Board of Public Utilities Meeting
Regular MeetingTulare, CA · June 21, 2018
Minutes
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ACTION MINUTES OF
BOARD OF PUBLIC UTILITIES COMMISSIONERS
CITY OF TULARE
June 21, 2018
A regular meeting of the Board of Public Utilities, City of Tulare was held on
Thursday, June 21, 2018 at 4:00 p.m. in the Tulare Public Library & Council
Chambers, 491 North “M” Street.
BPU PRESENT: Jim Pennington, Howard Stroman, Chris Soria
BPU ABSENT: Thomas Griesbach, Vicki Gilson
STAFF PRESENT: Willard Epps, Michael Miller, Darlene Thompson, Trisha Whitfield,
Nick Bartsch, Tim Doyle, Ben Siegel, Steve Bonville, Melissa Hermann
I. CALL TO ORDER REGULAR MEETING
President Pennington called the regular meeting to order at 4:00 p.m.
II. PLEDGE OF ALLEGIANCE AND INVOCATION
President Pennington led the Pledge of Allegiance and an invocation was given by
Vice President Stroman.
III. CITIZEN COMMENTS
President Pennington advised that comments from the public are limited to items listed
on the agenda (GC 54954.3a). Speakers will be allowed three minutes. Please begin
your comments by stating and spelling your name and providing your city of
residence.
There were no citizen comments.
IV. ADJOURN TO CLOSED SESSION PURSUANT TO GOVERNMENT CODE
SECTION(S)
a) 54956.8(b) Conference with Real Property Negotiators
Property: Well 43 (portion of APN 184-080-006)
Under Negotiation: Price, terms and conditions for potential sale
Negotiating Parties: Willard Epps, Trisha Whitfield, Tim Doyle, Steve Bonville
{This item was trailed to the end of the meeting following Items of Board Interest}
President Pennington adjourned to Closed Session at 5:00 p.m.
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V. RECONVENE CLOSED SESSION
The Board reconvened from Closed Session at 5:45.
VI. CLOSED SESSION REPORT (if any)
President Pennington advised there was no reportable action.
{Regular meeting was adjourned following Closed Session}
VII. COMMUNICATIONS
There were no items for this section.
VIII. CONSENT CALENDAR
It was moved by Vice President Stroman, seconded by President Pennington
and unanimously carried 3 to 0 (Board Members Griesbach and Gilson absent)
that the items on the Consent Calendar be approved as presented with the
exception of item 3, 4, 9, and 10.
(1) Approve minutes June 7, 2018 regular and/or special meeting(s).
(2) Accept the Financial Status Report.
(3) Approve the First Amendment to the Joint Powers Agreement for the
Formation of the Mid-Kaweah Groundwater Subbasin Joint Powers
Authority. President Pennington pulled this item for clarification. Public Works
director Trisha Whitfield provided a response thereto. With no further discussion,
it was moved by President Pennington, seconded by Vice President Stroman and
unanimously carried 3 to 0 (Board Members Griesbach and Gilson absent) to
approve the item as presented.
(4) Receive the Fuel Cell Performance report for April 2018. President
Pennington pulled this item for clarification. Public Works Director Trisha
Whitfield provided a response thereto. With no further discussion, it was moved
by President Pennington, seconded by Vice President Stroman and unanimously
carried 3 to 0 (Board Members Griesbach and Gilson absent) to approve the item
as presented.
(5) Authorize the City Manager to sign a contract with Peters Engineering
Group of Clovis, CA in an amount not to exceed $427,475 for topographic
surveying, geotechnical analysis, design, bidding and construction support
services for Project EN0082, a street and utility improvement project on
Sacramento Street and Maple Avenue; Authorize the City Manager or
designee to approve contract change orders in an amount not to exceed
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10% ($42,747.50) of the contract award amount; and approve the revised
project scope and budget.
(6) Authorize the City Manager to sign a contract with 4Creeks of Visalia, CA in
an amount not to exceed $188,605 for topographic surveying, geotechnical
analysis, design, bidding and construction support services for Project
EN0083, a street and utility improvement project on Sonora Avenue;
Authorize the City Manager or designee to approve contract change orders
in an amount not to exceed 10% ($18,860.50) of the contract award amount.
(7) Authorize the City Manager to sign a contract with Provost & Pritchard
Consulting Group of Visalia, CA in an amount not to exceed $299,000 for
topographic surveying, geotechnical analysis, design, bidding and
construction support services for Project EN0084, a street and utility
improvement project on Pleasant Avenue; Authorize the City Manager or
designee to approve contract change orders in an amount not to exceed
10% ($29,900) of the contract award amount; and approve the revised
project scope and budget.
(8) Accept Public Works Monthly Water System Report.
