. McDonald to seven (7) recipients for their participation in the Inaugural Ceremony on January 3, 2016. Mayor McDonald expressed her appreciation with certificates to acknowledge those citizens who participated in the Mayor Inaugural Ceremony on Sunday, January 3, 2016. Elder Kevin B. Beacon, Pastor James Washington, Pastor Corey Cunningham, Amanda Romero, Pastor Elder Norman J. Scearce III, Cynthia Monie, Sqt.. Newson, Courtney Byrd and Mrs. Brunno. VIII. Motion to Approve the Consent Agenda Mayor McDonald requested a motion to approve the consent agenda. A motion was made by Mr. Vaughn and seconded by Mr. Hankins to approve as submitted. Roll Call resulted in the following vote: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley and Councilmember Kelley Jr. A. 16-7 A motion to cancel the Regular City Council Meeting scheduled for Monday, March 7, 2016 and to reschedule it as a Special Meeting and Workshop for Monday, March 21, 2016. This Staff Report was read and filed City of Trotwood Page 2 City Council Meeting Minutes February 1, 2016 B. 16-14 A motion to open nominations by the Trotwood City Council to fill the Ward 4 Council vacancy according to the City Charter, Article 3, Section 3-4, Item (C): Removal & Vacancies. This Staff Report was read and filed C. 16-9 Approval of Minutes from Budget Workshop held on Wednesday, November 18, 2015. Attachments: MeetingMinutes 2015 Budget Workshop Mtg Wed, Nov 18, 2015f.pdf This Staff Report was read and filed D. 16-12 Approval of the Minutes from the Regular meeting held on December 7, 2015. Attachments: MeetingMinutes 07-Dec-2015 Regular Meeting.pdf This Staff Report was read and filed E. 16-11 Approval of the Minutes from Special and Workshop meeting on Monday, December 21, 2015 Attachments: MeetingMinutes December 21, 2015 Special & Workshop.pdf This Staff Report was read and filed F. 16-10 Approval of Minutes from January 4, 2016 Regular Council Meeting. Attachments: MeetingMinutes January 4, 2016 Regular.pdf This Staff Report was read and filed IX. Public Hearings/Ordinances: A motion to open the Public Hearing Mayor McDonald requested a motion to open the public hearing portion of this meeting. A motion was made by Vice Mayor Gales and seconded by Mrs. Finley. Roll call resulted in the following vote: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley and Councilmember Kelley Jr. City of Trotwood Page 3 City Council Meeting Minutes February 1, 2016 A. OR4-16 An ordinance to approve the specific site plan to construct a digital billboard gateway sign at the southeast intersection of Salem Avenue and Westbrook Road (Parcel ID No. H33-02103-0011). Property owner is Key Ads, Inc., 50 E. Third Street, Dayton, OH 45402. Attachments: OR4-16 KEY ADS DIGITAL BILLBOARD SIGN 2-1-16.pdf PC 15-06,07 Salem_Staff Report for Council- Key Ads PUD Agreement - Key-Ads Inc PC 15-06, 07 Salem_Presentation for Council_02012016 PUBLIC HEARING KEY ADS SITE PLAN SALEM&WESTBROOK.pdf The Clerk read the caption. Acting City Manager Chris Peeples said council had a workshop two week s ago to present this plan. Jeannie Peyton Planning and Zoning Administrator stated, this plan is in reference to the sit plan submitted to construct a digital billboard gateway sign at the SE intersection of Salem Avenue and Westbrook Road. The PUD approval is valid for three years. Mr. Nick Keys representing the sign company cannot give an exact timeline when the sign will be completed, but they are ready to start once the permits are approved. Mayor McDonald asked for citizens wanting to speak at this public hearing to please come forward to be sworn in by the Clerk - there were none. Mayor McDonald requested a motion for OR 4-16. A motion to approve OR4-16 was made by Mr. Vaughn and seconded by Mrs. Finley. Roll call resulted in the following vote: B. OR7-16 An ordinance by the Trotwood City Council to authorize the transfer of ownership of the property located at 200 W. Main Street (Parcel ID No. H33-00305-0044) to the Trotwood Community Improvement Corporation (CIC) in the City of Trotwood, Ohio. Attachments: OR7-16_Ord transferring 200 W. Main St. to CIC (00798211@xA06A8).pdf PUBLIC HEARING TRANSFER OWNERSHIP 200 W. MAIN STR TO CIC.pdf 200 W. Main Street CIC 2-1-2016.pdf The Clerk read the caption. Acting City Manager Chris Peepbles stated this is a single family residence is titled and owned by the city of Trotwood. The city has no particular use for this property and we would like to deed the property over to the C.I.C. for resale and rehabilitation. Mrs. Finley wanted to know who is responsible for the asbestos on the outside walls. Mr. Peeples said, the owner. Mr. Vaughn would like to see the property be rehabiltated. Mr. Kelley said he hasn't seen a contract on this home as yet. Mayor McDonald stated the new city council members are invited to the next C.I.C. meeting scheduled on February 8, 2016 to be updated