Board of Public Utilities Meeting

3094 ACTION MINUTES OF BOARD OF PUBLIC UTILITIES COMMISSIONERS CITY OF TULARE January 18, 2018 A regular meeting of the Board of Public Utilities Commissioners, City of Tulare, was held on Thursday, January 18, 2018 at 4:00 p.m. in the Tulare Public Library & Council Chambers. BOARD MEMBERS PRESENT: James Pennington, Howard Stroman, Thomas Griesbach, Gregory Blevins, Chris Soria STUDENTS PRESENT: Esmeralda Arellano, Maribel Lupercio, Alicia Aroche STAFF PRESENT: Joe Carlini, Sarah Tobias, Michael Miller, Trisha Whitfield, Frank Rodriguez, Tim Doyle, Nick Bartsch, Ben Siegel, Melissa Hermann I. CALL TO ORDER REGULAR SESSION President Pennington called the regular session to order at 4:00 p.m. II. PLEDGE OF ALLEGIANCE AND INVOCATION Board Member Blevins led the Pledge of Allegiance and an invocation was given by Vice President Stroman. III. CITIZEN COMMENTS President Pennington advised that comments from the public are for items within the jurisdiction of the Board. Speakers will be allowed three minutes. There were no citizen comments presented. IV. COMMUNICATIONS There were no items for this section on the agenda. V. STUDENT REPORTS Students reported out on various school related activities. VI. CONSENT CALENDAR It was moved by Board Member Griesbach, seconded by Vice President  3095 Stroman and unanimously carried 5 to 0 that the items on the Consent Calendar be approved as presented with the exception of item(s) 4 and 9. (1) Approve minutes of December 21, 2017 regular meeting(s). (2) Accept the Monthly Investment Report. (3) Accept the Financial Status Report. (4) Reject all bids formally submitted December 19, 2017 for Wastewater Building Roofing, Bid 18-642. Vice President Stroman pulled this item to inquire if the City was going to put out a new bid for this project. General Services Director Steve Bonville provided a response thereto. Following discussion, it was moved by Vice President Stroman, seconded by Board Member Blevins and unanimously carried 5 to 0 to approve the item as presented. (5) Adopt Resolution 18-01 authorizing the surplus of one (1) City Vehicle. (6) Accept the Water System Development Program update. (7) Receive the quarterly Potable Water Pumping and Metered Delivery Report. (8) Receive the Public Works performance reports for December 2017. (9) Accept the Public Works Monthly Water System Report. Board Members Griesbach pulled this item to inquire about the number of new connections reported. City Engineer Michael Miller provided a response thereto. With no discussion, it was moved by Board Member Griesbach, seconded by Vice President Stroman and unanimously carried 5 to 0 to approve the item as presented. VII. GENERAL BUSINESS: Comments related to General Business Items are limited to three minutes per speaker for a maximum of 30 minutes per item unless otherwise extended by the Board. (1) Review and authorize the City Manager to execute a contract with Valley Pump & Dairy Systems, Inc. of Tulare, California for the rehabilitation of Well 35 in the amount of $80,760.75; and authorize the City Manager, or designee, to execute a Contract Change Order for the Well 1 and Well 26 Improvement Project in the amount of $16,250.00 for additional swage work. Project Manager Jim Funk provided a report for the Board’s review and consideration. It was noted that the contract amount provided on the agenda was inaccurate. The correct amount is $76,915.00 as listed on the staff report. Board Member Blevins inquired about staff’s preference for verticle turbines.  3096 Water and Wastewater Collection Utility Manager Tim Doyle responded thereto. Following discussion, it was moved by President Pennington, seconded by Board Member Soria and unanimously carried 5 to 0 to approve the item as follows: “Review and authorize the City Manager to execute a contract with Valley Pump & Dairy Systems, Inc. of Tulare, California for the rehabilitation of Well 35 in the amount of $76,915.00; authorize the City Manager, or designee, to approve contract change orders for the Well 35 project in amounts up to $7,691.50; and authorize the City Manager, or designee, to execute a Contract Change Order for the Well 1 and Well 26 Improvement Project in the amount of $16,250.00 for additional swage work.” (2) Approve the proposed Solid Waste Scenario 3 or Scenario 4. Management Analyst Benjamin Siegel provided a report for the Board’s review and consideration. Following discussion, it was moved by Vice President Stroman, seconded by Board Member Soria and unanimously carried 5 to 0 to approve the proposed Solid Waste Scenario 4. (3) Receive an update on the commissioning of the natural gas fuel cell at the wastewater treatment facility. City Manager Joe Carlini provided a report for the Board’s review and consideration. The Board requested staff to report at a future meeting on the approximate loss of savings as a result of the delay related to the Southern California Edison witness test. There was no action required for this item. VIII. ITEMS OF BOARD INTERESTS (may include City Council and Planning Commission updates) – GC 54954.2(3) Items of Board interest were discussed among the Board and staff. It was the consensus of the Board to agendize an item for discussion regarding how the Board can communicate decisions made at Board meetings more efficiently with the Council. IX. ADJOURN REGULAR MEETING President Pennington adjourned the regular meeting at 5:35 p.m. __________________________________ President of the Board of Public Utilities Commissioners of the City of Tulare ATTEST: __________________________ Secretary of the Board of Public Utilities Commissioners