Public Works Committee

TUMWATER PUBLIC WORKS COMMITTEE MINUTES OF VIRTUAL MEETING July 21, 2022 Page 1 CONVENE: 8:00 a.m. PRESENT: Chair Eileen Swarthout and Councilmembers Michael Althauser and Charlie Schneider. Staff: Transportation and Engineering Director Brandon Hicks, Engineering Services Manager Bill Lindauer, Department Assistant II Mallory Coleman, Community Engagement Specialist Marnie McGrath and Administrative Assistant Cathy Nielsen. INTERSTATE 5/ TROSPER Manager Lindauer briefed members on proposal to accept completion ROAD/ CAPITOL of work on the Interstate 5/Trosper Road/Capitol Boulevard BOULEVARD Reconfiguration Demolition project. The demolition project was a RECONFIGURATION – component of the larger project and administered separately to BUILDING DEMOLITION; prepare for the future roundabout project. ACCEPTANCE OF WORK: Manager Lindauer displayed a vicinity map depicting the two project locations. The contract covered buildings located at 5301 Capitol Boulevard and 348 Lee Street. A major scope of the project was completion of the hazardous material assessment. Some abatement was necessary as part of the project. A consultant completed the abatement work. Staff developed the construction documents, plans, specifications, and estimate. The project demolished three existing structures in preparation for the roundabout project. The first building impacted the new roundabout at Trosper Road and Capitol Boulevard intersection. Removal of the building was necessary to add a new sidewalk and roadway. The second site was purchased by the City to accommodate new construction of a new 6th Avenue roadway. Manager Lindauer shared photographs of various stages of the demolition of the buildings. The site on Lee Street included two 2- story buildings with a carport between the buildings. The hazardous material assessment identified the presence of asbestos and other hazardous materials, which required abatement prior to demolition of the building. Demolition of the site was quick and easy. Manager Lindauer reported the project was designed, managed, and inspected by Transportation and Engineering staff and funded through the Transportation Capital Facilities Plan. The City contracted with Skycorp, LTD for $191,600. The final contract payment was $175,240.52. The reduced cost was due to less material handling than forecasted for the project. Councilmember Schneider inquired about the outcome of the plan to salvage some materials from the building located on Capitol Boulevard. Manager Lindauer reported the staff worked with other TUMWATER PUBLIC WORKS COMMITTEE MINUTES OF VIRTUAL MEETING July 21, 2022 Page 2 City departments to salvage furnishings and other items within the building. The contractor was able to salvage and recycle building materials to the extent possible. Chair Swarthout reviewed the proposed action requested by staff. CONSENSUS: The Public Works Committee unanimously recommended the City Council accept the Interstate 5/Trosper Road/Capitol Reconfiguration – Building Demolition project as complete and authorize the release of the performance bond as soon as the laws of the state of Washington allow. INTERSTATE 5/ TROSPER Manager Lindauer reported the agreement with the Washington State ROAD/CAPITOL/ Department of Transportation (WSDOT) is an intra-agency BOULEVARD agreement outlining requirements by WSDOT for completion of RECONFIGURATION; work on the Interstate 5/Trosper Road/Capitol Boulevard WASHINGTON STATE Reconfiguration project. The agreement applies only to work DEPARTMENT OF completed within the WSDOT right-of-way. The agreement provides TRANSPORTATION permission from WSDOT for the construction of the improvements (WSDOT) within properties controlled by WSDOT. The agreement includes CONSTRUCTION general construction administration requirements, a section on project AGREEMENT: special provisions exclusive to the project, and a mechanism of payment for any WSDOT inspectors who might be required to inspect work or materials. Compensation is based on time and materials. Manager Lindauer shared photographs of and described the affected project sites covered by the agreement. Councilmember Althauser asked about the status of the overall project timeline and when the public can anticipate some traffic disruption in and around the project site. Manager Lindauer explained that staff is preparing to release bids with one component of the project under coordination with WSDOT. Following completion of the item with WSDOT, the City will release bids. The bidding process involves a one-month period. The current schedule calls for construction operations to begin in mid-September and continue for the next 18 months. Initial work this year and early next year is utility work that will disrupt traffic significantly as the work is performed below ground. As the project progresses, sidewalk, curb, and paving will follow next summer through the end of the year. Councilmember Althauser recommended the committee receive periodic updates on the status of construction progress because the project is complex, challenging, and a major improvement of interest to the public. The Council is often asked about the status of construction projects occurring in the City. Utilizing the committee’s TUMWATER PUBLIC WORKS COMMITTEE MINUTES OF VIRTUAL MEETING July 21, 2022 Page 3 meetings serves as an effective conduit to provide periodic updates on the status of the project. Chair Swarthout reviewed the proposed action for consideration by the committee. MOTION: Chair Swarthout moved, seconded by Councilmember Althauser, to recommend the City Council approve and authorize the Mayor to sign the WSDOT Construction Agreement, in substantially similar form as approved by the City Attorney, to complete transportation improvements within WSDOT right-of- way as part of the Interstate 5/Trosper Road/Capitol Boulevard Reconfiguration Project. A voice vote unanimously approved the motion. OTHER BUSINESS: Chair Swarthout inquired about the status of the street striping project. Director Hicks advised that staff is currently soliciting bids for the project. The project is anticipated to start by the end of August. ADJOURNMENT: With there being no further business, Chair Swarthout adjourned the meeting at 8:19 a.m. Prepared by Valerie L. Gow, Recording Secretary/President Puget Sound Meeting Services, psmsoly@earthlink.net