City Council

City of Trotwood 3035 Olive Road Trotwood, Ohio 45426 937.837.7771 www.trotwood.org Meeting Minutes Monday, July 2, 2018 6:30 PM T-M Schools Board of Education Meeting Chambers 3594 N. Snyder Road, Trotwood, Ohio City Council Mayor Mary A. McDonald Vice Mayor Bettye L. Gales Council Member Charles Ron Vaughn Council Member Rhonda C. Finley Council Member Robert L. Kelley, Jr. Council Member Tyna R. Brown Council Member Yvette Page Sandy Riege Fuller, Deputy Clerk of Council City Council Meeting Minutes July 2, 2018 I. Call to order: Mayor A.McDonald Mayor McDonald called the meeting to order at 6:30 p.m II. Pledge of Allegiance III. Invocation: Rev. Norman Scearce IV. Roll Call: Clerk of Council Present: 6 - Mayor Mary A. McDonald, Vice Mayor Bettye L. Gales, Councilmember Tyna R. Brown, Councilmember Rhonda C. Finley, Councilmember Robert L. Kelley Jr. and Councilmember Yvette Page Absent: 1 - Councilmember Charles Ron Vaughn V. Motion to Approve the Agenda Mayor McDonald requested a motion to approve the meeting minutes. Motion was made by Vice Mayor Gales & seconded by Ms. Finley. Roll call: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Brown, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Page VI. VISITORS AND COMMUNICATIONS: To make a comment to City Council, please fill out a Speaker Form and return it to the Clerk of Council before the start of the meeting. Proceed to the microphone, state your name and address, proceed with your comments. You will have three (3) minutes to speak. Citizen comments on the 'Public Hearing' portion of the meeting will be accepted at the appropriate time during the meeting. Staff Members present: City Manager Pope, Deputy City Manager Kellum, Police chief Wilson, Fire Chief Haacke, Finance Director Chris Peeples, C.I.C Executive Director Fred Burkhardt, Planning & Zoning Manager Jeannie Peyton, Assistant to City Manager Cheryl Wheeler, Assistant Law Director Amy Blankship, and Deputy Clerk of Council Sandy Riege Fuller. Visitors: Duane Plessinger, John Fecke, Norman Scearce, Sister Joan Christopher, Delores Pendergrass, Shirley Smith,Doris Thomas, Annie Williams, James D. Williams, Doloris Wilkins. Mrs. Pendergrass & Doris Wilson said there's a blind spot at the traffic light at intersection of Basore and Shiloh Springs where numerous traffic accidents have occurred. Can the city make improvements prevent future accidents. City Manager explained we would look into the matter. Guest speaker, Brandon McClain the Montgomery County Recorder, spoke about the Fraud Alert Notification System program for citizens on how to protect their real estate property by calling his office at 937-496-3017 or visit their web site at www.mcrecorder.org. His office is offering a new Veteran ID Card program that benefits over 40,000 veterans countywide that's free of charge. This program will allow for eligibility of hospital, burial benefits, VA home loans, store discounts and more. City of Trotwood Page 1 City Council Meeting Minutes July 2, 2018 VIII. Motion to Approve the Consent Agenda Mayor McDonald requested a Motion to approve the Consent Agenda. Mr. Kelley made the motion to approve and it was seconded by Ms. Page. Roll Call: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Brown, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Page I. Call to Order: Mayor Mary A. McDonald A. 18-33 Motion to schedule a Public Hearing and requesting the Law Director to draft legislation authorizing citizens to request publishers of unsolicited printed materials to stop delivery of such materials to a private residence. B. 18-34 Motion to schedule a Public Hearing and requesting the Law Director to draft legislation repealing Ordinance 3-13 adopted May 4, 2013 amending the structure of the Board of Trustees, amending the Code of Regulations; and reaffirming the designation of the Trotwood Community Improvement Corporation (TCIC) as the designated development agency for the City of Trotwood, Ohio; and enacting a New Ordinance amending the structure of the Board of Trustees; amending the Code of Regulations; and reaffirming the designation of the Trotwood Community Improvement Corporation (TCIC) as the Designated Development Agency for the