Board of Public Utilities Meeting

Name: Board of Public Utilities Meeting — Tulare, CA
Start: 2019-12-19
End: 2019-12-19
Location: Tulare, CA

Regular Meeting

Tulare, CA · December 19, 2019

Agenda Minutes

Minutes

3238 ACTION MINUTES BOARD OF PUBLIC UTILITIES COMMISSIONERS CITY OF TULARE December 19, 2019 A regular meeting of the Board of Public Utilities of the City of Tulare was held on Thursday, December 19, 2019 at 4:00 p.m. in the Tulare Public Library & Council Chamber, 491 North “M” Street. BPU PRESENT: Chris Harrell, Howard Stroman, Ray Fonseca, Rene Soto, Thomas Griesbach STUDENT PRESENT: Abigail Lopez-Gonzalez, Gregory Garcia STAFF PRESENT: Rob Hunt, Megan Dodd, Michael Miller, Darlene Thompson, Trisha Whitfield, Nick Bartsch, Jim Funk, Jason Bowling, Andrew Bettencourt, Mario Orosco, Art Avila, Tim Doyle, David Dodson, Melissa Hermann I. CALL TO ORDER Board President Harrell called the regular meeting to order at 4:02 p.m. II. PLEDGE OF ALLEGIANCE AND INVOCATION Jason Bender led the Pledge of Allegiance and an invocation was given by Board President Harrell. III. CITIZEN COMMENTS Board President Harrell requested those who wish to speak on matters not on the agenda within the jurisdiction of the Board, or to address or request a matter be pulled from the Consent Calendar to do so at this time. He further stated comments related to General Business matters would be heard at the time that matter is addressed on the agenda. Charles Ritchie addressed the Board regarding city wells. IV. COMMUNICATIONS There were no items for the section of the agenda. V. CONSENT CALENDAR It was moved by Board Member Soto, seconded by Vice President Stroman, and unanimously carried to approve items on the Consent Calendar as presented with the exception of items 1 and 5. 3239 (1) Approve the minutes of the December 5, 2019 regular meeting. This item was pulled due to a clerical error. (2) Accept the Monthly Investments Reports for October and November 2019. (3) Accept the Financial Status Report. (4) Receive the Public Works performance reports for November 2019. (5) Approve the purchase and installation of Advanced Meter Infrastructure (AMI) equipment and services from Core and Main using existing City of Tulare contract pricing not to exceed $183,000 and approve the revised project WT0049, accelerating the project to FY 2019/2020 and increasing the total budget to $183,000. Board Member Griesbach pulled this item for clarification. IT Manager Jason Bowling provided a response thereto. Following discussion, it was moved by Board Member Griesbach, seconded by Board Member Fonseca, and unanimously carried to approve the item as presented. VI. STUDENT REPORTS Teens-On-Board representative Abigail Lopez-Gonzalez and Gregory Garcia updated the Board on school related activities. VII. GENERAL BUSINESS (1) Award and authorize the City Manager to sign a contract with Telstar Instruments of Concord, CA in an amount not to exceed $1,988,800 for electrical system upgrades associated with Project WW0048 – WPCF New MCC & Electrical Reconfiguration Project, and authorize the City Manager or designee to approve contract change orders in an amount not to exceed 10% ($198,880) of the contract award amount; and, approve the revised project budget. Project Manager Jim Funk provided a report for the Board’s review and consideration. Questions posed by the Board were responded to by Mr. Funk and Public Works Director Trisha Whitfield. Following discussion, it was moved by Vice President Stroman, seconded by Board Member Fonseca, and unanimously carried to approve the item as presented. (2) Authorize the City Manager to approve a contract change order for the Sequencing Batch Reactor (SBR) Inspection and Maintenance Services to B. R. Frost Company, Inc. of Huntington Beach in the amount of $19,415.00 for the additional repairs to SBR basin #5. Public Works Director Trisha Whitfield provided a report for the Board’s review and consideration. Questions posed by the Board were responded to by Ms. Whitfield. It was moved by Board Member Fonseca, seconded by Board Member Soto, and unanimously carried to approve the item as presented. (3) Award the purchase of 3,180 automated refuse cans to Cascade Cart Solutions, using NJPA Contract No. 041219-CEI in the amount of $162,570.72, which includes tax and shipping. Solid Waste Manager Art Avila provided a 3240 report for the Board’s review and consideration. Following discussion, it was moved by Board Member Griesbach, seconded by Vice President Stroman, and unanimously carried to approve the item as presented. VIII. ITEMS OF INTEREST Items of interest were discussed amongst the Board and staff. IX. ADJOURNMENT Board President Harrell adjourned the regular meeting at 4:56 p.m. President of the Board of Public Utilities Commissioners of the City of Tulare ATTEST: Secretary of the Board of Public Utilities Commissioners

