Board of Public Utilities Meeting
Regular MeetingTulare, CA · February 15, 2018
Minutes
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ACTION MINUTES OF
BOARD OF PUBLIC UTILITIES COMMISSIONERS
CITY OF TULARE
February 15, 2018
A regular meeting of the Board of Public Utilities Commissioners, City of Tulare,
was held on Thursday, February 15, 2018 at 4:00 p.m. in the Tulare Public Library
& Council Chambers.
BOARD MEMBERS PRESENT: James Pennington, Howard Stroman, Thomas
Griesbach, Gregory Blevins, Chris Soria
STUDENTS ABSENT: Alicia Aroche, Maribel Lupercio, Esmeralda Arellano
STAFF PRESENT: Joe Carlini, Sarah Tobias, Trisha Whitfield, Tim Doyle, Nick
Bartsch, Ben Siegel, Jim Funk, Melissa Hermann
I. CALL TO ORDER REGULAR SESSION
President Pennington called the regular session to order at 4:01 p.m.
II. PLEDGE OF ALLEGIANCE AND INVOCATION
President Pennington led the Pledge of Allegiance and a moment of silence for the
victims of the Florida school shooting was led by Vice President Stroman.
III. CITIZEN COMMENTS
President Pennington advised that comments from the public are for items within the
jurisdiction of the Board. Speakers will be allowed three minutes.
There were no citizen comments presented.
IV. COMMUNICATIONS
There were no items for this section on the agenda.
V. STUDENT REPORTS
There were no students in attendance to provide a report.
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VI. CONSENT CALENDAR
It was moved by President Pennington, seconded by Board Member Griesbach
and unanimously carried 5 to 0 that the items on the Consent Calendar be
approved as presented with the exception of item(s) 2, 3, 4, 5, 7, & 11.
(1) Approve minutes of February 1, 2018 regular meeting(s).
(2) Accept the Financial Status Report. President Pennington pulled this item to
inquire about the projected deficit in the Solid Waste Commercial and Roll-off
funds. Public Works Director Trisha Whitfield provided a response thereto. With
no further discussion, it was moved by President Pennington, seconded by Vice
President Stroman and unanimously carried 5 to 0 to accept the item as
presented.
(3) Accept the Public Works Monthly Water System Report. Board Member
Griesbach pulled this item to inquire about CalWater’s connection to the City’s
water system. Water and Wastewater Collection Utilities Manager Tim Doyle
provided a response thereto. Following discussion, it was moved by Board
Member Griesbach, seconded by Board Member Soria and unanimously carried
5 to 0 to accept the item as presented.
(4) Receive the Public Works performance reports for January 2018. President
Pennington and Board Member Griesbach pulled this item. Board Member
Griesbach inquired about the potential inundation of roll-off needs and possibility
of contracting that service. Public Works Director Trisha Whitfield and City
Manager Joe Carlini provided a response thereto. Vice President Stroman
inquired on the status of the Prop 218 notice. Public Works Director Trisha
Whitfield provided a response thereto. President Pennington inquired about the
increase in water use in December 2017 as compared to December 2016.
Public Works Director Trisha Whitfield and Water and Wastewater Collection
Utilities Manager Tim Doyle provided a response thereto. President Pennington
inquired about the natural gas fuel cell status. Public Works Director Trisha
Whitfield and City Manager Joe Carlini provided a response thereto. Staff
agreed to add a section to the dashboard regarding the fuel cells. President
Pennington inquired about the biogas fuel cell status. Public Works Director
Trisha Whitfield provided a response thereto. Following discussion, it was
moved by President Pennington, seconded by Vice President Stroman and
unanimously carried 5 to 0 to accept the item as presented.
(5) Accept the Water System Development Program update. President
Pennington pulled this item to inquire on the status of the storage tank projects.
Senior Project Manager Nick Bartsch provided a response thereto. Following
discussion, it was moved by President Pennington, seconded by Board Member
Griesbach and unanimously carried 5 to 0 to accept the item as presented.