City of Trotwood, Ohio. C. R18-31 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION UPON THE TAX DELINQUENT LAND KNOWS AS 5421 WIERFIELD PL. (PARCEL H33-01517-0002) LOCATED IN TROTWOOD, OHIO, IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R18-31_ Foreclosure_5421 Wierfield Pl_7-2-18 City of Trotwood Page 2 City Council Meeting Minutes July 2, 2018 D. R18-32 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION UPON THE TAX DELINQUENT LAND KNOWN AS 3659 HERMOSE DR. PARCEL ID (H333101311 0028) LOCATED IN TROTWOOD, OHIO, IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R18-32 re 3659 Hermosa Drl re tax foreclosure (00954981xA06A8) E. R18-33 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION UPON THE TAX DELINQUENT LAND KNOWN AS 4266 WOLF RD (PARCEL H33301122-0001) LOCATED IN TROTWOOD, OHIO, IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R18-33_Res 18-33 re 4266 Wolf Rd re tax foreclosure (00954982xA06A8) (003) F. R18-34 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION UPON THE TAX DELINQUENT LAND KNOWN AS 1549 AZALEA DRIVE (PARCEL H33 01211 0031) LOCATED IN TROTWOOD, OHIO, IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R18-34_re 1549 Asalea Dr re tax foreclosure (00954988xA06A8) G. R18-35 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION ON TAX DELINQUENT LAND KNOWN AS 1423 STUBEN DR (PARCEL H33 01221 0007) IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R18-35_ re 1423 Stuben Rd re tax foreclosure (00954991xA06A8) City of Trotwood Page 3 City Council Meeting Minutes July 2, 2018 H. R18-36 A RESOLTUION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORAITON TO INITIATE A PROPERTY TAX FORECLOSURE ACTION UPON THE TAX DELINQUENT LAND KNOWN AS 5222 RUCKS ROAD (PARCEL ID H 33 01223 0069) LOCATED IN TROTWOOD, OHIO, IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R18-36_ re 5222 Rucks Road re tax foreclosure (00954996xA06A8) I. R18-37 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION UPON THE TAX DELINQUENT LAND KNOWN AS 4983 GARDENDALE AVNEUE (PARCEL ID H33 01202 0025) LOCATED IN TROTWOOD, OHIO, IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R18-37_re 4983 Gardendale Ave. re tax foreclosure (00954997xA06A8) J. R18-38 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION UPON THE TAX DELINQUENT LAND KNOWN AS 4767 KIRBY LN (PARCEL ID h33 01209 0005) LOCATED IN TROTWOOD, OHIO, IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R18-38_4767 Kirby Ln re tax foreclosure (00954999xA06A8) K. R18-39 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION UPON THE TAX DELINQUENT LAND KNOWN AS 622-626 W. SHERRY DRI (PARCEL ID H33 00310 0019) LOCATED IN TROTWOOD, OHIO, IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R18-39_re 622-626 W.Sherry Dr_ re tax foreclosure (00955000xA06A8) City of Trotwood Page 4 City Council Meeting Minutes July 2, 2018 L. R18-40 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURE ACTION UPON THE TAX DELINQUENT LAND KNOWN AS 35 SPARKS ST (PARCEL ID H33 00114 0011) LOCATED IN TROTWOOD, OHIO, IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE Attachments: R18-40_re 35 Sparks St re tax foreclosure (00955000xA06A8) M. R18-41 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION TO INITIATE A PROPERTY TAX FORECLOSURER ACTION UPON THE TAX DELINQUENT LAND KNOWN AS MACGREAGOR DR (PARCEL H33 00104 0008) LOCATED IN TROTWOOD, OHIO, IN ACCORDANCE WITH CHAPTER 5722 OF THE OHIO REVISED CODE. Attachments: R18-41 re Mac Gregor Dr re tax foreclosure (00955003xA06A8) N. R18-42 A RESOLUTION BY THE CITY COUNCIL TO CANCEL THE CITY COUNCIL REGULAR MEETING ON MONDAY, AUGUST 6, 2018 AND THE WORKSHOP MEETING ON MONDAY, AUGUST 20, 2018, ACCORDING TO THE CITY CHARTER SECTION 3-8 MEETINGS, AND RESUME THE REGULAR CITY COUNCIL MEETING ON TUESDAY, SEPTEMBER 4, 2018. Attachments: R18-42 AUGUST CITY COUNCIL MTG CANCELLED IX. Resolutions O. R18-43 A RESOLUTION BY THE TROTWOOD CITY COUNCIL REPEALING RESOLUTION NO. R18-27 Attachments: R18-43_ Resolution repealing prior fire levy resolution (00954816xA06A8) Mayor McDonald requested a motion to approve R18-43. A motion was made by Mrs. Brown and seconded by Ms. Finley. Roll Call: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Brown, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Page