City Council

City of Trotwood 3035 Olive Road Trotwood, Ohio 45426 937.837.7771 www.trotwood.org Meeting Minutes Monday, June 3, 2019 6:30 PM Trotwood Community & Cultural Arts Center 4000 Lake Center Drive, Trotwood, Ohio City Council Mayor Mary A. McDonald Vice Mayor Bettye L. Gales Council Member Charles Ron Vaughn Council Member Rhonda C. Finley Council Member Robert L. Kelley, Jr. Council Member Tyna R. Brown Council Member Yvette Page Sandy Riege Fuller, Deputy Clerk of Council City Council Meeting Minutes June 3, 2019 I. Call to Order: Mayor Mary A. McDonald Mayor McDonald called the meeting to order at 6:30 pm. II. Invocation III. Pledge of Allegiance IV. Roll Call: Clerk of Council Present: 7 - Mayor Mary A. McDonald, Vice Mayor Bettye L. Gales, Councilmember Charles Ron Vaughn, Councilmember Rhonda C. Finley, Councilmember Robert L. Kelley Jr., Councilmember Tyna R. Brown and Councilmember Yvette Page V. Motion to Approve the Agenda Mayor McDonald asked for a motion. A motion was made by Vice-Mayor Gales to approve and seconded by Ms. Brown. Roll Call: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr., Councilmember Brown and Councilmember Page VI. VISITORS AND COMMUNICATIONS: To comment on any topic NOT on the agenda, please fill out a Speaker Form and return it to the Clerk of Council BEFORE the start of the meeting. Proceed to the microphone, state your name and address, proceed with your comments. You will have three (3) minutes to speak. Citizen comments on the 'Public Hearing' portion of the meeting will be accepted at the appropriate time during the meeting. Visitors: JoAnn Orchard, Residents need better communication with the city especially since this tornado tragedy. She designed tee shirts for the many volunteers helping with the clean up, if anyone is interested. Karen Dunson, Thank you city officials for helping the citizens of Trotwood with the tornado event. People were blindsighted. Some of the communication wasn't the best. Fire Chief said, he was just thankful there was no loss of life as the first responders were the first to go out to rescue people. Staff Members: City Manager Quincy Pope, Law Director Steve McHugh, Deputy City Manager Stephanie Kellum, Finance Director Chris Peeples, Fire Chief Rick Haacke, Deputy Fire Chief Brandon Barnett, Planning & Devm't Director Jung-Han Chen, Fire Marshall Jeffrey Hilvers, Assistant to City Manager Cheryl Wheeler, Chad Downing, Fred Burkhart Trotwood CIC, Ciara Lewis Parks & Recreation and Sandy Riege Fuller Deputy Clerk of Council. Visitors: Marsha Bonhardt, Rap Hankins, Karen Dunson, JOAnne Orihood, Sandra Therman, Duane Plessinger, Mattie Clay, Maurice Rodgers, Barbara Higgins, Steve Champion, Janet Foote, Sonja Cherry Kathy Walker, David Young, Tom Grady, and John Fecke. City of Trotwood Page 1 City Council Meeting Minutes June 3, 2019 VII. Special Presentations and Recognitions A. PR30-19 Swearing in Ceremony for Trotwood Fire & Rescue Department Full Time Members Attachments: PR30-19___Bowman PR30-19___ TUNNEY PR30-19___Herman PR30-19__Leonard Fire Chief Rick Haacke introducted the two firefighters/paramedics. Mayor McDonald administered their Oath of Office. B. PR25-19 Welcome new resident Benjamin Adam Madewelll Attachments: Greeting Resolution Benjamin Madwell Mayor McDonald stated, Benjamin is not able to attend tonight. C. PR31-19 Introduction of new employee Debbie Chasteen Attachments: Debbie Chasteen Bio.pdf Mr. Chris Peeples, Finance