City Council Workshop Meeting

City of Trotwood 3035 Olive Road Trotwood, Ohio 45426 937-837-7771 www.trotwood.org Meeting Minutes Wednesday, November 18, 2015 6:00 PM 2016 Budget Workshop Meeting Madison Park Pavilion 301 S. Broadway Street, Trotwood, OH 45426 City Council Workshop Meeting Mayor Joyce Sutton Cameron Vice Mayor Barbara Staggs Councilmember Bruce Kettelle Councilmember Bettye Gales Councilmember Rap Hankins Councilmember Ron Vaughn Councilmember Mary McDonald Sandra L. Riege, CMC Clerk of Council City Council Workshop Meeting Meeting Minutes November 18, 2015 I. Call to Order - Mayor Joyce S. Cameron Mayor Cameron called the meeting to order at 6:00 p.m. II. Pledge of Allegiance & Moment of Silence III. Roll Call: Clerk of Council Staff members present: Interim City Manager Quincy E. Pope, Sr., Finance Director Chris Peeples, Police Captain John Porter, Assistance to the Interim City Manager Brenda Blauser, Public Works Operations Manager Eric Baxter, Planning and Zoning Administrator Jeannie Peyton, Parks & Recreation Program manager Shawn Tucker, Human Resource Manager Stephanie Kellum, Finance Specialist Julie Kilbarger, Income Tax Administrator Donna Sue Bowman and Clerk of Council Sandy Riege. Visitors present: Rhonda Finley and Robert Kelley, Jr. Present: 7 - Mayor Joyce Sutton Cameron, Vice Mayor Barbara Staggs , Councilmember Bruce Kettelle, Councilmember Rap Hankins, Councilmember Charles Ron Vaughn, Councilmember Mary A. McDonald and Councilmember Bettye L. Gales IV. Motion to Approve the Budget Workshop Agenda & Open the Budget Workshop Mayor Cameron requested a motioon to approve the Budget Agenda. A motion was made by Mr. Hankins and seconded by Mrs. Gales to approve. Roll call resulted in the following votes: Aye: 7- Mayor Cameron, Vice Mayor Staggs, Councilmember Kettelle, Councilmember Hankins, Councilmember Vaughn, Councilmember McDonald and Councilmember Gales V. Special Presentations and Recognitions City of Trotwood Page 1 City Council Workshop Meeting Meeting Minutes November 18, 2015 15-92 2015 Budget Introduction & Overview - Quincy E. Pope, Sr. Interim City Manager/Public Safety Director Attachments: BUDGET WORKSHOP 2015 PRESS RELEASE.pdf Budget Wed Nov18 Summary Interim City Mgr Pope.pdf Interim City Manager Quincy E. Pope, Sr. provided the overview for this 2016 budget submittal for the city of Trotwood. Funding levels for the FY2016 operating budget are 3.2% below the 2015 levels. Trotwood projections in 2016 for the property tax collections are anticipated to be flat. Income tax revenues are estimated to decrease by $145,000 as a result of HB5, but we anticipate a recovery of $100,000.00. Personnel costs are expected to remain stagnant. Health care premiums will be increased 8%. Red light enforcement program will lose $219,000 in revenue. The overall 2016 budget totals $22,082,283. Within this budget amount $2,060,400 is for the placement of a Bond anticipation note (BAN) new renewed debt if $20,021,8863. Staffing and personnel costs total is $8,993,948, capital outlay $220,852.00, capital projects $436,796, debt Services total of $16,533,550 in outstanding debt, This amount consists of $14,553,550 in long-term bond debt and $2,040,000 in one-year bond note. Maturing notes will be combined with the series 2007. General fund is the largest of funds at $7,724,560 or a decreased of 3.5% less than 2015. Our general fund expenditures for FY2016 if $7,696,534 that represents a decrease of 3.9% or $309,934 as compared to the 2015 adopted budget. With our conservative approach to budgeting, mostly due to the revenue loss since the economic recession, the city will continue to supply essential services to all citizens of Trotwood with this balanced budget. PR059-15 Police Department 2016 Budget Workshop Presentation Police Captain John Porter presented his budget for the Police Division. Within the eight budget accounts his overall percentage reduction from 2015 to 2016 was -10.0% or $455,950.00. Total 2016 budget submittal for 2016 is $4,106,392. Budget accounts in this division are: administration, patrol, criminal investigation, drug law enforcement, DUI enforcement & education, criminal apprehension, communications and red light enforcement. PR060-15 Fire Department 2016 Budget Request - Steve Milliken, Fire Chief Fire Chief Steve Milliken present his budget for the Fire/EMS/Capital budget. Within his eight budget accounts the overall percentage reduction from 2015 to 2016 is -7.01% or $331,549. Total 