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(6) Accept as complete the contract with Johnson Drilling Co. of Reedley,
California for Project WT0025 – Construction of a test well at Bardsley & K
Street; authorize the City Public Works Director to sign the Notice of
Completion; and direct the City Clerk to file the Notice of Completion with
the Tulare County Recorder’s Office.
(7) Receive an update on the status of current and proposed Water System
Improvements and provide feedback regarding projected growth, demand
and future system improvements. This item was pulled to receive a
presentation by Eric Casares with Carollo Engineers. Following presentation,
staff and the Board discussed next steps for the Water System Improvements. It
was moved by President Pennington, seconded by Board Member Blevins and
unanimously carried to accept the item as presented.
(8) Approve a list of pre-qualified firms for on-call Supervisory Control and
Data Acquisition (SCADA) services, and authorize the City Manager to
enter into professional services contracts, not to exceed the total amount
authorized under the City’s purchasing policy and subject to minor
conforming or clarifying changes agreeable to the City Attorney and City
Manager, with Canon of Bakersfield, CA and Telstar Instruments of
Concord, CA for on-call SCADA maintenance and integration services for a
period of three years with two additional one year renewal options.
(9) Award and authorize the City Manager to sign a contract with Kleinfelder of
Fresno, CA in an amount not to exceed $100,269.80 for materials testing
services associated with EN0064 – ‘E’ St. Improvements project; and
authorize the City Manager or designee to approve contract change orders
in an amount not to exceed 10% ($10,027) of the contract award amount.
(10) Award and authorize the City Manager to sign a contract with Cannon of
Bakersfield, CA in an amount not to exceed $83,265 for construction
surveying services associated with EN0064 – ‘E’ St. Improvements project;
and authorize the City Manager or designee to approve contract change
orders in an amount not to exceed 10% ($8,327) of the contract change
award amount.
(11) Award and authorize the City Manager to sign a contract with Emmett’s
Excavation, Inc. of Fresno, CA in an amount not to exceed $4,381,627.60 for
street and utility improvements associated with EN0064 - ‘E’. St.
Improvements project; Approve the revised project budget (attached); and
authorize the City Manager or designee to approve contract change orders
in an amount not to exceed 10% ($438,163) of the contract award amount.
Staff requested the item be pulled. [The Board pulled the item as requested].
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VII. GENERAL BUSINESS:
Comments related to General Business Items are limited to three minutes per speaker
for a maximum of 30 minutes per item unless otherwise extended by the Board.
There were no items for this section.
VIII. ITEMS OF BOARD INTERESTS (may include City Council and Planning Commission updates) –
GC 54954.2(3)
Items of Board interest were discussed among the Board and staff.
IX. ADJOURN REGULAR MEETING
President Pennington adjourned the regular meeting at 5:28 p.m.
__________________________________
President of the Board of Public Utilities
Commissioners of the City of Tulare
ATTEST:
__________________________
Secretary of the Board of
Public Utilities Commissioners
Agenda
AGENDA
City of Tulare
Board of Public Utilities Commission
Thursday, February 15, 2018
4:00 p.m.
Tulare Public Library & Council Chambers
491 North “M” Street
MISSION STATEMENT
To promote a quality of life making Tulare the most desirable community in which
to live, learn, play, work, worship and prosper.
Meeting audio will be uploaded to the City’s website www.tulare.ca.gov no later than the Tuesday
following the meeting, barring any technical difficulties, accessible by selecting the appropriate meeting
date on the City Meeting Calendar page.
4:00 p.m.
I. CALL TO ORDER REGULAR SESSION
II. PLEDGE OF ALLEGIANCE AND INVOCATION
III. CITIZEN COMMENTS - Comments from the public are limited to items listed on the
agenda (GC 54954.3a). Speakers will be allowed three minutes. Please begin your
comments by stating and spelling your name and providing your city of residence.
IV. COMMUNICATIONS - No action will be taken on matters listed under
Communications; however, the Board may direct staff to schedule issues raised
during Communications for a future agenda.
V. STUDENT REPORTS
VI. CONSENT CALENDAR - All Consent Calendar items are considered routine and will
be enacted in one motion. There will be no separate discussion of these matters
unless a request is made, in which event the item will be removed from the Consent
Calendar to be discussed and voted upon by a separate motion.
(1) Approve minutes of February 1, 2018 regular and/or special meeting(s).
(2) Accept the Financial Status Report.
(3) Accept the Public Works Monthly Water System Report.
(4) Receive the Public Works performance reports for January 2018.
(5) Accept the Water System Development Program update.
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Board of Public Utilities Agenda February 15, 2018
(6) Accept as complete the contract with Johnson Drilling Co. of Reedley, California
for Project WT0025 – Construction of a test well at Bardsley & K Street; authorize
the City Public Works Director to sign the Notice of Completion; and direct the
City Clerk to file the Notice of Completion with the Tulare County Recorder’s
Office.
(7) Receive an update on the status of current and proposed Water System
Improvements and provide feedback regarding projected growth, demand and
future system improvements.
(8) Approve a list of pre-qualified firms for on-call Supervisory Control and Data
Acquisition (SCADA) services, and authorize the City Manager to enter into
professional services contracts, not to exceed the total amount authorized under
the City’s purchasing policy and subject to minor conforming or clarifying
changes agreeable to the City Attorney and City Manager, with Canon of
Bakersfield, CA and Telstar Instruments of Concord, CA for on-call SCADA
maintenance and integration services for a period of three years with two
additional one year renewal options.
(9) Award and authorize the City Manager to sign a contract with Kleinfelder of
Fresno, CA in an amount not to exceed $100,269.80 for materials testing
services associated with EN0064 – ‘E’ St. Improvements project; and authorize
the City Manager or designee to approve contract change orders in an amount
not to exceed 10% ($10,027) of the contract award amount.
(10) Award and authorize the City Manager to sign a contract with Cannon of
Bakersfield, CA in an amount not to exceed $83,265 for construction surveying
services associated with EN0064 – ‘E’ St. Improvements project; and authorize
the City Manager or designee to approve contract change orders in an amount
not to exceed 10% ($8,327) of the contract change award amount.
(11) Award and authorize the City Manager to sign a contract with Emmett’s
Excavation, Inc. of Fresno, CA in an amount not to exceed $4,381,627.60 for
street and utility improvements as-sociated with EN0064 - ‘E’. St. Improvements
project; Approve the revised project budget (at-tached); and authorize the City
Manager or designee to approve contract change orders in an amount not to
exceed 10% ($438,163) of the contract award amount.
VII. GENERAL BUSINESS - Comments related to General Business Items are limited to
three minutes per speaker for a maximum of 30 minutes per item unless otherwise
extended by the Board.
There were no items for this section.
VIII. ITEMS OF BOARD INTEREST: (may include City Council and Planning Commission updates) –
GC 54954.2(3)
IX. ADJOURN REGULAR MEETING
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Board of Public Utilities Agenda February 15, 2018
In compliance with the Americans with Disabilities Act and the Brown Act, if you need special assistance to
participate in this meeting, including the receipt of the agenda and documents in the agenda package in an
alternate format, please contact the City Manager’s Office at (559) 684-4200. Notification of 48 hours prior
to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting
(28 CFR 35.102-35, 104 ADA Title I), and allow for the preparation of documents in the appropriate alternate
format.
[Note: Pursuant to Government Code 54957.5 - Effective 7/1/08 Documents produced and distributed less
than 72 hours prior to or during an open session of a regular meeting to a majority of the legislative body
regarding any item on the agenda will be made available for public inspection at the meeting and at the City
Clerk’s Office at City Hall located at 411 East Kern Avenue during normal business hours.]
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