Barnes Lake Management District

BARNES LAKE MANAGEMENT DISTRICT MEETING MINUTES Wednesday, February 16, 2022 6:00 PM 1. Call to Order 2. 6 PM – Introductions and Agenda Review Committee Members: Gary Bodeutsch (Chair), Linnea Madison (Co-Chair), Lalani Shelton, Dana Day, Tom Sparks, Kathy Peterson, Jody Keys, Rusty Weaver, Dave Kangiser (Water Resources Specialist), Dan Smith (Water Resources and Sustainability Director). Member Judith Loft was excused. Guests: Tom Oliva, Doug Dorling (NWAES Consultant), Brianna Feller (Community Engagement Specialist). 3. Approval of Minutes a. January 12, 2022 Steering Committee Meeting Member Peterson motioned to accept the minutes as written. Member Keys seconded the motion and the vote was unanimous to adopt the January 12, 2022 minutes. 4. Public Comment None 5. Member Comment Member Day commented that the lake looks beautiful! Member Weaver commented the he has been gone for 5 months and the lake looks gorgeous. Plants look like they are ready to emerge. Member Shelton has noticed a large black bird with a yellow beak and is unsure what they are. There was discussion if they could be cormorants. Member Peterson wanted to clarify meeting dates for remainder of the year. • March 2nd – BLMD Listening Session • March 9th – regular meeting/listening session debrief • March 17th – Public Works Committee for recommendation of rate increase. • April 5th and 19th - Full Council for rate increase adoption. • May 11th - regular meeting • June 8th - regular meeting • September 14th - regular meeting • November 9 - regular meetings 6. Lake Management 1 February 16, 2022 - Barnes Lake Management District Steering Committee Meeting Minutes  a. NWAES 2022 Scope of Work and Contract (Smith/Dorling) Director Smith notified the LMD Steering Committee that the current contract for NWAES is still valid for 2022. b. Lake Access agreement (Smith/Day) Director Smith reviewed the 2022-2023 Right of Entry Agreement for lake access at Member Day’s property for NWAES to perform treatments in exchange for an assessment waiver for Member Day. Member Day approved of the agreement. Member Day would like to work with Consultant Dorling to maintain the access. Member Peterson motioned to approve the Right of Entry Agreement. Member Weaver seconded the motion and the vote was unanimous to approve the right of entry agreement with Member Day. c. Lake Levels (Kangiser) Specialist Kangiser and Member Sparks attempted to download water level data from the shoreline of the Condominiums, but the data is not accessible from the shoreline. Specialist Kangiser was able to get the data using a kayak instead. Specialist Kangiser reviewed lake level data. Lake levels appear to be stabilizing after they dropped from previous high during the wet first week in January. Water temperature graph showed a high temperature in late August of 72 degrees and the current low is 48 degrees. 7. General Business a. 2022 Work Plan (Smith) Director Smith reviewed the 2022 Work Plan. Member Weaver motioned to accept the Work Plan as written. Member Peterson seconded the motion and the vote was unanimous. b. 2022 Budget (Smith) Director Smith reviewed the budget. Member Peterson motioned to accept the budget as written. Member Weaver seconded the motion and the vote was unanimous. c. Member Outreach Newsletter Updates (Assigned Committee Members) Steering Committee Members commended Member Peterson and others who participated for a great effort in putting together the newsletter. Member Weaver commented the he likes the colors chosen. Specialist Feller was instrumental in getting the newsletter over the finish line. Several Steering Committee Members agreed that she deserves a bonus. The next newsletter should be going out in the fall to notify LMD members about assessments. There were challenges with getting comments back but momentum seemed to increase through the editing process. Member Weaver indicated that he might have some photographs from 2007 and asked if the City would like copies. Member Peterson has some photos from 1993. Director Smith said all photos could be sent to him for filing. Steering Committee members will reach out to neighbors to see if there are other photos available. Specialist Feller would like to join the September Steering Committee Meeting to help prepare for the next newsletter to go out. d. Listening Session Preparation (Bodeutsch/Smith) Next Monday (February 28) is the target date to get Listening Session announcement out. Specialist Feller will send a “panelist” link to Steering Committee Members for the listening session. Attendees should be directed to the newsletter or the website to access the Listening Session. 