Director, introducted Debbie Chasteen who'll be working in the Utility Department at the Goverment Center. VIII. Motion to Approve the Consent Agenda Mayor McDonald asked for a motion. A motion was made by Ms. Brown to approve and second by Vice Mayor Gales. Roll Call: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr., Councilmember Brown and Councilmember Page A. SR19-33 Motion to Approve the Meeting Minutes 2019 - May 6, April 22, March 21; 2018 - Dec. 3, Nov 27, Nov 19 , Nov 5 July 31. Attachments: Meeting Minutes Batch City of Trotwood Page 2 City Council Meeting Minutes June 3, 2019 B. R19-74 A RESOLUTION BY THE TROTWOOD CITY COUNCIL APPROVING THE RULES & REGULATIONS FOR CEDAR HILL & EHRSTINE CEMETERY AND AUTHORIZING THE CITY MANAGER TO TAKE ANY AND ALL OTHER ACTION NECESSARY TO REGISTER THE CEMETERY WITH THE OHIO DEPARTMENT OF COMMERCE, DIVISION OF REAL ESTATE, IN ACCORDANCE WITH OHIO SUB. H.B. No. 168. Attachments: R19-74___Resolution authorizing CM to approve rules and take action necessary to register cemetery (01023257-2xA06A8) R19-74__Exhibit A (Rules Regulations) to Cemetery Legislation (01023308xA06A8) C. R19-68 A RESOLUTION B Y THE CITY COUNCIL TO CANCEL THE CITY COUNCIL REGULAR MEETING ON MONDAY, AUGUST 5, 2019 AND THE WORKSHOP MEETING ON MONDAY, AUGUST 19, 2019 ACCORDING TO THE CITY CHARTER SECTION 3-8 MEETINGS, AND RESUME THE REGULAR CITY COUNCIL MEETING ON TUESDAY, SEPTEMBER 3, 2019 Attachments: R19-68 August 2019 Meetings D. SR19-35 Motion for the Law Director to prepares the necessary Ordinance legislation accepting the recommendation by the Trotwood City Council Enacting a New Chapter 732 to Trotwood Codified Ordinances Entitled, “Unsolicited Written Materials.” E. SR19-36 Motion for the Law Director to prepares the necessary Ordinance legislation accepting the recommendation for zoning code text amendment for Section 1140 PUD Planned Unit Development zoning district for the City of Trotwood, Ohio F. SR19-37 Motion for the Law Director to prepare the necessary Ordinance legislation accepting the recommendation to the zoning code text amendment definitions, Chapter 1123, Appendix ‘B’ for Foster Care facilities within the City of Trotwood, Ohio. G. R19-75 A RESOLUTION BY THE TROTWOOD CITY COUNCIL ACCEPTING DEED TRANSFERS FOR PROPERTIES WITHIN THE CITY OF TROTWOOD, OHIO FOR 1257 GUENTHER, 103 E. MAIN STREET, 3779 MARLIN AND 4646 MARLIN FROM THE MONTGOMERY COUNTY LAND UTILIZATION BANK TO THE CITY OF TROTWOOD, OHIO Attachments: R19-75___Resolution re deed transfers Mont,. County Land Bank City of Trotwood Page 3 City Council Meeting Minutes June 3, 2019 H. R19-69 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO WAIVE ANY COMMERCIAL AND INDUSTRIAL ZONING PERMT APPLICATION FEES REQUIRED BY THE TROTWOOD CODIFIED ORDINANCES FOR MOBILE VENDORS PARTICIPATING IN 2019 CITY-SPONSORED EVENTS Attachments: R19-69___Resolution by CM to waive permits for mobile vendors (01022793-2xA06A8) I. R19-70 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO SCHEDULE A 4TH OF JULY FIREWORKS DISPLAY EVENT ON SATURDAY, JUNE 29, 2019 AT THE TROTWOOD COMMUNITY AND CULTURAL ARTS CENTER LOCATED AT 4000 LAKE CENTER DRIVE, TROTWOOD, OHIO TO SERVE THE PUBLIC PURPOSE OF COMMUNITY RELATIONS AND AUTHORIZING THE EXPENDITURES OF NOT MORE THAN $16,500.00 FOR THE EVENT. Attachments: R19-70___Resolution re. 4th of July celebration (01023302-2xA06A8) J. R19-71 A A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO SCHEDULE “MAYOR