City Council

TROY CITY COUNCIL FINANCE COMMITTEE AGENDA June 28, 2018 6:00 P.M. Pledge of Allegiance Roll Call Public Forum LOCAL LAW ORDINANCES 45. Ordinance Amending The Code Of The City Of Troy, Article II Dogs Chapter 124: Animals, Section 124-13 Seizure Of Dogs. (Council Member Bissember) 47. Ordinance Authorizing And Directing The Reconveyance Of City-Owned Real Property. (Council President Mantello) (At The Request Of The Administration) 48. Ordinance Authorizing And Directing The Reconveyance Of City-Owned Real Property. (Council President Mantello) (At The Request Of The Administration) 49. Ordinance Amending The 2018 General Fund Budget. (Council President Mantello) (At The Request Of The Administration) 50. Ordinance Amending The 2018 General Fund Budget. (Council President Mantello) (At The Request Of The Administration) 51. Ordinance Amending The Special Grants Fund Budget. (Council President Mantello) (At The Request Of The Administration) 52. Ordinance Accepting Grant Funds From The Capital District Transportation Committee For The Purpose Of The Hoosick Street Parkway Implementation Study And Designating The Mayor As The Authorized Representative Of The City Of Troy For Such Purposes And Establishing The Grant Budget Accounts Within The Special Grants Fund. (Council President Mantello) (At The Request Of The Administration) 53. Ordinance Accepting Grant Funds From The New York State Hudson River Valley Greenway For The Purpose Of The Uncle Sam Bike Trail And Designating The Mayor As The Authorized Representative Of The City Of Troy For Such Purposes And Amending The Capital Projects Fund Budget For Said Grant Funding. (Council President Mantello) (At The Request Of The Administration) 55. Ordinance Amending The Special Revenue Budget To Accept A NYS Homeland Security Grant For The Purpose Of Purchasing Cyber Security And Interoperable Communications Equipment. (Council President Mantello) (At The Request Of The Administration) 56. Ordinance Amending The General Fund And Capital Projects Fund Budgets. (Council President Mantello) (At The Request Of The Administration) 57. Ordinance Amending The 2018 General Fund Budget. (Council President Mantello) (At The Request Of The Administration) 59. Ordinance Amending The Special Grants Fund Budget. (Council President Mantello) (At The Request Of The Administration) 60. Ordinance Amending The 2018 General Fund Budget. (Council President Mantello) (At The Request Of The Administration) RESOLUTIONS 67. Resolution Authorizing The City Clerk To Execute An Agreement With The New York State Department Of Environmental Conservation. (Council President Mantello) 69. Resolution Appointing Commissioners Of Deeds For The City Of Troy. (Council President Mantello) 70. Resolution Authorizing The Mayor To Enter Into A 2018 STOP-DWI Enforcement Crackdown Agreement With The County Of Rensselaer. (Council President Mantello) (At The Request Of The Administration) 71. Resolution Authorizing The Mayor To Enter Into A 2018 STOP-DWI Enforcement Agreement With The County Of Rensselaer. (Council President Mantello) (At The Request Of The Administration) 73. Resolution Authorizing The Implementation And Funding In The First Instance 100% Of The Federal Aid And State “Marchiselli” Program Aid And Eligible Costs, Of A Transportation Federal Aid Project And Appropriating Funds Therefore. (Council President Mantello) (At The Request Of The Administration) TABLED LEGISLATION 2018 17. Resolution Determining That Proposed Actions Are Type II Actions For Purposes Of The New York State Environmental Quality Review Act. (Council President Mantello) (At The Request Of The Administration) Tabled at Regular Meeting 1-11-18 18. Bond Resolution Of The City Of Troy, New York, Authorizing The Issuance Of $1,315,000 Serial Bonds To Finance The Cost Of Various Capital Improvement And Technology Improvement Projects. (Council President Mantello) (At The Request Of The Administration) Tabled at Regular Meeting 1-11-18 39. Resolution Stating the City's Council's Policy Regarding the Operations of the Troy City Clerk's Office. (Council President Mantello) Tabled at Regular Meeting 2-1-18  ORD. #45 ORDINANCE AMENDING THE CODE OF THE CITY OF TROY, ARTICLE II DOGS CHAPTER 124: ANIMALS, SECTION 124-13 SEIZURE OF DOGS The City of Troy, in City Council, convened, ordains as follows: Section 1. § 124-13 Seizure of dogs. [Amended 12-5-1991; 7-7-1994; 5-3-2001 by Ord. No. 7; 10-2-2003 by L.L. No. 4-2003; 7-8-2010 by Ord. No. 5] Per Article 7 of the Agriculture and Markets Law of New York State § 117 Seizure of dogs; redemption periods; impoundment fees; adoption: §124-13; is amended to provide and read as follows with new matter underlined and deleted matter stricken. (E) Redemption fees. Any dog seized for any violation of this chapter or Article 7 of the Agriculture and Markets Law may be redeemed by the owner at the place of impoundment within seven days for licensed dogs and five for unlicensed dogs by producing a valid license, proof of ownership, court deposition if applicable and paying the required redemption fees, impoundment fees, delinquency fees, court fees and any other fees required. (1) Redemption fee: (a) For the first impoundment of any dog owned by that person: $50. (b) For the second impoundment within one year of the first impoundment of any dog owned by that person: $75 for the first 24 hours or part thereof and $10 for each additional 24 hours or part thereof; or (c) For the third and subsequent impoundment within one year of the first impoundment of any dog owned by that person: $100 for the first 24 hours or part thereof and $20 for each additional 24 hours or part thereof. (2) Impoundment fee. Dog owners of seized dogs must pay an impoundment fee of $350 per dog (base fee) plus $50 per day for each additional say starting with Day Six from the date of seizure. Per Article 7 of the Agriculture and Markets Law of New York State § 117. (a) For the first impoundment of any dog owned by that person: $50. (b) For the second impoundment within three years of the first impoundment of any dog owned by that person: $100. (c) For the third and subsequent impoundment within three years of the first impoundment of any dog owned by that person: $150. (3) Delinquency fee. If a dog is seized and the dog is not licensed or dog license has expired, there will be an additional fee of $100 $50 at the time of licensing. Per Article 7 of the Agriculture and Markets Law of New York State § 117. (G) Transport Fee: Dog owners of seized dogs must pay a transport fee to the City of Troy for the transfer of their dog to the impoundment facility of $25 per dog.  ORD. #45 Section 2. This Ordinance shall take effect immediately. Approved as to form, June 5, 2018 _________________________________________ James A. Caruso, Esq., Corporation Counsel To: City Council From: Mara Drogan, City Clerk Date: June 8, 2018 Re: Recommended Changes to the Code on Dog Redemption Fees All fees relating to the licensing and redemption of dogs are established by the City, including the delinquency fee, which is set forth by Agriculture and Markets as an amount to be determined by the municipality [Per Article 7 of the Agriculture and Markets Law of New York State § 117]. The current fee structure for dog redemptions in Troy is $400-$520, which is significantly higher than in neighboring municipalities (see attached table). The fees must be paid in cash and there is no appeals process. According to 2016 US Census data, per capita income for Troy residents is $21,919 and median rent costs $848; these figures put into perspective how burdensome an unexpected fee of $400 to $520 might be—often creating difficult choices for residents and their families. The exorbitant cost negatively impacts residents’ decisions regarding their pets. Only 37% of dogs impounded from Troy are redeemed from Mohawk Hudson Humane Society, compared with 46% of dogs from Albany, where the fines are lower. Anecdotally, many residents have expressed to the Clerk’s office that they either could not afford to redeem their dogs at all, that the fees comprised the entirety of the savings they had, or that they used payday loans or other forms of high-interest debt to pay the redemption fees. Past clerks have used their personal discretion to waive fees for some individuals who express the inability to pay, but this practice is arbitrary and potentially discriminatory, and violates the Clerk’s oath to uphold the law (which does not provide for this waiver). It is the policy of the present City Clerk to apply the law in all cases to prevent discrimination and the effect of personal bias, except in cases where both the Animal Control Officer and Mohawk Hudson Humane Society request that the Clerk waive the fines. (Since January, I have only waived the fees twice: once when an 85-year-old man’s house burned down and the dog had to be held while his owner was in Red Cross temporary housing, and once when an abandoned dog proved to have been stolen from a woman in NYC.) Both the ACO and MHHS believe that the current fines should be lowered for Troy residents. We expect that more people will redeem their dogs which would offset the decrease in individual fees. We have also started a campaign to license more dogs in Troy. The Deputy Clerk’s research suggests that less than 10% of Troy’s dogs are currently licensed, based on information from the American Veterinarian Medical Association. We hope that by increasing the number of dog licenses we issue, we