2 February 16, 2022 - Barnes Lake Management District Steering Committee Meeting Minutes  i. Meeting structure/agenda a. Steering Committee members agreed that a “Webinar” format would be the best platform on Zoom for the Listening Session. This would allow for a bit more control of the meeting attendees and presenters. Specialist Feller would like to meet with Steering Committee representatives who are speaking at the Listening Session to go over talking points and terminology. Listening Session presenters include: Member Peterson, Member Sparks, and Chairman Bodeutsch. ii. Visual aids and talking points: a. Most are already on the FAQ sheet. Additional concerns from neighbors should be sent to Specialist Feller. iii. Treatment explanation: a. Consultant Dorling can give brief summary, keeping the conversation at a high level. Director Smith can also be available to give high level presentation. Consultant Dorling would be available for technical questions. There are other lakes in the region that have LMD but only one in Tumwater iv. Fee money allocation: a. Director Smith can give a brief overview of funding allocation and forecasts. There is a cap of $856,000 for the life of the LMD. Director Smith checked the forecasts at the 5% annual increase and the LMD should remain under the $856,000 threshold. v. Listening session question brainstorming: a. What can the LMD treat and what can private property owners treatment? b. How are water levels maintained to keep the lake from flooding? 8. Adjourn Chairman Bodeutsch adjourned the meeting at 7:18 PM. 2022 Steering Committee Meeting Dates January 12 February 16 March 2 (Listening Session) March 9 March 17 (PW Committee) April 5th and 19th May 11 June 8 September 14 November 9 (Council) 3 February 16, 2022 - Barnes Lake Management District Steering Committee Meeting Minutes  4 February 16, 2022 - Barnes Lake Management District Steering Committee Meeting Minutes  Barnes Lake Management District – 2021 Work Plan For more information, visit: www.ci.tumwater.wa.us/BLMD.htm The following tasks are outlined by month. Unforeseen circumstances may delay completion as expected. January / February 1. Review 2020 Treatment Summary Report and update IAVMP and work plan as needed 2. Submit 2021 Annual Work Plan & Operating Budget for Council review and approval 3. Begin preparation of Member Outreach letter to be distributed in March/April 4. Begin “Private Lake Treatment” opportunity outreach efforts 5. Review SOP for volunteer monitoring program March / April 1. Distribute outreach postcard (or newsletter) to LMD members relating to 2021 work plan, budget, schedule, and 2020 Treatment Summary Report. Include treatment notice for NWAES 2. Update/acquire supplies for water quality monitoring program 3. Complete training of volunteers for summer water quality monitoring program May / June 1. Conduct chemical treatment(s) on lake if possible (dependent on growth & water levels) 2. Contractor to provide floating mats to volunteer property owners for removal, as available. 3. Conduct aerial photo assessment of lake, as conditions permit 4. Review Steering Committee Appointments; announce vacancies as needed 5. Conduct May round of water quality monitoring 6. Conduct June round of water quality monitoring 7. Steering Committee’s Annual Lake “Walk About” July / August 1. Conduct shoreline treatment(s) on lake if possible (dependent on growth & water levels) 2. Conduct chemical treatment(s) on lake if possible (dependent on growth & water levels) 3. Conduct July round of water quality monitoring 4. Conduct August round of water quality monitoring September / October 1. Conduct follow-up aerial photo assessment of lake, as conditions permit 2. Host annual information meeting for LMD Stakeholders 3. Conduct September round of water quality monitoring 4. Conduct final round of water quality monitoring 5. Update water quality summary report with 2021 data 6. Review permit compliance needs and requirements for 2022 7. Review budgetary needs for 2022; revise roll of rates & charges as needed 8. Submit revised roll of rates and charges to Tumwater Finance Department, as needed November / December 1. Develop 2022 work plan based on 2021 activities, LMD needs and available budget 2. Develop draft Operational budget for 2022 3. Finalize meeting schedule for 2022 4. Annual election of Steering Committee officers – Chair, Vice-Chair, Recorder 5 February 16, 2022 - Barnes Lake Management District Steering Committee Meeting Minutes ** Items in RED signify new, or revised, work plan elements following acceptance by the LMD Steering Committee and Tumwater City Council ** Barnes Lake Water Level (ft) 156.00 155.00 154.00 153.00 152.00 151.00 150.00 5/6/2021 6/6/2021 7/6/2021 8/6/2021 9/6/2021 10/6/2021 11/6/2021 12/6/2021 1/6/2022 2/6/2022 Barnes Lake Temperature (°F) 80.00 70.00 60.00 50.00 40.00 30.00 20.00 10.00 0.00 5/6/2021 6/6/2021 7/6/2021 8/6/2021 9/6/2021 10/6/2021 11/6/2021 12/6/2021 1/6/2022 2/6/2022 6 February 16, 2022 - Barnes Lake Management District Steering Committee Meeting Minutes