City Council

City of Trotwood 3035 Olive Road Trotwood, Ohio 45426 937.837.7771 www.trotwood.org Meeting Minutes Monday, March 4, 2019 6:30 PM Trotwood Community & Cultural Arts Center 4000 Lake Center Drive, Trotwood, Oh 45426 City Council Mayor Mary A. McDonald Vice Mayor Bettye L. Gales Council Member Charles Ron Vaughn Council Member Rhonda C. Finley Council Member Robert L. Kelley, Jr. Council Member Tyna R. Brown Council Member Yvette Page Jo'el Thomas-Jones, Clerk of Council City Council Meeting Minutes March 4, 2019 I. Call to Order: Mayor Mary A. McDonald Mayor McDonald called the March 4th Regular Council Meeting to Order II. Invocation: Pastor Gary Howard III. Pledge of Allegiance IV. Roll Call: Clerk of Council Present: 6 - Mayor Mary A. McDonald, Vice Mayor Bettye L. Gales, Councilmember Charles Ron Vaughn, Councilmember Robert L. Kelley Jr., Councilmember Tyna R. Brown and Councilmember Yvette Page Absent: 1 - Councilmember Rhonda C. Finley Staff Members; Dan Heath, Johnny McCluskey, Chris Peeples, Rick Haacke, Fred Burkhardt, Jung-Han Chen, Ciara Lewis, Donna Sue Bowman, Sandy Riege Fuller, Steve McHugh. Guests: Sister Mary Garke, Monica Houston, Gary Howard, and many students from Trotwood High School. V. Motion to Approve the Regular Meeting Agenda Mayor McDonald requested a motion. A motion was made by Council Member Page, the motion was seconded by Council Member Brown. Roll Call: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Kelley Jr., Councilmember Brown and Councilmember Page VI. VISITORS AND COMMUNICATIONS: To comment on any topic NOT on the agenda, please fill out a Speaker Form and return it to the Clerk of Council BEFORE the start of the meeting. Proceed to the microphone, state your name and address, proceed with your comments. You will have three (3) minutes to speak. Citizen comments on the 'Public Hearing' portion of the meeting will be accepted at the appropriate time during the meeting. Monica Houston, Teacher of Economics & African American History at Trotwood High School, spoke about her efforts to educate students about local government. Ms. Houston brought several Trotwood High School students to the meeting. VII. Special Presentations and Recognitions City of Trotwood Page 1 City Council Meeting Minutes March 4, 2019 A. PR12-19 PROCLAMATION, RED CROSS MONTH DAYTON AREA CHAPTER Attachments: RED CROSS MARCH 2019 __PROGCLAMATION A presentation/Proclamation was read to bring awareness of American Red Cross Month. Volunteer, Joseph Prince was presented with a Proclamation from the City of Trotwood. Mr. Prince read the Proclamation.. B. PR13-19 Community Reinvestment Area (CRA), Swearing In Ceremony Attachments: Jay Young OATH Mr. Jay Young, Trotwood, OH resident was swore in to serve on the Community Reinvestment Area Housing Council (CRA) for a period of 3-years commencing January 7, 2019-January 2022. VIII. Motion to Approve the Consent Agenda This matter was approved on the Consent Agenda Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Kelley Jr., Councilmember Brown and Councilmember Page A. SR19-11 City Council Meeting Minutes Attachments: MeetingMinutes June 4, 2019 B. SR19-12 City Council Meeting Minutes Attachments: MeetingMinutes July 2, 2018 C. SR19-13 City Council Meeting Minutes Attachments: MeetingMinutes July 16, 2018 D. R19-41 A motion to the Law Director to prepare the necessary legislation to transfer 2.57 acres of Land on Stuckhardt Road to the Community Improvement Corporation (CIC). IX. Motion to Open the Public Hearing - If you wish to make a comment on the Public portion of this meting, please stand and be sworn-in. Proceed to the microphone, state your name, address and proceed with your comments. You will have (3) three minutes to speak. Mayor requested a motion open the public meeting. Council Member Brown made the motion and Vice Mayor Gales seconed the motion. Rol l Call: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Kelley Jr., Councilmember Brown and Councilmember Page City of Trotwood Page 2 City Council Meeting Minutes March 4, 2019 X. Public Hearings/Ordinances A. OR01-19 AN ORDINANCE BY TROTWOOD CITY COUNCIL AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF TROTWOOD, OHIO FOR THE PROPERTY ADDRESSED 2909 LUTHERAN CHURCH ROAD (PARCEL # H33 02207 0048 AND H33 02207 0073) FROM THE “A” AGRICULTRUAL ZONING DISTRICT TO THE “R-B” REGIONAL