can further offset this cost. Thank you for your consideration of this proposal. City Hall, 433 River Street, Troy, New York 12180 Phone: 518-279-7134. Email: cityclerk@troyny.gov Comparison of Dog Redemption Fees in Neighboring Cities* Municipality Albany Schenectady Watervliet Cohoes Troy Troy CURRENT PROPOSED Impoundment Fees 1st violation $65 + $60/Per $15 + $40/Per $25 + $67/Per $100 $350 $50** Additional Day Additional Day Additional Day 2nd violation $80 + $60/Per $30 + $40/Per $50 + $67/Per $275 $350 $100** Additional Day Additional Day Additional Day 3rd violation $100 + $60/Per $40 + $40/Per $100 + $67/Per $275 $350 $150** Additional Day Additional Day Additional Day Transport Fees None None None None $50 $25 Fines for Unlicensed Dogs (if applicable) $35 None None None $100 $50 License Fees (if applicable) $6-$23 $3.50-$20.50 $13.50-$23.50 $1-$23.50 $7.50-$20 $7.50-$20 Total Cost, 1st $65 - $123 $68.50 - $92 $100 -$123.50 $400 - $520 $75-$145 Offense $85.50 Total Cost, 2nd $80 - $138 $73.50 - $117 $275 -$298.50 $400 - $520 $125-$195 Offense $90.50 Total Cost, 3rd $100 - $158 $73.50 - $167 $275 -$298.50 $400 - $520 $175-$245 Offense $90.50 Additional Other fines apply separately under certain conditions in some municipalities, such as improper shelter, Considerations dog bites, and failure to provide a rabies vaccination. *This table shows the cost of redemption for one dog that is retrieved by their owner on the same day that they were impounded, however, length of impoundment varies, and in some cases more than one dog per owner is picked up by animal control. **Violations to be tracked over a three-year period.  ORD. #47 ORDINANCE AUTHORIZING AND DIRECTING THE RECONVEYANCE OF CITY-OWNED REAL PROPERTY The City of Troy, in City Council, convened, ordains as follows: Section 1. Pursuant to Section 83-5 of the Troy Code, the Bureau of Surplus Property accepted applications for the reconveyance of city-owned property within one month of the first newspaper advertisement of the sale of said city-owned property, which is located at 59 Fourteenth Street and identified as Tax Map SBL No. 101.71-2-12. Section 2. The Mayor is hereby authorized to sell and reconvey the hereinafter described real property to the following named purchaser for the sum below indicated which is hereby determined to be a fair price for the same without the competitive bidding and upon the terms and conditions set forth below. Section 3. The Mayor is hereby empowered to execute and deliver to the said applicant a quitclaim deed conveying said premises thereinafter described, but said conveyance is to be made expressly subject to the conditions hereinafter set forth. Section 4. The purchaser, purchase price and terms and conditions of sale are as follows: PURCHASER – California Agric Orchards LLC PURCHASE PRICE - $20,911.59 for Parcel No. 101.71-2-12. TERMS AND CONDITIONS: Purchaser submitted a check to City of Troy on May 31, 2018 for the full amount of purchase price and paid all filing and recording fees related to the filing and recording of the deed with the Rensselaer County Clerk. Section 5. This Ordinance shall take effect immediately. Approved as to form, June 12, 2018 ______________________________________ James A. Caruso, Esq., Corporation Counsel  ORD. #48 ORDINANCE AUTHORIZING AND DIRECTING THE RECONVEYANCE OF CITY-OWNED REAL PROPERTY The City of Troy, in City Council, convened, ordains as follows: Section 1. Pursuant to Section 83-5 of the Troy Code, the Bureau of Surplus Property accepted applications for the reconveyance of city-owned property within one month of the first newspaper advertisement of the sale of said city-owned property, which is located at 367 1st Street and identified as Tax Map SBL No. 111.36-6-6. Section 2. The Mayor is hereby authorized to sell and reconvey the hereinafter described real property to the following named purchaser for the sum below indicated which is hereby determined to be a fair price for the same without the competitive bidding and upon the terms and conditions set forth below. Section 3. The Mayor is hereby empowered to execute and deliver to the said applicant a quitclaim deed conveying said premises thereinafter described, but said conveyance is to be made expressly subject to the conditions hereinafter set forth. Section 4. The purchaser, purchase price and terms and conditions of sale are as follows: PURCHASER – Troy Apartments LLC PURCHASE PRICE - $18,240.32 for Parcel No. 111.36-6-6. TERMS AND CONDITIONS: Purchaser paid cash to City of Troy on June 8, 2018 for the full amount of purchase price and paid all filing and recording fees related to the filing and recording of the deed with the Rensselaer County Clerk. Section 5. This Ordinance shall take effect immediately. Approved as to form, June 12, 2018 ______________________________________ James A. Caruso, Esq., Corporation Counsel  Ord#49 ORDINANCE AMENDING THE 2018 GENERAL FUND BUDGET The City of Troy, convened in City Council, ordains as follows: Section 1. The City of Troy 2018 budget is herein amended as set forth in Schedule A entitled: July 2018 Budget Transfers – Contract Settlements which is attached hereto and made a part hereof Section 2. This act will take effect immediately. Approved as to form June 18, 2018 James A. Caruso Esq., Corporation Counsel  Ord#49 MEMO IN SUPPORT Throughout the fiscal year the Comptroller’s Office works with all departments within the City for necessary budget transfers within the 2018 General Fund. This ordinance transfers funds within the 2018 General Fund Budget for the following three reasons. Please note that the number indicated below references to the name as indicated in the “Reference” column on the Schedule attached hereto. 1. A transfer of $15,812 from Contingency to compensate for the contract settlement of the COATS contract in 2017. This was not included in the 2018 budget document because of the timing of when the contract was passed. 2. A transfer of $300,000 from Contingency to compensate for the contract settlement of the CSEA contact in 2018. 3. A transfer of $29,190 from Contingency to compensate for the contract settlement of the UPSEU contact in 2018.  Schedule A July 2018 Budget Transfers – Contract Settlements Original Change Revised Department Account No. Description Budget* (+/-) Budget Reference Expenditures Police A.3120.0101.0000.0000 Permanent Salaries 8,647,746.00 14,688.00 8,662,434.00 1 Police A.3120.0806.0000.0000 Social Security 827,218.00 1,124.00 828,342.00 1 Contingency A.1990.0418.0000.0000 Contingency 938,340.00 (15,812.00) 922,528.00 1 Comptroller A.1315.0101.0000.0000 Permanent Salaries 584,015.00 20,566 604,581.00 2 Comptroller A.1315.0806.0000.0000 Social Security 45,308.00 1,573 46,881.00 2 Treasurer A.1325.0101.0000.0000 Permanent Salaries 117,650.00 6,049 123,699.00 2 Treasurer A.1325.0806.0000.0000 Social Security 9,130.00 462 9,592.00 2 Contracts & Procurement A.1345.0101.0000.0000 Permanent Salaries 66,473.00 2,687 69,160.00 2 Contracts & Procurement A.1345.0806.0000.0000 Social Security 5,158.00 206 5,364.00 2 Assessor A.1355.0101.0000.0000 Permanent Salaries 113,165.00 1,687 114,852.00 2 Assessor A.1355.0806.0000.0000 Social Security 9,124.00 129 9,253.00 2 Corporation Counsel A.1420.0101.0000.0000 Permanent Salaries 277,450.00 2,214 279,664.00 2 Corporation Counsel A.1420.0806.0000.0000 Social Security 21,309.00 169 21,478.00 2 Personnel A.1430.0101.0000.0000 Permanent Salaries 182,755.00 1,985 184,740.00 2 Personnel A.1430.0806.0000.0000 Social Security 14,199.00 152 14,351.00 2 Engineering A.1440.0101.0000.0000 Permanent Salaries 152,329.00 6,155 158,484.00 2 Engineering A.1440.0806.0000.0000 Social Security 12,200.00 471 12,671.00 2 DPW Admin A.1490.0101.0000.0000 Permanent Salaries 120,676.00 1,442 122,118.00 2 DPW Admin A.1490.0806.0000.0000 Social Security 9,232.00 110 9,342.00 2 DPW Facilities A.1620.0101.0000.0000 Permanent Salaries 254,880.00 8,763 263,643.00 2 DPW Facilities A.1620.0806.0000.0000 Social Security 20,420.00 670 21,090.00 2 DPW Garage A.1640.0101.0000.0000 Permanent Salaries 353,260.00 14,274 367,534.00 2 DPW Garage A.1640.0806.0000.0000 Social Security 27,824.00 1,092 28,916.00 2 BIS A.1680.0101.0000.0000 Permanent Salaries 328,233.00 13,261 341,494.00 2 BIS A.1680.0806.0000.0000 Social Security 25,500.00 1,015 26,515.00 2 Police A.3120.0101.0000.0000 Permanent Salaries 8,647,746.00 18,396 8,666,142.00 2 Police A.3120.0806.0000.0000 Social Security 827,218.00 1,406 828,624.00 2 DPW Traffic A.3310.0101.0000.0000 Permanent Salaries 189,364.00 7,651 197,015.00 2 DPW Traffic A.3310.0806.0000.0000 Social Security 15,519.00 586 16,105.00 2 Fire A.3410.0101.0000.0000 Permanent Salaries 7,193,664.00 5,581 7,199,245.00 2 Fire A.3410.0806.0000.0000 Social Security 732,580.00 427 733,007.00 2 Code Enforcement A.3620.0101.0000.0000 Permanent Salaries 659,988.00 26,663 686,651.00 2 Code Enforcement A.3620.0806.0000.0000 Social Security 51,526.00 2,040 53,566.00 2 Vital Statistics A.4020.0101.0000.0000 Permanent Salaries 110,480.00 4,463 114,943.00 2 Vital Statistics A.4020.0806.0000.0000 Social Security 8,582.00 342 8,924.00 2 DPW Streets A.5110.0101.0000.0000 Permanent Salaries 926,796.00 38,972 965,768.00 2 DPW Streets A.5110.0806.0000.0000 Social Security 78,121.00 2,978 81,099.00 2 Recreation - Admin A.7020.0101.0000.0000 Permanent Salaries 85,016.00 2,395 87,411.00 2 Recreation - Admin A.7020.0806.0000.0000 Social Security 6,645.00 183 6,828.00 2 Recreation - Parks A.7110.0101.0000.0000 