Board of Public Utilities Meeting
Regular MeetingTulare, CA · March 21, 2019
Minutes
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ACTION MINUTES OF
BOARD OF PUBLIC UTILITIES COMMISSIONERS
CITY OF TULARE
March 21, 2019
A regular meeting of the Board of Public Utilities of the City of Tulare was held on
Thursday, March 21, 2019 at 4:00 p.m. in the Tulare Public Library & Council
Chamber, 491 North “M” Street.
BPU PRESENT: Jim Pennington, Thomas Griesbach, Chris Harrell
BPU ABSENT: Howard Stroman
STUDENT PRESENT: Pawnit Kaur
STAFF PRESENT: Rob Hunt, Megan Dodd, Trisha Whitfield, Darlene Thompson,
Michael Miller, Nick Bartsch, Tim Doyle, Jim Funk, Andrew Bettencourt, Melissa
Hermann
I. CALL TO ORDER REGULAR MEETING
President Pennington called the regular meeting to order at 4:03 p.m.
II. PLEDGE OF ALLEGIANCE AND INVOCATION
Board Member Griesbach led the Pledge of Allegiance and an invocation was given
by President Pennington.
III. CITIZEN COMMENTS
President Pennington requested those who wish to speak on matters not on the
agenda within the jurisdiction of the Board, or to address or request a matter be pulled
from the Consent Calendar to do so at this time. He further stated comments related
to General Business matters would be heard at the time that matter is addressed on
the agenda.
There were no citizen comments.
IV. COMMUNICATIONS
Interim City Manager Rob Hunt advised the Board of upcoming events: Cartmill
Avenue Widening Project on March 28, 2019 and Arbor Day on March 29, 2019.
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V. STUDENT REPORT
Pawnit Kaur shared with the Board current school related activities she is involved in.
VI. CONSENT CALENDAR
It was moved by Board Member Harrell, seconded by Board Member Griesbach,
and carried 3 to 0 (Vice President Stroman absent) that the items on the Consent
Calendar be approved as presented.
(1) Approve minutes of March 7, 2019 regular meeting.
VII. GENERAL BUSINESS
(1) Review and accept the Financial Status Report for July 1, 2018 to February
28, 2019. With no discussion, it was moved by Board Member Griesbach,
seconded by Board Member Harrell, and carried 3 to 0 (Vice President Stroman
absent) to approve the item as presented.
It was the consensus of the Board to place future monthly financial status reports
on the Consent Calendar.
(2) Review the mid-year budget for utility related funds. Finance Director
Darlene Thompson provided a presentation for the Board’s review. This item
was informational only; no action taken.
(3) Review and accept the Water System Development Program update.
Project Manager Jim Funk provided a report for the Board’s review and
consideration. Following discussion, it was moved by Board Member Harrell,
seconded by Board Member Griesbach, and carried 3 to 0 (Vice President
Stroman absent) to approve the item as presented.
(4) Award and authorize the City Manager to execute a contract for the Lift
Stations Upgrades Project to Dawson-Mauldin of Selma, California in the
amount of $510,940.00; and authorize the City Manager or designee to
approve contract change orders in amounts up to 10% ($51,094.00) of the
contract award. Project Manager Jim Funk provided a report for the Board’s
review and consideration. Following discussion, it was moved by Board Member
Griesbach, seconded by Board Member Harrell, and carried 3 to 0 (Vice
President Stroman absent) to approve the item as presented.
(5) Award and authorize the City Manager to sign a contract with 4Creeks of
Visalia, CA in an amount not to exceed $55,500 for construction surveying
services associated with Project EN0083, a street and utility improvement
project on Sonora Avenue; Authorize the City Manager or designee to
approve contract change orders in an amount not to exceed 10%
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($5,550.00) of the contract award amount. Senior Project Manager Nick
Bartsch provided a report for the Board’s review and consideration. With no
discussion, it was moved by Board Member Harrell, seconded by Board Member
Griesbach, and carried 3 to 0 (Vice President Stroman absent) to approve the
item as presented.
(6) Award and authorize the City Manager to sign a contract with 99 Pipeline,
Inc. of Porterville, CA in an amount not to exceed $2,409,678.82 for street
and utility improvements associated with Project EN0083, a street and
utility improvement project on Sonora Avenue; Approve the revised project
budget (attached); Authorize the City Manager or designee to approve
contract change orders in an amount not to exceed 10% ($240,967.88) of
the contract award amount. Senior Project Manager Nick Bartsch provided a
report for the Board’s review and consideration. With no discussion, it was
moved by Board Member Griesbach, seconded by Board Member Harrell, and
carried 3 to 0 (Vice President Stroman absent) to approve the item as presented.
(7) Receive and accept the Public Works performance reports for February
2019. Public Works Director Trisha Whitfield introduced the item to the Board
and solicited any questions. President Pennington requested staff look at reports
to update what is being provided to the Board to ensure they are receiving the
most relevant information. With further discussion, it was moved by Board
Member Harrell, seconded by Board Member Griesbach, and carried 3 to 0 (Vice
President Stroman absent) to approve the item as presented.
It was the consensus of the Board to place future monthly Public Works
performance reports on the Consent Calendar.