STATE OF THE CITY ADDRESS” PUBLIC EVENT ON MONDAY, JUNE 17, 2019 AT THE TROTWOOD CITY COUNCIL MEETING AUTHORIZING THE EXPENDITURE OF PUBLIC FUNDS NOT TO EXCEED $200.00 TO SERVE THE PUBLIC PURPOSE OF MAINTAINING STRONG COMMUNITY RELATIONS EXCEED $200.00 Attachments: R19-71___State of the City 2019 K. R19-72 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE CITY TO SCHEDULE A STRATEGIC PLANNING SESSION THINK TANK MEETING ON SATURDAY, JUNE 22, 2019 AT THE TROTWOOD COMMUNITY AND CULTURAL ARTS CENTER TO SERVE THE PUBLIC PURPOSE OF COMMUNITY RELATIONS FOR EXPENDITURES NOT TO EXCEED $600.00 Attachments: R19-72___Res. Strategic Plan Think Tank L. SR19-38 MOTION TO SCHEDULE A PUBLIC HEARING BY THE TROTWOOD CITY COUNCIL AND TO AUTHORIZE THE LAW DIRECTOR TO DRAFT AN ORDINANCE TO AUTHORIZE THE CITY MANAGER TO TRANSFER OWNERSHIP OF THE PROPERTY LOCATED AT STRADER DRIVE (H33 00316 0010), TROTWOOD, OHIO TO THETROTWOOD COMMUNITY IMPROVEMENT CORPORATION AND DECALRING THE PROPERTY SURPLUS City of Trotwood Page 4 City Council Meeting Minutes June 3, 2019 IX. Resolutions A. R19-65 A RESOLUTION BY TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO PREPARE AND SUBMIT ALL NECESSARY DOCUMENTS IN CONJUNCTION WITH THE RIO GRANDE/GEORGE STREET STORM WATER REALIGNMENT PROJECT FOR STORMWATER IMPROVEMENTS, PREVENTING HIGH WATER/FLOODING ISSUES IN THE NEIGHBORHOOD, USING DESIGNATED LOCAL FUNDS. Attachments: R19-65___Rio Grande Contract Resolution_Stormwater 2019-04-12_Agreement City Manager Pope said this is an agreement with Choice One Engineering for the design, bid preparation, for the stormwater realignment along Rio Grande/George Street for the prevention of flooding that's occurred in this area over the years. Funding will come from the local stormwater fund. Mayor McDonald asked for a motion. A motion was made by Ms. Brown to approve and second by Mr. Kelley. Roll Call: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr., Councilmember Brown and Councilmember Page B. R19-79 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO TAKE ANY AND ALL ACTION NECESSARY IN CONNECTION WITH THE CITY’S SUBMITTAL OF A COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE CITY’S PROJECT KNOWN AS THE WHISPERING CROSSOVER SANITARY REPLACEMENT PROJECT AND, UPON APPROVAL OF THE CDBG APPLICATION, TO ACCEPT THE CDBG FUNDS ON BEHALF OF THE CITY OF TROTWOOD AND TO ENTER INTO ANY CDBG PROGRAM AGREEMENT REQUIRED Attachments: R19-79___Whispering Crossover__Resolution re CDBG Application (01022232-4xA06A8) R19-79___Attachments re CDBG Program City Manager Pope explained, the city would like to make application for partial funding to the Montgomery County Community Block Grant for the the installation of sanitary sewer system from Whispering Drive that crosses over to Mario Drive, Rio Grand Avenue and George Street. Mayor McDonald asked for a motion. A motion was made by Mr. Vaughn to approve and second by Mr. Kelley. Roll Call: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr., Councilmember Brown and Councilmember Page City of Trotwood Page 5 City Council Meeting Minutes June 3, 2019 C. R19-66 A RESOLUTION BY THE TROTWOOD CITY COUNCIL AUTHORIZING THE CITY MANAGER TO TAKE ANY AND ALL ACTION NECESSARY IN CONNECTION WITH THE CITY’S SUBMITTAL OF A COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE MAIN STREET FAÇADE IMPROVEMENT AND, UPON APPROVAL OF THE CDBG APPLICATION, TO ACCEPT THE CDBG FUNDS ON BEHALF OF THE CITY OF TROTWOOD AND TO ENTER INTO ANY CDBG PROGRAM AGREEMENT REQUIRED Attachments: R19-66___Resolution re CDBG Application for Main Street Facade (01023137-2xA06A8) City Manager said this CDBG application to enter into an agreement to seek partical funding for the Main Street Facade Improvement Plan to help created a future development plan. Mayor McDonald asked for a motion. A motion was made by Mr. Kelley to approve and second by Ms. Finley. Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr., Councilmember Brown and Councilmember Page X. Old & New Business a. Mayor: To schedule an appointment with the Mayor, contact Clerk of Council at 937.854.7212 between the hours of 8 am - 5 p.m. (1) State of the City Address at TCCAC Monday, June 17, 2019 at 6:00 p.m.; (2) City Council 1st Strategic Planning Session Think Tank at TCCAC Saturday, June 22, 2019 at 9:30 am - 2:30 pm; (3) 1st Tier Suburbs & National League of Cities Event sponsored by City of Trotwood on Friday, July 26, 2019 at 11:00 am - 1:00 pm; (4) Restorative Justice event with Greater Dayton Volunteer Lawyers Project Legal Resource Center sponsored by City of Trotwood at TCCAC, Tuesday, July 30, 2019 from 11:00am - 1:00 pm . b. Council Members Mayor McDonald - Various organization are here in our city lending support to our residents in light of the tornado disaster. We need citizens to return to their homes. Emergency contacts are on our web site facebook for those displaced. Ohio Job and Family Services, private & public partners are helping to rebuild from this devastation. Thank you Marsha Bonhart for helping the city with the public relations communications. Vice Mayor Gales - Lawyers will be coming to work for free to help the people with legal assistance. Mr. Page - We need to take care of our people as a priority. Ms. Brown, Mr. Vaughn and Ms. Finley all agree - We welcome other communities if they would like to help us with the clean up. We also need to help out the other communities if we can. City of Trotwood Page 6 City Council Meeting Minutes June 3, 2019 c. City Manager: Reminder to visit the City of Trotwood web site at www.trotwood.org for updated information and events in our city. Go to "Notify Me" icon to sign up to receive information by utilizing your email address or mobile phone. City Manger Pope said Trotwood is resilient we will come back to normal -it will take time. Governor Mike Dewine contacted President Trump to declare a major natioanl disaster so we can seek funding for federal disaster assistance with FEMA for the State of Ohio as a result of the tornadoes, severe storms and flooding on May 27-29, 2019. The City of Trotwood, the City of Brookville, Harrison Township, City of Huber Heights, and City of Dayton all were effected throughout the region extending to 10 counties. 40% of our people do not have insurance to rebuild. Our city apartments, commercial buildings and residential buildings were damaged mostly in the northern part of our city. Citizens needing help can call the disaster distress hotline 1-800-985-5990 for mental health issues. Home clean up 1-800-451-1954. Red Cross 937-221-750. d. Staff Reports None at this time. XI. Motion to Adjourn Mayor McDonald asked for a motion to adjourn the meeting. A motion was made at 8:12 pm by Vice Mayor Gales and second by Mr. Vaughn. Roll Call: Aye: 7- Mayor McDonald, Vice Mayor Gales, Councilmember Vaughn, Councilmember Finley, Councilmember Kelley Jr., Councilmember Brown and Councilmember Page City of Trotwood Page 7