Library Advisory Board Meeting

Tulare Library Advisory Board Meeting Minutes Tulare Public Library | 475 North M Street | Tulare, CA August 16, 2017, at 4:00pm | TPL Charter Room Facilitator: Lisa Hollingshead | Minutes: Melissa Emerson Attendees: Lisa Hollingshead; Michelle Lippincott; Terry Sayre; Donna Schauland; Heidi Clark; and Melissa Emerson City of Tulare Mission Statement: To promote a quality of life making Tulare the most desirable community in which to live, learn, play, work, worship and prosper Agenda Topic Speaker Time I. CALL TO ORDER Lisa called the meeting to order at 4:10pm Lisa Hollingshead 2 II. CITIZEN COMMENTS: This is the time for citizens to comment on items within the Lisa Hollingshead 2 jurisdiction of the Advisory Board. The Board cannot legally discuss or take official action on citizen comments that are introduced today. Each speaker will be allowed 3 minutes, with a maximum of 10 minutes per item, unless otherwise extended by the board. None III. COMMUNICATIONS: Communications are to be submitted 10 days prior to a Lisa Hollingshead 2 meeting to be considered for this section of the Agenda. No action will be taken on matters listed under Communications; however, the Board may direct staff to schedule issues raised during Communications for a future agenda. Citizen comments will be limited to 3 minutes per topic, unless otherwise extended by Board. None IV. ITEMS OF STUDENT INTEREST 5 New Teens on Board Members will be chosen soon V. CONSENT CALENDAR: All Consent Calendar items are considered routine and will Lisa Hollingshead 2 be enacted in one motion. There will be no separate discussion of these matters unless a request is made, in which event the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.  Approval of Minutes – June 21, 2017 Minutes unable to be approved because only one member present today attended the June 21st meeting.  Revisit possibility of 3 day weekends for City holidays Jane suggested that the Library would be closed Saturday for the Monday City Holidays that fall into the same pay period, and Tuesdays for the Monday City Holidays that would be in the same pay period. Michelle motioned that this should be approved and Lisa seconded. VI. SCHEDULED CITIZEN OR GROUP PRESENTATIONS None Lisa Hollingshead 2 VII. GENERAL BUSINESS Lisa Hollingshead 3  Community Services updates Rob Hunt 10 Heidi: We had 9 candidates for the Library position. Because of this number, we will be able to conduct the interviews ourselves and not use an outside panel.   Snapshot of Stats & Library Updates Heidi noted that July’s stats are lower than June and Melissa added Heidi Clark 10 that the June events such as the SRP Kickoff are high numbers. We also saw several new families during the summer activities. Library Staff  Programs & Outreach (COHS graduation; Night @ the 10 Library; Read to Ride; National Library Card Sign-up Mo.) Heidi: Upcoming musical program “The Kilted Man”. He had performed at the old library location as part of a duo. Board Members Jane: Career Online High School will have a few students graduating in a few months. We would like to hold some kind of graduation ceremony/party for them and their families. Could possibly ask a City Council member to speak and hold the event in November. Jill Worley: Night at the Library. Can still ask for sponsorships. Have posters and Save the Date cards to distribute. Tickets can be purchased at the Tulare Rosa’s Ristorante and the Genealogy Room in the Library. The tickets also have stubs that will be put in a raffle. All books have sponsors and decorators, but others can sponsor and either have their name added to a specific book or just the event in general. For the “Outlaws of Tulare County” book, the author is a local person and will be present at the event.  Suggestions from the Board VIII. ITEMS OF BOARD MEMBER INTEREST Lisa Hollingshead 2 IX. SET DATE AND TIME OF NEXT MEETING Lisa Hollingshead 2  September 20, 2017, at 4pm X. ADJOURNMENT 4:50 Lisa Hollingshead 1 53 Snapshot of Stats Library Monthly Report: 2017 May - June 2017 2017 Group Title Activity / Program June July SNAPSHOT OF STATS General Library Public Services (Door Count; Items Circulated; New cards; Passports; Ref. Queries, etc.) 40,082 35,785 Services Internet Services (Ebook; FB; JobNow; Computer Users; Virtual Visits; etc.) 12,471 11,658 *Open 43 Hours a Week Volunteer Services *Tue.-Fri. 10am-7pm & Sat. (Book Wranglers; Homework Help; Friends of the Tulare Public Library; Tulare Library Foundation; Sequoia 1,082 1,030 10am-5pm Genealogical Society;Teen Advisory Board; Library Advisory Board; Friends; and, Veterans Resource Center; etc.) (Closed for Thanksgiving; Christmas Eve; Christmas; New Year's Eve; and, New Total 53,635 48,473 Year's Day) Programs / Activities 175 161 Adult Services Special Events / Outreach Attendance 188 137 Total 363 298 Programs / Activities 154 239 Youth Services Special Events / Outreach Attendance 1,163 236 Total 1,317 475 Total Library Services 55,315 49,246