Troy Local Development Corporation

Board of Directors Meeting Planning Department Conference Room City Hall 433 River Street, Suite 5001 Troy, New York 12180 January 19, 2018 8:30 a.m. AGENDA I. Introduction of new member II. Approval of Minutes from December 15, 2017 board meeting. III. Fourth Street lot – SEQRA Lead Agency Consent IV. Overview of Organization Resources V. 3rd Annual Small Business Summit - Event Sponsorship and Administration VI. The Great Race - Event Sponsorship and Administration VII. Enchanted City - Event Sponsorship VIII. Executive Director Report IX. Financials X. Old Business XI. New Business - Annual Disclosure and Fiduciary Forms XII. Adjournment  Board of Director Meeting Minutes December 15, 2017 8:30 a.m. BOARD MEMBERS PRESENT: Kevin O’Bryan, Steve Strichman, Hon. Monica Kurzejeski, Andy Ross and Hon. John Donohue ABSENT: D ALSO IN ATTENDANCE: Justin Miller, Mary Ellen Flores, Deanna DalPos, Lucas Nathan and Denee Zeigler Minutes R The Chairman called the meeting to order at 8:30 a.m. I. Minutes T The board reviewed the minutes from the October 27, 2017 board meeting. AF Andy Ross made a motion to approve the October 27, 2017 board meeting minutes. Hon. John Donohue seconded the motion, motion carried. II. IDA and LDC fee sharing agreement Mr. Miller spoke to the board about the fee sharing agreement between the IDA and LDC associated with projects that originate with the LDC and the IDA is brought in at some point to help facilitate the project. He advised that after discussions between both boards, an agreement is ready to be voted on and is included in the board member packets for review. The board had a general discussion about the agreement. Hon. John Donohue made a motion to approve the ratification of the administrative fee policy and procedures. Andy Ross seconded the motion, motion carried. III. Executive Director report - Illium Café loan - Mr. Strichman advised that the second loan for The Illium Café for an Empanda Bar closed this past Tuesday. 1  Public Hearings – Mr. Strichman noted that we had two public hearings; the 4th street parking lot and 701 River Street. Mr. Ross asked about the details of the 701 River Street project. Mr. Strichman spoke about the layout of the parcels and the design proposed by the owners. He advised the boat launch will be just north of that and the bike trail will be west of the parcel. Mr. Strichman noted that they are also applying for a Restore NY grant. The board asked about how the recent changes with historic tax credits will affect the project. Mr. Miller advised they will review any changes that come up. King Fuels site – Mr. Strichman noted an issue on the regarding the equipment that was on site and advised that they have met with National Grid regarding a short term lease on the site. 444 River Street – Mr. Ross asked about the status of the work at 444 River. Mr. Strichman advised that they are continuing to move forward with the project. IV. Financials Ms. Flores advised that there is $3.7 Million in assets with $441,000 in cash. She advised that the most significant change in the balance sheet this month was from the façade grants that were written off. The board asked about the total of grants that were written off. Ms. Flores advised that the amount written off were about $37,000. The board asked about the reasons the grants were going to be written off. Ms. Flores advised that there were many that were over the deadline. D Ms. Flores discussed the profit & loss sheet and advised that there is a profit of $33,000; that amount is directly related to grants being written off. Mr. Donohue R asked if the façade program will ever return. The board had a general discussion about the annual debt service that is paid by the LDC and the current cash balance. Delinquency Report - The chairman asked about the delinquent loans. Ms. Flores T advised besides The Balance Loft, there are a two that are behind but not at 90 days. Mr. Strichman noted that BSM Banquets and Rare Form. Ms. Flores asked if we should change the reserve amount for bad debts. The board had a general AF discussion and advised that it should stay where it is because of the amount of the outstanding loans. Hon. John Donohue made a motion to approve the financials as presented. Hon. Monica Kurzejeski seconded the motion, motion carried. V. Old Business – Mr. Strichman noted that we received three responses back from our RFP for an auditor. After reviewing the responses, the board decided to go with Wojeski & Co. CPAs, P.C. A meeting will be set up with them in next few weeks to start the process. Mr. Ross asked about the status of the clean-up at the site formally used by Casale. Mr. Strichman advised that it is slowly being cleaned up, but we have not received any of the rent for being over the deadline; $3,000 a month. Ms. Kurzejeski asked if it would affect the National Grid clean-up efforts. The board advised it will be something to deal with once the clean- up starts. VI. New Business – Mr. Strichman advised that the new calendar is included in the board member packets. He noted that the meetings will continue to be on the third Friday of each month at 8:30 a.m. The March meeting date will have to be changed to the week before; March 9th. 2  Mr. Donohue noted that this will be his last meeting with the Troy LDC. He wanted to let the board know that he enjoyed his time serving on this board and has learned a lot about the process that takes place on our end. VII. Adjournment With no additional business to discuss, the meeting was adjourned at 9:03 a.m. Hon. John Donohue made a motion to adjourn the meeting. Hon. Monica Kurzejeski seconded the motion, motion carried. 