City Council

MEETING MINUTES TUMWATER CITY COUNCIL October 7, 2025 CONVENE: 7:00 p.m. PRESENT: Mayor Debbie Sullivan and Councilmembers Peter Agabi, Michael Althauser, Joan Cathey, Leatta Dahlhoff, Angela Jefferson, Eileen Swarthout, and Kelly Von Holtz. Staff: City Administrator Lisa Parks, Assistant City Administrator Kelly Adams, City Attorney Karen Kirkpatrick, Police Chief Jay Mason, Fire Chief Brian Hurley, Finance Director Troy Niemeyer, Information Technology Director Lance Inman, Transportation & Engineering Director Brandon Hicks, Communication Manager Jason Wettstein, Parks & Recreation Director Chuck Denney, Water Resources & Sustainability Director Dan Smith, City Engineer Bill Lindauer, Administrative Assistant Bonnie Hale, Deputy Chief Carlos Quiles, Jr., Communications Engagement Specialist Marnie McGrath and Deputy City Clerk Tracie Core. Others: Assistant Superintendent Meagan Dawson with Tumwater School District, Walk N Roll Program Supervisor Kerri Wilson with Intercity Transit, President Bill Fishburnand Vice President Kathy Baros Friedt with Hispanic Round Table. SPECIAL ITEMS: PROCLAMATION: Councilmember Jefferson read a proclamation declaring WALK TO SCHOOL October 2025, Walk to School Month. This proclamation MONTH, OCTOBER promotes the safety and health of children in October and 2025 throughout the year by supporting pedestrian and bicycle behaviors, helping make our roads safer for those walking and biking by participating in safe driving practices and following the speed limit. TUMWATER CITY COUNCIL – OCTOBER 7, 2025 1  Mayor Sullivan presented the proclamation to Meagan Dawson, Assistant Superintendent of the Tumwater School District and Kerri Wilson, Walk N Roll Program Supervisor with Intercity Transit. PROCLAMATION: Councilmember Dahlhoff read a proclamation declaring October FIRE PREVENTION 5, 2025 – October 11, 2025, as Fire Prevention week. The year’s WEEK, OCTOBER 5 – theme, “Charge into Fire Safety; Lithium-Ion Batteries in your OCTOBER 11, 2025 Home, serves to focus on lithium-ion batteries to better educate the public about how to buy, charge and dispose of them safely. Residents and businesses are urged to heed the messages and to support the efforts of the Tumwater Fire Department and other emergency services to keep us safe from fires and in times of medical emergencies. Mayor Sullivan presented the proclamation to Chief Hurley. PROCLAMATION: Councilmember Von Holtz read a proclamation declaring NATIONAL HISPANIC September 15, 2025 – October 15, 2025, National Hispanic HERTIAGE MONTH, Heritage Month. National Hispanic Heritage Month began in 1968 SEPTEMBER 15 - when Congress passed Public Law 90-498 authorizing and OCTOBER 15, 2025 requesting the President to issue an annual proclamation of National Hispanic Heritage during mid-September and is a time to honor the many ways Hispanics, Latinos and Latinx contribute to Tumwater, celebrate diverse cultures and work toward stronger, more inclusive, and prosperous community for all. Mayor Sullivan presented the proclamation to Bill Fishburn, President and Katy Baros, Vice President, and other members of the Hispanic Round Table. PUBLIC COMMENT: Public comment was given by residents MacMichael, Holthaus, Reynold and Robinson. CONSENT a. Approval of Minutes: City Council, September 16, 2025 CALENDAR: b. Approval of Minutes: City Council Strategic Planning Retreat, September 20, 2025 c. Approval of Minutes: City Council Work Session, September 23, 2025 d. Payment of Vouchers e. Resolution No. R2025-017, Surplus Property f. Service Provider Agreement with SCJ Alliance for the Deschutes Valley Trail TUMWATER CITY COUNCIL – OCTOBER 7, 2025 2  g. SaaS Cloud Contract Amendment with Tyler Technologies h. Reappointment of Marnie Slakey to the Historic Preservation Commission i. Advisory Board Appointment of Charles Edmonson to the Tree Board MOTION: Councilmember Dahlhoff moved, seconded by Councilmember Agabi, to approve the Consent Calendar as published. A voice vote approved the motion unanimously. COUNCIL CONSIDERATIONS: SERVICE PROVIDER Manager VerHey gave a presentation on the Service Provider AGREEMENT WITH Agreement with TCF Architecture, PLLC, for the City Operations TCF ARCHITECTURE, and Maintenance Facility Design Amendment No. 1 providing the PLLC, FOR CITY following updates: OPERATIONS AND MAINTENANCE • Design completion is expected by the end of 2026 FACILITY DESIGN • Advantages of increasing Administration building size AMENDMENT NO. 1 • Amendment No. 1 Scope of Work • The service provider agreement amendment increased by $1,247.727 to a total of $3,697,727 Councilmembers asked clarifying questions and shared community members concerns regarding the projects size and location to residential housing. MOTION: Councilmember Swarthout moved, seconded by Councilmember Jefferson, to approve Service Provider Agreement with TCF Architecture, PLLC, for the City Operations and Maintenance Facility Design Amendment No. 1 as published. A voice vote approved the motion unanimously. COMMITTEE REPORTS: PUBLIC HEALTH & The committee will be meeting on October 14, 2025, and they will SAFETY: be discussing following items: Peter Agabi • Thurston County Dashboard Presentation • Advanced Life Support Agreement • Body Worn Camera Project Update TUMWATER CITY COUNCIL – OCTOBER 7, 2025 3 GENERAL The committee will be meeting on October 8, 2025, and they will GOVERNMENT: be discussing the following item: Michael Althauser • 2025 Comprehensive Plan Periodic Update – User Guide PUBLIC WORKS: The committee will be meeting on October 9, 2025, and they will Eileen Swarthout be discussing the following item: • Capital Facilities Plan - Water, Sanitary Sewer, and Storm Drain BUDGET & FINANCE: The committee met on September 26, 2025. They discussed the Debbie Sullivan Tyler Technologies agreement along with the year-to-date Budget and Finance Report. The committee will meet again October 24, 2025. MAYOR/CITY Administrator Parks shared that our Tumwater Mobile Outreach ADMINISTRATOR’s team started operations October 1, 2025. It provides 24-hour REPORT: crisis response within the City of Tumwater. Administrator Parks also shared the City of Tumwater has been designated a Tier Two Evergreen City in recognition of our commitment to local urban and community forests. The City had to meet specific criteria to achieve the status. Mayor Sullivan shared that she attended many meetings and events some of which included the Chehalis Tribe Wellness Event, Association of Washington Mayor’s forum and two City sponsored events Falls Fest and Clean up / Drop off. COUNCILMEMBER Councilmembers Agabi, Althauser, Cathey, Dahlhoff, Jefferson, REPORTS: Swarthout and Von Holtz gave reports. ADJOURNMENT: With there being no further business, Mayor Sullivan adjourned the meeting at 8:52 p.m. Prepared by Tracie Core, Deputy City Clerk TUMWATER CITY COUNCIL – OCTOBER 7, 2025 4