2016 budget submittal is $4,409,224. Budget accounts in this division are: administration, suppression, training, prevention, EMS, capital FF grant and fire debt. City of Trotwood Page 2 City Council Workshop Meeting Meeting Minutes November 18, 2015 PR061-15 Public Works Department 2016 Budget Request - Eric Baxter, Operations Manager Operations Manager Eric Baxter presented his budget for the Public Work Department,. wITHIN his sixteen accounts his overall percentage reduction from 2015 is an increase of 10.06%. This is due to the following account being increased: parks maintenance, cemeteries, Administration, fleet maintenance, street maintenance, state highway maintenance, curb/gutter/sidewalk program, water distribution maintenance, sewer collection maintenance, refuse collection, and storm water operations. Reductions to accounts were motor vehicle license tax, permissive use tax, mowing & weed removal, buildings and grounds. PR063-15 Human Resources Department 2016 Budget Request - Stephanie Kellum, HR Manager Human Resource Manager Stephanie Kellum presented her budget with an overall reduced of - 1.85% or a reduction from 2015 to 2016 is $2,392.00. Billing under Workers Compensation has doubled due to statewide issue to employers. PR064-15 Planning & Zoning and Code Enforcement Departments 2016 Budget Request - Jeannie Peyton, Planning & Zoning Administrator Planning and Zoning Administrator Jeannie Peyton presented her 2016 budget. Within her two categories she manages the Planning and Zoning budget which was increased by +.69% or $103,604 to include a project for 2016 to update the Comprehensive Land Use Plan by an outside consultant. Code enforcement accounts are up by +7.29% or $135,228 includes NIP demolition, property maintenance survey for properties to be in code compliance, and manage vacant nuisance properties through board up and demolitions. PR065-15 Parks & Recreation Department 2016 Budget Request - Shawn Tucker, Parks & Recreation Program Manager Parks & Recreation Program Shawn Tucker presented his 2016 budget. His reduction is -15.39% or $77,713.00. PR066-15 Mayor & Council Office 2016 Budget Request - Sandy Riege, Clerk of Council Clerk of Council Sandy Riege presented the Mayor and Council 2016 budget. The overall increased is 30% primarily due to the recruitment of a new city manager that increased in the professional and consulting services line item. Total submittal is $106,133. City of Trotwood Page 3 City Council Workshop Meeting Meeting Minutes November 18, 2015 PR067-15 City Manager’s Office, Strategic Initiatives & Economic Development/Trotwood Community Improvement Corporation 2016 Budget Request - Quincy E. Pope, Sr., Interim City Manager/Public Safety Director interim City Manager Quincy E. Pope, Sr. presented his 2016 budget reflecting a overall decrease of -6.92%. Travel & training, along with over contracted services, increased slightly due to some software technology that is needed. Strategic initiatives increased +92% for the quarterly newsletter production, photography services, and changes to street signage throughout the city. Economic development (TCIC) account line item will be reduced by -35.48% mostly due to the new executive position that was eliminated, expansion of new programs, and private/public partnerships. PR062-15 Finance/Income Tax Departments 2016 Budget Request - Chris Peeples, Finance Director and Sue Bowman, Income Tax Administrator Finance Director Chris Peeples presented his 2016 budget. Income Tax Department has projected revenues estimated for 2016 or $145,000 decreased due to the provisions in House Bill 5. Administrative costs in the finance, utility billing and income tax budget were decreased by $56,959 for an overall change of -5.1%. Non-departmental budget was decreased by -1.4% or $5,412.00, debt to the general fund consists of the Honeywell Energy Loan, advances and transfers of $65,000(was not included in the budget is needed to fund the Salem Mall Tax Increment fund, and increases to our water, sewer and refuse fund are level due to the cost of doing business. VI. Motion to Adjourn the Budget Workshop Mayor Cameron requested a motion to adjourn the meeting. A motion was made by Vice Mayor Staggs and seconded by Mr. Hankins at 9:45 p.m. Roll call resulted in the following vote: Aye: 7- Mayor Cameron, Vice Mayor Staggs, Councilmember Kettelle, Councilmember Hankins, Councilmember Vaughn, Councilmember McDonald and Councilmember Gales City of Trotwood Page 4