on the what contracts are open with the C.I.C. Mayor McDonald requested a motion for OR7-16. A motion was made by Mr. Hankins and seconded by Vice Mayor Gales to approve OR71-16. Roll call resulted in the following vote: Aye: 4- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins and Councilmember Vaughn Abstain: 2- Councilmember Finley and Councilmember Kelley Jr. City of Trotwood Page 4 City Council Meeting Minutes February 1, 2016 X. Motion to close the Public Hearing Mayor McDonald requested a motion to close the public hearing. A motion was made by Vice mayor Gales and seconded by Mr. Vaughn. Roll call resulted in the following vote: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley and Councilmember Kelley Jr. XI. Old & New Business a. Mayor: 1) To schedule an appointment with the Mayor, contact Sandy Riege, Clerk of Council at 937/854-7212, on Mondays through Fridays, between the hours of 8:00 a.m. to 5:00 p.m. and, 2) Trotwood Madison City School Board of Education will hold a Regular Meeting on Thursday, Thursday, February 18, 2016 at 6:30 p.m. Mayor McDonald thanked everyone who helped out with the Trotwood bottled water distribution distributed to the City of Flint, Michigan. An invitation from the City of Huber Heights invited us to tour their water distribution facility. b. Interim City Manager: Reminder to visit the City of Trotwood website at www.trotwood.org and our Facebook page for updated information and events in our city. On the website, click on the "Notify Me" icon to sign up to receive information by utilitizing your email address or mobile phone. Acting City Manager Chris Peeples reminded everyone to visit our city web site at www.trotwood.org c. Council Members Vice Mayor Gales went to Flint and said no citizen took advantage of the water distributed and our participation was well received. Mrs. Finley said our 50 tons of water was handed out. it was suggested to have a water presentation report to added to the council agenda for the citizens to better understand our water aquifer's we have in our city. d. Staff Reports City of Trotwood Page 5 City Council Meeting Minutes February 1, 2016 A. 16-8 Staff Report: Representative City Council designations/nominations for the City’s various Boards and Commissions for 2016. The Clerk of Council read the list of city Board and Commissions for the council members to fill the vacancies to be a representative: 1. First Tier Suburbs Committee - Mr. Rap Hankins would like to be 1st primary choice. Alternate is open. 2. Miami Valley Regional Planning Commission - Mr. Hankins is a member of the Executive Committee and would like to remain as the the primary. If he leaves the Executive Committee Board Mr. Hankins would have to vacate his position as a regional steward and we could loose our seniority with the board. Mr. Vaughn is also interested in being the primary member. Mr. Vaughn would like to be a voice for our northern which may be underserved over the years. He would like to be effective to receive our fair share of the dollars allocated for this northern region. Nominations were open for Mr. Hankins and Mr. Vaughn to serve as the primary representative. Results from show of hands indicated Mr. Vaughn as the primary representative. Mr. Hankins will be the alternate. 3. Planning Commission - Vice Mayor Gales will serve as the primary. Alternate is open. 4. Board of Zoning Appeals - Mr. Kelley will like serve as the primary. Mr. Vaughn is the alternate. 5. Civil Service Commission - Vice Mayor Gales will serve as the primary. Mr. Vaughn is the alternate. 6. Parks and Recreation Board - Mr. Hankins will serve as the primary. Mayor McDonald is the alternate. 7. T-M City School Board - Mr. Hankins will serve as the primary. Vice Mayor Gales is the alternate. 8. T-M Educational Foundation Trustee - Mr. Hankins will service as the primary. Alternate is open. 9. Firefighters Dependent Fund - Mayor McDonald will serve as the primary. Mrs. Finley will be the alternate. 10. Community Improvement Corporation (C.I.C.) - Mrs. Vaughn will serve as the primary. Mrs. Finley is the alternate. 11. Public Safety Committee - Mr. Kelley, Mr. Vaughn and Mayor McDonald will be alternates. No primary is needed. 12. Property Maintenance Appeals Board - Mr. Kelley will serve as the primary. Vice-Mayor Gales is the alternate. Mayor McDonald requested a motion for the city council appointment's listed above. A motion to approve was made by Mr. Hankins and seconded by Mrs. Finley. Roll call resulted in the following vote: XII. Motion to Adjourn Mayor McDonald requested a motion to adjourn the meeting. A motion was made by Vice Mayor Gales and seconded by Mr. Hankins to adjounr at 7:30 p.m. Roll call resulted in the following vote; Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Hankins, Councilmember Vaughn, Councilmember Finley and Councilmember Kelley Jr. City of Trotwood Page 6