Agenda

AGENDA City of Tulare Board of Public Utilities Commission Thursday, December 19, 2019 4:00 p.m. Tulare Public Library & Council Chambers 491 North “M” Street MISSION STATEMENT To promote a quality of life making Tulare the most desirable community in which to live, learn, play, work, worship and prosper. Meeting audio will be uploaded to the City’s website www.tulare.ca.gov no later than the Tuesday following the meeting, barring any technical difficulties, accessible by selecting the appropriate meeting date on the City Meeting Calendar page. I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE AND INVOCATION III. CITIZEN COMMENTS - This is the time for citizens to comment on items on the Consent Calendar or within the jurisdiction of the Board. Comments related to General Business items will be heard at the time the item is discussed. The Board cannot legally discuss or take official action on citizen request items that are introduced tonight. Each speaker will be allowed three minutes, with a maximum time of 10 minutes per item, unless otherwise extended by the Board. IV. COMMUNICATIONS - No action will be taken on matters listed under Communications; however, the Board may direct staff to schedule issues raised during Communications for a future agenda. V. CONSENT CALENDAR - All Consent Calendar items are considered routine and will be enacted in one motion. There will be no separate discussion of these matters unless a request is made, in which event the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion. (1) Approve minutes of the December 5, 2019 regular meeting. (2) Accept the Monthly Investments Reports for October and November 2019. (3) Accept the Financial Status Report. (4) Receive the Public Works performance reports for November 2019. (5) Approve the purchase and installation of Advanced Meter Infrastructure (AMI) equipment and services from Core and Main using existing City of Tulare contract pricing not to exceed $183,000 and approve the revised project Page 1 Board of Public Utilities Agenda December 19, 2019 WT0049, accelerating the project to FY 2019/2020 and increasing the total budget to $183,000. VI. STUDENT REPORTS VII. GENERAL BUSINESS - Comments related to General Business Items are limited to three minutes per speaker for a maximum of 30 minutes per item unless otherwise extended by the Board. (1) Award and authorize the City Manager to sign a contract with Telstar Instruments of Concord, CA in an amount not to exceed $1,988,800 for electrical system upgrades associated with Project WW0048 - WPCF New MCC & Electrical Reconfiguration Project, and authorize the City Manager or designee to approve contract change orders in an amount not to exceed 10% ($198,880) of the contract award amount; and, approve the revised project budget. (2) Authorize the City Manager to approve a contract change order for the Sequencing Batch Reactor (SBR) Inspection and Maintenance Services to B.R. Frost Company, Inc. of Huntington Beach in the amount of $19,415.00 for the additional repairs to SBR basin #5. (3) Award the purchase of 3,180 automated refuse cans to Cascade Cart Solutions, using NJPA Contract No. 041219-CEI in the amount of $162,570.72, which includes tax and shipping. VIII. ITEMS OF INTEREST (may include City Council, Planning Commission, Mid-Kaweah GSA updates) – GC 54954.2(3) IX. ADJOURNMENT In compliance with the Americans with Disabilities Act and the Brown Act, if you need special assistance to participate in this meeting, including the receipt of the agenda and documents in the agenda package in an alternate format, please contact the City Manager’s Office at (559) 684-4200. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35, 104 ADA Title I), and allow for the preparation of documents in the appropriate alternate format. [Note: Pursuant to Government Code 54957.5 - Effective 7/1/08 Documents produced and distributed less than 72 hours prior to or during an open session of a regular meeting to a majority of the legislative body regarding any item on the agenda will be made available for public inspection at the meeting and at the City Clerk’s Office at City Hall located at 411 East Kern Avenue during normal business hours.] Page 2

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