Board of Public Utilities Meeting

Page 3009 ACTION MINUTES OF REGULAR MEETING BOARD OF PUBLIC UTILITIES COMMISSIONERS CITY OF TULARE November 3, 2016 A regular meeting of the Board of Public Utilities Commissioners, City of Tulare, was held on Thursday, November 3, 2016, at 3:00 p.m., in the Tulare Public Library & Council Chambers. BOARD MEMBERS PRESENT: Lee Brehm, Philip Smith, Edward Henry, Jim Pennington BOARD MEMBER ABSENT: Dick Johnson STAFF PRESENT: Paul Melikian, Joe Carlini, Michael Miller, Darlene Thompson, Trisha Whitfield, Tim Doyle, Josh Rogers, Frank Rodriguez, Nick Bartsch, Steve Bonville, Shonna Oneal I. CALL TO ORDER REGULAR SESSION: President Brehm called the regular session to order at 3:01 p.m. II. PLEDGE OF ALLEGIANCE: President Brehm led the Pledge of Allegiance. III. CITIZEN’S REQUEST OR COMMENTS: This is the time for citizens to comment on items within the jurisdiction of the Board. The Board cannot legally discuss or take official action on citizen comments that are introduced tonight. Each speaker will be allowed three minutes, with a maximum time of 10 minutes per item, unless otherwise extended by the Board. There were no citizen comments presented. IV. COMMUNICATIONS: There were no items for this section on the agenda. V. CONSENT CALENDAR: It was moved by Vice President Smith, seconded by Board Member Henry and carried 4-0 (Board Member Johnson absent) that the items on the consent calendar be approved as presented except for item 1. (1) Approve minutes of the October 20, 2016 regular/special meeting(s). Board Member Henry pulled this item to clarify that the date noted on Consent 1 of the October 20, 2016 minutes should read October 6, 2016. With no discussion, it was moved by Board Member Henry, seconded by Vice President Smith and  Page 3010 carried 4-0 (Board Member Johnson absent) to approve the item as amended (reflecting the clerical error date change of October 20, 2016 to October 6, 2016). (2) Receive, review, and file the Monthly Investment Report for September 30, 2016. (3) Accept as complete the contract with GSE Construction of Livermore, CA on Project SW0003 Sierra Lift Station Pump Replacement project; authorize the City Project Manager to sign the Notice of Completion; and direct the City Clerk to file the Notice of Completion with the Tulare County Recorder’s Office. VI. GENERAL BUSINESS: (1) Authorize the City Manager, or designee, to sign a contract with Carollo Engineers of Fresno, CA in the amount of $149,976 for preliminary and final design, bidding and construction support services for the construction of a well at 1258 North J Street subject only to minor conforming or clarifying changes acceptable to the City Attorney; approve the attached project sheet; and authorize the City Manager or designee to approve contract change orders in the amount not to exceed 10% ($14,997.60) of the contract amount. Project Manager Trisha Whitfield provided a report for the Board’s review and consideration. Following a brief discussion, it was moved by Vice President Smith, seconded by Board Member Henry and carried 4-0 (Board Member Johnson absent) to approve the item as presented. (2) Award the purchase of 1,590 automated refuse cans to Cascade Cart Solutions, using NJPA Contract No. 020613-CEI in the amount of $85,297.26, which includes tax and shipping. Solid Waste Manager Frank Rodriguez provided a report for the Board’s review and consideration. Following discussion, it was moved by Vice President Smith, seconded by Board Member Henry and carried 4-0 (Board Member Johnson absent) to approve the item as presented. (3) Authorize the City Manager, or designee, to sign a contract with R3 Consulting Group of Roseville, CA in the amount of $135,000 to conduct the Solid Waste Route and Rate Study, Vehicle Impact Fee Study, Operations Review and a 10 Year Financial Plan subject only to minor conforming or clarifying changes acceptable to the City Attorney; approve the attached project sheet and appropriate project budget in the amount of $168,000 from Solid Waste Fund 012 fund balance; and authorize the City Manager or designee to approve contract change orders in the amount not to exceed 10% ($13,5000) of the contract amount. Solid Waste Manager Frank Rodriguez provided a report for the Board’s review and consideration. Public Works Director Joe Carlini advised the Board that the rate study will also include the facility for Solid Waste. Interim City Manager Paul Melikian addressed the Board regarding the importance of performing these studies on a more regular basis. The Board raised questions and staff provided responses thereto. William Schoen of R3 Consulting Group addressed the Board and provided them with information  Page 3011 regarding their experience in performing Solid Waste studies. Following discussion, it was moved by Vice President Smith, seconded by Board Member Pennington and carried 4-0 (Board Member Johnson absent) to approve the item as presented. (4) Award Bid 17-601 to Will Tiesiera Ford of Tulare, CA for the purchase of two container carrier trucks with the Stellar ECCR body style in the amount of $150,403.34 including tax and license; and transfer $403.34 of allocated funds from the replacement unit for Solid Waste Division Replacement of Unit #530 to cover the shortage of funds allocated by the Fleet Replacement Budget. Solid Waste Manager Frank Rodriquez provided a report for the Board’s review and consideration. The Board requested staff provide photographs of future vehicle requests with their staff reports. Following discussion, it was moved by Board Member Pennington, seconded by Board Member Henry and carried 4-0 (Board Member Johnson absent) to approve the item as presented. (5) Update regarding Soults Mutual Water Company water system improvement project. (Informational Item Only). Project Manager Trisha Whitfield provided an update regarding the Soults Mutual Water Company water system improvement project. The Board raised questions and staff provided responses thereto. Following discussion, no action was taken. VII. ITEMS OF BOARD INTERESTS: Items of Board interest were discussed among the Board and staff. VIII. ADJOURN REGULAR MEETING: President Brehm adjourned the regular meeting at 3:54 p.m. __________________________________ President of the Board of Public Utilities Commissioners of the City of Tulare ATTEST: __________________________ Secretary of the Board of Public Utilities Commissioners