(8) Approve a renewal of the Reclamation Agreement with Robert Saenz to use
treated effluent on RAS Farms, Inc. owned land for two years beginning
January 1, 2019. Public Works Director Trisha Whitfield provided a report for
the Board’s review and consideration. With no discussion, it was moved by
Board Member Harrell, seconded by Board Member Griesbach, and carried 3 to
0 (Vice President Stroman absent) to approve the item as presented.
(9) Approve a renewal of the Reclamation Agreement with David Eddy and
Luke Berberia to use treated effluent on Eddy owned land for two years
beginning January 1, 2019. Public Works Director Trisha Whitfield provided a
report for the Board’s review and consideration. With no discussion, it was
moved by Board Member Harrell, seconded by Board Member Griesbach, and
carried 3 to 0 (Vice President Stroman absent) to approve the item as presented.
VIII. ITEMS OF INTEREST
Items of interest were discussed amongst the Board and staff.
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IX. ADJOURNMENT
President Pennington adjourned the regular meeting at 5:03 p.m.
__________________________________
President of the Board of Public Utilities
Commissioners of the City of Tulare
ATTEST:
__________________________
Secretary of the Board of
Public Utilities Commissioners
Agenda
AGENDA
City of Tulare
Board of Public Utilities Commission
Thursday, March 21, 2019
4:00 p.m.
Tulare Public Library & Council Chambers
491 North “M” Street
MISSION STATEMENT
To promote a quality of life making Tulare the most desirable community in which
to live, learn, play, work, worship and prosper.
Meeting audio will be uploaded to the City’s website www.tulare.ca.gov no later than the Tuesday
following the meeting, barring any technical difficulties, accessible by selecting the appropriate meeting
date on the City Meeting Calendar page.
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE AND INVOCATION
III. CITIZEN COMMENTS - This is the time for citizens to comment on items on the
Consent Calendar or within the jurisdiction of the Board. Comments related to
General Business items will be heard at the time the item is discussed. The Board
cannot legally discuss or take official action on citizen request items that are
introduced tonight. Each speaker will be allowed three minutes, with a maximum
time of 10 minutes per item, unless otherwise extended by the Board.
IV. COMMUNICATIONS - No action will be taken on matters listed under
Communications; however, the Board may direct staff to schedule issues raised
during Communications for a future agenda.
V. STUDENT REPORT
VI. CONSENT CALENDAR - All Consent Calendar items are considered routine and will
be enacted in one motion. There will be no separate discussion of these matters
unless a request is made, in which event the item will be removed from the Consent
Calendar to be discussed and voted upon by a separate motion.
(1) Approve minutes of the March 7, 2019 regular meeting.
VII. GENERAL BUSINESS - Comments related to General Business Items are limited to
three minutes per speaker for a maximum of 30 minutes per item unless otherwise
extended by the Board.
(1) Review and accept the Financial Status Report for July 1, 2018 to February 28,
2019.
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Board of Public Utilities Agenda March 21, 2019
(2) Review the mid-year budget for utility related funds.
(3) Review and accept the Water System Development Program update.
(4) Award and authorize the City Manager to execute a contract for the Lift Stations
Upgrades Project to Dawson-Mauldin of Selma, California in the amount of
$510,940.00; and authorize the City Manager or designee to approve contract
change orders in amounts up to 10% ($51,094.00) of the contract award.
(5) Award and authorize the City Manager to sign a contract with 4Creeks of Visalia,
CA in an amount not to exceed $55,500 for construction surveying services
associated with Project EN0083, a street and utility improvement project on
Sonora Avenue; Authorize the City Manager or designee to approve contract
change orders in an amount not to exceed 10% ($5,550.00) of the contract
award amount.
(6) Award and authorize the City Manager to sign a contract with 99 Pipeline, Inc. of
Porterville, CA in an amount not to exceed $2,409,678.82 for street and utility
improvements associated with Project EN0083, a street and utility improvement
project on Sonora Avenue; Approve the revised project budget (attached);
Authorize the City Manager or designee to approve contract change orders in an
amount not to exceed 10% ($240,967.88) of the contract award amount.
(7) Receive and accept the Public Works performance reports for February 2019.
(8) Approve a renewal of the Reclamation Agreement with Robert Saenz to use
treated effluent on RAS Farms, Inc. owned land for two years beginning January
1, 2019.
(9) Approve a renewal of the Reclamation Agreement with David Eddy and Luke
Berberia to use treated effluent on Eddy owned land for two years beginning
January 1, 2019.
VIII. ITEMS OF INTEREST: (may include City Council, Planning Commission, Mid-Kaweah GSA updates)
– GC 54954.2(3)
IX. ADJOURNMENT
In compliance with the Americans with Disabilities Act and the Brown Act, if you need special assistance to
participate in this meeting, including the receipt of the agenda and documents in the agenda package in an
alternate format, please contact the City Manager’s Office at (559) 684-4200. Notification of 48 hours prior
to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting
(28 CFR 35.102-35, 104 ADA Title I), and allow for the preparation of documents in the appropriate alternate
format.
[Note: Pursuant to Government Code 54957.5 - Effective 7/1/08 Documents produced and distributed less
than 72 hours prior to or during an open session of a regular meeting to a majority of the legislative body
regarding any item on the agenda will be made available for public inspection at the meeting and at the City
Clerk’s Office at City Hall located at 411 East Kern Avenue during normal business hours.]
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