Library Advisory Board Meeting

Tulare Library Advisory Board Meeting Tulare Public Library | 475 North M Street | Tulare, CA April 19 2017, at 4:00pm | TPL Charter Room Facilitator: Lisa Hollingshead | Minutes: Heidi Clark Attendees: Lisa Hollingshead; Ellen Baker; Michelle Lippincott; Terry Sayre; Donna Schauland; Marissa Moya; Yesenia Zepeda; Traci Myers; Rob Hunt; Heidi Clark; Melissa Emerson; and, Jane Zikratch City of Tulare Mission Statement: To promote a quality of life making Tulare the most desirable community in which to live, learn, play, work, worship and prosper Minutes Topic Speaker Time I. CALL TO ORDER Donna called the meeting to order at 4:10pm. Donna Schauland 2 II. CITIZEN COMMENTS: This is the time for citizens to comment on items within the Donna Schauland 2 jurisdiction of the Advisory Board. The Board cannot legally discuss or take official action on citizen comments that are introduced today. Each speaker will be allowed 3 minutes, with a maximum of 10 minutes per item, unless otherwise extended by the board. None III. COMMUNICATIONS: Communications are to be submitted 10 days prior to a Donna Schauland 2 meeting to be considered for this section of the Agenda. No action will be taken on matters listed under Communications; however, the Board may direct staff to schedule issues raised during Communications for a future agenda. Citizen comments will be limited to 3 minutes per topic, unless otherwise extended by Board. None IV. ITEMS OF STUDENT INTEREST Thomas R Williams, author and Marissa Moya & Yesenia 5 motivational speaker presented; AP testing begins May1; Joint Zepeda prom this year-$70-trying to keep kids local V. CONSENT CALENDAR: All Consent Calendar items are considered routine and will Donna Schauland 2 be enacted in one motion. There will be no separate discussion of these matters unless a request is made, in which event the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.  Approval of Minutes – March 15, 2017 Ellen moved & Terry 2nd approval of the 3/15/2017 minutes VI. SCHEDULED CITIZEN OR GROUP PRESENTATIONS None Donna Schauland 2 VII. GENERAL BUSINESS Donna Schauland 3 Jane Zikratch  Snapshot of Stats & Library Updates All stats are up, except for 10 Adult Outreach (February had several special adult outreach events, which increased numbers over usual). 10  Passport Activity Increase – considering options: reservations, reservation/walk-in combo, sign in person—passport activity seems to have stabilized for the moment. Team continues to 10 explore options for maintaining this service while not negatively Library Staff impacting general library services. One new feature is using volunteers & staff to review documents prior to customers seeing an agent. This is helping to minimize instances of Board Members customers not having all required materials. This is being done at the Research & Information Desk now. In discussing possible schedule change, board agreed that a mix of appointments and walk-in service would be best.  Upcoming Programs & Outreach (Money Smart Week, 5 money questions for women, boost your credit score. Be Your Own Boss-Marketing) Upcoming programs include 2 financial literacy  programs for Money Smart Week-5 Money Questions for Women presented by Edward Jones, and Boost your Credit Score by Union Bank. Be Your Own Boss-part 2 on Marketing will be May 17th presented by Gil Jaramillo of Small Business Association. TPL is also hosting a CPLA (California Public Library Advocates) workshop on 4/29. State Librarian Greg Lucas will be attending. The topic is fundraising.  Suggestions – Library Advisory Board It was suggested that we explore more active partnership with the high schools—many students are not aware of all the online resources, such as test prep and databases; also availability of homework help. VIII. ITEMS OF BOARD MEMBER INTEREST None Donna Schauland 2 IX. SET DATE AND TIME OF NEXT MEETING Donna Schauland 2  May 17, 2017, at 4pm X. ADJOURNMENT The Meeting was adjourned at 4:50pm. Donna Schauland 1 53 Snapshot of Stats Library Monthly Report: 2017 February - March 2017 2017 Group Title Activity / Program Feb Mar SNAPSHOT OF STATS General Library Public Services (Door Count; Items Circulated; New cards; Passports; Ref. Queries, etc.) 32,735 37,140 Services Internet Services (Ebook; FB; JobNow; Computer Users; Virtual Visits; etc.) 10,626 11,625 *Open 43 Hours a Week Volunteer Services *Tue.-Fri. 10am-7pm & Sat. (Book Wranglers; Homework Help; Friends of the Tulare Public Library; Tulare Library Foundation; Sequoia 908 1,122 Genealogical Society;Teen Advisory Board; Library Advisory Board; Friends; and, Veterans Resource Center; etc.) 10am-5pm (Closed for Thanksgiving; Christmas Eve; Christmas; New Year's Eve; and, New Total 44,269 49,887 Year's Day) Programs / Activities 155 197 Adult Services Special Events / Outreach Attendance 394 232 Total 549 429 Programs / Activities 268 408 Youth Services Special Events / Outreach Attendance 209 256 Total 477 664 Total Library Services 45,295 50,980 Passport demand increase We have seen an increase in passports. We accepted 295 applications this February, as opposed to 188 in Feb. last year; an increase of 107 applications or 56% We accepted 355 applications this March. There were 218 last year in March; an increase of 137 applications or 62%