Permanent Salaries 282,545.00 11,411 293,956.00 2 Recreation - Parks A.7110.0806.0000.0000 Social Security 26,771.00 872 27,643.00 2 Recreation - Ice Rink A.7140.0101.0000.0000 Permanent Salaries 75,876.00 3,064 78,940.00 2 Recreation - Ice Rink A.7140.0806.0000.0000 Social Security 8,587.00 234 8,821.00 2 Recreation - Golf Course A.7180.0101.0000.0000 Permanent Salaries 218,917.00 8,847 227,764.00 2 Recreation - Golf Course A.7180.0806.0000.0000 Social Security 30,199.00 676 30,875.00 2 Planning A.8020.0101.0000.0000 Permanent Salaries 392,571.00 12,769 405,340.00 2 Planning A.8020.0806.0000.0000 Social Security 30,491.00 977 31,468.00 2 CDBG A.8022.0101.0000.0000 Permanent Salaries 189,378.00 7,652 197,030.00 2 CDBG A.8022.0806.0000.0000 Social Security 16,920.00 585 17,505.00 2 DPW Sanitation A.8160.0101.0000.0000 Permanent Salaries 1,280,828.00 51,740 1,332,568.00 2 DPW Sanitation A.8160.0806.0000.0000 Social Security 100,700.00 3,958 104,658.00 2 Contingency A.1990.0418.0000.0000 Contingency 938,340.00 (300,000.00) 638,340.00 2 Comptroller A.1315.0101.0000.0000 Permanent Salaries 584,015.00 4,015 588,030.00 3 Comptroller A.1315.0806.0000.0000 Social Security 45,308.00 307 45,615.00 3 Auditor A.1320.0101.0000.0000 Permanent Salaries 15,000.00 2,279 17,279.00 3 Auditor A.1320.0806.0000.0000 Social Security 1,147.50 174 1,321.50 3 Assessor A.1355.0101.0000.0000 Permanent Salaries 113,165.00 3,906 117,071.00 3 Assessor A.1355.0806.0000.0000 Social Security 9,124.00 299 9,423.00 3 City Clerk A.1410.0101.0000.0000 Permanent Salaries 94,886.00 5,551 100,437.00 3 City Clerk A.1410.0806.0000.0000 Social Security 8,794.65 425 9,219.65 3 Personnel A.1430.0101.0000.0000 Permanent Salaries 182,755.00 3,551 186,306.00 3 Personnel A.1430.0806.0000.0000 Social Security 14,199.00 272 14,471.00 3 Recreation - Admin A.7020.0101.0000.0000 Permanent Salaries 85,016.00 3,753 88,769.00 3 Recreation - Admin A.7020.0806.0000.0000 Social Security 6,645.00 287 6,932.00 3 Planning A.8020.0101.0000.0000 Permanent Salaries 392,571.00 4,060 396,631.00 3  Original Change Revised Department Account No. Description Budget* (+/-) Budget Reference Planning A.8020.0806.0000.0000 Social Security 30,491.00 311 30,802.00 3 Contingency A.1990.0418.0000.0000 Contingency 938,340.00 (29,190.00) 909,150.00 3 Net Impact On General Fund 0.00 * Or as previously amended  Ord#50 ORDINANCE AMENDING THE 2018 GENERAL FUND BUDGET The City of Troy, convened in City Council, ordains as follows: Section 1. The City of Troy 2018 budget is herein amended as set forth in Schedule A entitled: July 2018 Budget Amendments – Zombie Grant which is attached hereto and made a part hereof Section 2. This act will take effect immediately. Approved as to form June 18, 2018 James A. Caruso Esq., Corporation Counsel  Ord#50 MEMO IN SUPPORT This ordinance amends the General Fund budget to appropriate the unused monies from the Zombie Grant in the 2017 fiscal year to the 2018 fiscal year.  Schedule A July 2018 Budget Amendments – Zombie Grant Original Change Revised Department Account No. Description Budget* (+/-) Budget Revenues State Aid A.3000.3389.0113.0000 Zombie Grant 134,037.00 59,225.50 193,262.50 Expenditures Corporation Counsel A.1420.0409.0113.0000 Consultant Services 80,000.00 12,500.00 92,500.00 BIS A.1680.0201.0113.0000 Repairs - Equipment 0.00 43,725.50 43,725.50 Planning A.8020.0409.0113.0000 Utilities - Siemens 17,000.00 3,000.00 20,000.00 Net Impact On General Fund 0.00 * Or as previously amended  Ord# 51 ORDINANCE AMENDING THE SPECIAL GRANTS FUND BUDGET The City of Troy, convened in City Council, ordains as follows: Section 1. The City of Troy 2018 budget is herein amended as set forth in Schedule A entitled: July 2018 Budget Amendments – CDBG which is attached hereto and made a part hereof Section 2. This act will take effect immediately. Approved as to form June 18, 2018 James A. Caruso Esq., Corporation Counsel  Schedule A July 2018 Budget Amendments – CDBG Original Change Revised Department Account No. Description Budget* (+/-) Budget CDBG CD.2016.0400.2000.3021 Lansingburgh Target Area 1,000,000.00 (100,000.00) 900,000.00 CDBG CD.2017.0400.2000.3021 Lansingburgh Target Area 495,691.00 100,000.00 595,691.00 CDBG CD.2015.0400.2000.3021 Lansingburgh Target Area 1,094,529.00 (40,658.55) 1,053,870.45 CDBG CD.2017.0400.2000.3021 Lansingburgh Target Area 495,691.00 40,658.55 536,349.55 Net Impact On Special Grants Fund 0.00 * Or as previously amended  THE CITY OF Andrew Piotrowski Patrick Madden City Comptroller Mayor Mayor Memo To: Andrew Piotrowski, Deputy Comptroller From: Carolin Skriptshak, Community Development Program Supervisor Date: 06/18/2018 Re: Transfer of HOME Funds from like account to like account A Resolution transferring $40,658.55 of 2015 funds and $100,000.00 of 2016 Lansingburgh Reinvestment Target Area funds Program Year to reallocate CDBG funds into the 2017 Lansingburgh Reinvestment Target Area Project. PRESENT LAW: The City Council had approved the 2015 and 2016 One-year Action Plans of its five year Consolidated Plan. The City’s Citizen Participation Plan of the 5 year strategic plan requires that CDBG Funds transfers of this nature be authorized by the City Council. PURPOSE: These funds are being re-allocated into the 2017 CDBG funded Lansingburgh Reinvestment Target Area account that will be used to complete the Project on 112th Street. The funding is coming from prior leftover year 2015 and 2016 allocated CDBG funds to the Lansingburgh project but just being moved from the prior funding years to the current funding year. FISCAL IMPACT: No negative impact on the City general fund or on City programs/projects is expected because the proposed transfers is just cleaning up the prior year’s funding and carrying it forward to the current year. This will make it easier to track and only have to create one Purchas order to complete the project. 1  Ord#52 ORDINANCE ACCEPTING GRANT FUNDS FROM THE CAPITAL DISTRICT TRANSPORTATION COMMITTEE FOR THE PURPOSE OF THE HOOSICK STREET PARKWAY IMPLEMENTATION STUDY AND DESIGNATING THE MAYOR AS THE AUTHORIZED REPRESENTATIVE OF THE CITY OF TROY FOR SUCH PURPOSES AND ESTABLISHING THE GRANT BUDGET ACCOUNTS WITHIN THE SPECIAL GRANTS FUND The City of Troy, convened in City Council, ordains as follows: Section 1. The City of Troy is hereby authorized and directed to accept funds from the Capital District Transportation Committee for financial assistance to the City of Troy for the Hoosick Street Implementation Study. Section 2. The Mayor, on behalf of the City of Troy, is hereby authorized to execute all contracts, documents, and other instruments in furtherance of implementing all projects associated with and described in such application and to use such funds pursuant to such application and undertake other such actions and provide such additional information as may be required in the furtherance thereof. Section 3. The City of Troy 2018 budget is herein amended as set forth in Schedule A entitled: July 2018 Budget Amendments – Hoosick Street CDTC Study which is attached hereto and made a part hereof Section 4. This act will take effect immediately. Approved as to form June 19, 2018 James A. Caruso Esq., Corporation Counsel  Schedule A July 2018 Budget Amendments – Hoosick Street CDTC Study Original Change Revised Department Account No. Description Budget* (+/-) Budget Revenues State Aid CD.8000.3989.8000.8341 CDTC Study 0.00 67,500.00 67,500.00 Gifts & Donations CD.1000.2705.8000.8341 Gifts & Donations 0.00 25,000.00 25,000.00 Expenditures Consultant Services CD.2018.0409.8000.8341 Consultant Services 0.00 92,500.00 92,500.00 Net Impact On Special Grants Fund 0.00 * Or as previously amended  Steven Strichman Patrick Madden Commissioner Mayor Department of Planning and Economic Development To: City Council June 12, 2018 Re: Hoosick Street Study – CDTC Linkage From: Steven Strichman, Commissioner of Planning and E.D. Working with the Hillside Neighborhoods, the City applied in January of 2018 for a Capital District Transportation Committee (CDTC) study in the amount of $92,500, with the source of funds as follows: Federal grant $ 67,500 City cash $ 25,000 The Hoosick Street Parkway Implementation Study will plan for the enhanced functioning of Hoosick Street and the two Hillside Neighborhoods, separated in the 1970’s by New York State’s Route 7 highway investment. It will also identify and plan for connections west to downtown amenities and transit. The study area includes Hoosick Street from the Hudson River to 14th Street on the east, and the Hillside Neighborhoods from Jacob Street in the South to Middleburgh Street in the north, as well as some additional surrounding areas/ Timeline: The study would commence in winter 2018/19 and be completed by Summer 2019. Upon completion, the city would apply for implementation funding. Funding: When the project is 25% complete, CDTC will bill the city for the cash portion. Subsequent to that payment, all costs will be covered by CDTC. Request at this time: Accept the grant and authorize the Mayor to execute all necessary agreements.  