BUSINESS ZONING DISTRICT Attachments: or01-19___Ord denying zoning amendment Lutheran Church Rd (01004205xA06A8) CCF_000024 Planning & Development Director, Jung-Han Chen presented information relative to an Ordinance accepting the recommendation of the Planning Commission and Denying the request to amend the official zoning map of the City of Trotwood, OH for the property located at 2909 Lutheran Church Road, Parcels #h 02207 0048 and #H33 02207 0073 from the A-Agricultural Zone to the R-B Regional Business Zone. Roll Call: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Kelley Jr., Councilmember Brown and Councilmember Page B. OR02-19 AN ORDINANCE BY TROTWOOD CITY COUNCIL TO REPEAL TROTWOOD ZONING CODE CHAPTER 1133 AND ADOPT NEW CHAPTER 1133 Attachments: OR02-19 REPEAL 1133 - BARS AND TAVERNS MARCH 4 2019 STAFF REPORT to COUNCIL- PC CASE 19-02 Mayor McDonald requested a motion on this item. A motion was made by Councilmember Page, seconded by Councilmember Brown, that this Ordinance be adopted. The motion carried by the following vote: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Kelley Jr., Councilmember Brown and Councilmember Page C. OR03-19 AN ORDINANCE BY TROTWOOD CITY COUNCIL TO REPEAL TROTWOOD ZONING CODE CHAPTER 1163 AND ADOPT NEW CHAPTER 1163. Attachments: Ordinance OR03-19 (ZONING AMENDMENT OF 1163 REPORT TO COUNCIL PC 19-03 An Ordinance by Trotwood City Council repealing Old Chapter 1163 "R-B Regional Business" and enacting new Chapter 1163 "R-B" Regional Business to remover hours regulations on beer and wine carryouts and taverns and bars to be consistent with state law. ROLL CALL: City of Trotwood Page 3 City Council Meeting Minutes March 4, 2019 Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Kelley Jr., Councilmember Brown and Councilmember Page D. OR04-19 AN ORDINANCEBY TROTWOOD CITY COUNCIL AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF TROTWOOD FOR PROPERTIES ON SALEM AVENUE FROM THE SOUTHERN CITY CORPORTATION LINE TO BRENTON DRIVE FROM “R-B” REGIONAL BUSINESS DISTRICT TO “N-B” NEIGHBORHOOD BUSINESS DISTRICT Attachments: OR04-19___Ord rezoning Salem Ave (01004622xA06A8) REPORT TO COUNCIL PC 19-04 ZONING MAP AMENDMENT- SALEM AVENUE An Ordinance amending the official zoning map of the City of Trotwood, Ohio for properties on Salem Avenue from the Southern City Corporation Line to Brenton Drive from "R-B Regional Business District to the "N-B" Neighborhood Business District. Planning & Development Director, Jung-Han Chen, explained that Salem Avenue needed an updated policy to align future development (See Map) Bars not allowed in "N-B" City of Dayton, Harrison TWP which are adjacent communities close by. ROLL CALL: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Kelley Jr., Councilmember Brown and Councilmember Page XI. Motion to Close Public Hearing Mayor McDonald requested a motion to close the public hearing. Council Member Brown, Motioned for the request and Vice Mayor Gales, seconded the motion. ROLL CALL: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Kelley Jr., Councilmember Brown and Councilmember Page XII. Resolutions City of Trotwood Page 4 City Council Meeting Minutes March 4, 2019 E. R19-37 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH THE TRTWOOD COMMUNITY IMPROVEMENT CORPORATION TO RECEIVE A PERCENTAGE OF THE NET SALE PROCEEDS FROM THE SALE OF SURPLUS PROPERTY RECEIVED BY THE TROTWOOD COMMUNITY IMPROVEMENT CORPORATION. Attachments: RESOLUTION R19-37 ENTER INTO AGREEMENT WITH CIC Memorandum of Agreement between TW and TCIC (00996056xA06A8) Mayor McDonald requested a motion. The motion was made by Council Member Kelley and second by Council Member Vaughn. A Resolution by Trotwood City Council authorizing the city manager to enter into an agreement with the Trotwood Community Improvement Corporation to receive a percentage of the net sales proceeds from the sale of surplus property received by the Trotwood Community Improvement Corporation. ROLL CALL: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Kelley Jr., Councilmember Brown and Councilmember Page F. R19-38 A RESOLUTION BY THE CITY COUNCIL AUTHORIZING THE CITY TO HAVE THE 16th. ANNUAL EASTER EGG HUNT TO SERVE THE PUBLIC PURPOSE OF COMMUNITY RELATIONS FOR EXPENDITURES NOT TO EXCEED $1,000.00. Attachments: R19-38___Resolution Easter Egg Hunt Easter Egg Hunt Letter Easter Egg Hunt