Library Advisory Board Meeting

Minutes Tulare Library Advisory Board Meeting Tulare Public Library | 475 North M Street | Tulare, CA January 20, 2016, at 4:00pm | TPL Charter Room Facilitator: Lisa Hollingshead | Minutes: Heidi Clark Attendees: Lisa Hollingshead; Ellen Baker; Michelle Lippincott; Terry Sayre; Marissa Moya; Diana Moreno; Sara Brown; Heidi Clark; Melissa Emerson; Sarah Fly; and, Jane Zikratch City of Tulare Mission Statement: To promote a quality of life making Tulare the most desirable community in which to live, learn, play, work, worship and prosper Agenda Topic Speaker Time I. CALL TO ORDER The meeting was called to order at 4:10pm. Lisa Hollingshead 2 Library Advisory Board members who were unable to attend the Volunteer Brunch received their Certificate of Appreciation. II. CITIZEN COMMENTS: This is the time for citizens to comment on items within the Lisa Hollingshead 2 jurisdiction of the Advisory Board. The Board cannot legally discuss or take official action on citizen comments that are introduced today. Each speaker will be allowed 3 minutes, with a maximum of 10 minutes per item, unless otherwise extended by the board. None III. COMMUNICATIONS: Communications are to be submitted 10 days prior to a Lisa Hollingshead 2 meeting to be considered for this section of the Agenda. No action will be taken on matters listed under Communications; however, the Board may direct staff to schedule issues raised during Communications for a future agenda. Citizen comments will be limited to 3 minutes per topic, unless otherwise extended by Board. None IV. ITEMS OF STUDENT INTEREST Tulare Union H.S. has Literature Circles Marissa Moya & Diana 5 for the students. They discuss books, but are also interested in the Moreno repurposing of old books into various art projects. They will speak to the FOL regarding the possibility of selling these @FOL sales, as well as assisting in craft days. V. CONSENT CALENDAR: All Consent Calendar items are considered routine and will Lisa Hollingshead 2 be enacted in one motion. There will be no separate discussion of these matters unless a request is made, in which event the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.  Approval of Minutes – November 18, 2015 Ellen moved & Michelle seconded. Minutes for 11/18/2015 unanimously approved.  Dec. 16, 2015, meeting cancelled due to lack of quorum VI. SCHEDULED CITIZEN OR GROUP PRESENTATIONS None Lisa Hollingshead 2 VII. GENERAL BUSINESS Lisa Hollingshead 3  Snapshot of Stats & Library Updates (Attachment A) Sara Sara Brown 10 reviewed the new Snapshot of Stats created by Janie Mancillas. This shows the highlights of the different Library Staff 10 monthly library statistics. Sara will be presenting a report on the City Survey at the up-coming City Budget Session. 10 They will be looking for guidance as to the importance of Board Members the information generated and how the City would like to proceed. Food For Fines generated 2089 pounds of food and 157 coats. This is over 1000 lbs more food than last year. While the City waived over $1300 in fines; Fines  & Fee Revenue actually went up a $1000 more from the prior FY. Passport revenue is up 24% from this time last fiscal year. One priority this year is Collection Development. TPL will be creating a more definitive arrangement of new books, similar to Fresno’s “New & Now” collection. Heidi will work with System staff to determine not just best sellers, but the TPL items with high circulation. We will purchase multiple copies and designate those to stay in-house only. (that is, they will not be available to request by other libraries) TPL page in Access Tulare was also noted. 2nd annual Non-profit Round Table hosted by TPL on Friday, January 15. Good attendance and lots of folks making connections to partner with other organizations. All volunteers and board members shall read and be aware of the Library’s Safety and Emergency Procedures binders. Sara will email info again if you did not receive it. Volunteer Recognition Brunch was very nice. There was meeting of TPL volunteer team and members of Sequoia Genealogy Society and other internal library partners to discuss ways to best work together to meet each other’s needs. Discussion about the possibility of using service such as Volunteer Match to look for special or target populations. Jane gave a preview of the new Career On-Line High School program. She received a grant funded by the State Library and Gale-Cengage to promote this program. Students, 19 and older, can apply. They will earn an accredited high school diploma and career certificate. Qualifying students must take 2 classes during the first 30 days to determine fit. Students will have an on- line mentor and support from library staff. TPL will be offering 10 spots. The grant pays for 8. TPL will pay for 2. Each are approximately $1100. Sara will be decorating a table for the Chamber banquet. Strategic Plan questions will be coming soon on Survey Monkey. Heidi is applying for an ALA (American Library Association) grant entitled “Thinking Money”. This will feature a several display pieces that will be on-site for 6 weeks. Winning libraries are also required to present at least 4 programs of a financial nature (though not by someone currently in the financial field). Terry has offered to present. It was also suggested to have a panel discussion with parents and teens.  Upcoming Programs & Outreach TPL will be partnering with Grandma’s House for the Summer Reading Program, “Read to Win”. 5th & 6th grade book talks will start in March, on Thursdays. February 27th is our Dr Seuss program. Looking for special guests, possibly Flora Johnson from Grandma’s House. Veterans Resource Center will have a 1 year anniversary and dedication on February 20th. Council member Shea Gowin will host. Mayor Macedo and other officials will be present. Jadon Lippincott will present his essay on the importance of veterans. Working on plans for the Spring Break—Come Grow with TPL projects.   Suggestions – Library Advisory Board VIII. ITEMS OF BOARD MEMBER INTEREST Lisa Hollingshead 2 IX. SET DATE AND TIME OF NEXT MEETING Lisa Hollingshead 2  February 17, 2016, at 4pm X. ADJOURNMENT The meeting was adjourned at 5:00pm. Lisa Hollingshead 1 53