City of Trotwood Page 5 City Council Meeting Minutes July 2, 2018 P. R18-44 A RESOLUTION BY TROTWOOD CITY COUNCIL DETERMINING THE NECESSITY OF LEVYING A RENEWAL TAX IN EXCESS OF THE TEN-MILL LIMITATION FOR PROVIDING AND MAINTAINING FIRE APPARATUS, MECHANICAL RESUSCITATORS, UNDERWATER RESCUE AND RECOVERY EQUIPMENT, OR OTHER FIRE EQUIPMENT AND APPLIANCES, BUILDING AND SITES THEREFORE, OR SOURCES OF WATER SUPPLY AND MATERIALS THEREFOR, FOR THE ESTABLISHMENT AND MAINTENANCE OF LINES OF FIRE-ALARM COMMUNICATIONS, FOR THE PAYMENT OF FIREFIGHTING COMPANIES OR PERMANENT, PART-TIME, OR VOLUNTEER FIREFIGHTING, EMERGENCY MEDICAL SERVICE, ADMINISTATIVE, OR COMMUNICATIONS PERSONNEL TO OPERATE THE SAME, INCLUDING THE PAYMENT OF ANY EMPLOYER CONTRIBUTIONS REQUIRED FOR SUCH PERSONNEL UNDER SECTION 145.48 OR 742.34 OF THE REVISED CODE, FOR THE PURCHASE OF AMBULANCE EQUIPMENT, FOR THE PROVISION OF AMBULANCE, PARAMEDIC, OR OTHER EMERGENCY MEDICAL SERVICES OPERATED BY A FIRE DEPARTMENT OR FIREFIGHTING COMPANY, OR FOR THE PAYMENT OF OTHER RELATED COSTS AS AUTHORIZED BY THE OHIO REVISED CODE WHICH LEVY SHALL BE FOUR AND FIFTEEN HUNDREDTHS MILLS (4.15) WHICH IS A RENEWAL LEVY TO RUN FOR A FIVE (5) YEAR PERIOD OF TIME, PURSUANT TO SECTION 4705.19 AND SUBSECTION 5705.19 (I) AS AMENDED, OF THE OHIO REVISED CODE, AND REQUESTING THE COUNTY AUDITOR TO CERTIFY MATTERS IN CONNECTION THEREWITH. Attachments: R18-44 FIRE LEVY 4.15 MILL City Manager Pope explained, this is a renewal 4.15 tax levy for the period of 5 years between 2018 to 2023 for consideration with no increase in taxes. The cost to homeowners will range from from 72.07 to 216.20 per year based on the value of their property. Collection rate is based at 90% that could generate $891,108.00 per year. No further discussion. Mayor McDonald requested a motion. A motion was made by Vice Mayor Gales to approve R18-44 and second by Mr. Kelley. Roll Call: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Brown, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Page City of Trotwood Page 6 City Council Meeting Minutes July 2, 2018 Q. R18-45 A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE TWO NEW CASE 590SN LOADER BACKHOES AND (1) NEW CASE 521G WHEEL LOADER AT THE STATE OF OHIO CONTRACT PERICING FOR A TOTAL COST INCLUDING FINANCE CHARGES OF $297,320.43 FROM SOUTHEASTERN EQUIPMENT COMPANY, INC. AND AUTHORIZING THE CITY MANAGER TO ENTER INTO A GOVERNMENT OBLIGATION CONTACT WITH KS STATE BANK/BAYSTONE GOVERNMENT FINANCE IN ORDER TO FINANCE THIS EQUIPMENT PURCHASE Finance Director Peeples said this resoltuion will replace some of the 25 years old obsolete heavy equipment used by our Public Works Department. This equipment will be purchased on a three year state contract for a total price of $297,320.43. No further discussion. Mayor McDonald requested a motion. A Motion was made by Ms. Brown to approve and second by Mr. Kelley. Roll call: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Brown, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Page X. Staff Report's XI. Council Attended Board & Commission Updates A. 18-35 CITY COUNCIL ATTENDED BOARD & COMMISSION REPORTS July 19th is the Mayors Neighborhood Walk. State of the School Vision was presented the city and schools will be working collabratively with the new administration. City will be implementing an infrastructure program covering a two year period of time. XII. Old & New Business a. Mayor: To schedule an appointment with the Mayor, contact Sandy Riege Fuller, 937.854.7212 between the hours of 8 am - 5 p.m. b. Council Members c. City Manager: Reminder to visit the City of Trotwood web site at www.trotwood.org for updated information and events in our city. Go to "Notify Me" icon to sign up to receive information by utilizing your email address or mobile phone. XIII. Motion to Adjourn Mayor McDonald asked for a motion to adjounr the meeting at 7:30 p.m. A motion was made by Ms. Brown, second by Ms. Page. Roll call: City of Trotwood Page 7 City Council Meeting Minutes July 2, 2018 Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Brown, Councilmember Finley, Councilmember Kelley Jr. and Councilmember Page City of Trotwood Page 8