Barnes Lake Management District

BARNES LAKE MANAGEMENT DISTRICT MEETING AGENDA Wednesday, January 31, 2024 Online via Zoom and in person at Tumwater City Hall, Sunset Room 555 Israel Rd. SW, Tumwater, WA 98501 6:00 PM 1. Call to Order 2. Roll Call: Linnea Madison (Chair), Tom Sparks (Vice Chair), Rusty Weaver, Judith Loft, Jody Keys, Kathy Peterson, Lalani Shelton, Dave Kangiser (Water Resources Specialist), Dan Smith (Director), Patrick Soderberg (Program Manager) Zoom: Dana Day, Mark Pree, Jerome (JOLT) 3. Introductions and Agenda Review 4. Approval of Minutes a. November 8, 2023, Steering Committee Meeting: Member Peterson motioned to accept the minutes as written, Vice Chair Sparks seconded the motion. The vote to accept the minutes was unanimous. 5. Public Comment: There was no public comment. 6. Member Comment: Member Weaver asked how to sign up for meeting notifications. Director Smith demonstrated how to sign up on the City’s website. He will send out a link to the steering committee so they can sign up or edit their email address. The link for e-notifications is listed below: https://visitor.constantcontact.com/manage/optin?v=001rlsB_VLrUOkYg0Qr5Ft4C_08Z _AP9hKoixp6VYgejZCsm8UTQIZWK553NbOT1dN_ll5rsy1TavQqJHo9os3Lx0RTk0-Q4-j7 2024 Meeting Dates January 31 April 3 May 8 June 12 Sept. 11 (5:00 walk about) October 9 November 13  Member Peterson asked about the sewer update for Lark St. Member Day turned over the camera images to the City. Steve and Cory with the sewer maintenance team have been monitoring the cracked/damaged sewer line. They will schedule the repairs when the weather improves. The lake froze over a couple of weeks ago. People ventured out onto the ice and had no issues. 7. Lake Management a. Implications of NWAES closing: Contractor Dorling passed away from Pulmonary Fibrosis. Contractor Dorling did not produce a final annual report or an invoice for the 2023 treatment. The City will be reaching out to the family to see about final invoicing. If City staff hear about a memorial, they will pass along information. Contractor Dorling provided above and beyond the services requested. With Northwest Aquatic Ecosystems closing, it will be difficult to get a service provider in place for 2024. A Request for Proposals (RFP) was drafted to solicit bids for treatment services. Director Smith reviewed the RFP. There was a discussion about the procurement process and how to proceed selecting a contractor. City staff will ensure the Integrated Aquatic Vegetation Management Plan is available for committee and contractor review. The Steering Committee may need to set up an interim meeting to interview contractors. b. Request for Proposal Development Director Smith led a discussion about what specific items to include in the scope of work for the RFP. The Steering Committee expressed an interest in encouraging the contractor to attend all regular LMD meetings, in person or by video. At a minimum, it is desirable for the contractor to attend three meetings each year, one of which would be presentation of the Annual Treatment Report. c. Lake Levels and Temperature (Kangiser) 2024 Meeting Dates January 31 April 3 May 8 June 12 Sept. 11 (5:00 walk about) October 9 November 13  Data for the lake level report is not available. The water level data logger battery life ran out and the data was lost from August to December. The batteries will be changed on a more frequent basis. 8. General Business a. 2024 Work Plan Amendments – The Work Plan will be updated to reflect the search for a new contractor. No other changes to the Work Plan have been made. b. 2024 Budget: No updates on the budget. The City did not receive an invoice for 2023. Director Smith will be contacting the family in the near future to resolve payment. 9. Future Agenda Items a. Lake Management i. RFP Submittal Update ii. Status of the 2023 Annual Treatment Report b. General Business 10. Adjourn 2024 Meeting Dates January 31 April 3 May 8 June 12 Sept. 11 (5:00 walk about) October 9 November 13