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Pl eas ema k ech ecksp ayabl eto: T royL DC Sen dyour compayl n og oa n dap pro vedb iot o: Memoli ne: Smal lBus ine ssSummit ch eryl . ken nedy @tr oyn y.g ov Mail to: Tr oyLoc alDev elopmen tCor por ati on C/OCit yOff i ceofEcono micDe vel opme nt 433Riv erSt ree t,Sui t e5001 Tr oy, NY12180 T han kyuf o o ryo urs upp ort !  AUTHORIZING RESOLUTION (Troy Small Business Summit Sponsorship and Administration) A regular meeting of the Troy Local Development Corporation was convened on January 19, 2018 at 8:30 a.m. The following resolution was duly offered and seconded, to wit: Resolution No. ______________ RESOLUTION OF THE TROY LOCAL DEVELOPMENT CORPORATION AUTHORIZING (i) THE PROVISION OF A $2,500 CONTRIBUTION TO THE TROY SMALL BUSINESS SUMMIT (THE “EVENT”); AND (ii) THE PROVISION OF ADMINISTRATIVE SUPPORT FOR THE EVENT. WHEREAS, The Troy Local Development Corporation (the “Corporation”) is a duly- established, not-for-profit local development corporation of the State pursuant to Section 1411(h) of the Not-for-Profit Corporation Law (“N-PCL”) and a Certificate of Reincorporation filed on April 5, 2010 (the “Certificate”) established for the charitable and public purposes of relieving and reducing unemployment, promoting and providing for additional and maximum employment, bettering and maintaining job opportunities, instructing or training individuals to improve or develop their capabilities for such jobs, by encouraging the development of, or retention of, an industry in the community or area, and lessening the burdens of government and acting in the public interest; and WHEREAS, the City of Troy, by and through the Office of Planning and Economic Development, will conduct its third annual Troy Small Business Summit (the “Event”) to support the small business ecosystem in Troy with inspirational and educational content, with the ultimate goal to build support for a more healthy, cohesive and educated business community; and WHEREAS, the Event delivers a day of educational content, including a keynote presentation from a prominent regional or national speaker, several breakout sessions and workshops, group and informational presentations, and a discussion panel; and WHEREAS, in furtherance of the Event, the City is requesting a contribution of $2,500 from the Corporation (the “Grant”), along with the provision of administrative support in the form of Event funding collection from third party donors and the disbursement of funds for Event expenses in an amount estimated not to exceed $20,000.00, inclusive of the Grant (the “Administrative Support”); and WHEREAS, the Corporation desires to authorize the issuance of the Grant, and approve the undertaking of the Administrative Support for the Event. NOW, THEREFORE, BE IT RESOLVED BY THE DIRECTORS OF THE TROY LOCAL DEVELOPMENT CORPORATION AS FOLLOWS:  Section 1. The Corporation hereby authorizes the provision of the Grant and Administrative Support as outlined herein. The Chairman, Vice Chairman and/or the Chief Executive Officer of the Corporation are hereby authorized, on behalf of the Corporation, to execute and deliver any agreements relating to the Administrative Support as deemed necessary to undertake the Event. Section 2. The officers, employees and agents of the Corporation are hereby authorized and directed for and in the name and on behalf of the Corporation to do all acts and things required and to execute and deliver all such checks, certificates, instruments and documents, to pay all such fees, charges and expenses and to do all such further acts and things as may be necessary or, in the opinion of the officer, employee or agent acting, desirable and proper to effect the purposes of the foregoing resolutions and to cause compliance by the Corporation with all of the terms, covenants and provisions of the documents executed for and on behalf of the Corporation. Section 3. These Resolutions shall take effect immediately. The question of the adoption of the foregoing Resolution was duly put to a vote on roll call, which resulted as follows: Yea Nea Absent Abstain Kevin O’Bryan [ ] [ ] [ ] [ ] Andrew Ross [ ] [ ] [ ] [ ] Monica Kurzejeski [ ] [ ] [ ] [ ] Steven Strichman [ ] [ ] [ ] [ ] [ ] [ ] [ ] [ ] The Resolution was thereupon duly adopted. 