Library Advisory Board meeting

Tulare Library Advisory Board Meeting Tulare Public Library | 475 North M Street | Tulare, CA January 15, 2020, at 4:00pm | TPL Charter Room Facilitator: Lisa Hollingshead | Minutes: Melissa Emerson Attendees: Lisa Hollingshead; Ellen Baker; Michelle Lippincott; Donna Schauland; Peggy DeMuth; Craig Miller; Heidi Clark; Melissa Emerson; Mollie Roache; Carol Lovos; Michael Garcia; Crystal Franco-Bourez; Stephanie Gutierrez City of Tulare Mission Statement: To promote a quality of life making Tulare the most desirable community in which to live, learn, play, work, worship and prosper Agenda Topic Speaker Time I. CALL TO ORDER 4:01 Lisa Hollingshead 2 II. CITIZEN COMMENTS: This is the time for citizens to comment on items within the Lisa Hollingshead 2 jurisdiction of the Advisory Board. The Board cannot legally discuss or take official action on citizen comments that are introduced today. Each speaker will be allowed 3 minutes, with a maximum of 10 minutes per item, unless otherwise extended by the board. N/A III. COMMUNICATIONS: Communications are to be submitted 10 days prior to a Lisa Hollingshead 2 meeting to be considered for this section of the Agenda. No action will be taken on matters listed under Communications; however, the Board may direct staff to schedule issues raised during Communications for a future agenda. Citizen comments will be limited to 3 minutes per topic, unless otherwise extended by Board. N/A IV. ITEMS OF STUDENT INTEREST Students are getting back into their Crystal & Stephanie 5 regular schedule after being off for Winter Break. V. CONSENT CALENDAR: All Consent Calendar items are considered routine and will Lisa Hollingshead 2 be enacted in one motion. There will be no separate discussion of these matters unless a request is made, in which event the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion. • Approval of Minutes – December 11, 2019 Board Member DeMuth motioned to approve minutes; Board Member Lippincott seconded. • Policy approval-Social Media, Complaint form: Board Member Lippincott motioned to approve the policies; Board Member DeMuth seconded. VI. SCHEDULED CITIZEN OR GROUP PRESENTATIONS Lisa Hollingshead 2 VII. GENERAL BUSINESS Lisa Hollingshead 3 • Community Services updates: Community Services Director Craig Miller 10 Miller is attending another meeting. Heidi Clark • Snapshot of Stats & Library Updates: Some stats may be lower due to the holiday closures. Library Staff 10 • Programs & Outreach (VRC, COHS, staffing, etc.) Introduced Michael Garcia, new Library Assistant in Youth Board Members 10 Services. o Library Manager Clark: This year, TPL is celebrating two anniversaries: 10 years at the Cross and M location; 115 years serving Tulare. We are planning several programs, with the biggest event to be on August 22nd. The Night at the Library fundraiser will be the following week, August 31st. Will tie-in to  the anniversary celebration. o We are also scheduling a Staff Safety Training for January 18 th. Board Members are welcome to attend and participate. o Librarian Emerson gave an overview of a new reading program for Kids ages 3-13. Will start February 1st and end on March 7th, the day of our annual Dr. Seuss event. o Library Assistant Garcia gave an overview of our Dr. Seuss event and “Seusstacular Week,” March 3rd-7th. o Librarian Roache discussed new City-wide website changes and that they will be calling in some outside expert help. She is also part of the City Safety Commission which meets once a month. o Librarian Roache gave information about the upcoming Census and how the library will be a Questionnaire Center and helping to promote the importance of an accurate count so Tulare can receive more resources to help its residents. o A Grant writing workshop was hosted by the Library on January 11th and a special expert gave the presentation. Librarian Roache will also oversee the second part of the workshop in the Library’s computer lab. • Follow-up Discussion (Edge & Data) o Teens on Board Member Gutierrez thought a bookmobile would help to get books to more kids and teens o Board Member Lippincott mentioned a program where parents of new babies would receive a library card kit at the hospital; with card information and maybe a small book. Librarian Roache said that Library Foundations often set programs like this up. o Board Member Lippincott also mentioned a Writer’s Club—for all ages---bring in a special speaker? o Board Members Lippincott & DeMuth suggested that having one later night a week might bring in people who usually do not have time. o Board Member DeMuth suggested a “pop culture” program. • Suggestions from the Board: Board Member Lippincott suggested adding more activities for Adults for the Summer Reading Kickoff (June 13th)and the use of Surveys, like Survey Monkey, to help get feedback from the community. VIII. ITEMS OF BOARD MEMBER INTEREST Lisa Hollingshead 2 IX. SET DATE AND TIME OF NEXT MEETING Lisa Hollingshead 2 • February 19, 2020 at 4pm X. ADJOURNMENT 5:00pm Lisa Hollingshead 1 53  Snapshot of Stats Library Statistics 2019 Sept Oct Nov Dec Library visits / Door count (801) 11,376 11,333 9,557 10,049 New cards 415 282 193 145 Children's Programs (824) TOTAL 21 20 19 14 Children's Program Attendance (825) TOTAL 744 874 435 274 Adult Programs(820) 10 13 14 8 Adult Program Attendance (821) 83 274 194 153 Public Internet Computer Uses (# of Sessions)(859) 1,633 1,784 1,498 1,296 Virtual Visits to the library website(860) 7,392 7649 6,069 5,574 Wireless sessions(861) 2,904 3,197 2,242 1,890 TOTAL VOLUNTEER HOURS 854 1006.5 1005 602.5 Total Circulation (810) 15,255 15,643 13,675 12,949