(9) Receive the Public Works performance reports for May 2018. President
Pennington pulled this item for clarification on recycling percentage and
equipment replacement. Management Analyst Ben Siegel and Public Works
Director Trisha Whitfield provided response thereto. Following discussion, it was
moved by President Pennington, seconded by Vice President Stroman and
unanimously carried 3 to 0 (Board Members Griesbach and Gilson absent) to
approve the item as presented.
(10) Accept the Water System Development Program update. President
Pennington pulled this item for clarification on Alpine water well. Public Works
Director Trisha Whitfield provided a response there to. Following discussion, it
was moved by President Pennington, seconded by Vice President Stroman and
unanimously carried 3 to 0 (Board Members Griesbach and Gilson absent) to
approve the item as presented.
(11) Award and authorize the City Manager or designee to sign a contract with
Anthony J. Prieto Water Well Drilling, Inc. of Selma, CA in an amount not to
exceed $352,605.00 for construction and development of a new City
municipal well located northwest of the intersection of Cartmill Avenue and
Mooney Boulevard (Project No. WT0031) and authorize the City Manager or
designee to approve contract change orders in the amount not to exceed
10% ($35,260.50) of the contract amount.
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(12) Approve and authorize the City Manager to execute a contract for the Water
and Waste Water Collections Supervisory Control and Data Acquisition
(SCADA) system software and radio upgrade with Cannon of Bakersfield,
CA in the amount of $94,721.91 and authorize the City Manager or designee
to approve contract change orders in an amount not to exceed 10%
($9,472.19) of the contract award amount.
IX. GENERAL BUSINESS – Comments related to General Business Items are limited to
three minutes per speaker for a maximum of 30 minutes per item unless otherwise
extended by the Board.
(1) Public Award a contract amendment for the construction of a 1.5 million
gallon concrete water storage tank, new well and associated improvements
as a part of Project WT0031 to Myers and Sons Construction, LP of
Sacramento, CA in the amount of $5,140,000; approve the revised project
budget; and authorize the City Manager to approve contract change orders
in an amount not to exceed 10% ($514,000) of the contract amendment
amount. Senior Project Manager Nick Bartsch provided a report for the Board’s
review and consideration. Questions by the Board were responded to by staff.
With no further discussion, it was moved by Vice President Stroman, seconded
by Board Member Soria and unanimously carried 3 to 0 (Board Members
Griesbach and Gilson absent) to approve the item as presented.
(2) Award a contract amendment for construction management services
related to the construction of a 1.5 million gallon concrete water storage
tank, new well and associated improvements as a part of Project WT0031 to
NV5 of Fresno, CA in the amount not to exceed $328,937.29; and authorize
the City Manager to approve contract change orders in an amount not to
exceed 10% ($32,893.73) of the contract amendment amount. Senior Project
Manager Nick Bartsch provided a report for the Board’s review and
consideration. Questions by the Board were responded to by staff. With no
further discussion, it was moved by Vice President Stroman, seconded by Board
Member Soria and unanimously carried 3 to 0 (Board Members Griesbach and
Gilson absent) to approve the item as presented.
X. ITEMS OF BOARD INTEREST
Items of Board interest were discussed amongst the Board and staff.
{Closed Session was trailed to the end of the meeting after Items of Board Interest.}
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XI. ADJOURN REGULAR MEETING
President Pennington adjourned the regular meeting at 5:45 p.m.
__________________________________
President of the Board of Public Utilities
Commissioners of the City of Tulare
ATTEST:
__________________________
Secretary of the Board of
Public Utilities Commissioners
Agenda
AGENDA
City of Tulare
Board of Public Utilities Commission
Thursday, June 21, 2018
4:00 p.m.
Tulare Public Library & Council Chambers
491 North “M” Street
MISSION STATEMENT
To promote a quality of life making Tulare the most desirable community in which
to live, learn, play, work, worship and prosper.
Meeting audio will be uploaded to the City’s website www.tulare.ca.gov no later than the Tuesday
following the meeting, barring any technical difficulties, accessible by selecting the appropriate meeting
date on the City Meeting Calendar page.
I. CALL TO ORDER REGULAR MEETING
II. PLEDGE OF ALLEGIANCE AND INVOCATION
III. CITIZEN COMMENTS - Comments from the public are limited to items listed on the
agenda (GC 54954.3a). Speakers will be allowed three minutes. Please begin your
comments by stating and spelling your name and providing your city of residence.
IV. ADJOURN TO CLOSED SESSION PURSUANT TO GOVERNMENT CODE
SECTION(S)
a) 54956.8(b) Conference with Real Property Negotiators
Property: Well 43 (portion of APN 184-080-006)
Under Negotiation: Price, terms and conditions for potential sale
Negotiating Parties: Willard Epps, Trisha Whitfield, Tim Doyle, Steve Bonville,
Sarah Tobias
V. RECONVENE CLOSED SESSION
VI. CLOSED SESSION REPORT (if any)
VII. COMMUNICATIONS - No action will be taken on matters listed under
Communications; however, the Board may direct staff to schedule issues raised
during Communications for a future agenda.