2 STATE OF NEW YORK ) COUNTY OF RENSSELAER ) ss.: I, the undersigned Secretary of the Troy Local Development Corporation, DO HEREBY CERTIFY: That I have compared the annexed extract of minutes of the meeting of the Troy Local Development Corporation (the " Corporation "), including the resolution contained therein, held on January 19, 2018 with the original thereof on file in my office, and that the same is a true and correct copy of the proceedings of the Corporation and of such resolution set forth therein and of the whole of said original insofar as the same related to the subject matters therein referred to. I FURTHER CERTIFY, that all members of said Corporation had due notice of said meeting, that the meeting was in all respects duly held and that, pursuant to Article 7 of the Public Officers Law (Open Meetings Law), said meeting was open to the general public, and that public notice of the time and place of said meeting was duly given in accordance with such Article 7. I FURTHER CERTIFY, that there was a quorum of the members of the Corporation present throughout said meeting. I FURTHER CERTIFY, that as of the date hereof, the attached resolution is in full force and effect and has not been amended, repealed or modified. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of said Corporation this _______ day of ______________, 2018. 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WHEREAS, The Troy Local Development Corporation (the “Corporation”) is a duly- established, not-for-profit local development corporation of the State pursuant to Section 1411(h) of the Not-for-Profit Corporation Law (“N-PCL”) and a Certificate of Reincorporation filed on April 5, 2010 (the “Certificate”) established for the charitable and public purposes of relieving and reducing unemployment, promoting and providing for additional and maximum employment, bettering and maintaining job opportunities, instructing or training individuals to improve or develop their capabilities for such jobs, by encouraging the development of, or retention of, an industry in the community or area, and lessening the burdens of government and acting in the public interest; and WHEREAS, the City of Troy, by and through the Office of Planning and Economic Development, desires to support the Great Race (the “Event”) which will be held in Troy on June 24th, 2018 by Hemmings Motor News and will bring 120 of the world’s finest antique automobiles to the City with over 5,000 guests from across the Northeast for this unique road race; and WHEREAS, in furtherance of the Event, the City is requesting a contribution of $2,500 from the Corporation (the “Grant”), along with the provision of administrative support in the form of Event funding collection from third party donors and the disbursement of funds for Event expenses in an amount estimated not to exceed $20,000.00, inclusive of the Grant (the “Administrative Support”); and WHEREAS, the Corporation desires to authorize the issuance of the Grant and to approve the undertaking of the Administrative Support for the Event. NOW, THEREFORE, BE IT RESOLVED BY THE DIRECTORS OF THE TROY LOCAL DEVELOPMENT CORPORATION AS FOLLOWS: Section 1. The Corporation hereby authorizes the provision of the Grant and Administrative Support as outlined herein. The Chairman, Vice Chairman and/or the Chief Executive Officer of the Corporation are hereby authorized, on behalf of the Corporation, to execute and deliver any agreements relating to the Administrative Support as deemed necessary to undertake the Event. Section 2. The officers, employees and agents of the Corporation are hereby authorized and directed for and in the name and on behalf of the Corporation to do all acts and things required and to execute and deliver all such checks, certificates, instruments and documents, to pay all such fees, charges and expenses and to do all such further acts and things as may be necessary or, in the opinion of the officer, employee or agent acting, desirable and proper to effect the purposes of the foregoing resolutions and to cause compliance by the Corporation with all of the terms, covenants and provisions of the documents executed for and on behalf of the Corporation. Section 3. These Resolutions shall take effect immediately. The question of the adoption of the foregoing Resolution was duly put to a vote on roll call, which resulted as follows: Yea Nea Absent Abstain Kevin O’Bryan [ ] [ ] [ ] [ ] Andrew Ross [ ] [ ] [ ] [ ] Monica Kurzejeski [ ] [ ] [ ] [ ] Steven Strichman [ ] [ ] [ ] [ ] [ ] [ ] [ ] [ ] The Resolution was thereupon duly adopted. 2 STATE OF NEW YORK ) COUNTY OF RENSSELAER ) ss.: I, the undersigned Secretary of the Troy Local Development Corporation, DO HEREBY CERTIFY: That I have compared the annexed extract of minutes of the meeting of the Troy Local Development Corporation (the " Corporation "), including the resolution contained therein, held on January 19, 2018 with the original thereof on file in my office, and that the same is a true and correct copy of the proceedings of the Corporation and of such resolution set forth therein and of the whole of said original insofar as the same related to the subject matters therein referred to. I FURTHER CERTIFY, that all members of said Corporation had due notice of said meeting, that the meeting was in all respects duly held and that, pursuant to Article 7 of the Public Officers Law (Open Meetings Law), said meeting was open to the general public, and that public notice of the time and place of said meeting was duly given in accordance with such Article 7. I FURTHER CERTIFY, that there was a quorum of the members of the Corporation present throughout said meeting. I FURTHER CERTIFY, that as of the date hereof, the attached resolution is in full force and effect and has not been amended, repealed or modified. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of said Corporation this _______ day of ______________, 2018. Secretary [SEAL] 3  SPONSORSHIP OPPORTUNITIES Saturday Sept. 15th 2018, 11AM to 6PM Downtown Troy's Historic District About THE ENCHANTED CITY The Enchanted City is the Steampunk Tale of Troy NY. The fairytale of our future and past revealed for a day in our historic streets. It is an urban spectacle of invention, theater and magic dressed in Cogs and Corsets; Victorian faire with Maker Flair. The Enchanted City is a family friendly free event, and open to the public. Our event draws upon the unique aspects of Troy which honors our Victorian/Industrial heritage, while highlighting our emerging creative economy and technology sector. It has a rich history with a walkable historic district. We are on the cutting edge of the tech sector, and are creative and visual. The Enchanted City’s inaugural event in 2014 brought 1,000 visitors. Year two was held on October3rd of 2015 with 4,000 visitors, on August 27th, 2016 we brought 8,000 people, and in 2017 12,000 people. We are expecting 16,000 on Saturday September 16th 2018. We are proud to be one of over 150 community-driven Maker Faires around the world. Come see STEAM in action as Maker Faire participants include anyone who embraces the DIY or do- it-together spirit. Individuals, hobby clubs, school groups, nonprofits and entrepreneurs will be represented. The Faire will include woodworkers, robot builders, sculptors, textile craftspeople, machinists, inventors, engineers, performers, and gluegunners of all ages! Sponsoring Troy Faire is a unique opportunity to support our creative community. As a sponsor, you will reach thousands of people in your target market with your message. Thank you for your consideration of the following proposal. Event Sponsorship Form Yes, I am interested in sponsoring THE ENCHANTED CITY Name: ______________________________________________________________________ Company Name: ______________________________________________________________ Address: ____________________________________________________________________ City: ___________________________________ State: ______________ Zip: ___________ Day Time Phone: ______________________ Cell Phone or Evening Phone: _____________ Email: _______________________________________________________________________ Sponsorship Level I’d like to support as follows: Level: ____________________________________ Dollar Amount:___________________________ ____ Enclosed is my check ____ Please invoice my company using P.O. # ________________________ ____ Charge my credit card: ___ Visa ___ Master Card ___ AMEX Card # ___________________________________________ Expiration Date: ______________/_____________________ Name on Card: ____________________________________ Contact Susan Dunckel for more information about setup, guidelines and volunteer opportunities. Susan Dunckel The Enchanted City Producer 518-892-2933 suedunckel@gmail.com Please mail your completed form to: The Enchanted City 42 Marvin Ave, Troy NY 12180 Or email your form to suedunckel@gmail.com. For office use only: Recd on: _______________________________ Recd by: ___________________________  ANNUAL DISCLOSURE STAEMENT CITY OF TROY FOR 2018 Last Name: First Name: Initial: Title: Department of Agency: Work Address: Phone Number: If the answer to any of the following questions in “NONE”, please so indicate. 1. REAL ESTATE OWNERSHIP List the address of each piece of property that you, your spouse, or other member of your immediate family or household own or have a financial interest in. List only real estate that is in the City of Troy or within one (1) mile of the boundary of the City of Troy. Relationship Type of Name of Family Member to You Address of Real Property Investment 2. CITY EMPLOYEE’S OUTSIDE EMPLOYER(S) OR BUSINESS(ES) List the name of any outside employer or business from which you receive compensation for services rendered or goods sold or produced or of which you are a member, office or employee. Also include any entity in which you have an ownership interest, except a corporation of which you own less than five percent (5%) of the outstanding stock. Identify the type of business (i.e., partnership, corporation, self-employment, or sole proprietorship) and your relationship to the employer or business (i.e., owner, partner, director, member, employee or shareholder). Identify Whether Self Employed, Sole Nature of Proprietorship or Entity Relationship to Percentage of Name of Employer or Business Business Type Business Ownership  3. SPOUSE’S EMPLOYER OF BUSINESS List the name of any outside employer or business from which your spouse receives compensation for services rendered or goods sold or produced or of which your spouse is a member, officer or employee. Identify the nature of the business. Identify the type of business (i.e., partnership, corporation, self-employment, or sole proprietorship) and your spouse’s relationship to the employer or business (i.e., owner, partner, director, member, employee or shareholder). IF your spouse’s ownership exceeds 5% set forth your spouse’s percentage of ownership. Identify Whether Self Employed, Sole Nature of Proprietorship or Entity Relationship to Percentage of Name of Employer or Business Business Type Business Ownership Your Signature: ________________________________ Date: _________________________