Library Advisory Board Meeting

Tulare Library Advisory Board Meeting Tulare Public Library | 475 North M Street | Tulare, CA September 19, 2018, at 4:00pm | TPL Charter Room Facilitator: Lisa Hollingshead | Minutes: Mollie Roache Attendees: Lisa Hollingshead; Ellen Baker; Michelle Lippincott; Terry Sayre; Donna Schauland; Rob Hunt; Heidi Clark; Melissa Emerson; Mollie Roache; Jane Zikratch City of Tulare Mission Statement: To promote a quality of life making Tulare the most desirable community in which to live, learn, play, work, worship and prosper Agenda Topic Speaker Time I. CALL TO ORDER Lisa Hollingshead 2 Meeting called to order at 4:05 pm II. CITIZEN COMMENTS: This is the time for citizens to comment on items within the Lisa Hollingshead 2 jurisdiction of the Advisory Board. The Board cannot legally discuss or take official action on citizen comments that are introduced today. Each speaker will be allowed 3 minutes, with a maximum of 10 minutes per item, unless otherwise extended by the board. None III. COMMUNICATIONS: Communications are to be submitted 10 days prior to a Lisa Hollingshead 2 meeting to be considered for this section of the Agenda. No action will be taken on matters listed under Communications; however, the Board may direct staff to schedule issues raised during Communications for a future agenda. Citizen comments will be limited to 3 minutes per topic, unless otherwise extended by Board. None IV. ITEMS OF STUDENT INTEREST none 5  The library has not been assigned students for this year as the program with Parks and Rec is on hold while they are short staffed. Director Hunt is hopeful the library will have student advisors in October. V. CONSENT CALENDAR: All Consent Calendar items are considered routine and will Lisa Hollingshead 2 be enacted in one motion. There will be no separate discussion of these matters unless a request is made, in which event the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.  Approval of Minutes – August 15, 2018 Board Member Baker moved to approve minutes as presented. Second by Board Member Schauland. Motion passed unanimously.  Library Manager Clark requested early closure on Wednesday, November 21 (Day before Thanksgiving). The adjusted work day would be 8 am – 5 pm. Board member Schauland motioned to approve request. Board member Lippincott seconded. Motion passed unanimously. VI. SCHEDULED CITIZEN OR GROUP PRESENTATIONS Lisa Hollingshead 2 None VII. GENERAL BUSINESS Lisa Hollingshead 3  Community Services updates Rob Hunt 10 Parks and Recreation just finished the recruitment process for a new recreation supervisor. They are hoping to have someone in place by Heidi Clark 10 the first week in October.  Snapshot of Stats & Wi-Fi data Library Staff 10 August is typically a slower month as the data below reflects. Virtual Visits is up because currently internal website traffic is being counted along with external traffic. Librarian Roache is hoping to fix this with the Board Members City IT department.  Programs & Outreach (Update on Survey; COHS update; Chamber Outreach; CALVIN meeting; Veteran’s Day at the Fair; Job Fair; Night at the Library; Antique appraisal; National Library Sign up Month); Ride to Read Library Manager Clark gave an update on a grant received from the state library for new books. The grant was for $7,500 and the library spent just over $7,400 and purchased 334 new books. The books were in specific subjects: STEM, Diversity, Life over 50, Mental Health, and Workforce Development. Library Survey - The library survey is going well. So far over 100 submissions. National Library Card Sign up Month – The library is handing out free library card replacements to patrons as well as handing out bookmarks and pencils. It has been a good promotion for the library and gives staff positive talking points with patrons. COHS – There has been an increase in self assessments taken this month (6 so far as compared to 4 and 3 the previous months). This is likely the result of a marketing effort by the COHS organization where they sent postcards to eligible students within the 93274 zip code. CALVIN – Citizens Assisting Local Veterans in Need. This group meets once a month and Librarian Zikratch makes it a point to always attend and if possible take current VRC workers as well. It is a great opportunity to network and learn about other resources for veterans in the area. VRC – The library has been asked to be a health care portal for Veterans which would be a great resource for our community. The VRC attended the Tulare County Fair this month as part of the Veterans day and quilts for veterans program. Job Fair – The library is partnering with Tulare Kings Hispanic Chamber to host a job fair at the library on October 19th. Night at the Library is on September 24 at 5:30. We hope all the board members can make the event. Antique Appraisal – This event will be on October 20th. Librarian Zikratch is an active member of both the Tulare chamber and the Tulare Kings Hispanic Chamber. On the Tulare chamber she serves on the Leadership Tulare Steering Committee. Read to Ride – This program allows students to read books to earn free rides at the county fair. No participation numbers were available at this time. Library Recruitment – The library is currently looking to fill a full time library assistant position. 17 candidates took the written exam and 8 passed. Library Manager Clark asked for a board member to participate in the first round of interviews. Board Member Lippencott volunteered.   Suggestions from the Board Keep up the good work. Work with school district to put bookmarks / cards to promote events at the library. VIII. ITEMS OF BOARD MEMBER INTEREST Lisa Hollingshead 2 The board inquired about how many COHS graduates we will have this year. Librarian Zikratch said there are 3 active students currently working toward completing the program but none who will graduate this year. IX. SET DATE AND TIME OF NEXT MEETING Lisa Hollingshead 2  October 17, 2018, at 4pm  November Meeting has been canceled due to conflicts with the Thanksgiving Holiday.  December 19th at 4pm. X. ADJOURNMENT Lisa Hollingshead 1 Meeting adjourned at 4:45 pm 53 Library Stats 2018 FEB MAR APR MAY JUNE JULY AUG Library visits / Door count (801) 11,438 13,347 11,059 11,292 13,037 13,141 10,528 Reference question (802) 1,875 1,710 1,070 1,492 1,895 1,594 1,379 Children's Programs (824) TOTAL 19 25 20 26 26 22 10 Children's Program Attendance (825) TOTAL 460 396 317 722 1352 354 211 Adult Programs(820) 15 13 18 13 15 14 16 Adult Program Attendance (821) 174 173 222 123 140 285 152 Public Internet Computer Uses (# of Sessions)(859) 1,847 2,071 1,675 1,871 1,933 1,984 2007 Virtual Visits to the library website(860) 5,240 6,026 5,622 6,394 6,841 7,691 10,739 Tech reference questions (TA+) 751 711 440 489 462 588 476 E-Book Users 801 894 900 824 907 1,057 1144 TOTAL VOLUNTEER HOURS 873 898 860 924 952 913 686 Total Circulation (810) 12,737 15,637 13,066 12,623 16,399 16,308 13,849