MEMORANDUM OF UNDERSTANDING This agreement is entered into this day of by and between the Capital District Transportation Committee, One Park Place, Main Floor, Albany, New York 12205 and the City of Troy, City Hall, 433 River Street, Troy, NY 12180 WITNESSETH WHEREAS, the City of Troy (hereafter referred to as "the City") has requested funds from the Capital District Transportation Committee (hereafter referred to as "the CDTC"), the Metropolitan Planning Organization for the Capital District through the Community and Transportation Linkage Planning Program for the Hoosick Street Parkway Implementation Study (hereafter referred to as “the Study”); WHEREAS, the CDTC has approved the Study in its 2018-2020 Unified Planning Work Program; WHEREAS, the approved cost for consultant services related to the Study is $92,500, $67,500 of which will be paid for with Federal Planning Funds (Linkage Funds) and $25,000 by Local Cash Match. WHEREAS, the CDTC will provide $30,000 in administrative and technical support for the Study; WHEREAS, the City will provide $5,000 in local in-kind services for the Study; WHEREAS, the City will execute this Memorandum of Understanding for the Study with the CDTC by March 31, 2019; WHEREAS, the Study is expected to be completed by July 1, 2019; WHEREAS, if there are unforeseen delays in completing the Study, the following will apply: 1) March 31, 2019: A consultant will be under contract and a kickoff meeting will be held. 2) March 31, 2020: 50% of the scope of work will be completed by the consultant. 3) March 31, 2021: 100% of the scope of work will be completed by the consultant. WHEREAS, the parties will jointly guide the consultant with the assistance of a Study Advisory Committee that will include, at a minimum, one staff member of the CDTC; WHEREAS, the parties will jointly assume ownership of all materials, graphics and reports, etc., related to the Study; WHEREAS, the parties desire to set forth the rights and responsibilities in facilitating the Study; 1 NOW, THEREFORE, parties hereby agree to the following: 1. The CDTC will be responsible for: a. Aiding the City in developing a detailed scope of work for the Study b. Drafting a detailed Request for Expressions of Interest for the Study and advertising the Study in the New York State Contract Reporter and on the CDTC and the New York State Metropolitan Planning Organizations’ web sites c. Aiding the City in selecting a consultant to perform the Study d. Documenting the consultant selection process and providing notification of consultant selection or rejection e. Securing an executable contract between the Consultant and the Capital District Transportation Authority, the host agency of the CDTC f. Approving the membership of the Study Advisory Committee g. Attending all Study Advisory Committee or Study related meetings including the Study kickoff meeting, public meetings and any other decision making meetings h. Providing technical assistance i. Handling all contracting issues including review of deliverables and payment to the consultant j. Invoicing the City for its local match at the time that 25% of the Study has been completed, based upon consultant billing records to the CDTC 2. The City of Troy will be responsible for: a. Reviewing and following the CDTC’s Community and Transportation Linkage Planning Program Planning Study Administration Procedures for 2018-2019 b. Aiming, with the CDTC, to complete the Study by July 1, 2019. If unforeseen delays arise, an explanation will be provided to the CDTC. c. Providing the CDTC with $25,000 in Cash Match at the time that 25% of the Study has been completed as indicated by consultant billing records to the CDTC. The City will be invoiced for the local match by the CDTC at that time. d. Following the CDTC's guidelines regarding consultant selection e. Organizing and maintaining a Study Advisory Committee that will include at least one member of the CDTC’s staff f. Including the CDTC and the Study Advisory Committee in decisions related to meeting times and dates, public meeting dates and format, and any other Study related decisions with the consultant g. Attending all Study Advisory Committee or Study related meetings including the Study kickoff meeting, public meetings and any other decision making meetings h. Providing technical assistance and reviewing products i. Informing the CDTC of any problems with the consultant j. Presenting the findings of the Study to the CDTC Planning Committee and/or Community Planners Forum k. Attending at least two of the CDTC Community Planners Forum meetings per calendar year 2 The signatories affirm they are duly authorized by their governing bodies to execute this agreement. IN WITNESS WHEREOF, the parties hereto have executed this agreement on this day of , 2018. FOR THE CAPITAL DISTRICT FOR THE CITY TRANSPORTATION COMMITTEE OF TROY _______________________________ ______________________________ Executive Director Mayor 3  Ord#53 ORDINANCE ACCEPTING GRANT FUNDS FROM THE NEW YORK STATE HUDSON RIVER VALLEY GREENWAY FOR THE PURPOSE OF THE UNCLE SAM BIKE TRAIL AND DESIGNATING THE MAYOR AS THE AUTHORIZED REPRESENTATIVE OF THE CITY OF TROY FOR SUCH PURPOSES AND AMENDING THE CAPITAL PROJECTS FUND BUDGET FOR SAID GRANT FUNDING The City of Troy, convened in City Council, ordains as follows: Section 1. The City of Troy is hereby authorized and directed to accept funds from the New York Hudson River Valley Greenway for financial assistance to the City of Troy for the Uncle Sam Bike Trail. Section 2. The Mayor, on behalf of the City of Troy, is hereby authorized to execute all contracts, documents, and other instruments in furtherance of implementing all projects associated with and described in such application and to use such funds pursuant to such application and undertake other such actions and provide such additional information as may be required in the furtherance thereof. Section 3. The City of Troy 2018 budget is herein amended as set forth in Schedule A entitled: July 2018 Budget Amendments – Uncle Sam Bike Trail which is attached hereto and made a part hereof Section 4. This act will take effect immediately. Approved as to form June 19, 2018 James A. Caruso Esq., Corporation Counsel  Schedule A July 2018 Budget Amendments – Uncle Sam Bike Trail Original Change Revised Department Account No. Description Budget* (+/-) Budget Revenues State Aid H.7000.3389.0630.0000 State Aid 1,841.60 12,500.00 14,341.60 Expenditures Consultant Services H.8020.0409.0630.0000 Consultant Services 1,841.60 12,500.00 14,341.60 Net Impact On Capital Projects Fund 0.00 * Or as previously amended  Steven Strichman Patrick Madden Commissioner Mayor Department of Planning and Economic Development To: City Council June 12, 2018 Re: Hudson River Valley Greenway Grant $12,500 - Uncle Sam Trail - Improvements From: Steven Strichman, Commissioner of Planning and E.D. As a follow up to the completed $5,000 HRVG “Uncle Sm Bikeway Improvement Action Plan, the city has received a $12,500 grant to implement recommendations of the plan at three trailheads: 1) Norther Drive 2) Gurley Ave 3) Middleburgh Street. The actions will improve trail identity with signage, markings and bollards that will also restrict motor vehicle access and increase trail user comfort. Specifically, this grant will provide signage and striping to identify the trail heads. The City has been working with Capital Roots and Transport Troy to undertake the studies and for providing much of the match for this grant. The 50% $12,500 match will be as follows: Match: City Administration: $ 1,620 Capital Roots staff $ 2,500 Volunteers $ 1,500 Equipment & Supplies (Roots) $ 4,298 Connections to 7th Street Park $ 2,582 TOTAL MATCH $ 12,500 Timeline: Once approved, the city will solicit three quotes and commence work so that it will be completed in time for the September Collar City Ramble. Request at this time- Accept the grant and authorize the Mayor to execute all necessary agreements, and set up a grants account as per the resolution.  Ord#55 ORDINANCE AMENDING THE SPECIAL REVENUE BUDGET TO ACCEPT A NYS HOMELAND SECURITY GRANT FOR THE PURPOSE OF PURCHASING CYBER SECURITY AND INTEROPERABLE COMMUNICATIONS EQUIPMENT The City of Troy, convened in City Council, ordains as follows: Section 1. The City of Troy Special Revenue Budget is herein amended as set forth in Schedule A entitled: Public Safety – Police NYS Homeland Security Grant FY 2017-2020 which is attached hereto and made a part hereof Section 2. This act will take effect immediately. Approved as to form June 20, 2018 James A. Caruso Esq., Corporation Counsel  Ord#55 MEMO IN SUPPORT This ordinance amends the Special Revenue Budget to accept a NYS Homeland Security Grant for the purpose of purchasing cyber security and interoperable communications equipment. This grant also provides funding to train appropriate personnel in the proper use of the equipment.  