Board of Public Utilities Meeting

3209 ACTION MINUTES OF BOARD OF PUBLIC UTILITIES COMMISSIONERS CITY OF TULARE August 15, 2019 A regular meeting of the Board of Public Utilities of the City of Tulare was held on Thursday, August 15, 2019 at 4:00 p.m. in the Tulare Public Library & Council Chamber, 491 North “M” Street. BPU PRESENT: Chris Harrell, Howard Stroman, Thomas Griesbach, Ray Fonseca, Renee Soto STAFF PRESENT: Rob Hunt, Megan Dodd, Michael Miller, Darlene Thompson, Trisha Whitfield, Nick Bartsch, Andrew Bettencourt, Steve Bonville, Melissa Hermann I. CALL TO ORDER President Harrell called the regular meeting to order at 4:00 p.m. II. PLEDGE OF ALLEGIANCE AND INVOCATION Board Member Soto led the Pledge of Allegiance and an invocation was given by Vice President Stroman. III. CITIZEN COMMENTS President Harrell requested those who wish to speak on matters not on the agenda within the jurisdiction of the Board, or to address or request a matter be pulled from the Consent Calendar to do so at this time. He further stated comments related to General Business matters would be heard at the time that matter is addressed on the agenda. There were no citizen comments. IV. COMMUNICATIONS There were no communications. V. CONSENT CALENDAR It was moved by Vice President Stroman, seconded by Board Member Soto, and carried that the items on the Consent Calendar be approved as presented with the exception of items 2 and 4. (1) Approve minutes of July 18, 2019 regular meeting. (2) Receive the Investments Report for June 2019. The item was pulled by Vice 3210 President Stroman for clarification. Finance Director Darlene Thompson provided a response thereto. It was moved by Vice President Stroman, seconded by Board Member Fonseca, and unanimously carried to approve the item as presented. (3) Award bid to PAPE Machinery through Sourcewell (formally NJPA) cooperative purchasing Quote #20110154 in the amount of $189,822.29 for the purchase of a replacement Loader for the Waste Water Division. (4) Accept the Financial Status Report. The item was pulled by Vice President Stroman for clarification. Finance Director Darlene Thompson provided a response thereto. It was moved by Vice President Stroman, seconded by Board Member Griesbach, and unanimously carried to approve the item as presented. (5) Receive the Public Works performance reports for July 2019. (6) Receive the quarterly Potable Water Pumping and Metered Delivery Report. (7) Receive the Water System Development Program update. (8) Accept the Public Works Projects Dashboard for August 2019. VI. SCHEDULED PRESENTATION (1) Presentation of the draft Groundwater Sustainability Plan. Public Works Director Trisha Whitfield introduced the item, providing a background and updates. Mid-Kaweah GSA Manager Paul Hendrix provided a PowerPoint presentation. Questions posed by the Board were responded to by Ms. Whitfield and Mr. Hendrix. VII. GENERAL BUSINESS (1) Authorize the City Manager to sign a contract with 4 Creeks of Visalia, CA in an amount not to exceed $118,550 for Construction Management services related to City Project EN0082, a street and utility improvement project on Sacramento Street and Maple Avenue; Authorize the City Manager or designee to approve contract change orders in an amount not to exceed 10% ($11,855) of the contract amount. Senior Project Manager Nick Bartsch provided a report for the Board’s review and consideration. Questions posed by the Board were responded to by Mr. Bartsch. Following discussion, it was moved by Board Member Soto, seconded by Board Member Fonseca, and unanimously carried to approve the item as presented. (2) Authorize the City Manager to sign a contract change order to 99 Pipeline, Inc. of Porterville, CA in an amount not to exceed $135,477.08 for the replacement of additional water main associated with Project EN0083, a street and utility improvement project on Sonora Avenue; Approve the revised project budget (attached). Senior Project Manager Nick Bartsch  3211 provided a report for the Board’s review and consideration. Questions posed by the Board were responded to by Mr. Bartsch. Following discussion, it was moved by Board Member Griesbach, seconded by Vice President Stroman, and unanimously carried to approve the item as presented. (3) Authorize the City Manager to approve a contract change order for the Sequencing Batch Reactor (SBR) Inspection and Maintenance Services to B.R. Frost Company, Inc. of Huntington Beach in the amount of $14,911.62 for the additional repairs to SBR basin #6. Public Works Director Trisha Whitfield provided a report for the Board’s review and consideration. It was moved by Vice President Stroman, seconded by Board Member Fonseca, and unanimously carried to approve the item as presented. (4) Review and authorize the City Manager, or designee, to issue a City Purchase Order in the amount of $74,903.86 for the purchase of a Flowserve pump for the Wastewater Treatment Plant Headworks #2. Public Works Director Trisha Whitfield provided a report for the Board’s review and consideration. Questions and comments by the Board were responded to by Ms. Whitfield. It was moved by Vice President Stroman, seconded by Board Member Griesbach, and unanimously carried to approve the item as presented. VIII. ITEMS OF INTEREST Items of interest were discussed amongst the Board and staff. IX. ADJOURNMENT President Harrell adjourned the regular meeting at 5:28 p.m. ______________________________ President of the Board of Public Utilities Commissioners of the City of Tulare ATTEST: ______________________________ Secretary of the Board of Public Utilities Commissioners