Board of Public Utilities Meeting
Regular MeetingTulare, CA · May 17, 2018
Minutes
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ACTION MINUTES OF
BOARD OF PUBLIC UTILITIES COMMISSIONERS
CITY OF TULARE
May 17, 2018
A regular meeting of the Board of Public Utilities, City of Tulare was held on
Thursday, May 17, 2018 at 4:00 p.m. in the Tulare Public Library & Council
Chambers, 491 North “M” Street.
BPU PRESENT: Jim Pennington, Howard Stroman, Thomas Griesbach, Chris Soria
STAFF PRESENT: Willard Epps, Sarah Tobias, Darlene Thompson, Michael Miller,
Trisha Whitfield, Nick Bartsch, Tim Doyle, Frank Rodriguez, Ben Siegel, Jim Funk,
Melissa Hermann
I. CALL TO ORDER REGULAR MEETING
President Pennington called the regular meeting to order at 4:03 p.m.
Deputy City Clerk/Records Coordinator Melissa Hermann administered an Oath of
Office to Chris Soria.
II. PLEDGE OF ALLEGIANCE AND INVOCATION
Board Member Griesbach led the Pledge of Allegiance and an invocation was given
by Vice President Stroman.
III. CITIZEN COMMENTS
President Pennington advised that comments from the public are limited to items listed
on the agenda (GC 54954.3a). Speakers will be allowed three minutes. Please begin
your comments by stating and spelling your name and providing your city of
residence.
There were no citizen comments.
IV. COMMUNICATIONS
There were no items for this section.
V. STUDENT REPORTS
There were no students present to provide a report.
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VI. CONSENT CALENDAR
It was moved by Vice President Stroman, seconded by Board Member Griesbach
and unanimously carried that the items on the Consent Calendar be approved as
presented with the exception of items 6 and 9.
(1) Approve minutes May 3, 2018 regular and/or special meeting(s).
(2) Accept Financial Status Report.
(3) Receive the Public Works performance reports for April 2018.
(4) Receive the Fuel Cell Performance report for March 2018.
(5) Accept the Water System Development Program update.
(6) Accept Public Works Monthly Water System Report. Board Member
Griesbach pulled this item to inquire about the water connections. City Engineer
Michael Miller provided a response thereto. It was moved by Board Member
Griesbach, seconded by Vice President Stroman and unanimously carried to
approve the item as presented.
(7) Award and authorize the City Manager to sign a contract with Agee
Construction Corp. of Clovis, CA in an amount not to exceed $5,462,539.00
for street and utility improvements associated with Project EN0076, O
Street Improvement Project; approve the revised project budget (attached);
authorize the City Manager or designee to approve contract change orders
in an amount not to exceed 10% ($546,253.90) of the contract award
amount.
(8) Award and authorize the City Manager to sign a contract with Cannon of
Bakersfield, CA in an amount not to exceed $98,085.00 for construction
surveying services associated with EN0076 - O Street Improvements
Project; and authorize the City Manager or designee to approve contract
change orders in an amount not to exceed 10% ($9,808.50) of the contract
award amount.
(9) Receive the proposed utility funds fiscal year 2018/19 operating and
position control budget for Board review prior to the budget adoption on
June 7, 2018. Vice President Stroman pulled this item to bring attention to a
slight inaccuracy on the resolution documents. President Pennington expressed
concern in the lack of involvement and information in the budget process. Public
Works Director Trisha Whitfield provided a response thereto. The Board
requested informal meetings between individual Board members and staff to
receive a clearer view of the budget prior to adoption. Following discussion, it
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was moved by President Pennington, seconded by Board Member Griesbach
and unanimously carried to approve the item as presented.
VII. SCHEDULED PRESENTATION(S)
There were no presentations scheduled.
VIII. GENERAL BUSINESS – Comments related to General Business Items are limited to
three minutes per speaker for a maximum of 30 minutes per item unless otherwise
extended by the Board.
(1) Receive update on the status of the Solar Expansion Project. Public Works
Director Trisha Whitfield provided a report for the Board’s review. There was no
action taken on this item as it was informational only.