SCHEDULE A City of Troy Special Revenue Budget Amendment Public Safety - Police NYS Homeland Security Grant (FY 2017-2020) NYS Law Enforcement Terrorism Prevention Program (LETTP) Original * Revised Budget Change Budget Special Revenue Fund Revenue CD.3000.3306.8000.8327 NYS Homeland Security $ - $ 134,851 $ 134,851 Total Revenue Increase $ 134,851 Expenditures CD.2017.0203.8000.8327 Purchase of cyber security and interoperable communications equipment $ - $ 130,851 $ 130,851 CD.2017.0410.8000.8327 Training expense $ - $ 4,000 $ 4,000 Total Expenditures Increase $ 134,851 * or as previously revised  Ord# 56 ORDINANCE AMENDING THE GENERAL FUND AND CAPITAL PROJECTS FUND BUDGETS The City of Troy, convened in City Council, ordains as follows: Section 1. The City of Troy 2018 budget is herein amended as set forth in Schedule A entitled: July 2018 Budget Amendments – 2018 Street Paving / Northern Drive Signalization which is attached hereto and made a part hereof Section 2. This act will take effect immediately. Approved as to form June 20, 2018 James A. Caruso Esq., Corporation Counsel  Schedule A July 2018 Budget Amendments – 2018 Street Paving / Northern Drive Signalization Original Change Revised Department Account No. Description Budget* (+/-) Budget General Fund Revenues State Aid A.5000.3501.0000.0000 CHIPS 950,000.00 629,554.38 1,579,554.38 Expenditures Interfund Transfers A.9950.0900.0000.0000 Capital Fund 1,019,865.00 629,554.38 1,649,419.38 Net Impact On General Fund Budget 0.00 Capital Projects Fund Revenues 2018 Street Paving H.0000.5031.0639.0000 Interfund Transfers 950,000.00 604,554.38 1,554,554.38 Northern Drive Signalization H.0000.5031.0640.0000 Interfund Transfers 250,000.00 25,000.00 275,000.00 Expenditures 2018 Street Paving H.5197.0200.0639.0000 Equipment & Capital Outlay 950,000.00 604,554.38 1,554,554.38 Northern Drive Signalization H.5197.0200.0640.0000 Equipment & Capital Outlay 250,000.00 25,000.00 275,000.00 Net Impact On Capital Projects Fund Budget 0.00 * Or as previously amended  Memo In Support This ordinance amends the General Fund and Capital Projects Fund budgets for 2018 CHIPS funding. The City approximates the funding at the time of the annual budget process and once the letter is received of the total amount, including roll-over from prior year, the budget is adjusted. Funding is allocated between the 2018 Street Paving Program and also the Northern Drive Signalization project as both are fully reimbursable under the CHIPs Program.  Ord#57 ORDINANCE AMENDING THE 2018 GENERAL FUND BUDGET The City of Troy, convened in City Council, ordains as follows: Section 1. The City of Troy 2018 budget is herein amended as set forth in Schedule A entitled: July 2018 Budget Transfers – General Fund which is attached hereto and made a part hereof Section 2. This act will take effect immediately. Approved as to form June 21, 2018 James A. Caruso, Corporation Counsel  Ord#57 MEMO IN SUPPORT Throughout the fiscal year the Comptroller’s Office works with all departments within the City for necessary budget transfers within the 2018 General Fund. This ordinance transfers funds within the 2018 General Fund Budget for the following three reasons. Please note that the number indicated below references to the name as indicated in the “Reference” column on the Schedule attached hereto. 1. A transfer of $5,000 within DPW Facilities for repairs to equipment. 2. A transfer of $3,712 within DPW Facilities to correct the department budget for the 2018 fiscal year between the Utilities and Repairs accounts. 3. A transfer of funds for additional funding needed within various lines to fund the Frear Park Golf Course for the remainder of the 2018 fiscal year. 4. A transfer within utility accounts in the Police Department for the funding of heating oil expense that was budgeted within the other account. 5. A transfer within the Fire Department for rentals of equipment. 6. The correction of dental accounts for tracking purposes within the City Comptroller’s Office. 7. A transfer from the Contingency account to repairs for the ice rinks to fund the cost of the repairs that have been invoiced for the Knickerbacker Park Ice Rink. 8. A transfer for the utility account within the recreation department which is caused by the allocation split when the departments were reorganized earlier in 2018.  Schedule A July 2018 Budget Transfers – General Fund Original Change Revised Department Account No. Description Budget* (+/-) Budget Reference DPW Facilities A.1620.0409.0000.0000 Consultant Services 5,000.00 (5,000.00) 0.00 1 DPW Facilities A.1620.0404.0068.0000 Repairs - Equipment 30,000.00 5,000.00 35,000.00 1 DPW Facilities A.1620.0401.0091.0000 Utilities - Siemens 25,000.00 (3,712.00) 21,288.00 2 DPW Facilities A.1620.0404.0068.0000 Repairs - Equipment 30,000.00 3,712.00 33,712.00 2 Recreation - Golf Course A.7180.0303.2420.0000 Other Material & Supplies - Golf Course 85,500.00 (13,700.00) 71,800.00 3 Recreation - Golf Course A.7180.0409.0000.0000 Consultant Services 0.00 16,700.00 16,700.00 3 Contingency A.1990.0418.0000.0000 Contingency 938,340.00 (3,000.00) 935,340.00 3 Recreation - Golf Course A.7180.0404.0068.0000 Repairs - Equipment 17,250.00 15,175.00 32,425.00 3 Recreation - Golf Course A.7180.0303.2420.0000 Other Material & Supplies - Golf Course 85,500.00 (15,175.00) 70,325.00 3 Recreation - Golf Course A.7180.0200.0000.0000 Equipment & Capital Outlay 0.00 12,750.00 12,750.00 3 Recreation - Golf Course A.7180.0404.0068.0000 Repairs - Equipment 17,250.00 15,300.00 32,550.00 3 Recreation - Golf Course A.7180.0303.2420.0000 Other Material & Supplies - Golf Course 85,500.00 5,000.00 90,500.00 3 Recreation - Golf Course A.7180.0401.0055.0000 Utilities - Water & Sewer 2,500.00 5,000.00 7,500.00 3 Contingency A.1990.0418.0000.0000 Contingency 938,340.00 (38,050.00) 900,290.00 3 Police A.3120.0401.0021.0000 Utilities - Heating Oil 750.00 2,000.00 2,750.00 4 Police A.3120.0401.0054.0000 Utilities - Gas & Electric 99,250.00 (2,000.00) 97,250.00 4 Fire A.3410.0405.0068.0000 Rentals - Equipment 400.00 1,000.00 1,400.00 5 Fire A.3410.0304.0057.0000 Vehicle Expense - Parts 62,208.00 (1,000.00) 61,208.00 5 DPW Traffic A.3310.0805.0016.0000 Dental 2,422.00 (2,422.00) 0.00 6 DPW Traffic A.3310.0815.0000.0000 Dental 0.00 2,422.00 2,422.00 6 Recreation - Admin A.7020.0805.0016.0000 Dental 2,368.00 (2,368.00) 0.00 6 Recreation - Admin A.7020.0815.0000.0000 Dental 0.00 2,368.00 2,368.00 6 Recreation - Parks A.7110.0805.0016.0000 Dental 2,368.00 (2,368.00) 0.00 6 Recreation - Parks A.7110.0815.0000.0000 Dental 0.00 2,368.00 2,368.00 6 Recreation - Ice Rinks A.7140.0805.0016.0000 Dental 5,925.00 (5,925.00) 0.00 6 Recreation - Ice Rinks A.7140.0815.0000.0000 Dental 0.00 5,925.00 5,925.00 6 Recreation - Golf Course A.7180.0805.0016.0000 Dental 1,580.00 (1,580.00) 0.00 6 Recreation - Golf Course A.7180.0815.0000.0000 Dental 0.00 1,580.00 1,580.00 6 Contingency A.1990.0418.0000.0000 Contingency 938,340.00 (35,000.00) 903,340.00 7 Recreation - Ice Rinks A.7140.0404.0068.0000 Repairs - Equipment 17,250.00 35,000.00 52,250.00 7 Recreation - Golf Course A.7180.0401.0054.0000 Utilities - Gas & Electric 7,801.00 25,000.00 32,801.00 8 Recreation - Ice Rinks A.7140.0401.0054.0000 Utilities - Gas & Electric 158,884.00 (25,000.00) 133,884.00 8 Net Impact On General Fund 0.00 * Or as previously amended  Ord#59 ORDINANCE AMENDING THE SPECIAL GRANTS FUND BUDGET The City of Troy, convened in City Council, ordains as follows: Section 1. The City of Troy 2018 budget is herein amended as set forth in Schedule A entitled: July 2018 Budget Amendments – HOME which is attached hereto and made a part hereof Section 2. This act will take effect immediately. Approved as to form June 21, 2018 James A. Caruso, Corporation Counsel  Schedule A July 2018 Budget Amendments – HOME Original Change Revised Department Account No. Description Budget* (+/-) Budget HOME CD.2016.0400.5000.5175 HIP 250,000.00 120,000.00 370,000.00 HOME CD.2016.0400.5000.5179 CHDO Housing Project 371,165.04 (120,000.00) 251,165.04 Net Impact On Special Grants Fund 0.00 * Or as previously amended  Ord#60 ORDINANCE AMENDING THE 2018 GENERAL FUND BUDGET The City of Troy, convened in City Council, ordains as follows: Section 1. The City of Troy 2018 budget is herein amended as set forth in Schedule A entitled: July 2018 Budget Transfers – Fuel Tracking Installation which is attached hereto and made a part hereof Section 2. This act will take effect immediately. Approved as to form June 26, 2018 James A. Caruso, Corporation Counsel  Ord#60 MEMO IN SUPPORT This transfer is for installation costs for the fuel monitoring systems that is to be installed at the Department of Public Works Garage that will allow computer tracking of fuel usage by vehicle. The installation includes the installation of a wireless kit on the gas devices, a wireless antenna on the DPW building, startup costs and testing costs.  Schedule A July 2018 Budget Transfers – Fuel Tracking Installation Original Change Revised Department Account No. Description Budget* (+/-) Budget Expenditures DPW Traffic A.1640.0203.0000.0000 Other Equipment 17,266.00 1,000.00 18,266.00 DPW Streets A.5110.0303.0000.0000 Other Material & Supplies 119,244.00 (1,000.00) 118,244.00 Net Impact On General Fund 0.00 * Or as previously amended  RES. #67 RESOLUTION AUTHORIZING THE CITY CLERK TO EXECUTE AN AGREEMENT WITH THE NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATION WHEREAS, the City of Troy issues fishing permits for the Tomhannock Reservoir, which require permittees to hold NYS DEC fishing licenses, and WHEREAS, it would be in the interest of the public to be able to purchase NYS DEC fishing licenses and other NYS DEC licenses at the City Clerk’s Office, NOW THEREFORE, BE IT RESOLVED that the City Council hereby authorizes the City Clerk (Mara Drogan) to execute an Agreement with the New York State Department of Environmental Conservation with the contract attached hereto and made a part hereof, to take the necessary administrative actions to fulfill said contract, and to inform the public of the availability of DEC licenses at the City Clerk’s Office. This act will take effect immediately. Approved as to form May 31, 2018 James A. Caruso Esq., Corporation Counsel  NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATION LICENSE ISSUING AGENT AGREEMENT (Do not alter this Agreement. If information is incorrect, please call the New York State Department of Environmental Conservation at 518-402-9365.) This