VIII. CONSENT CALENDAR - All Consent Calendar items are considered routine and will
be enacted in one motion. There will be no separate discussion of these matters
unless a request is made, in which event the item will be removed from the Consent
Calendar to be discussed and voted upon by a separate motion.
(1) Approve minutes of June 7, 2018 regular and/or special meeting(s).
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Board of Public Utilities Agenda June 21, 2018
(2) Accept the Financial Status Report.
(3) Approve the First Amendment to the Joint Powers Agreement for the Formation
of the Mid-Kaweah Groundwater Subbasin Joint Powers Authority.
(4) Receive the Fuel Cell Performance report for April 2018.
(5) Authorize the City Manager to sign a contract with Peters Engineering Group of
Clovis, CA in an amount not to exceed $427,475 for topographic surveying,
geotechnical analysis, design, bidding and construction support services for
Project EN0082, a street and utility improvement project on Sacramento Street
and Maple Avenue; Authorize the City Manager or designee to approve contract
change orders in an amount not to exceed 10% ($42,747.50) of the contract
award amount; and approve the revised project scope and budget.
(6) Authorize the City Manager to sign a contract with 4Creeks of Visalia, CA in an
amount not to exceed $188,605 for topographic surveying, geotechnical analysis,
design, bidding and con-struction support services for Project EN0083, a street
and utility improvement project on So-nora Avenue; Authorize the City Manager
or designee to approve contract change orders in an amount not to exceed 10%
($18,860.50) of the contract award amount.
(7) Authorize the City Manager to sign a contract with Provost & Pritchard Consulting
Group of Visalia, CA in an amount not to exceed $299,000 for topographic
surveying, geotechnical analysis, design, bidding and construction support
services for Project EN0084, a street and utility improvement project on Pleasant
Avenue; Authorize the City Manager or designee to approve contract change
orders in an amount not to exceed 10% ($29,900) of the contract award amount;
and approve the revised project scope and budget.
(8) Accept Public Works Monthly Water System Report.
(9) Receive the Public Works performance reports for May 2018.
(10) Accept the Water System Development Program update.
(11) Award and authorize the City Manager or designee to sign a contract with
Anthony J. Prieto Water Well Drilling, Inc. of Selma, CA in an amount not to
exceed $352,605.00 for construction and development of a new City municipal
well located northwest of the intersection of Cartmill Avenue and Mooney
Boulevard (Project No. WT0031) and authorize the City Manager or designee to
approve contract change orders in the amount not to exceed 10% ($35,260.50)
of the contract amount.
(12) Approve and authorize the City Manager to execute a contract for the Water and
Waste Water Collections Supervisory Control and Data Acquisition (SCADA)
system software and radio upgrade with Cannon of Bakersfield, CA in the
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Board of Public Utilities Agenda June 21, 2018
amount of $94,721.91 and authorize the City Manager or designee to approve
contract change orders in an amount not to exceed 10% ($9,472.19) of the
contract award amount.
IX. GENERAL BUSINESS - Comments related to General Business Items are limited to
three minutes per speaker for a maximum of 30 minutes per item unless otherwise
extended by the Board.
(1) Award a contract amendment for the construction of a 1.5 million gallon concrete
water storage tank, new well and associated improvements as a part of Project
WT0031 to Myers and Sons Construction, LP of Sacramento, CA in the amount
of $5,140,000; approve the revised project budget; and authorize the City
Manager to approve contract change orders in an amount not to exceed 10%
($514,000) of the contract amendment amount.
(2) Award a contract amendment for construction management services related to
the construction of a 1.5 million gallon concrete water storage tank, new well and
associated improvements as a part of Project WT0031 to NV5 of Fresno, CA in
the amount not to exceed $328,937.29; and authorize the City Manager to
approve contract change orders in an amount not to exceed 10% ($32,893.73) of
the contract amendment amount.
X. ITEMS OF BOARD INTEREST: (may include City Council and Planning Commission updates) –
GC 54954.2(3)
XI. ADJOURN REGULAR MEETING
In compliance with the Americans with Disabilities Act and the Brown Act, if you need special assistance to
participate in this meeting, including the receipt of the agenda and documents in the agenda package in an
alternate format, please contact the City Manager’s Office at (559) 684-4200. Notification of 48 hours prior
to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting
(28 CFR 35.102-35, 104 ADA Title I), and allow for the preparation of documents in the appropriate alternate
format.
[Note: Pursuant to Government Code 54957.5 - Effective 7/1/08 Documents produced and distributed less
than 72 hours prior to or during an open session of a regular meeting to a majority of the legislative body
regarding any item on the agenda will be made available for public inspection at the meeting and at the City
Clerk’s Office at City Hall located at 411 East Kern Avenue during normal business hours.]
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