Library Advisory Board Meeting

Tulare Library Advisory Board Meeting Tulare Public Library | 475 North M Street | Tulare, CA July 11, 2018, at 4:00pm | TPL Charter Room Facilitator: Lisa Hollingshead | Minutes: Mollie Roache Attendees: Lisa Hollingshead; Ellen Baker; Michelle Lippincott; Terry Sayre; Donna Schauland; Alejandra Alfaro; Alexandra Arroyo; Rob Hunt; Heidi Clark; Melissa Emerson; Mollie Roache; Jane Zikratch; Maria Marquez City of Tulare Mission Statement: To promote a quality of life making Tulare the most desirable community in which to live, learn, play, work, worship and prosper Agenda Topic Speaker Time I. CALL TO ORDER Donna Schauland 2 The meeting was called to order at 4:02 pm. II. CITIZEN COMMENTS: This is the time for citizens to comment on items within the Donna Schauland 2 jurisdiction of the Advisory Board. The Board cannot legally discuss or take official action on citizen comments that are introduced today. Each speaker will be allowed 3 minutes, with a maximum of 10 minutes per item, unless otherwise extended by the board. None III. COMMUNICATIONS: Communications are to be submitted 10 days prior to a Donna Schauland 2 meeting to be considered for this section of the Agenda. No action will be taken on matters listed under Communications; however, the Board may direct staff to schedule issues raised during Communications for a future agenda. Citizen comments will be limited to 3 minutes per topic, unless otherwise extended by Board. None IV. ITEMS OF STUDENT INTEREST none 5  None  New students should be appointed in September. V. CONSENT CALENDAR: All Consent Calendar items are considered routine and will Donna Schauland 2 be enacted in one motion. There will be no separate discussion of these matters unless a request is made, in which event the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.  Approval of Minutes – May 16, 2018  Minutes approved as written. Motion to approve by Board Member Lippincott, second by Board Member Baker. Motion passed unanimously. VI. SCHEDULED CITIZEN OR GROUP PRESENTATIONS Donna Schauland 2 None VII. GENERAL BUSINESS Donna Schauland 3  Community Services updates Rob Hunt 10 Things have quieted down and there are no major updates. The budget passed with the bulk of cuts coming out of the reserve budget Heidi Clark 10 to cover the deficit.  Snapshot of Stats & Wi-Fi data Library Staff 10 June statistics not available at this time due to an early board meeting. Board Member Lippincott wanted to know what ideal WiFi user numbers would look like. Library Manger Clark stated she would simply like to see Board Members an increase in users and greater awareness of the service.   Programs & Outreach (SRP update; Edge survey; new website demo; etc.) SRP update: Staff have passed out over 1,100 reading logs. 607 people attended the Kickoff event and we gave out 300 bags to kids and teens. So far only 90 kids have actually finished the program which is a downward trend from last year but there is still time to get the numbers up. Staff have seen a big increase in program participation which has been an issue in previous years. In June, total program attendance was 621. Board Member Lippincott suggested email or automated text reminders to increase the number of participants who finish the program. Board Member Baker recommended radio advertisements to increase awareness of the program. Staff will take these recommendations into consideration for next year. Website Update: Staff members Marquez and Roache presented the new website to the board. The website went live on Monday, July 9 th. The URL remains the same but the website is now housed with the City Website, a change the city has been pushing for. This transition gives staff more direct control over content. Edge: Board Member Baker stated that by changing the website we had already completed the “Perform a content inventory of the library’s website at least annually” action item. The other action item of interest to the board was the annual survey. Staff member Roache will draft a survey to present at the August meeting and will plan to launch the survey in September. VRC Letter Writing: Staff Member Zikratch talked about the VRC letter writing program where patrons are encouraged to write a letter to active duty service men and women. Kids were provided with coloring pages. There has been good participation so far. Jeremy Chapman from Fresno will be at the VRC area to answer VA health care questions a couple times over the next two months. COHS: Staff Member Zikratch said she has had one new student start the process. She is having a difficult time helping to keep students motivated to finish. The board suggested asking previous graduates for motivational quotes to send out. Staff Member Zikratch will follow up on that idea.  Suggestions from the Board VIII. ITEMS OF BOARD MEMBER INTEREST Donna Schauland 2 IX. SET DATE AND TIME OF NEXT MEETING Donna Schauland 2  August 15, 2018, at 4pm X. ADJOURNMENT Lisa Hollingshead 1 53  Snapshot of Stats Library Statistics 2018 Jan Feb Mar Apr May Library visits / Door count (801) 11,968 11,438 13,347 11,059 11,292 Reference question (802) 1,982 1,875 1,710 1,070 1,492 Tutor Assistant Program - Students 37 48 21 30 40 Children's Programs (824) TOTAL 21 16 22 19 26 Children's Program Attendance (825) TOTAL 482 328 359 287 722 Adult Programs(820) 17 15 13 18 13 Adult Program Attendance (821) 222 174 173 222 123 Public Internet Computer Uses (# of Sessions)(859) 2,604 1,847 2,071 1,675 1,871 Virtual Visits to the library website(860) 5,220 5,240 6,026 5,622 6,394 Wireless sessions(861) 4,326 1,320 1,633 1,400 1,702 Facebook Likes 2,659 2,673 2,679 2,696 2,701 TOTAL VOLUNTEER HOURS 787 873 898 860 924 Physical Item Circulation (803) 13,845 11,930 14,739 12,162 11,795