Agreement entered into between the New York State Department of Environmental Conservation (hereinafter referred to as the “Department”), with offices at 625 Broadway, Albany, New York 12233, and _, Name as the owner municipal clerk manager of , , Business/Municipality Name Street Address , , City/Town/Village State Zip Code (hereinafter collectively referred to as the “License Issuing Agent”) WITNESSETH: WHEREAS, the Department is authorized by ' 11-0713 of the Environmental Conservation Law and applicable rules and regulations to appoint agents to issue licenses for the privilege of hunting, fishing and trapping in New York State; and WHEREAS, the License Issuing Agent has applied to the Department for appointment as such a License Issuing Agent; and WHEREAS, the Department has determined that the above License Issuing Agent applicant is qualified to be appointed as a license issuing agent. NOW THEREFORE, the parties hereto agree as follows: 1. DEFINITIONS As used in this Agreement, the following terms shall have the meaning provided herein: License Issuing Agent – shall mean both the License Issuing Agent and the License Issuing Officer as provided in 6 NYCRR § 177.1(f) and (g) of the Department regulations and shall also mean the duly appointed owner, municipal clerk, or manager set forth above. Assistant License Issuing Agent – shall mean the individual appointed by the Licensing Issuing Agent to receive Department-sponsored training for the purpose of issuing sporting licenses and to be the point of contact for any Department inquires. Approved location – shall mean the business’ or municipality’s address as set forth in the beginning of this Agreement. Page 1 of 10 2. APPOINTMENT A. The Department hereby appoints the License Issuing Agent and their duly appointed Assistant License Issuing Agent (designated below) to be an agent issuing hunting, trapping, and fishing licenses at the approved location. B. The License Issuing Agent hereby appoints , Name , as the Assistant License Issuing Agent. Title (See paragraph [11. F] herein for information regarding changes in appointment of the Assistant License Issuing Agent.) 3. DEPARTMENT REPRESENTATIONS The Department hereby agrees that it will: A. Provide the License Issuing Agent with a license printer (and necessary supplies) at the approved location for the sale and reporting of hunting, fishing and trapping licenses and provide necessary support for the printer. B. Pay a commission to the License Issuing Agent for each license sold as prescribed in Department laws, rules and regulations. C. Provide appropriate training and training materials to the Assistant License Issuing Agent, including a toll-free telephone Ahelp desk@ service to answer questions and assist with problems. D. Provide informational materials for use at the approved location for the License Issuing Agent and their authorized employees to distribute to hunters, anglers, trappers, etc., regarding regulatory requirements for all authorized licenses issued. 4. AGENT REPRESENTATIONS The Agent hereby agrees that it will: A. Provide authorization attached hereto as Attachment “A” for the Department to access a bank account for electronic fund transfers to pay for all licenses sold. Fund transfers shall be scheduled on a regular basis as determined by the Department. B. Provide reasonable and necessary security to protect equipment and supplies from damage and unauthorized use. C. Ensure that all Department license issuing equipment is maintained in good working condition and returned to the Department when license sales are no longer provided at the approved location. Page 2 of 10  D. Pay all amounts due to the Department. Failure to maintain an adequate balance in the License Issuing Agent=s account may result in immediate termination of this Agreement. E. Provide a compatible computer system including a plain paper printer and access to the internet at no charge to the Department. F. Indemnify and save harmless the Department and the State of New York from and against all losses from claims, demands, payments, suits, actions, recoveries and judgments of every nature and description brought or recovered against it in a court of competent jurisdiction, to the extent such loss is attributable to a negligent omission or tortious act of the License Issuing Agent, its agents or employees, in the performance of this Agreement. G. Be solely responsible for the supervision and direction of the performance of this Agreement by the Assistant License Issuing Agent and other authorized license issuing employees other than as specifically provided herein. H. Alert the Department if the License Issuing Agent, Assistant License Issuing Agent or other person issuing licenses is convicted of a misdemeanor or felony level criminal offense. I. Not allow a person convicted of a misdemeanor or felony level criminal offense to issue licenses or have access to the license system, unless the person’s conviction has been reviewed by DEC. 5. AGENT RESPONSIBILITY A. General Responsibility: The License Issuing Agent shall at all times during the Agreement term remain responsible. The License Issuing Agent agrees, if requested by the Commissioner or his or her designee, to present evidence of its continuing legal authority to do business in New York State, integrity, experience, ability, prior performance, and organizational and financial capacity. B. Suspension of Work (for Non-Responsibility): The Commissioner or his or her designee, in his or her sole discretion, reserves the right to suspend any or all activities under this Agreement, at any time, when he or she discovers information that calls into question the responsibility of the License Issuing Agent. In the event of such suspension, the License Issuing Agent will be given written notice outlining the particulars of such suspension. Upon issuance of such notice, the License Issuing Agent must comply with the terms of the suspension order. Agreement activity may resume at such time as the Commissioner or his or her designee issues a written notice authorizing a resumption of performance under the Agreement. 6. LICENSE ISSUING CONDITIONS A. All licenses authorized to be sold pursuant to this Agreement may only be sold by the License Issuing Agent, the Assistant License Issuing Agent or authorized employees of the License Issuing Agent at the approved location set forth in this Agreement. B. All employees authorized to issue licenses by the License Issuing Agent pursuant to paragraph “A” of this section, shall be appropriately trained in the use of the license issuing system by the Assistant License Issuing Agent prior to using the issuance system. Page 3 of 10  C. The Assistant License Issuing Agent must receive recurring training sponsored by the Department at least once every three years or sooner as circumstances warrant as determined by the Department. D. The License Issuing Agent and his/her employees who are authorized to issue licenses pursuant to this Agreement must abide by New York State Regulations 6 NYCRR Part 177 (www.dec.ny.gov/regs/3936.html) and 6 NYCRR Part 183 (www.dec.ny.gov/regs/3931.html). E. All personal data provided by customers shall be kept confidential to the extent required by Law. F. All documents considered returnable documents as well as all voided licenses for which credit is requested must be returned to the Department within one month of the transaction. G. All funds received from the sale of licenses, less the commission fee established by the Department, will be held in trust for the Department. Monies collected from the sale of licenses are Department funds and any other use of such funds is prohibited. The License Issuing Agent accepts the responsibility and duties of trustee for all funds collected for the benefit of the Department under this Agreement. H. No license may be sold for a fee in excess of or less than the amount established by the Department. I. The complete catalog of sporting licenses must be available for sale to the public at the License Issuing Agent’s approved location as designated in this Agreement. 7. USE OF EQUIPMENT AND SUPPLIES A. Supplies and equipment assigned to the License Issuing Agent for the printing of licenses are to be used for that purpose only, unless prior approval for such use is provided by the Department. Equipment is not transferable to other license issuing agent locations. B. In the event that defective equipment is replaced, the License Issuing Agent shall return the defective equipment immediately to the specified repair center. The License Issuing Agent shall pay for any such equipment not returned, or equipment that shows obvious abuse. Failure to remit payment for abused or unreturned equipment may result in the immediate termination of this Agreement. 8. CHANGE IN OWNERSHIP In the event of a change in ownership of the License Issuing Agent=s business, the Department must be notified 30 days in advance of any such change, and this Agreement becomes immediately terminated at the time of such change in ownership. At the time of termination, all Department-provided licensing equipment must be returned to the Department or the Department’s representative. This License Issuing Agent=s appointment is not transferable and shall apply only to the License Issuing Agent=s appointment to sell sporting licenses. Page 4 of 10 9. CHANGE IN MUNICIPAL CLERK In the event of a change in municipal clerk from that who entered into this Agreement, the Department must be notified within 30 days of such change and this Agreement will become void at the time of such change. To avoid a disruption in service, a new Agreement should be submitted in advance of such change signed by the new municipal clerk. If the municipality intends to submit a new Agreement, Department-provided equipment does not need to be returned. 10. COMPLIANCE INSPECTIONS The Department reserves the right to inspect the approved location for the purpose of determining compliance with this Agreement. 11. TERMINATION In addition to any termination event appearing elsewhere in this Agreement, or provided in the applicable Department regulations, the following shall apply: A. This Agreement may be terminated for cause if the Department determines that any false statements or omissions were made on the License Issuing Agent=s application. B. This Agreement may be terminated for cause for failure to comply with the terms of this Agreement at any or all approved locations at any time by the Department. C. Either party may terminate this Agreement for convenience by 15 days written notice to the other party. D. In the event of termination of this Agreement, the License Issuing Agent shall pay for all licenses sold and not previously paid for and return all equipment and supplies to the Department within 30 days of such termination. E. Termination for Non- Responsibility: Upon written notice to the License Issuing Agent, and a reasonable opportunity to be heard with appropriate Department officials or staff, the Agreement may be terminated by the Commissioner or his or her designee at the License Issuing Agent’s expense where the License Issuing Agent is determined by the Commissioner or his or her designee to be non-responsible. In such event, the Commissioner or his or her designee may complete the contractual requirements in any manner he or she may deem advisable and pursue available legal or equitable remedies for breach. F. In the event of a change in the appointment of the Assistant License Issuing Agent, the License Issuing Agent shall notify the Department of such change within 15 business days by submitting to the Department a completed revised License Issuing Agent Application Form attached hereto as Attachment “B,” which shall provide, among other things, the name and title of the newly appointed Assistant Licensing Issuing Agent. In the Department’s sole discretion, this agreement may be suspended or terminated in the event the Department is not notified of any change in appointment of the Assistant License Issuing Agent as provided herein. Page 5 of 10 12. TERM This Agreement shall remain in effect from the date of execution until such termination. 13. APPLICABLE LAWS A. This Agreement shall be governed by the laws of the State of New York. B. All licenses shall be issued in accordance with the provisions of the New York Codes, Rules and Regulations of the State of New York (http://www.dec.ny.gov/regs/2494.html) and New York State Law and the policies and procedures of the Department. 14. TOTAL AGREEMENT This Agreement together with any laws, documents and instruments herein referenced, shall constitute the entire agreement and any previous communication pertaining to this Agreement is hereby superseded. 15. CONTRACT AMENDMENT Any agreement revisions, including payment adjustments or time extensions, shall be made by a written amendment to the agreement, signed by both parties. Signature Date: License Issuing Agent (notarization required below) LICENSE ISSUING AGENT ACKNOWLEDGMENT State of ) )s.s.: County of ) On the day of , in the year , before me, the undersigned, personally appeared personally known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies), and that by his/her /their signature(s) on the instrument, the individual(s), or the person upon behalf of which the individual(s) acted, executed the instrument. Date Notary Expires Notary Public Page 6 of 10 Signature Date: DEC Representative NOTE: A faxed copy of this agreement and the associated application will not be accepted. Completed applications and agreements in their original form should be mailed to: Attn: Revenue and Accounting Unit New York State Department of Environmental Conservation 625 Broadway, 10th Floor Albany, New York 12233-4900 Page 7 of 10  Attachment A New York State Department of Environmental Conservation Division of Management & Budget Services Bureau of Revenue Management -10th Floor 625 Broadway, Albany, New York 12233-5012 Phone: (518) 402-9365 $ FAX: (518) 402-9356 Website: www.dec.state.ny.us Please complete, review and sign this form. Attach a voided check or a statement from your bank that includes the routing number and account number for the account from which the ACH debits will be drawn and mail this items to the address above. New York State Department of Environmental Conservation Authorization Agreement for Direct Payments (ACH Debits) relative to the Department=s automated sporting license system. Agent/Officer Name: Business Address: City: State: ZIP: Telephone: I hereby authorize the New York State Department of Environmental Conservation, hereinafter called DEPARTMENT, to initiate debit entries to my account indicated below at the financial institution named below, hereinafter called DEPOSITORY, and to debit the same account. I acknowledge that the origination of ACH Transactions to my account must comply with the provisions of U.S. law. Branch Name: Address: City: State: ZIP Code: Contact: Telephone: Routing Number: Account Number: Account Name Account Type: [_] Checking [_] Savings [_] This authorization is to remain in full force and effect until DEPARTMENT has received written notification from me of its termination in such manner as to afford DEPARTMENT and DEPOSITORY a reasonable opportunity to act on it. Signature: Date: NOTE: ALL WRITTEN DEBIT AUTHORIZATIONS MUST PROVIDE THAT THE RECEIVER MAY REVOKE THE AUTHORIZATION ONLY BY NOTIFYING THE ORIGINATOR IN THE MANNER SPECIFIED IN THE AUTHORIZATION. Page 8 of 10  NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATION LICENSE ISSUING AGENT APPLICATION ATTACHMENT “B” LICENSE ISSUING AGENT PERSONAL INFORMATION FIRST, MIDDLE INITIAL, LAST NAME: DOB: HOME ADDRESS: STREET/PO BOX: CITY: STATE: ZIP CODE: HOME TELEPHONE NUMBER: WORK TELEPHONE NUMBER: HAS APPLICANT SOLD NEW YORK STATE HUNTING AND FISHING LICENSES PREVIOUSLY? YES NO IF YES, PLEASE PROVIDE AGENT NUMBER: ARE THERE ANY OUTSTANDING LIENS AGAINST OR JUDGMENTS IN THE NAME OF THE APPLICANT? YES NO HAVE YOU BEEN CONVICTED OF A MISDEMEANOR OR FELONY LEVEL CRIMINAL OFFENSE?* YES NO IF YOU HAVE ANSWERED “YES”, PLEASE PROVIDE THE FOLLOWING: i. Certificate of Disposition or similar document if the conviction occurred in another state; ii. A signed and dated statement describing the conviction(s), including sufficient detail of events leading up to the conviction and any post-conviction rehabilitation and good conduct; iii. One or more letters of recommendation from someone other than a relative and any additional documentation relevant to review of the application, such as a certificate of relief from disability and documentation showing personal accomplishments since the conviction(s), including professional licenses, rehabilitation documents, courses or degrees. *Note: A response of yes to the above question is not an absolute bar to serving as a license issuing agent or assistant license issuing agent. IS THE APPLICANT 18 YEARS OF AGE OR OLDER? YES NO BUSINESS INFORMATION LEGAL NAME OF BUSINESS OR MUNICIPALITY: FEDERAL EMPLOYER IDENTIFICATION NUMBER: TYPE OF BUSINESS: GOVERNMENT SOLE PROPRIETORSHIP CORPORATION PARTNERSHIP LIMITED PARTNERSHIP BUSINESS MAILING ADDRESS: STREET/PO BOX: CITY: STATE: ZIP CODE: BUSINESS SHIPPING ADDRESS (If Different From Above) STREET ADDRESS CITY STATE: ZIP CODE: BUSINESS TELEPHONE NUMBER: BUSINESS FAX NUMBER: BUSINESS E-MAIL ADDRESS: HAS THIS BUSINESS LOCATION SOLD NEW YORK STATE HUNTING AND FISHING LICENSES PREVIOUSLY? YES NO IF YES, PLEASE PROVIDE AGENT NUMBER: Page 9 of 10  BUSINESS OPERATIONS DAYS/HOURS OF OPERATION DAY OF WEEK OPENING TIME CLOSING TIME SUNDAY AM PM AM PM MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY IS THIS BUSINESS OPEN YEAR AROUND? YES NO IF NO, STATE MONTHS OF OPERATION: ASSISTANT LICENSE ISSUING AGENT INFORMATION (To be appointed by the License Issuing Agent listed above) FIRST, MIDDLE INITIAL, LAST NAME: DOB: HOME ADDRESS: STREET/PO BOX: CITY: STATE: ZIP CODE: HOME TELEPHONE NUMBER: WORK TELEPHONE NUMBER: HAVE YOU EVER BEEN CONVICTED OF A MISDEMEANOR OR FELONY LEVEL CRINIMAL OFFENSE?* YES NO IF YOU HAVE ANSWERED “YES”, PLEASE PROVIDE THE FOLLOWING: i. Certificate of Disposition or similar document if the conviction occurred in another state; ii. A signed and dated statement describing the conviction(s), including sufficient detail of events leading up to the conviction and any post- conviction rehabilitation and good conduct; iii. One or more letters of recommendation from someone other than a relative and any additional documentation relevant to review of the application, such as a certificate of relief from disability and documentation showing personal accomplishments since the conviction(s), including professional licenses, rehabilitation documents, courses or degrees. * Note: A response of yes to the above question is not an absolute bar to serving as a license issuing agent or assistant license issuing agent. IS THE ASSISTANT AGENT 18 YEARS OF AGE OR OLDER? YES NO License Issuing Agent Applicant Certification and Signature: The undersigned recognizes that this application is submitted for the express purpose of inducing the State of New York, through the Department, to appoint me as a license issuing agent with the authority to issue hunting, trapping, and fishing privileges in the State of New York; acknowledges that the State or the Department may, by means which it may choose, determine the truth and accuracy of all statements made herein; acknowledges that intentional submission of false or misleading information may constitute a felony or misdemeanor under Penal Law ' 210; and states that the information submitted in this application and any attached pages is true, accurate and complete. Signed: Dated: License Issuing Agent Page 10 of 10  RES. #69 RESOLUTION APPOINTING COMMISSIONERS OF DEEDS FOR THE CITY OF TROY BE IT RESOLVED, that the City Council hereby appoints the following persons, as identified in the attached applications hereto and made a part hereof, Commissioners of Deeds for the City of Troy for a two-year term. Stephanie Reiser- 07/12/2018 to 07/12/2020 80 Second Street Troy, New York 12180 -Employment Approved as to form, June 12, 2018 ______________________________________ James A. Caruso, Esq., Corporation Counsel  Res# 70 RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A 2018 STOP-DWI ENFORCEMENT CRACKDOWN AGREEMENT WITH THE COUNTY OF RENSSELAER ____________________________________________________________________________ WHEREAS, the County of Rensselaer (“County”) has instituted a STOP-DWI Program by which it seeks to reduce the number of alcohol related motor vehicle accidents through a number of initiatives including special counter measure enforcement programs; and WHEREAS, The County requests that the Troy Police Department conduct special DWI patrols within the City of Troy (“City”) to enforce State drinking and driving laws for both adult and underage drinkers who are operating motor vehicles; and WHEREAS, pursuant to the proposed agreement, the County STOP-DWI Program will reimburse the City for the cost of conducting such special DWI enforcement patrols that coincide with the NYS recognized DWI Enforcement Crackdown dates up to a cap of $2,500. NOW, THEREFORE, BE IT RESOLVED that the Mayor is authorized to enter into a 2018 STOP-DWI Enforcement Crackdown Agreement with the County in substantial conformance with the agreement attached hereto. Approved as to form, June 19, 2018 ________________________________ James A. Caruso Esq., Corporation Counsel  Res# 70 MEMO IN SUPPORT It is a well-known fact that a significant number of motor vehicle accidents, including a number of tragic fatal accidents, are the result of persons, both adult and underage, consuming alcohol and then operating motor vehicles with their operating abilities significantly impaired as a result of their alcohol consumption. In order to take steps to reduce the number of alcohol- related accidents, The County of Rensselaer (“County”) instituted a STOP-DWI Program that utilizes various measures to deal with this problem. One such measure is the utilization of special DWI enforcement patrols throughout the County. In connection with its STOP-DWI Program, the County has requested that the City participate in the program by having the Troy Police Dept. conduct such special DWI enforcement patrols within the City that coincide with the NYS recognized DWI Enforcement Crackdown dates. Pursuant to this agreement, the County will reimburse the City for costs associated with these DWI patrols up to a cap of $2,500. The presence of these special DWI patrols and resultant enforcement actions will hopefully serve as a strong deterrent for both adult and underage drinkers, to engage in alcohol consumption prior to the operation of motor vehicles. It is recommended that he City Council pass this resolution authorizing the Mayor to enter into this agreement with the County.  Res#71 RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A 2018 STOP-DWI ENFORCEMENT AGREEMENT WITH THE COUNTY OF RENSSELAER ____________________________________________________________________________ WHEREAS, the County of Rensselaer (“County”) has instituted a STOP-DWI Program by which it seeks to reduce the number of alcohol related motor vehicle accidents through a number of initiatives including special counter measure enforcement programs; and WHEREAS, The County requests that the Troy Police Department conduct special DWI patrols within the City of Troy (“City”) to enforce State drinking and driving laws for both adult and underage drinkers who are operating motor vehicles; and WHEREAS, pursuant to the proposed agreement, the County STOP-DWI Program will reimburse the City for the cost of conducting such special DWI enforcement patrols up to a cap of $10,000. NOW, THEREFORE, BE IT RESOLVED that the Mayor is authorized to enter into a 2018 STOP-DWI Enforcement Agreement with the County in substantial conformance with the agreement attached hereto. Approved as to form, June 19, 2018 ________________________________ James A. Caruso Esq., Corporation Counsel  Res#71 MEMO IN SUPPORT It is a well-known fact that a significant number of motor vehicle accidents, including a number of tragic fatal accidents, are the result of persons, both adult and underage, consuming alcohol and then operating motor vehicles with their operating abilities significantly impaired as a result of their alcohol consumption. In order to take steps to reduce the number of alcohol- related accidents, The County of Rensselaer (“County”) instituted a STOP-DWI Program that utilizes various measures to deal with this problem. One such measure is the utilization of special DWI enforcement patrols throughout the County. In connection with its STOP-DWI Program, the County has requested that the City participate in the program by having the Troy Police Dept. conduct such special DWI enforcement patrols within the City. Pursuant to this agreement, the County will reimburse the City for costs associated with these DWI patrols up to a cap of $10,000. The presence of these special DWI patrols and resultant enforcement actions will hopefully serve as a strong deterrent for both adult and underage drinkers, to engage in alcohol consumption prior to the operation of motor vehicles. It is recommended that he City Council pass this resolution authorizing the Mayor to enter into this agreement with the County.  Res#73 RESOLUTIONAUTHORIZING THE IMPLEMENTATION AND FUNDING IN THE FIRST INSTANCE 100% OF THE FEDERAL AID AND STATE “MARCHISELLI” PROGRAM AID AND ELIGIBLE COSTS, OF A TRANSPORTATION FEDERAL AID PROJECT AND APPROPRIATING FUNDS THEREFORE WHEREAS, a project for the South Troy Industrial Park Road from Main Street to Adams Street, PIN 1754.59 (“the Project”) is eligible for funding under Title 23 U.S. Code, as amended, that calls for the apportionment of the costs such program to be borne at the ratio of 80% Federal Funds and 20% non-federal funds; and WHEREAS, the City of Troy desires to advance the Project by making a commitment of 100% of the non-federal share of the costs of Design and ROW phases, NOW, THEREFORE, the City Council duly convened does hereby RESOLVED, that the City Council hereby approves the above-subject project; and it is hereby further RESOLVED, that the City Council already authorized the City of Troy to pay in the first instance 100% of the federal and non-federal share of the cost of Design & ROW work of $2,152,750 for the Project or portions thereof; and it is further RESOLVED, that the additional sum of $358,813 is hereby appropriated pursuant to bond resolution 29 passed by the City Council on April 3, 2014 in the amount of $1,100,000 and bond resolution 10 passed by the City Council on January 18, 2017 authorizing an additional an additional amount of $4,000,000 and made available to cover the cost of participation in the above ROW phase of the Project’ and it is further RESOLVED, that in the event the full federal and non-federal share costs of the project exceed the amount appropriated above, the City Council of the City of Troy shall convene as soon as possible to appropriate said excess amount immediately upon the notification by the New York State Department of Transportation thereof, and it is further RESOLVED, that the Mayor of the City of Troy be and is hereby authorized to execute all necessary Agreements, certifications or reimbursement requests for Federal Aid and/or Marchiselli Aid on behalf of the City of Troy with the New York State Department of Transportation in connection with the advancement or approval of the Project and providing for the administration of the Project and the municipality’s first instance funding of project costs and permanent funding of the local share of federal-aid and state-aid eligible Project costs and all Project costs within appropriations therefore that are not so eligible, and it is further RESOLVED, that a certified copy of this resolution be filed with the New York State Commissioner of Transportation by attaching it to any necessary Agreement in connection with the Project, and it is further  Res#73 RESOLVED, that this Resolution shall take effect immediately. Approved as to form June 21, 2018 James A. Caruso, Corporation Counsel  MEMO IN SUPPORT This resolution is for Supplemental Agreement 9 for the South Troy Industrial Park Roadway funded 80% from federal funds and 20% from non-federal funds. This agreement provides funding for the design phase of the project in the amount of $358,813.