IX. ITEMS OF BOARD INTEREST
Items of Board interest were discussed amongst the Board and staff.
X. ADJOURN REGULAR MEETING
President Pennington adjourned the regular meeting at 4:42 p.m.
__________________________________
President of the Board of Public Utilities
Commissioners of the City of Tulare
ATTEST:
__________________________
Secretary of the Board of
Public Utilities Commissioners
Agenda
AGENDA
City of Tulare
Board of Public Utilities Commission
Thursday, May 17, 2018
4:00 p.m.
Tulare Public Library & Council Chambers
491 North “M” Street
MISSION STATEMENT
To promote a quality of life making Tulare the most desirable community in which
to live, learn, play, work, worship and prosper.
Meeting audio will be uploaded to the City’s website www.tulare.ca.gov no later than the Tuesday
following the meeting, barring any technical difficulties, accessible by selecting the appropriate meeting
date on the City Meeting Calendar page.
4:00 p.m.
I. CALL TO ORDER REGULAR MEETING
II. PLEDGE OF ALLEGIANCE AND INVOCATION
III. CITIZEN COMMENTS - Comments from the public are limited to items listed on the
agenda (GC 54954.3a). Speakers will be allowed three minutes. Please begin your
comments by stating and spelling your name and providing your city of residence.
IV. COMMUNICATIONS - No action will be taken on matters listed under
Communications; however, the Board may direct staff to schedule issues raised
during Communications for a future agenda.
V. STUDENT REPORTS
VI. CONSENT CALENDAR - All Consent Calendar items are considered routine and will
be enacted in one motion. There will be no separate discussion of these matters
unless a request is made, in which event the item will be removed from the Consent
Calendar to be discussed and voted upon by a separate motion.
(1) Approve minutes of May 3, 2018 regular and/or special meeting(s).
(2) Accept Financial Status Report.
(3) Receive the Public Works performance reports for April 2018.
(4) Receive the Fuel Cell Performance report for March 2018.
(5) Accept the Water System Development Program update.
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Board of Public Utilities Agenda May 17, 2018
(6) Accept Public Works Monthly Water System Report.
(7) Award and authorize the City Manager to sign a contract with Agee Construction
Corp. of Clovis, CA in an amount not to exceed $5,462,539.00 for street and
utility improvements associated with Project EN0076, O Street Improvement
Project; approve the revised project budget (attached); authorize the City
Manager or designee to approve contract change orders in an amount not to
exceed 10% ($546,253.90) of the contract award amount.
(8) Award and authorize the City Manager to sign a contract with Cannon of
Bakersfield, CA in an amount not to exceed $98,085.00 for construction
surveying services associated with EN0076 - O Street Improvements Project;
and authorize the City Manager or designee to approve contract change orders
in an amount not to exceed 10% ($9,808.50) of the contract award amount.
(9) Receive the proposed utility funds fiscal year 2018/19 operating and position
control budget for Board review prior to the budget adoption on June 7, 2018.
VII. SCHEDULED PRESENTATION(S)
VIII. GENERAL BUSINESS - Comments related to General Business Items are limited to
three minutes per speaker for a maximum of 30 minutes per item unless otherwise
extended by the Board.
(1) Receive update on the status of the Solar Expansion Project.
IX. ITEMS OF BOARD INTEREST: (may include City Council and Planning Commission updates) –
GC 54954.2(3)
X. ADJOURN REGULAR MEETING
In compliance with the Americans with Disabilities Act and the Brown Act, if you need special assistance to
participate in this meeting, including the receipt of the agenda and documents in the agenda package in an
alternate format, please contact the City Manager’s Office at (559) 684-4200. Notification of 48 hours prior
to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting
(28 CFR 35.102-35, 104 ADA Title I), and allow for the preparation of documents in the appropriate alternate
format.
[Note: Pursuant to Government Code 54957.5 - Effective 7/1/08 Documents produced and distributed less
than 72 hours prior to or during an open session of a regular meeting to a majority of the legislative body
regarding any item on the agenda will be made available for public inspection at the meeting and at the City
Clerk’s Office at City Hall located at 411 East Kern Avenue during normal business hours.]
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