City Council Special Called Meeting

483 CITY COUNCIL SPECIAL CALLED MEETING MUNICIPAL MINUTES CITY OF TUPELO STATE OF MISSISSIPPI SEPTEMBER 10, 2024 Be it remembered that a special called meeting of the Tupelo City Council was held in the Council Chambers in the City Hall building on Tuesday, September 10, 2024, at 4:00 p.m. with the following in attendance: Council Members Chad Mims, