City Council

TROY CITY COUNCIL FINANCE MEETING AGENDA July 24th, 2023 6:00 P.M. Pledge of Allegiance Roll Call Presentation of Agenda The Bonadio Group, City Comptroller-Presentation of 2022 Financial Statement Audit Public Forum ORDINANCES 51. Ordinance Amending The General Fund And Capital Projects Fund Budgets To Appropriate Funding From The American Rescue Plan Act (Council President Mantello) (At The Request Of The Administration) 52. Ordinance Transferring Funds Within The 2023 General Fund, Water Fund, And Miscellaneous Special Revenue Fund Budgets (Council President Mantello) (At The Request Of The Administration) 53. Ordinance Authorizing The Creation Of A Capital Project In The Capital Projects Fund, Appropriating Funding From The Assigned Unappropriated Fund Balance Of The Water Fund For The Purpose Of The Capital Project, And Amending The Water Fund And Capital Projects Fund Budgets For The Capital Project (Council President Mantello) (At The Request Of The Administration) RESOLUTIONS 66. Resolution Appointing A Commissioner Of Deeds For The City Of Troy (Council President Mantello) 67. Resolution Authorizing The Mayor To Enter Into An Agreement With Grassland Equipment And Irrigation Corporation For The Purchase Of New Self-Propelled Mowers Under The Sourcewell Consortium Contract # 031121-Ttc And The New York State Ogs Contract # Pc69682 (Council President Mantello) (At The Request Of The Administration) 68. Resolution Of The Troy City Council Supporting The City Of Watervliet’s Local Government Efficiency Proposal To Assess The Feasibility Of An Intermunicipal Code Enforcement Agreement (Council Member Steele) 69. Resolution Determining That Proposed ActionIs A Type Ii Action For Purposes Of The New York State Environmental Quality Review Act (Council President Mantello) (At The Request Of The Administration) 1 70.Bond Resolution Of The City Of Troy, New York, Authorizing The Issuance Of $15,600,000 Serial Bonds To Finance The Cost Of The Reconstruction Of The City Water Treatment Plant (Council President Mantello) (At The Request Of The Administration) 71. Resolution Accepting The 2022 Financial Statement Audit, Single Audit Of Federal Expenditures, And Single Audit Of New York State Department Of Transportation Expenditures As Prepared By The Bonadio Group (Council President Mantello) (At The Request Of The Administration) 72. Resolution Determining That Proposed Action Is A Type Ii Action For Purposes Of The New York State Environmental Quality Review Act (Council President Mantello) (At The Request Of The Administration) 73.Bond Resolution Of The City Of Troy, New York, Authorizing The Issuance Of $1,500,000 Serial Bonds To Finance The Purchase Of A Building On Water Plant Road And Improvements (Council President Mantello) (At The Request Of The Administration) 74. Resolution Authorizing Expanding The Scope Of Services Under The Contract With Benetech, Inc., For Administration Of The City’s Health Insurance Program And The Additional Expenditure Therefor (Council President Mantello) (At The Request Of The Administration) 75. Resolution Approving And Endorsing The Application Of The City Of Troy, New York To The New York State Office Of Community Renewal For Grant Funding Under The 2023 New York Main Street Technical Assistance Grant Program (Council President Mantello) (At The Request Of The Administration) 76. Resolution Of The Troy City Council Approving And Endorsing An Application To The New York State Energy Research And Development Authority For Funding Under The Carbon Neutral Community Economic Development Grant (Council President Mantello) (At The Request Of The Administration) 77. Resolution Supporting A New York State Consolidated Funding Application For Two City Of Troy Local Revitalization Program Grant Applications (Council President Mantello) (At The Request Of The Administration) 78. Resolution Authorizing The City To Enter Into An Agreement For The Provision Of Transition Consultant Services By Selena M. Skiba (Council President Mantello) (At The Request Of The Administration) 2  ORD51 ORDINANCE AMENDING THE GENERAL FUND AND CAPITAL PROJECTS FUND BUDGETS TO APPROPRIATE FUNDING FROM THE AMERICAN RESCUE PLAN ACT The City of Troy, convened in City Council, ordains as follows: Section 1. The City of Troy 2023 budget is herein amended as set forth in Schedule A entitled: American Rescue Plan Budget Amendment(s) – Draw #7 which is attached hereto and made a part hereof. Section 2. This Ordinance shall take effect immediately. Approved as to form, ____________________, 2023 Richard T. Morrissey, Corporation Counsel  ORD51 Christopher J. Nolin Office of the Deputy Mayor Phone: (518) 279-7130 Deputy Mayor City Hall Fax: (518) 270-4546 chris.nolin@troyny.gov 433 River Street Troy, New York 12180 MEMO IN SUPPORT To: City Council From: ARPA Steering Committee – Mayor Patrick Madden, Council President Carmella Mantello, Majority Leader Sue Steele, Deputy Mayor Christopher Nolin, and City Comptroller Andrew Piotrowski Re: American Rescue Plan Funding Allocation Programming Guidelines 1 Monument Square: $3,000,000 The New York State Fiscal Year 2023-24 enacted budget provides $19 million in funding to close the financing gap for the proposed redevelopment of 1 Monument Square. ARPA funding is appropriated for services and expenses for the redevelopment of 1 Monument Square including, but not limited to, preparation of plans, design, construction, renovation, administration, and other incidental costs. City Park: $1,235,808 ARPA funds will support planning, construction documentation, and construction costs that relate to the City of Troy Park improvement plan.  Schedule A ORD51 American Rescue Plan Budget Amendment(s) – Draw #7 Original Change Revised Department Account No. Description Budget* (+/-) Budget General Fund Revenues American Rescue Plan A.1000.4089.9000.0000 American Rescue Plan 38,643,312.00 4,235,828.00 42,879,140.00 Total General Fund Budget Revenue Increase 4,235,828.00 Expenditures Interfund Transfers A.9950.0900.9000.0000 Capital Projects Fund 14,861,893.00 4,235,828.00 19,097,721.00 Total General Fund Budget Expenditure Increase 4,235,828.00 Net Impact On General Fund 0.00 Capital Projects Fund Revenues One Monument Square H.0000.5031.0550.9000 Interfund Transfers - ARP 0.00 3,000,000.00 3,000,000.00 Park Imporvements H.0000.5031.0675.9000 Interfund Transfers - ARP 1,000,000.00 1,235,828.00 2,235,828.00 Total Capital Projects Fund Revenue Increase 4,235,828.00 Expenditures One Monument Square H.1620.0200.0550.9000 Equipment & Capital Outlay 0.00 3,000,000.00 3,000,000.00 Park Imporvements H.7110.0204.0675.9000 Facilities Upgrades & Improvements 1,000,000.00 1,235,828.00 2,235,828.00  Original Change Revised Department Account No. Description Budget* (+/-) Budget Total Capital Projects Budget Expenditure Increase 4,235,828.00 Net Impact On Capital Projects Fund 0.00 * Or as previously amended  ORD52 ORDINANCE TRANSFERRING FUNDS WITHIN THE 2023 GENERAL FUND, WATER FUND, AND MISCELLANEOUS SPECIAL REVENUE FUND BUDGETS The City of Troy, convened in City Council, ordains as follows: Section 1. The City of Troy 2023 budget is herein amended as set forth in Schedule A entitled: 2023 Budget Transfer(s) – August 2023 City Council Meeting which is attached hereto and made a part hereof. Section 2. This Ordinance shall take effect immediately. Approved as to form, ____________________, 2023 Richard T. Morrissey, Corporation Counsel  ORD52 WM. Patrick Madden Andrew Piotrowski Mayor City Comptroller Chris Nolin Deputy Mayor Office of the Comptroller City Hall 433 River Street Troy, New York 12180 Date: July 12, 2023 To: Troy City Council From: Andrew Piotrowski, City Comptroller Re: 2023 Budget Transfer(s) – August 2023 City Council Meeting The reasons below are specific to the items as referenced on Schedule A as justification for the budget amendment(s). 1. A transfer from the Contingency account to fund the rental of bathrooms in the parks for Recreation and vehicle repairs within the Fire Department. 2. Various transfers within the Water Fund to fund expenditures and account for the cost of vacancies and employee resignations within departments. 3. A transfer within the accounts of the 2020 SLETPP grant as approved by NYS DHSES.  Schedule A ORD52 2023 Budget Transfer(s) – August 2023 City Council Meeting Original Change Revised Department Account No. Description Reference Budget* (+/-) Budget General Fund Fire A.3410.0304.0058.0000 Vehicle - Repairs 130,000.00 25,000.00 155,000.00 1 Recreation A.7110.0405.0068.0000 Rentals 5,000.00 4,500.00 9,500.00 1 Contingency A.1990.0418.0000.0000 Contingency 790,809.00 (29,500.00) 761,309.00 1 Net Impact On General Fund 0.00 Water Fund Purification F.8330.0303.0000.0000 Other Material & Supplies 1,350,000.00 (16,900.00) 1,333,100.00 2 Administration F.8310.0104.0000.0000 Comp Buyouts 0.00 4,000.00 4,000.00 2 Administration F.8310.0107.0000.0000 Clothing Allowance 900.00 400.00 1,300.00 2 Administration F.8310.0401.0053.0000 Utilities - Phone 12,000.00 10,000.00 22,000.00 2 Purification F.8330.0113.0000.0000 Out of Grade Pay 0.00 1,500.00 1,500.00 2 Purification F.8330.0409.0000.0000 Consultant Services 30,000.00 1,000.00 31,000.00 2 Net Impact On Water Fund 0.00 Miscellaneous Special Revenue Fund SLETPP CM.2020.0200.3120.0003 Equipment & Capital Outlay 82,922.64 15,000.00 97,922.64 3 SLETPP CM.2020.0400.3120.0003 Contractual Expenses 15,000.00 (15,000.00) 0.00 3 Net Impact On Miscellaneous Special Revenue Fund 0.00 * Or as previously amended  ORD53 ORDINANCE AUTHORIZING THE CREATION OF A CAPITAL PROJECT IN THE CAPITAL PROJECTS FUND, APPROPRIATING FUNDING FROM THE ASSIGNED UNAPPROPRIATED FUND BALANCE OF THE WATER FUND FOR THE PURPOSE OF THE CAPITAL PROJECT, AND AMENDING THE WATER FUND AND CAPITAL PROJECTS FUND BUDGETS FOR THE CAPITAL PROJECT The City of Troy, convened in City Council, ordains as follows: Section 1. The City Council hereby authorizes the creation of a capital project entitled “Water Plant Security.” Section 2. The City Council hereby authorizes the appropriation of funding from the Water Fund Assigned Unappropriated Fund Balance for the purpose of purchasing a parcel of land and enhancing the security of the Water Plant. Section 3. The City of Troy 2023 budget is herein amended as set forth in Schedule A entitled: Water Plant Security Capital Project which is attached hereto and made a part hereof. Section 4. This Ordinance shall take effect immediately. Approved as to form, ____________________, 2023 Richard T. Morrissey, Corporation Counsel  ORD53 WM. Patrick Madden Andrew Piotrowski Mayor City Comptroller Chris Nolin Deputy Mayor Office of the Comptroller City Hall 433 River Street Troy, New York 12180 Date: June 16, 2023 To: Troy City Council From: Andrew Piotrowski, City Comptroller Re: Water Plant Security Capital Project The City of Troy Department of Public Utilities is looking to purchase the Masonic Temple that is located on Water Plant Road. Recently, Spectrum moved their offices to the Walmart Plaza on Hoosick Street, and they no longer serve the public at the Water Plant Road site. The Masonic Temple is the only space on Water Plant Road that is private property and available for purchase. The owners want to sell the structure to the City. For many years, the FBI, DHSES, and DOH have mentioned in their discussions and reports that the Water Plant should be isolated and protected. The purchase of the Masonic Temple is pivotal to the security of the Water Plant. The structure will be revamped to include a garage door, allow for indoor storage of equipment that is sensitive to weather, and maintain a training room for all City employees. We hope to complete the purchase by the end of 2023. Total funding for this portion of the project is estimated to be $500,000, including the purchase price and other related costs. The proposed funding originates from the fund balance of the Water Fund and is part of a larger project proposed for the Water Plant to better secure the facility for years to come. The budget amendment in this legislation encompasses both phases of the project, including the bond resolution also included on this agenda.  Schedule A ORD53 Water Plant Security Capital Project Original Change Revised Department Account No. Description Budget* (+/-) Budget Water Fund Revenues Appropriated Fund Balance F.8300.8018.0000.0000 Appropriated Fund Balance 1,250,000.00 500,000.00 1,750,000.00 Total Water Fund Budget Revenue Increase 500,000.00 Expenditures Interfund Transfers F.9950.0900.0000.0000 Capital Fund 871,075.00 500,000.00 1,371,075.00 Total Water Fund Budget Expenditure Increase 500,000.00 Net Impact On Water Fund 0.00 Capital Projects Fund Revenues Water Plant Security H.0000.5031.0659.0000 Interfund Transfers 0.00 500,000.00 500,000.00 Water Plant Security H.0000.5731.0659.0000 BANs Redeemed 0.00 1,500,000.00 1,500,000.00 Total Capital Projects Fund Budget Revenue Increase 2,000,000.00 Expenditures Water Plant Security H.8330.0200.0659.0000 Equipment & Capital Outlay 0.00 500,000.00 500,000.00 Water Plant Security H.8330.0200.0659.0000 Equipment & Capital Outlay 0.00 1,500,000.00 1,500,000.00 Total Capital Projects Fund Budget Expenditure Increase 2,000,000.00 Net Impact On Capital Projects Fund 0.00 * Or as previously amended  RES66 RESOLUTION APPOINTING A COMMISSIONER OF DEEDS FOR THE CITY OF TROY BE IT RESOLVED, that the Troy City Council hereby appoints the following named individual, further identified in the application attached hereto and made a part hereof, as Commissioner of Deeds for the City of Troy, for a two-year term beginning on July 21, 2023, and ending on July 20, 2025. James Morgan 438B Aiken Avenue Ext. Rensselaer, New York Approved as to form, ________________________, 2023 ______________________________________________ Richard T. Morrissey, Corporation Counsel  {fl RES66 JUN 16 ,u,c J\ City of Troy, New York °'·). ',/C\ Y.2 N"''" COMMISSIONER OF DEEDS Application for Appointment To the City Clerk of the City of Troy, New York: 1, James M. Morgan (print full name), being duly sworn, hereby make application for appointment to the office of Commissioner of Deeds in and for the City of Troy. I hereby swear that: 1. I am a citizen of the United States, and 2. I am at least 18 years of age and 3. Check Q!1!!: □ A. TROY RESIDENT: I maintain my fixed and permanent residence at (print address): ______________________, Troy, New York. )& B. RENSSELAER COUNTY RESIDENT, outside of Troy: I maintain an office or place of business in the City of Troy, at (print address): 80 2nd St., Troy New York 12180 , Troy, New York. And I maintain my fixed and permanent residence at (print address): 438B Aiken Ave Ext. in City oytfensselaer (town/village) in Rensselaer County. ., e � Sig, ature: u On J \Jvf- l J Q I ' 20_, before me hppeared --:simQ3. \J\ 1<' ,l 1 ' �� Q Q._V\, known . to me to be the same person described herein and who executed the foregoing instrument and s/he duly acknowledged to me that s/he executed the same and that th.e information contained therein is true and accura;en \_ (\ - I -\')-�- � - ·?\{:)t · � ��MONICALANZILLn-- -V __I \ �--�-r - •J . Notary Public or Comm1ss1oner of Deeds Notary Public, State of New York Date Qualified in Rensselaer County ·� Y- No. 04LA6167552 Commission Expires June 4, 20_ ex_. Return this form with proof of residence and, if required, proof of employment to the office of the City Clerk, 433 River St, Suite 5001, Troy, NY 12180. OFFICE USE ONLY □ Valid NYS driver's/non driver's license within city limits of Troy or Rensselaer County D Recent pay stub APPROVED: City Clerk Date  RES67 RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH GRASSLAND EQUIPMENT AND IRRIGATION CORPORATION FOR THE PURCHASE OF NEW SELF-PROPELLED MOWERS UNDER THE SOURCEWELL CONSORTIUM CONTRACT # 031121-TTC AND THE NEW YORK STATE OGS CONTRACT # PC69682 WHEREAS, the City of Troy Department of Parks and Recreation needs to procure two new self-propelled commercial mowers to replace older less reliable equipment and to continue to provide high levels of service to the residents of Troy; and WHEREAS, the Department desires to purchase two Ventrac 4500 Series mowers manufactured by the Toro Company, a Sourcewell and OGS contractor; and WHEREAS, the City of Troy is a member of the Sourcewell Cooperative Purchasing Consortium and can procure the two Ventrac mowers and options from Grassland Equipment and Irrigation Corporation, a local authorized dealer, at a 12% discount through a combination of Sourcewell Contract No. # 031121-TTC and New York State OGS Contract # PC69682 for a total price of $89,171.02; and WHEREAS, the City Council already has approved sufficient funding for this capital expenditure. NOW, THEREFORE, BE IT RESOLVED, that the Troy City Council hereby authorizes the Mayor to enter into a contractual Agreement with Grassland Equipment and Irrigation Corporation, an authorized Toro Company dealer, for the purchase of two new Ventrac 4500 Series mowers for the Department of Parks and Recreation, the Agreement to be in substantial conformance with the Agreements attached hereto, subject to review and inclusion of such terms, conditions, and provisions of City contracts as may be required by Corporation Counsel for the protection of the City and the public. Approved as to form, ________________________ , 2023 _______________________________________________ Richard T. Morrissey, Corporation Counsel  RES67 MEMORANDUM IN SUPPORT The Parks and Recreation Department desires to purchase two new Ventrac mowers and some attachments through the NYS OGS contract #PC69682/Sourcewell #031121-TTC. Grassland Equipment and Irrigation is the Authorized Dealer for the Ventrac mowers and has quoted us the NYS contract #PC69682/Sourcewell #031121-TCC price. One of the mowers will be for the Parks Department and the other will go to the Golf Course. The total cost of the two new mowers will be $89,171.02. RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67 RES67  RES68 RESOLUTION OF THE TROY CITY COUNCIL SUPPORTING THE CITY OF WATERVLIET’S LOCAL GOVERNMENT EFFICIENCY PROPOSAL TO ASSESS THE FEASIBILITY OF AN INTERMUNICIPAL CODE ENFORCEMENT AGREEMENT WHEREAS, the Bureau of Code Enforcement is responsible for essential municipal functions including safety inspections, the issuance of work permits, and records maintenance; and WHEREAS, the City of Troy often has numerous vacancies in the Bureau of Code Enforcement that limit the Bureau of Code Enforcement’s capacity to exercise those and other functions; and WHEREAS, several neighboring municipalities face similar challenges and participate in regular meetings to discuss appropriate remedies; and WHEREAS, the New York State Department of State’s Division of Local Government Services is requesting applications for the Local Government Efficiency Grant Program to support projects that plan for or implement shared service agreements; and WHEREAS, the City of Watervliet seeks support from neighboring municipalities to submit a proposal for a planning grant to study the feasibility of establishing a common code and consolidating municipal code enforcement under a shared services agreement; and WHEREAS, the total maximum funding for a planning grant is $12,500 for each local government involved in the project; and WHEREAS, planning grants require local cash matching funds equal to at least 50% of planning costs. NOW, THEREFORE, BE IT RESOLVED, that the Troy City Council does hereby support the City of Watervliet’s grant application to the New York State Department of State’s Local Government Efficiency Program; and BE IT FURTHER RESOLVED, that the Troy City Council commits to entering into a Memorandum of Understanding with the City of Watervliet to commit matching funds of no more than $1,000 for the preparation of the grant application; and BE IT FURTHER RESOLVED, that the Troy City Council commits to allocating matching funds of no more than $6,250 should the grant application be successful. Approved as to form, __________________________, 2023 _________________________________________________ Richard T. Morrissey, Corporation Counsel  RES69 RESOLUTION DETERMINING THAT PROPOSED ACTION IS A TYPE II ACTION FOR PURPOSES OF THE NEW YORK STATE ENVIRONMENTAL QUALITY REVIEW ACT WHEREAS, the City Council of the City of Troy, New York, is considering financing the cost of the acquisition, construction, and installation of improvements to the City Water Treatment Plant, including buildings, land or rights in land, original furnishings, equipment, machinery or apparatus, or the replacement of such equipment, machinery or apparatus; and WHEREAS, pursuant to Article 8 of the Environmental Conservation Law, as amended (the “SEQR Act”), and the regulations adopted pursuant thereto by the Department of Environmental Conservation of the State of New York, being 6 NYCRR Part 617, as amended (the “Regulations”), the City desires to comply with the SEQR Act and the Regulations with respect to the Project. NOW, THEREFORE, BE IT RESOLVED, the City Council hereby determines that the Project constitutes a “Type II Action” under 6 NYCRR § 617.5(c)(2) and 6 NYCRR § 617.5(c)(9) and no further action under the SEQR Act and the Regulations is required; and BE IT FURTHER RESOLVED, this Resolution shall take effect immediately. Approved as to form, ____________________, 2023 ___________________________________________ Richard T. Morrissey, Corporation Counsel  RES69 WM. Patrick Madden Andrew Piotrowski Mayor City Comptroller Chris Nolin Deputy Mayor Office of the Comptroller City Hall 433 River Street Troy, New York 12180 Date: July 12, 2023 To: Troy City Council From: Andrew Piotrowski, City Comptroller Re: Water Plant Upgrades SEQR – Memo In Support The City’s third-party engineers and bond counsel believe the proposed work and accompanying financing for the water treatment plant upgrades and improvements may appropriately be determined to be a Type II action. The reasoning is based on the amount of new work being performed and the replacement of current structures and other items.  RES70 BOND RESOLUTION OF THE CITY OF TROY, NEW YORK, AUTHORIZING THE ISSUANCE OF $15,600,000 SERIAL BONDS TO FINANCE THE COST OF THE RECONSTRUCTION OF THE CITY WATER TREATMENT PLANT BE IT RESOLVED by the City Council of the City of Troy, New York (the “City”) as follows: Section 1. The City is hereby authorized to undertake the acquisition, construction and installation of improvements to the City Water Treatment Plant, including buildings, land or rights in land, original furnishings, equipment, machinery or apparatus, or the replacement of such equipment, machinery or apparatus, at an estimated maximum cost of $15,600,000. Section 2. The plan for financing of such estimated maximum cost shall be by the issuance of $15,600,000 in serial bonds (the "Bonds") of the City which are hereby authorized to be issued pursuant to this resolution and the Local Finance Law. Section 3. It is hereby determined that the period of probable usefulness of the aforesaid specific object or purpose is forty (40) years pursuant to paragraph 1 of Section 11.00(a) of the Local Finance Law. Section 4. Pursuant to Section 107.00(d)(3)(a) of the Local Finance Law, current funds are not required to be provided prior to issuance of the Bonds or any bond anticipation notes issued in anticipation of issuance of the Bonds. Section 5. The temporary use of available funds of the City, not immediately required for the purpose or purposes for which the same were borrowed, raised or otherwise created, is hereby authorized pursuant to Section 165.10 of the Local Finance Law, for the capital purposes described in Section 1 of this resolution. Section 6. The Bonds and any bond anticipation notes issued in anticipation of the Bonds, shall contain the recital of validity prescribed by Section 52.00 of the Local Finance Law and the Bonds, and any bond anticipation notes issued in anticipation of the Bonds, shall be general obligations of the City, payable as to both principal and interest by a general tax upon all the real property within the City without legal or constitutional limitation as to rate or amount. The faith and credit of the City are hereby irrevocably pledged to the punctual payment of the principal of and interest on the Bonds, and any bond anticipation notes issued in anticipation of the Bonds, and provision shall be made annually in the budget of the City by appropriation for (a) the amortization and redemption of the Bonds and bond anticipation notes to mature in such year, and (b) the payment of interest to be due and payable in such year. Section 7. Subject to the provisions of this resolution and of the Local Finance Law, and pursuant to the provisions of Sections 21.00, 30.00, 50.00 and 56.00 to 63.00, inclusive, of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the Bonds herein authorized, including renewals of such notes, and the power to prescribe the terms, form and contents of the Bonds, and any bond anticipation notes, and the power to sell and deliver the Bonds and any bond anticipation notes issued in anticipation of the issuance of the Bonds, and the power to issue bonds providing for level or substantially level or declining annual debt service, is hereby delegated to the City Comptroller, the Chief Fiscal Officer of the City. Section 8. The reasonably expected source of funds to be used to initially pay for the expenditures authorized by Section 1 of this resolution shall be from the City's Water Fund. It is intended that the City shall then reimburse such expenditures with the proceeds of the Bonds and bond anticipation notes authorized by this resolution and that the interest payable on the Bonds and any bond anticipation notes issued in anticipation of the Bonds shall be excludable from gross income for federal income tax purposes. This resolution is intended to constitute the declaration of the City's "official intent" to reimburse the expenditures authorized by this resolution with the proceeds of the Bonds and bond anticipation notes authorized herein, as required by Regulation Section 1.150-2. Other than as specified in this resolution, no moneys are reasonably expected to be, received, allocated on a long-term basis, or otherwise set aside with respect to the permanent funding of the objects or purposes described herein. Section 9. The City Comptroller, as Chief Fiscal Officer of the City, is further authorized to sell all or a portion of the Bonds or bond anticipation notes issued in anticipation of the Bonds to the EFC in the form prescribed in one or more loan and/or grant agreements (the "Agreements") between the City and the EFC; to execute and deliver on behalf of the City one or more Agreements, Project Financing Agreements, and Letters of Intent with the EFC and to accept the definitive terms of one or more Agreements from EFC by executing and delivering one or more Terms Certificates; and to execute such other documents, and take such other actions, as are necessary or appropriate to obtain a loan or loans from the EFC for all or a portion of the costs of the expenditures authorized by this resolution, and perform the City's obligations under its Bonds or bond anticipation notes delivered to the EFC, the Project Financing Agreements and the Agreements. Section 10. The serial bonds and bond anticipation notes authorized to be issued by this resolution are hereby authorized to be consolidated, at the option of the City's Comptroller, the Chief Fiscal Officer, with the serial bonds and bond anticipation notes authorized by other bond resolutions previously or hereafter adopted by the City Council for purposes of sale in to one or more bond or note issues aggregating an amount not to exceed the amount authorized in such resolutions. All matters regarding the sale of the bonds, including the dated date of the bonds, the use of electronic bidding, the consolidation of the serial bonds and the bond anticipation notes with other issues of the City and the serial maturities of the bonds are hereby delegated to the City Comptroller, the Chief Fiscal Officer of the City. Section 11. The validity of the Bonds authorized by this resolution and of any bond anticipation notes issued in anticipation of the Bonds may be contested only if:  (a) such obligations are authorized for an object or purpose for which the City is not authorized to expend money; or (b) the provisions of law which should be complied with at the date of the publication of this resolution or a summary hereof are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty (20) days after the date of such publication; or (c) such obligations are authorized in violation of the provisions of the Constitution. Section 12. The City Comptroller, as Chief Fiscal Officer of the City, is hereby authorized to enter into an undertaking for the benefit of the holders of the Bonds from time to time, and any bond anticipation notes issued in anticipation of the sale of the Bonds, requiring the City to provide secondary market disclosure as required by Securities and Exchange Commission Rule 15c2-12. Section 13. This resolution, or a summary of this resolution, shall be published in the official newspapers of the City for such purpose, together with a notice of the Clerk of the City in substantially the form provided in Section 81.00 of the Local Finance Law. Section 14. This resolution is not subject to a mandatory or permissive referendum. Section 15. The Council hereby determines that the provisions of the State Environmental Quality Review Act and the regulations thereunder have previously been satisfied with respect to the expenditures authorized by this resolution. Section 16. This Resolution shall take effect immediately upon its adoption. Approved as to form, _______________________ 2023 _____________________________________________ Richard T. Morrissey, Corporation Counsel  RES70 WM. Patrick Madden Andrew Piotrowski Mayor City Comptroller Chris Nolin Deputy Mayor Office of the Comptroller City Hall 433 River Street Troy, New York 12180 Date: July 12, 2023 To: Troy City Council From: Andrew Piotrowski, City Comptroller Chris Wheland, Superintendent of Public Utilities Re: Water Treatment Plant Upgrades Bond Resolution – Memo In Support As part of the lead service line replacement program, and working with the State Department of Health and EPA, a study was conducted to determine the best means of corrosion control for the Troy Water Treatment Plant. Since the plant was constructed in the 1960s, water treatment technologies have changed. Lead availability is directly related to the corrosivity of water in lead service lines. Troy DPU has used pH adjustment as a form of corrosion control. Due to the exceedances of lead in the water, we completed a study to determine if lime and pH adjustment (currently used) is the best method of treatment. The study showed that another form of treatment, using soda ash instead of lime, provides better corrosion control. Transitioning to soda ash should bring the City into compliance with the current Lead and Copper Rule. The City is completing lead service line replacements as required and in accordance with law. This will protect those that have their services replaced. But it is expected that the change in treatment methods will significantly reduce lead levels from all sources of lead in the entire water system, including service lines and internal plumbing and fixtures. The City has applied to DEC for grant funding for infrastructure upgrades that include a new building at the water plant to house treatment chemicals and concrete upgrades to provide for better application and mixing of chemicals within the water. We expect to score well on the application. One of the requirements for the grant application is an illustration that the local government has the financing in place for the project. Presenting a bond resolution to the City Council in advance of the application is consistent with previous grants the City has applied for with DEC. If the City receives a grant, financing would be done through EFC. If the City is not awarded grant funding for the project, the project will be re-evaluated for operational need versus the long-term financial impact on the Water Fund. The project then would not move forward as currently proposed, but likely would be modified.  RES71 RESOLUTION ACCEPTING THE 2022 FINANCIAL STATEMENT AUDIT, SINGLE AUDIT OF FEDERAL EXPENDITURES, AND SINGLE AUDIT OF NEW YORK STATE DEPARTMENT OF TRANSPORTATION EXPENDITURES AS PREPARED BY THE BONADIO GROUP WHEREAS, on February 4, 2021, the Troy City Council authorized the Mayor to enter into an agreement with The Bonadio Group to provide auditing services for the fiscal years 2020, 2021, and 2022; and WHEREAS, the financial statement audit for the 2022 fiscal year has been completed and draft copies have been provided to the Troy City Council; and WHEREAS, the single audit of federal expenditures for the 2022 fiscal year has been completed and draft copies have been provided to the Troy City Council; and WHEREAS, the single audit of New York State Department of Transportation expenditures for the 2022 fiscal year has been completed and draft copies have been provided to the Troy City Council; and WHEREAS, the Bonadio Group has audited and certified the results of the 2022 fiscal year; and WHEREAS, all draft documents have been reviewed by the Troy City Council. NOW, THEREFORE, BE IT RESOLVED, the Troy City Council hereby accepts the 2022 audits as prepared by the Bonadio Group. Approved as to form, __________________, 2023 ________________________________________ Richard T. Morrissey, Corporation Counsel  RES71 WM. Patrick Madden Andrew Piotrowski Mayor City Comptroller Chris Nolin Deputy Mayor Office of the Comptroller City Hall 433 River Street Troy, New York 12180 Date: July 11, 2023 To: Troy City Council From: Andrew Piotrowski, City Comptroller Re: Acceptance of 2022 Audits This Resolution accepts the three audits prepared by the Bonadio Group for the City of Troy’s 2022 fiscal year. For each fiscal year the City is required to have a financial statement audit along with two single audits, one for federal expenditures and the other for New York State Department of Transportation expenditures.  RES72 RESOLUTION DETERMINING THAT PROPOSED ACTION IS A TYPE II ACTION FOR PURPOSES OF THE NEW YORK STATE ENVIRONMENTAL QUALITY REVIEW ACT WHEREAS, the City Council of the City of Troy, New York, is considering financing the cost of the purchase of a building located on Water Plant Road in the City, including grading and improvement of the site and acquisition and installation of furnishings, equipment, machinery or apparatus for the Water Plant purposes for which such building is to be used (the “Project”); and WHEREAS, pursuant to Article 8 of the Environmental Conservation Law, as amended (the “SEQR Act”), and the regulations adopted pursuant thereto by the Department of Environmental Conservation of the State of New York, being 6 NYCRR Part 617, as amended (the “Regulations”), the City desires to comply with the SEQR Act and the Regulations with respect to the Project. NOW, THEREFORE, BE IT RESOLVED, the City Council hereby determines that the Project constitutes a “Type II Action” under 6 NYCRR § 617.5(c)(1) and 6 NYCRR § 617.5(c)(2) and no further action under the SEQR Act and the Regulations is required; and BE IT FURTHER RESOLVED, this Resolution shall take effect immediately. Approved as to form, ________________________, 2023 _______________________________________________ Richard T. Morrissey, Corporation Counsel 16164628.1  RES72 WM. Patrick Madden Andrew Piotrowski Mayor City Comptroller Chris Nolin Deputy Mayor Office of the Comptroller City Hall 433 River Street Troy, New York 12180 Date: July 12, 2023 To: Troy City Council From: Andrew Piotrowski, City Comptroller Re: Water Plant Security SEQR – Memo In Support The City’s third-party engineers and bond counsel believe that the proposed work and accompanying financing for the water treatment plant security upgrades may appropriately be determined to be a Type II action.  RES73 BOND RESOLUTION OF THE CITY OF TROY, NEW YORK, AUTHORIZING THE ISSUANCE OF $1,500,000 SERIAL BONDS TO FINANCE THE PURCHASE OF A BUILDING ON WATER PLANT ROAD AND IMPROVEMENTS BE IT RESOLVED by the City Council of the City of Troy, New York (the “City”) as follows: Section 1. The City is hereby authorized to undertake the purchase of a building located on Water Plant Road in the City, including grading and improvement of the site and acquisition and installation of furnishings, equipment, machinery or apparatus for the Water Plant purposes for which such building is to be used, at an estimated maximum cost of $1,500,000. Section 2. It is hereby determined that the maximum estimated cost of the aforesaid specific object or purpose to be financed by the City is $1,500,000, said amount is hereby appropriated therefor and the plan for the financing thereof shall consist of the issuance of not to exceed $1,500,000 in serial bonds (the “Bonds”) of the City which are hereby authorized to be issued pursuant to this resolution and the provisions of the Local Finance Law. Section 3. It is hereby determined that the period of probable usefulness of the aforesaid specific object or purpose is thirty (30) years pursuant to paragraph 11(a)(1) of Section 11.00(a) of the Local Finance Law. Section 4. Pursuant to Section 107.00(d)(9) of the Local Finance Law, current funds are not required to be provided prior to issuance of the Bonds or any bond anticipation notes issued in anticipation of issuance of the Bonds. Section 5. The temporary use of available funds of the City, not immediately required for the purpose or purposes for which the same were borrowed, raised or otherwise created, is hereby authorized pursuant to Section 165.10 of the Local Finance Law, for the capital purposes described in Section 1 of this resolution. Section 6. The Bonds and any bond anticipation notes issued in anticipation of the Bonds, shall contain the recital of validity prescribed by Section 52.00 of the Local Finance Law and the Bonds, and any bond anticipation notes issued in anticipation of the Bonds, shall be general obligations of the City, payable as to both principal and interest by a general tax upon all the real property within the City without legal or constitutional limitation as to rate or amount. The faith and credit of the City are hereby irrevocably pledged to the punctual payment of the principal of and interest on the Bonds, and any bond anticipation notes issued in anticipation of the Bonds, and provision shall be made annually in the budget of the City by appropriation for (a) the amortization and redemption of the Bonds and bond anticipation notes to mature in such year, and (b) the payment of interest to be due and payable in such year. Section 7. Subject to the provisions of this resolution and of the Local Finance Law, and pursuant to the provisions of Sections 21.00, 30.00, 50.00 and 56.00 to 63.00, inclusive, of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the Bonds herein authorized, including renewals of such notes, and the power to prescribe the terms, form and contents of the Bonds, and any bond anticipation notes, and the power to sell and deliver the Bonds and any bond anticipation notes issued in anticipation of the issuance of the Bonds, and the power to issue bonds providing for level or substantially level or declining annual debt service, is hereby delegated to the City Comptroller, the Chief Fiscal Officer of the City. Section 8. The reasonably expected source of funds to be used to initially pay for the expenditures authorized by Section 1 of this resolution shall be from the City’s General Fund. It is intended that the City shall then reimburse such expenditures with the proceeds of the Bonds and bond anticipation notes authorized by this resolution and that the interest payable on the Bonds and any bond anticipation notes issued in anticipation of the Bonds shall be excludable from gross income for federal income tax purposes. This resolution is intended to constitute the declaration of the City’s “official intent” to reimburse the expenditures authorized by this resolution with the proceeds of the Bonds and bond anticipation notes authorized herein, as required by Regulation Section 1.150-2. Other than as specified in this resolution, no moneys are reasonably expected to be, received, allocated on a long-term basis, or otherwise set aside with respect to the permanent funding of the objects or purposes described herein. Section 9. The serial bonds and bond anticipation notes authorized to be issued by this resolution are hereby authorized to be consolidated, at the option of the City’s Comptroller, the Chief Fiscal Officer, with the serial bonds and bond anticipation notes authorized by other bond resolutions previously or heretofore adopted by the City Council for purposes of sale in to one or more bond or note issues aggregating an amount not to exceed the amount authorized in such resolutions. All matters regarding the sale of the bonds, including the dated date of the bonds, the use of electronic bidding, the consolidation of the serial bonds and the bond anticipation notes with other issues of the City and the serial maturities of the bonds are hereby delegated to the City Comptroller, the Chief Fiscal Officer of the City. Section 10. Any federal or New York State grant funds received by the City for the capital purposes described in Section 1 of this resolution shall be applied to pay the principal or interest on the Bonds or any bond anticipation notes issued in anticipation of the Bonds or, to the extent obligations shall not have been issued under this resolution, to reduce the maximum amount to be borrowed for such capital purposes. Section 11. The validity of the Bonds authorized by this resolution and of any bond anticipation notes issued in anticipation of the Bonds may be contested only if: (a) such obligations are authorized for an object or purpose for which the City is not authorized to expend money; or (b) the provisions of law which should be complied with at the date of the publication of this resolution or a summary hereof are not substantially complied with,  and an action, suit or proceeding contesting such validity is commenced within twenty (20) days after the date of such publication; or (c) such obligations are authorized in violation of the provisions of the Constitution. Section 12. The City Comptroller, as Chief Fiscal Officer of the City, is hereby authorized to enter into an undertaking for the benefit of the holders of the Bonds from time to time, and any bond anticipation notes issued in anticipation of the sale of the Bonds, requiring the City to provide secondary market disclosure as required by Securities and Exchange Commission Rule 15c2-12, as amended. Section 13. This resolution, or a summary of this resolution, shall be published in the official newspapers of the City for such purpose, together with a notice of the Clerk of the City in substantially the form provided in Section 81.00 of the Local Finance Law. Section 14. This resolution is not subject to a mandatory or permissive referendum. Section 15. The Council hereby determines that the provisions of the State Environmental Quality Review Act and the regulations thereunder have previously been satisfied with respect to the expenditures authorized by this resolution. Section 16. This Resolution shall take effect immediately. Approves as to form, ______________________, 2023 ____________________________________________ Richard T. Morrissey, Corporation Counsel  RES73 WM. Patrick Madden Andrew Piotrowski Mayor City Comptroller Chris Nolin Deputy Mayor Office of the Comptroller City Hall 433 River Street Troy, New York 12180 Date: July 12, 2023 To: Troy City Council From: Andrew Piotrowski, City Comptroller Chris Wheland, Superintendent of Public Utilities Re: Water Plant Security Bond – Memo In Support When the Water Plant was constructed, the access road was designed to provide space for delivery of materials to the Water Plant only. Since that time, Spectrum built a maintenance building with access to Water Plant Road and delivery vehicles have become more frequent and equipment has gotten larger. The access road is now too narrow for the traffic and potentially hazardous to employees and contractors. The purpose of the project is to re-design and construct an access road sufficient for modern-day traffic and to control access to the area and protect the water plant. The new entryways will have areas for delivery trucks to wait until access to enter the facility is allowed through controlled gates. In addition, security fencing will be installed around the Water Plant parcels of land including the Masonic Temple parcel proposed to be purchased with monies from the fund balance of the Water Fund. Construction of the new access and security fence will take place in the spring of 2024. The financing of this project is proposed to be done by bond resolution with a useful life of thirty (30) years. This project is part of the larger project involving the purchase of the Masonic Temple and will provide for better security at the plant as recommended by the FBI, DHSES, and DOH.  RES74 RESOLUTION AUTHORIZING EXPANDING THE SCOPE OF SERVICES UNDER THE CONTRACT WITH BENETECH, INC., FOR ADMINISTRATION OF THE CITY’S HEALTH INSURANCE PROGRAM AND THE ADDITIONAL EXPENDITURE THEREFOR WHEREAS, the City previously requested proposals for third-party administration of the City’s health insurance program (2020 RFP – Administration of Health Insurance Program) and awarded the contract to Benetech, Inc., pursuant to City Council Resolution No. 110, approved on December 3, 2020; and WHEREAS, Benetech, Inc., has continued to administer the City’s health insurance program pursuant to the contract that took effect January 1, 2021; and WHEREAS, due to retirements, resignations, and staffing shortages, the City Comptroller’s Office needs to create operational efficiencies by transferring nonactive employee health insurance billing on a permanent basis to the third-party administrator; and WHEREAS, Benetech, Inc., has the capability to assume these responsibilities to provide the necessary additional services; and WHEREAS, the expanded scope of work will cost an estimated $10,284.00 per year in addition to the current contractual amount; and WHEREAS, the City Comptroller’s Office budget has an appropriation with adequate funding available to pay for the expanded scope of services. NOW, THEREFORE, BE IT RESOLVED, that the City Council does hereby approve the expanded scope of services to be provided under the contract with Benetech, Inc., for the administration of the City health insurance program; and BE IT FURTHER RESOLVED, that this Resolution shall take effect immediately. Approved as to form, ____________________, 2023 Richard T. Morrissey, Corporation Counsel  RES74 WM. Patrick Madden Andrew Piotrowski Mayor City Comptroller Chris Nolin Deputy Mayor Office of the Comptroller City Hall 433 River Street Troy, New York 12180 Date: July 12, 2023 To: Troy City Council From: Andrew Piotrowski, City Comptroller Re: Health Insurance Administration – Expanded Scope of Services The Comptroller is seeking to expand the scope of services provided under the contract with Benetech, Inc. (“Benetech”), the City’s the third-party health insurance administrator. Under the expanded scope, Benetech would assume responsibility for billing retirees and those enrolled in COBRA for their applicable health insurance contributions. Previously, this function was performed within the Comptroller’s Office. However, because of recent resignations, retirements, and the increase in the number of billings, it is no longer efficient to do so. By transferring this function to Benetech, the City and the payors will benefit as Benetech’s system is better designed to handle the various billing situations the City is faced with, for example prepayments. This operational change has been discussed with the appropriate bargaining representative. CSEA has agreed to the change as long as the vacant position of Senior Data Entry Machine Operator is not eliminated. There is no intention to eliminate the vacant position given the other tasks it is responsible for and the vital role it plays in multiple City financial and legal functions.  RES74 CITY OF TROY COST – PROPOSAL SUMMARY Insurance Type Premium / Cost Detail $3.65 x # of Retirees x 12 months Retiree Billing Services $7,884* COBRA $2,400 $200 per month and 2% of premium *Assumes 180 Retirees If the contract is extended, Benetech will honor this pricing through the end of the contract. Approved as to form: / Authorized Signature Date Client City of Troy / Authorized Signature Date Mayor Title Administrator Benetech, Inc. / Authorized Signature Date CEO Title  RES75 RESOLUTION APPROVING AND ENDORSING THE APPLICATION OF THE CITY OF TROY, NEW YORK, TO THE NEW YORK STATE OFFICE OF COMMUNITY RENEWAL FOR GRANT FUNDING UNDER THE 2023 NEW YORK MAIN STREET TECHNICAL ASSISTANCE GRANT PROGRAM WHEREAS, the City of Troy desires to apply for grant funding from the Office of Community Renewal under the direction of the Housing Trust Fund Corporation for a New York Main Street Technical Assistance Project (NYMS-TA) through the 2023 Consolidated Funding Application (CFA); and WHEREAS, the application requests funding to stimulate reinvestment in mixed-use (commercial, civic and residential) "main street" buildings and neighborhoods; and WHEREAS, the proposed funding will contribute to ongoing community revitalization efforts; and WHEREAS, the City of Troy seeks to create a construction and design plan for the properties located in the target area of Second Avenue between 114th and 118th Streets that will directly improve our readiness to administer a future New York Main Street building renovation program; and WHEREAS, the maximum project award shall be no greater than $20,000.00 ; and WHEREAS, the NYMS-TA Grant Program will provide up to 95 percent of the total project costs with a minimum five percent match which is expected to be provided by Troy's project partners; and WHEREAS, the application requires that the applicant obtain the approval/endorsement of the governing body of the municipality in which the project will be located. NOW, THEREFORE, BE IT RESOLVED that the Troy City Council hereby approves and endorses the City of Troy's application for funding from the Office of Community Renewal under the direction of the Housing Trust Fund Corporation for a New York Main Street Technical Assistance Project grant award of twenty thousand dollars ($20,000.00) and, upon approval of this request, agrees to provide 5% matching funds through Troy's grant partners, and also to enter into a project agreement/s with the Office of Community Renewal under the direction of the Housing Trust Fund Corporation for the provision of such financial assistance to the City. Approved as to form, __________________ , 2023 _________________________________________ Richard T. Morrissey, Corporation Counsel  RES75 Memo In Support 2023 New York Main Street Technical Assistance Program Grant Excerpted from the Grant guidelines: The New York Main Street Program (NYMS) is administered by the Office of Community Renewal under the direction of the Housing Trust Fund Corporation (HTFC). HTFC contracts with New York State Homes and Community Renewal to administer the Corporation’s activities and manage its affairs. NYMS provides funds to stimulate reinvestment in properties located within mixed-use commercial districts in New York State, consistent with Article 26 of the Private Housing Finance Law. The NYMS Technical Assistance Projects (NYMS-TA) grant program offers financial assistance to municipalities and not-for-profits up to $20,000.00. The activities that qualify for funding by NYMS-TA include 1) building reuse and feasibility analysis and 2) design guidelines. The City of Troy intends to apply for a NYMS-TA grant for $20,000.00 to be utilized for the creation of a construction and design plan for the properties located in the target area of Second Avenue between 114th and 118th Streets that will directly improve our readiness to administer a future New York Main Street building renovation program. The grant application requires the City to obtain the approval and endorsement of the governing body of the municipality in which the project is located. This resolution approves, endorses and authorizes the City to apply for a $20,000.00 grant to the NYMS-TA, and if such grant is awarded, to enter into the necessary agreement(s) to receive such assistance. Denée Zeigler Senior Economic Development Tech  RES76 RESOLUTION OF THE TROY CITY COUNCIL APPROVING AND ENDORSING AN APPLICATION TO THE NEW YORK STATE ENERGY RESEARCH AND DEVELOPMENT AUTHORITY FOR FUNDING UNDER THE CARBON NEUTRAL COMMUNITY ECONOMIC DEVELOPMENT GRANT _______________________________________________________________________ WHEREAS, the City of Troy is applying to the New York State Energy Research and Development Authority (NYSERDA) for a grant under the Carbon Neutral Community Economic Development Grant Category B program; and WHEREAS, the City of Troy through the Troy Local Development Corporation is in the process of designing and building the State’s first publicly owned district geothermal heating and cooling utility with its first phase to be located in and around the downtown neighborhood; and WHEREAS, the application requests funding for the development of a digital model (digital twin) of the Downtown Riverfront DRI District and data collection effort necessary to set various baseline conditions as part of a scalable decarbonization and energy master planning exercise that can inform future public policy decisions regarding investments in infrastructure and provide a pathway toward Troy becoming the first carbon neutral city of its size in New York State; and WHEREAS, the City’s Department of Planning and Economic Development is engaged in preliminary project planning with stakeholders from the public and private sectors who will contribute key resources and expertise to the project, including RPI, Vermont Energy Investment Corp., National Grid, Siemens Group, CHA Consulting, TAP and others (the Partners); and WHEREAS, the City is seeking a $2,000,000.00 NYSERDA award through the use of a State allocated Energy Efficiency and Conservation Block Grant and the Partners have agreed to provide the required 25% match of the NYSERDA award. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Troy hereby finds that the proposed project is consistent with the municipality’s comprehensive and economic development plans; that the proposed partnership and the scope of the project will result in innovative practices that will further Troy’s renown as a leader in decarbonization, strengthen our working relationships with RPI, HVCC, and other important institutions of higher education, and attract new businesses to Troy; that the project facilitates effective and efficient use of existing and future public resources so as to promote both economic development, public health, and environmental stewardship; and that the project will provide a realistic path forward toward the goal of achieving the State’s emissions requirements as stated in the Climate Leadership and Community Protection Act; and BE IT FURTHER RESOLVED, that the Troy City Council hereby approves and endorses the City’s application for a grant in an amount not to exceed the maximum award of $2,000,000.00, under the Carbon Neutral Community Economic Development Grant for the development and implementation of a digital twin representation and forecasting model of the City of Troy’s Downtown DRI District and, upon approval of the application, agrees to enter into a project agreement with NYSERDA for the provision of such financial assistance to the City.  RES76 Approved as to form, ____________________ _________________________________________ Richard T. Morrissey, Corporation Counsel  RES76 WM. Patrick Madden Dylan Turek Mayor Acting Commissioner of Planning & Community Development Christopher Nolin Phone: (518) 279-7412 Deputy Mayor Department of Fax: (518) 268-1690 Planning & Economic Development Dylan.Turek@troyny.gov City Hall 433 River Street Troy, New York 12180 To: City Council From: Dylan Turek Date: July 17, 2023 Re: NYSERDA Carbon Neutral Community Economic Development Cat. B - 2023 CFA The City of Troy proposes to develop a strategy for the collec�on, aggrega�on, visualiza�on, and analysis of cri�cal civil, u�lity and other data towards the goal of crea�ng a systema�c roadmap for the decarboniza�on of municipali�es. Our approach is built on the founda�onal understanding that planning with inten�on begets intended outcomes (projects) and not the other way around. As the recipient of mul�ple District Hea�ng and Cooling U�lity awards from NYSERDA, we are in the process of building local infrastructure that sets troy on the path towards the decarboniza�on goals set forth by the Climate Leadership and Community Protec�on Act (CLCPA). However, to ensure our planned District Geothermal systems are not isolated occurrences or small demonstra�ons of geothermal technology, we recognize the need for an itera�ve process that will leverage data and partnerships to build an achievable decarboniza�on and economic development plan for the en�re city. The plan will require development of digital and non-digital assets, such as the crea�on of a digital twin of the city, partnerships with workforce development organiza�ons to train local employees in energy audi�ng, MEP design, installa�on, and repair; automated controls design and installa�on, and building renova�ons. The City of Troy is working with its partners at RPI, Vermont Energy Innova�on Corp (VEIC), and others, to develop a comprehensive decarboniza�on strategy that u�lizes the latest in machine learning, energy and infrastructure modeling, forecas�ng algorithms and renewable energy technologies. As decarboniza�on requires massive ac�on among every business, industry and resident in the city, our goal is to develop a process and package of tools to enable any community to plan its own decarboniza�on path based on the collec�on of relevant data and a wider database of previously reported outcomes. The project extends beyond the scope defined within the CFA applica�on which will take 2 years to complete. The first phase will focus on the Downtown DRI district and will use the $2 million to hire a dedicated staff person in the Planning and Economic Development department to assist with the project.  RES77 RESOLUTION SUPPORTING A NEW YORK STATE CONSOLIDATED FUNDING APPLICATION FOR TWO CITY OF TROY LOCAL REVITALIZATION PROGRAM GRANT APPLICATIONS WHEREAS, The City of Troy recently received $19,000,000 towards the future redevelopment of One Monument Square, including new connections to Riverfront Park and a riverfront esplanade to be designed and constructed in concert with One Monument Square; and WHEREAS, the City, through its contract with LaBella Associates and funded by an existing Implementation Grant, has begun the final design of an improved Riverfront Park and the continuation of the Riverwalk from behind the Dinosaur BBQ to State Street; and WHEREAS, the Troy Local Development Corporation, with financial support from NYSERDA, intends to demolish certain areas of Riverfront Park for the purposes of installing approx. 240 geothermal wells as part of its District Geothermal Heating and Cooling Utility Network in the Spring and Summer of 2024; and WHEREAS, the City of Troy has yet to complete and adopt its Local Waterfront Revitalization Program (LWRP) to comply with the recently adopted Re Code Troy Zoning and the 2018 Realize Troy Comprehensive Plan and the 2021 Downtown Revitalization Initiative Strategic Investment Plan; NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby supports the submission of two Consolidated Funding Applications to the New York State Department of State (NYSDOS) for: 1) a grant in the amount of one hundred thousand dollars ($100,000) towards the completion of the LWRP to comply with the City’s previously adopted plans as identified herein including the addition of resilience and smart growth components that will help mitigate the long term effects of climate change as recommended by the NYSDOS; and 2) a grant in the amount of three million dollars ($3,000,000) to improve Chamberlain Riverfront Park and construct the Riverwalk Esplanade to provide needed public amenities that will help Troy remain a highly competitive place to invest in and to encourage families and workers to grow their careers and lives here in Troy. Approved as to form, _____________________ ______________________________________ Richard T. Morrissey, Corporation Counsel  RES77 WM. Patrick Madden Dylan Turek Mayor Acting Commissioner of Planning & Community Development Christopher Nolin Phone: (518) 279-7412 Deputy Mayor Department of Fax: (518) 268-1690 Planning & Economic Development Dylan.Turek@troyny.gov City Hall 433 River Street Troy, New York 12180 To: City Council From: Dylan Turek Date: July 17, 2023 Re: Local Waterfront Revitalization Program, 2023 CFAs There are two aspects of the Local Waterfront Revitalization Program that we aim to resolve through two separate grant applications submitted through the 2023 Competitive Funding Application (CFA) round. Following the completion of the 2018 Comprehensive Plan, a conforming LWRP plan was substantially completed but never finished. Lacking a few of the elements now more common in waterfront-focused plans, Steve and I always envisioned needing to secure a grant to hire a consultant to revisit the document. Their task is to bring it into compliance with the 2018 Comprehensive plan, along with the recently completed Re-Zone Troy plan, and the 2021 Downtown Revitalization Initiative Plan. Now that many of the major comprehensive planning efforts have been completed, the LWRP plan is one of the few that are left. The $100k from this grant will go towards hiring a consultant to complete the plan for adoption in 2024. The LWRP plan, once adopted, will provide additional standards, rules and regulations (along with other considerations) for projects and properties located within a certain distance to the Riverfront. It’s an important document that still takes a broad look at our plans for the City, but focuses on a specific area with a bit more detail. This is in comparison to the Comprehensive plan, which remains a more general guiding document that covers the entire City with fewer details. The second grant request is for $3 million towards the next phase of Riverfront Park and the Riverwalk behind 1 Monument Square. As you’re aware, we are quickening our pace with 1 Monument Square to prepare what we hope is a groundbreaking within the next 12-18 months. As part of our plans for the civic space, we have conceptual plans for an upgraded Riverfront Park that the plaza will flow directly down to from River St. While we have secured funding for 1 MSQ itself, we are seeking a grant from the Dept. of State to help fund park improvements and construction of the adjacent Riverwalk as 1 MSQ is being completed. As of now, the total cost of park and Riverwalk improvements is roughly $5.9 million. $1.9 million will come from the district geothermal well-field contract as the restoration following drilling in the park is designed to conform with the final design. This way, restoration funds will both restore the well-field site to a useable but temporary state, while also providing major infrastructure updates that are required as part of the final park design to be completed as 1  RES77 Monument Square is completed. Our equity in the Geothermal work will be used to match the LWRP grant. I suspect the Department of State will review both our applications favorably, however there is a chance that they will prefer we complete the LWRP plan first, then reapply for the $3 million grant to implement the park redesign later. As a DRI project, we feel its important to follow up that effort with a CFA, both because it carries priority status for funding, and also because this is a project that is familiar to DOS and we have made steady progress since the last time they reviewed our plans. Whether they fund this application now or in the future, it’s important to keep our conversations with our state partners current and timely.  RES78 RESOLUTION AUTHORIZING THE CITY TO ENTER INTO AN AGREEMENT FOR THE PROVISION OF TRANSITION CONSULTANT SERVICES BY SELENA M. SKIBA WHEREAS, pursuant to City Charter § C-41(A), the City Comptroller is the chief fiscal officer of the City with responsibility for administering all of the financial and fiscal operations of the City and general oversight of all financial matters involving the City; and WHEREAS, the City Comptroller also has numerous other responsibilities including budgeting, bonding, debt management, and other complex financial matters authorized under New York State Finance Law; and WHEREAS, Selena Skiba previously served as Chief Account Clerk working directly under City Comptrollers from March 1, 2010, through January 20, 2023, and also has served as and performed the duties of almost every position in the Treasurer’s and Comptroller’s Offices throughout her 23 years as a City employee; and WHEREAS, in the course of her tenure, Selena Skiba capably assisted in the administration of the Office of the City Comptroller and helped develop many of the procedures and protocols that facilitate the competent and efficient administration of the Office; and WHEREAS, Selena Skiba resigned her position as Chief Account Clerk effective January 21, 2023, in order to take a position as the Director of Finance and Human Resources at the Troy Housing Authority; and WHEREAS, the City desired to avail itself of Ms. Skiba’s knowledge and expertise in order to provide her successor with skilled training and to ensure continuity and proper administration of the complex affairs of the Office of the City Comptroller; and WHEREAS, Ms. Skiba agreed to assist the City and her successor by continuing her employment on a temporary part-time as-needed basis in the title of Assistant to the Comptroller and she has worked approximately 56 hours in that capacity since the termination of her full-time employment with the City effective on January 21, 2023; and WHEREAS, since the termination of her full-time employment with the City, Ms. Skiba has not appeared or practiced before the City government or received compensation for any services rendered in relation to any case, proceeding, application, or transaction before the City government within the meaning of Section 43-1 (I) of the Troy City Code, except for those training services provided at the City’s request; and WHEREAS, during the course of her part-time employment, Ms. Skiba has been excluded from participating in any and all matters pertaining to the Troy Housing Authority and its relationship with the City government; and WHEREAS, the City desires to enter into an Agreement for the provision of consultant services to the City by Selena Skiba for the balance of this year, and Ms. Skiba would like to ensure that she will be permitted to appear and practice before the City on behalf of the Troy Housing Authority commencing on January 21, 2024, one year after she ended her regular full- time employment with the City. 1  RES78 NOW, THEREFORE, BE IT RESOLVED, that the Troy City Council hereby authorizes the Mayor to enter into a contractual Agreement with Selena Skiba, for the provision of transition consulting services to the City of Troy, the Agreement to be in substantial conformance with the Agreement attached hereto as Exhibit A; and BE IT FURTHER RESOLVED, that in view of the premises recited above, the Troy City Council hereby authorizes Selena Skiba to appear and practice before the City government on behalf of the Troy Housing Authority or any other entity, and to receive compensation for any services rendered in relation to any case, proceeding, application, or transaction before the City government, commencing on January 21, 2024, one year after the termination of her regular full- time employment with the City. Approved as to form, ____________________________, 2023 _____________________________________________ Richard T. Morrissey, Corporation Counsel 2  RES78 WM. Patrick Madden Andrew Piotrowski Mayor City Comptroller Chris Nolin Deputy Mayor Office of the Comptroller City Hall 433 River Street Troy, New York 12180 Date: July 17, 2023 To: Troy City Council From: Andrew Piotrowski, City Comptroller Re: Consultant Agreement – Selena Skiba Given the intricate nature of the work required of the Chief Account Clerk within the Comptroller’s Office and the timing of when certain annually recurring events occur, the City has had a part-time employment agreement with Ms. Skiba since her full-time employment ended with the City in January 2023, and desires to continue the relationship on a consultancy basis. The work being performed is advisory in nature and involves the communication of often intangible institutional knowledge, thus the need for a continuing consultant agreement. The proposed agreement is consistent in form and length with consultant agreements previously approved by the City Council for (what was at the time) the former Comptroller and for a former City Clerk.  RES78 THIS AGREEMENT made on the _____________ day of ________________________, 2023, by and between the City of Troy, with its principal place of business situated at City Hall, 433 River Street, 5th Floor, Troy, New York 12180, hereinafter referred to as “City,” and Selena Skiba, residing at Walter Road, Troy, New York 12182, hereinafter referred to as “Consultant.” WHEREAS, pursuant to City Charter § C-41(A), the City Comptroller is the chief fiscal officer of the City with responsibility for administering all of the financial and fiscal operations of the City and general oversight of all financial matters involving the City; and WHEREAS, the City Comptroller also has numerous other responsibilities including budgeting, bonding, debt management, and other matters authorized under New York State Finance Law; and WHEREAS, Consultant served as Chief Account Clerk under City Comptrollers from March 1, 2010, through January 20, 2023, and also served as and performed the duties of almost every position in the Treasurer’s and Comptroller’s Offices throughout her 23 years as a City employee; and WHEREAS, the City desires to avail itself of Consultant’s knowledge and expertise in order to ensure a smooth transition in the Office of the City Comptroller and to provide the City’s new Chief Account Clerk with training and guidance on the complex operations of the Comptroller’s Office; and WHEREAS, the parties desire to enter into an Agreement for the provision of consultant services to the City by Selena Skiba. NOW, THEREFORE, this Agreement WITNESSETH: That the parties hereto agree as follows: 1. Contractual Relationship: Except as otherwise provided herein, Consultant is and shall be engaged as an independent contractor under the terms of this Agreement and shall not be considered an officer or employee of the City of Troy. 2. Term: The term of this Agreement shall be for the approximate time period of July 15, 2023 through December 31, 2023, unless extended by mutual agreement of the parties. 3. Service to Troy: Consultant shall provide advice, information, and training to the City administration and the Comptroller’s Office staff regarding the operations, procedures, and protocols of the City Comptroller’s Office and associated functions thereof. 4. Hours of Work: Consultant shall provide services on a part-time hourly basis as needed during the term of this Agreement, or as otherwise may be agreed by the Consultant and the Mayor. 1  RES78 5. Compensation: The Consultant’s fees will be based upon the hours and tenths of hours devoted to the engagement. The Consultant will keep a log of all hours worked and will invoice the City at the rate of $60.00 per hour for services rendered. Consultant will render monthly statements which will detail for each day the time spent performing the engagement and the fees charged for the services. 6. City Policies: Consultant shall adhere to all standard workplace policies of the City during the term of this Agreement and shall not use or disclose any confidential information except as required for City government purposes. 7. Workers’ Compensation: Notwithstanding any other provision of this Agreement, Consultant understands and expressly agrees that, during the term of this Agreement and any agreed extension, she shall be considered an employee of the City of Troy for purposes of workers’ compensation benefits. In the event that Consultant sustains any injury or disease arising out of or in the course of the engagement, Consultant’s sole and exclusive remedy shall be to claim benefits under the New York Workers’ Compensation Law. 8. Termination: The City shall have the right to terminate this Agreement at any time upon two days written notice. In the event of a termination, Consultant shall be entitled to the fees earned for all services rendered. 9. Choice of Law and Venue: This Agreement shall be governed by the laws of the State of New York excluding its conflict of laws jurisprudence. The parties agree that the proper venue for any action arising out of the Agreement shall be Troy City Court or Rensselaer County Supreme Court. 10. Computer and Supplies: The City shall supply the Consultant with a laptop computer, cell phone, and remote access to the City’s internal network if necessary to perform the services. The Consultant agrees that she will use the City-supplied laptop computer for the business of the engagement in accordance with City policy and for no other purpose. Consultant will not take any action to disable or modify the City’s virus protection measures. IN WITNESS WHEREOF, the parties have hereunto set their hands and seals the day and year first written above. CITY OF TROY CONSULTANT by: _____________________________ ______________________________ Wm. Patrick Madden, Mayor Selena Skiba Approved as to Form and Authority to Execute: ____________________________________ Richard T. Morrissey, Corporation Counsel 2