Board of Public Utilities

Page 3032 ACTION MINUTES OF REGULAR MEETING BOARD OF PUBLIC UTILITIES COMMISSIONERS CITY OF TULARE March 2, 2017 A regular meeting of the Board of Public Utilities Commissioners, City of Tulare, was held on Thursday, March 2, 2017, at 3:00 p.m., in the Tulare Public Library & Council Chambers. BOARD MEMBERS PRESENT: Philip Smith, Lee Brehm, Edward Henry, Jim Pennington, Dick Johnson STAFF PRESENT: Joe Carlini, Michael Miller, Trisha Whitfield, Jason Bowling, Nick Bartsch, Steve Bonville, Tim Doyle, Benjamin Siegel, Darlene Thompson, Melissa Hermann, Roxanne Yoder I. CALL TO ORDER REGULAR SESSION: President Smith called the regular session to order at 3:01 p.m. II. PLEDGE OF ALLEGIANCE: Board Member Johnson led the Pledge of Allegiance. III. CITIZEN’S REQUEST OR COMMENTS: This is the time for citizens to comment on items within the jurisdiction of the Board. The Board cannot legally discuss or take official action on citizen comments that are introduced tonight. Each speaker will be allowed three minutes, with a maximum time of 10 minutes per item, unless otherwise extended by the Board. There were no citizen comments presented. IV. COMMUNICATIONS: There were no items for this section on the agenda. V. CONSENT CALENDAR: It was moved by Board Member Johnson, seconded by Vice President Brehm and unanimously carried that the items on the consent calendar be approved as presented with the exception of item 2. (1) Approve minutes of the February 16, 2017 regular/special meeting(s). (2) Accept Public Works Project Dashboard for March 2017. Board Member Henry pulled the item for clarification regarding the splitter box project. Program Manager Trisha Whitfield clarified that staff is working on a “temporary pump around” while under reconstruction. Without further discussion, it was moved by Board Member  Page 3033 Henry, seconded by Board Member Pennington and unanimously carried to accept the item as presented. VI. GENERAL BUSINESS: (1) Appoint two Board members to serve with staff and two City Council members on an ad hoc team to provide input on the review and update of the Transportation System Planning Policy. Project Manager Nick Bartsch provided a report for the Board’s review and consideration. By consensus, Board Member Johnson and Vice President Brehm were selected to serve on the committee. Board Member Henry inquired on the definition of Diffusion Factor and the Pavement Condition Index (PCI) within the Project Prioritization as stated in the attached policy. Project Manager Bartsch responded thereto. Board Member Henry requested staff to look into changing the rating of the PCI from 0 to 100 to 1 to 100. Project Manager Bartsch agreed to take that into consideration. (2) Approve scope changes to project WT0020 Well Rehabilitation Projects; award and authorize the City Manager to execute a contract for the Well 11 and Well 39 Improvement project to Valley Pump & Dairy Systems of Tulare, California in the amount of $142,856.00; and authorize the City Manager, or designee, to approve contract change orders in amounts up to 10% ($14,285.60) of the contract award. Project Manager Trisha Whitfield provided a report for the Board’s review and consideration. Charles Ritchie addressed the Board regarding the completion dates for the rehabilitation of Well 11 and 39. Project Manager Trisha Whitfield responded thereto. Charles Ritchie raised questions regarding the drought surcharge, and stated Well 11 should have generated around $100,000 to cover expenses for rehabilitation. Mr. Ritchie stated that Well 11 has been useless since May 2015. Board Member Johnson raised questions regarding Well 40. Interim City Manager Joe Carlini responded thereto. Board Member Henry raised questions regarding the anticipated gallons per minute after rehabilitation. Interim City Manager Joe Carlini provided a response thereto. Water Utility Supervisor Tim Doyle provided clarification to the Board regarding questions raised pertaining to the well rehabilitation. President Smith directed Finance Director Darlene Thompson to review the terms of the drought surcharge to see if it would be appropriate to use those funds for the well rehabilitation. Following discussion, it was moved by Board Member Henry, seconded by Vice President Brehm and unanimously carried to approve the item as presented. VII. ITEMS OF BOARD INTERESTS: (may include City Council and Planning Commission updates) – GC 54954.2(3) Items of Board interest were discussed among the Board and staff.  Page 3034 Interim City Manager brought forward information pertaining to AB 1 and SB 1 regarding infrastructure and PCI limits and the disrepair of California streets and funding possibly becoming available with these two bills if passed. Board Member Henry brought forward the issue of subsidence. President Smith inquired if the Board would like to agendize an item regarding the well rehabilitation issue and well subsidence. The Board concurred with the request and directed staff to add this item to a Board meeting in 4 to 6 weeks. VIII. ADJOURN REGULAR MEETING: President Smith adjourned the regular meeting at 3:46 p.m. __________________________________ President of the Board of Public Utilities Commissioners of the City of Tulare ATTEST: __________________________ Secretary of the Board of Public Utilities Commissioners