City Council Workshop Meeting

City of Trotwood 3035 Olive Road Trotwood, Ohio 45426 937-837-7771 www.trotwood.org Meeting Minutes Monday, March 16, 2015 6:30 PM Workshop & Special Meeting T-M Schools Board of Education Meeting Chambers 3594 N. Snyder Road Trotwood, OH 45426 City Council Workshop Meeting Mayor Joyce Sutton Cameron Vice Mayor Barbara Staggs Councilmember Bruce Kettelle Councilmember Bettye Gales Councilmember Rap Hankins Councilmember Ron Vaughn Councilmember Mary McDonald Sandra L. Riege, CMC Clerk of Council City Council Workshop Meeting Meeting Minutes March 16, 2015 I. Call to Order: Mayor Joyce S. Cameron Mayor Cameron called the meeting to order at 6:00 p.m. II. Pledge of Allegiance and Moment of Silence III. Roll Call: Clerk of Council Present: 7 - Mayor Joyce Sutton Cameron, Vice Mayor Barbara Staggs , Councilmember Bruce Kettelle, Councilmember Bettye Gales, Councilmember Rap Hankins, Councilmember Ron Vaughn and Councilmember Mary McDonald Staff members present: Michael J. Lucking City Manager, Police Captain John Porter, Fire Chief Steve Milliken, Jeannie Peyton, Interim Planning and Zoning Administrator, Sandra L. Riege, Clerk of Council. Visitors present: Cynthia Monie and Tom Grady. IV. Motion to Approve the Workshop and Special Agenda Mayor Cameron requested a motion to approve the workshop and special meeting agenda. A motion was made by Mr. Hankins, and seconded by Mrs. Gales. Roll call resulted in the following vote: Aye: 7- Mayor Cameron, Vice Mayor Staggs, Councilmember Kettelle, Councilmember Gales, Councilmember Hankins, Councilmember Vaughn and Councilmember McDonald V. Motion to Open the Workshop Meeting Mayor Cameron requested a motion to open the workshop meeting. A motion was made by Mrs. McDonald and seconded by Vice-Mayor Staggs. Roll call resulted in the following vote: VI. Presentations: Michael J. Lucking, City Manager City of Trotwood Page 1 City Council Workshop Meeting Meeting Minutes March 16, 2015 A. PR016-15 Citywide Disaster Plan Overview Attachments: CITYWIDE DISASTER PLAN 2015.pdf First Chief Milliken presented an overview of the our revised 2008 citywide "Disaster Plan". This plan encompasses all levels of local, county, state and national levels for preparedness of emergency management for all types of natural disasters, hazardous materials and weather related outages. The city follows the National Incident Management System (NIMS) Program for the operations, planning, logistics; and especially the financial and administration efforts. We have the capability to set up emergency operations centers at 3035 Olive Road (conference room) and Little Richmond Road (fire station 72); and the Montgomery County Regional Emergency Operations Center. Manuals will be distributed outlining the responsibilities to the command staff, city council; and management staff defining their preparedness procedures. Being prepared by practicing the disaster plan is key to have the knowledge in case a disaster does happen. The Dayton area Red Cross also has a list of shelters within our city that will hold a large population if necessary. B. PR017-15 ALICE Training Attachments: ALICE Training Presentation2015.pdf Police Captain John Porter with the Trotwood Police Department will be sponsoring an active shooter training session for all city council, city board members, city employees this year. The Alert, Lockdown, Inform Counter, and Evacuate (ALICE) program is to increase an individual's chance of survival during a possible active shooter or violent event. A two hour classroom session will take place starting in April; to be completed by July 2015. The second phase of this will incorporate scenarios and interactive role playing sometime in the fall. Council would like to open this training to the area churches if possible. Captain Porter said their sessions would be customize for their needs. VII. Motion to Close the Workshop Meeitng Mayor Cameron requested a motion to close the workshop meeting. A motion waa made by Vice-Mayor Staggs and seconded by Mr. Hankins to close the meeting. Roll Call resulted in the following vote: Aye: 7- Mayor Cameron, Vice Mayor Staggs, Councilmember Kettelle, Councilmember Gales, Councilmember Hankins, Councilmember Vaughn and Councilmember McDonald VIII. Motion to Open the Special Meeting Mayor Cameron requested to motion to open the open the special meeting at 7:16 p.m. A motion was made by Mr. Hankins and seconded by Mrs. Gales. Roll Call resulted in the following vote: City of Trotwood Page 2 City Council Workshop Meeting Meeting Minutes March 16, 2015 A. 15-30 Motion to adjourn into an Executive Session in accordance with the Trotwood City Charter, Section 3-8, O.R.C. 121.22, personnel related matter. Attachments: NEWS RELEASE WORKSHOP_SPECIAL MTG 3-16-15.pdf Mayor Cameron resulted a motion to adjourn into the Executive Session. A motion was made by Vice-Mayor Staggs and seconded by Mr. Hankins. Roll call resulted in the following vote: Aye: 7- Mayor Cameron, Vice Mayor Staggs, Councilmember Kettelle, Councilmember Gales, Councilmember Hankins, Councilmember Vaughn and Councilmember McDonald IX. Motion to Adjourn the Executive Session and Regular meeting Mayor Cameron requested a motion to adjourn from the Executive Session and Workshop session at 8:27 p.m. A motion was made by Mrs McDonald and seconded by Mrs. Gales. The motion passed unaimously. City of Trotwood Page 3