Library Advisory Board meeting

Tulare Library Advisory Board Meeting Tulare Public Library | 475 North M Street | Tulare, CA May 15, 2019, at 4:00pm | TPL Charter Room Facilitator: Lisa Hollingshead | Minutes: Melissa Emerson Attendees: Lisa Hollingshead; Ellen Baker; Michelle Lippincott; Donna Schauland; Peggy DeMuth; Brian Beck; Heidi Clark; Melissa Emerson; Mollie Roache; Chloe Miller City of Tulare Mission Statement: To promote a quality of life making Tulare the most desirable community in which to live, learn, play, work, worship and prosper Agenda Topic Speaker Time I. CALL TO ORDER 4:02pm Lisa Hollingshead 2 II. CITIZEN COMMENTS: This is the time for citizens to comment on items within the Lisa Hollingshead 2 jurisdiction of the Advisory Board. The Board cannot legally discuss or take official action on citizen comments that are introduced today. Each speaker will be allowed 3 minutes, with a maximum of 10 minutes per item, unless otherwise extended by the board. None III. COMMUNICATIONS: Communications are to be submitted 10 days prior to a Lisa Hollingshead 2 meeting to be considered for this section of the Agenda. No action will be taken on matters listed under Communications; however, the Board may direct staff to schedule issues raised during Communications for a future agenda. Citizen comments will be limited to 3 minutes per topic, unless otherwise extended by Board. None IV. ITEMS OF STUDENT INTEREST - None Chloe Miller 5 V. CONSENT CALENDAR: All Consent Calendar items are considered routine and will Lisa Hollingshead 2 be enacted in one motion. There will be no separate discussion of these matters unless a request is made, in which event the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.  Approval of Minutes – April 17, 2019: Board Member Lippincott motioned for approval; Board Member DeMuth seconded. VI. SCHEDULED CITIZEN OR GROUP PRESENTATIONS - None Lisa Hollingshead 2 VII. GENERAL BUSINESS Lisa Hollingshead 3 Brian Beck 10  Community Services updates: Acting Community Services Director Brian Beck reported that the last Council meeting was Heidi Clark for the Department Heads to give short presentations. 10 Manager Clark, Librarian Roache and other library staff Library Staff contributed to the slides for our department. As the City had 10 gone over the budget this year, a 10% cut across the board on Board Members Overtime will have to be made. The Council voted to pull from the Reserves so no other cuts will have to be made. We are in the 2nd version of the budget, and it will probably pass at the June 4th Council meeting.  Manager Clark asked if there were updates on the City Manager position. Director Beck said that there were 2 candidates, and that the Interim City Manager Rob Hunt is one of them.  Snapshot of Stats & Library Updates  April stats lower than March. Librarian Emerson said that for Youth programs March had extra class tours as well as the special Dr. Seuss Day events.   Programs & Outreach (Passport changes; staffing update; Summer Reading Program; etc.)  Manager Clark reported that our passport services will be going to appointments only on May 30th. Librarian Roache found a good online scheduling program and it is now live on our website. We will schedule 2 agents per day, with 3 hours per agent.  New Adult Services Librarian Carol Lovos will be starting on June 4th. She will attend our May staff meeting in order to meet staff. She has had experience as both a teacher and in a variety of library settings.  Summer Reading: Librarian Emerson gave each board member a book bag with our summer calendar and flyer. Each child that attends the kickoff event on June 8th will receive the same bag with the calendar and the program reading log. Kids and Teens earn prizes for every 2 books read (ages 1-5 can be read to) and if they finish the program they are entered in a drawing for one of 3 grand prize backpacks.  Suggestions from the Board  Board Member Lippincott asked if those who finish get a certificate. Librarian Emerson said that they do get to keep their reading log, which will list all of the books they read and the activities they did to complete the program. They will fill out and turn in an entry form for the drawing. VIII. ITEMS OF BOARD MEMBER INTEREST Lisa Hollingshead 2 IX. SET DATE AND TIME OF NEXT MEETING Lisa Hollingshead 2  June 19, 2019, at 4pm X. ADJOURNMENT Lisa Hollingshead 1 53 Snapshot of Stats 19- Library Statistics 2018 19-Jan 19-Feb Mar 19-Apr General Public Services Library visits / Door count (801) 11,818 10,985 12,615 10,850 New cards 248 208 254 174 Reference question (802) 1,141 1,057 1,827 1,966 Passports (Applications Accepted) 258 299 469 367 Children's Programs (824) TOTAL 21 16 25 18 Children's Program Attendance (825) TOTAL 293 210 638 225 Adult Programs(820) 17 19 18 17 Adult Program Attendance (821) 152 207 295 229 Public Internet Computer Uses (# of Sessions)(859) 1,795 1,606 1,826 1,654 Virtual Visits to the library website(860) 7,909 7,202 7,532 6,745 Wireless sessions(861) 3,784 3,480 3,542 3,255 TOTAL VOLUNTEER HOURS 931 855 835 782 Total Circulation (810) 15,346 12,826 13,776 12,292