Info Flyer 2019 Mayor McDonald requested a motion, the motion was made by Vice Mayor Gales and second by Council Member Brown. A Resolution by the Trotwood City Council authorizing the city to have the 16th Annual Easter Egg Hunt to serve the public purpose of community relations for expenditures no to exceed $1,000. ROLL CALL: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Kelley Jr., Councilmember Brown and Councilmember Page City of Trotwood Page 5 City Council Meeting Minutes March 4, 2019 G. R19-39 A RESOLUTION BY THE TROTWOOD CITY COUNCIL TO REMOVE FROM THE MONTGOMERY COUNTY TAX DUPLICATE THE SPECIAL ASSESSMENTS LEVIED IN ERROR FOR VARIOUS PROPERTIES WITHIN THE CITY OF TROTWOOD, OHIO. Attachments: R19-39 ___Res removing assessments from tax duplicate (01004759xA06A8) R19-39___EXHIBIT A TAX WAIVE REQUEST FOR COUNCIL 030419 Mayor McDonald requested a motion, a motion was made by Vice Mayor Gales, and second by Council Member Kelley. A Resolution authorizing the removal of Assessments from the Montgomery County property tax duplicate for charges for delinquent water, sewer, trash, storm water and the cutting and removal of weeds, vegetation and/or grass. ROLL CALL: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Kelley Jr., Councilmember Brown and Councilmember Page H. R19-40 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH FUTURE IQ CONSULTING FIRM NOT TO EXCEED $35,000.00 TO UPDATE THE CITY OF TROTWOOD STRATEGIC PLAN Attachments: Future iQ Strategic Plan Resolution R19-40 PDF FORMAT Future iQ STRATEGIC PLAN CONTRACT Mayor requested a motion, the motion was made by Council Member Brown and second by Council Member Kelley. A Resolution by Trotwood City Council accepting the proposal of Future iQ Inc. for the City of Trotwood strategic planning process and authorizing the city manager to enter into contract with Future iQ Inc. for the commencement of the project at a cost not to exceed $35,000. ROLL CALL: Aye: 6- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Kelley Jr., Councilmember Brown and Councilmember Page City of Trotwood Page 6 City Council Meeting Minutes March 4, 2019 XIII. Old & New Business Mayor McDonald announce the reception of the Ohio Speaker of the House, Larry Householder and Ohio State Representative J. Todd Smith to Trotwood, Ohio March 2, 2019. Mayor McDonald expressed that the speaker and representative wished to meet and discuss the progress being made in the city of Trotwood. Council Member Kelley, exclaimed the progress made and being made the department of Public Works. Council Member thanked the department for a job well done during the difficult weather this winter season. Council Member also expressed his concern for the issues impacting Trotwood High School, specifically the recent fights that also brought negative media attention to the district. Council Member Kelley expressed his desire for solutions to bring harmony back into the school. Council Member Kelley further expressed that incidents as such leave a negative stain on the entire Trotwood community. Mayor McDonald stated that the Trotwood School Board was conducting a special meeting tonight, March 2nd, 2019 to discuss the issue of the fights. Council Member Page thanked the Trotwood High School students for attending tonight's City Council meeting. Further expressed the importance of being involved in their community through the political process. Council Member also expressed excitement about a new business who has decided to locate in the Trotwood, OH community. Council Member stated that a public announcement was soon forthcoming. Council Member stated that he is happy about resident Jay Young's decision to serve as a committee member on the Community Reinvestment Area Housing Council. Council Member expressed her excitement to the students of Trotwood High School for attending tonight's City Council Member. a. Mayor: To schedule an appointment with the Mayor, contact Clerk of Council at 937.854.7212 between the hours of 8 am - 5 p.m. b. Council Members c. City Manager: Reminder to visit the City of Trotwood web site at www.trotwood.org for updated information and events in our city. Go to "Notify Me" icon to sign up to receive information by utilizing your email address or mobile phone. d. Staff Reports XIV. Motion to Adjourn Mayor requested a motion to adjourn at 7:34 P.M. City of Trotwood Page 7