Library Advisory Board meeting

Tulare Library Advisory Board Meeting Tulare Public Library | 475 North M Street | Tulare, CA January 16, 2019, at 4:00pm | TPL Charter Room Facilitator: Lisa Hollingshead | Minutes: Melissa Emerson Attendees: Lisa Hollingshead; Ellen Baker; Michelle Lippincott; Donna Schauland; Peggy Demuth; Brian Beck; Heidi Clark; Melissa Emerson; Mollie Roache; Chloe Miller City of Tulare Mission Statement: To promote a quality of life making Tulare the most desirable community in which to live, learn, play, work, worship and prosper Agenda Topic Speaker Time I. CALL TO ORDER Lisa Hollingshead 2 II. CITIZEN COMMENTS: This is the time for citizens to comment on items within the Lisa Hollingshead 2 jurisdiction of the Advisory Board. The Board cannot legally discuss or take official action on citizen comments that are introduced today. Each speaker will be allowed 3 minutes, with a maximum of 10 minutes per item, unless otherwise extended by the board. None. III. COMMUNICATIONS: Communications are to be submitted 10 days prior to a Lisa Hollingshead 2 meeting to be considered for this section of the Agenda. No action will be taken on matters listed under Communications; however, the Board may direct staff to schedule issues raised during Communications for a future agenda. Citizen comments will be limited to 3 minutes per topic, unless otherwise extended by Board. Introduction of new Board member, Peggy Demuth. IV. ITEMS OF STUDENT INTEREST Chloe Miller 5  New Teens On Board Member, Chloe Miller  Is a Junior at Tulare Union High School  Also involved in: Teen Hero; Volunteers at Grandmas’ House Tutoring; Interning at Wilson Elementary School.  Wants to become an educator  Upcoming event: Backwards Day Dance V. CONSENT CALENDAR: All Consent Calendar items are considered routine and will Lisa Hollingshead 2 be enacted in one motion. There will be no separate discussion of these matters unless a request is made, in which event the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.  Approval of Minutes – December 19, 2018 Board Member Baker motioned to approve. Board Member Schauland seconded.  Change in Study Room Policy; Internet Use Library Manager Clark and Librarian Roache proposed some updates and changes to the library’s Study Room and Internet Use policies:  Extending Study Room use to 3 hours to match the current laptop check-out time. Allowing patrons to extend by one more hour if no one is waiting for the room. No more than 2 reservations allowed per patron per week.  Patrons can now extend their computer/internet use by themselves: Up to one hour extra may be added, to a maximum of 2 hours. Board Member Schauland motioned to approve the policy changes. Board Member Lippincott seconded. VI. SCHEDULED CITIZEN OR GROUP PRESENTATIONS None. Lisa Hollingshead 2 VII. GENERAL BUSINESS Lisa Hollingshead 3  Community Services updates Brian Beck 10 Brian Beck is Interim Community Services Director filling in for Rob Hunt, who is Interim City Manager. Heidi Clark 10  Brian gave out copies of the Community Services “Access Tulare” Spring/Summer 2019 Magazine. This highlights upcoming Parks, Recreation and Library programs. Copies given to the schools as well Library Staff 10 as City Hall and the Library.  Snapshot of Stats & Library Updates Snapshot of Stats at next meeting. Board Members  Programs & Outreach (Library app; Project Homeless Connect; SCE Black History Month; etc.) Library Manager Clark & Librarian Roache announced that a Library App will be coming soon.  “SJVLS Library Catalog” App: Makes renewing items easier; Patron’s library card barcode can be scanned from their phone using the app (requires purchase of special scanners). We will work on marketing it to patrons inside and outside of the library.  Librarian Roache looked into “e-mail blasts” as suggested by Board Member Lippincott at the last meeting. There are several options available, but they are also expensive. The City’s website is one option, but we don’t know as yet if the library has access to this feature.  Library Manager Clark: On January 15th the library will be gave another demonstration of the mini 3D printer that is on loan from the SJVLS headquarters in Fresno. Did the demo on a Tuesday night so City Council and other City staff could get a chance to see it. The library is looking into the possibility of purchasing one.  Board Member Demuth asked if the 3D printer would be available for public use. Library Manager Clark replied that it would have to be something that they would sign up to use, with a special policy in place for fees.  Board Member Lippincott asked if the 3D printer is something that is in high demand, or just of special interest. Library Manager Clark answered that it is something many libraries are offering as a way to get their communities to be aware of new technology.  Librarian Emerson announced that the upcoming Summer Reading Program theme is “It’s Showtime at Your Library.” We will be having our Kickoff Event on Saturday, June 8th. Librarian Roache added that we will be doing a special marketing of the program through the City’s Utility Bill mailing for May. Will feature the Library’s June and July calendar of events, which includes the special summer activities as well as ongoing programs.  Suggestions from the Board None. VIII. ITEMS OF BOARD MEMBER INTEREST Lisa Hollingshead 2  Board Member Schauland asked about the recruitment for a new Adult Services Librarian. Library Manager Clark replied that it will open next week. We will be posting on our website, social media and getting it on the Calix listserv.  Board Member Lippincott asked if there had been any recent interest in renting the Library’s café space. Library Manager Clark said that there had not been any at this time. IX. SET DATE AND TIME OF NEXT MEETING Lisa Hollingshead 2  February 20, 2019, at 4pm X. ADJOURNMENT Meeting adjourned at 4:30pm Lisa Hollingshead 1 53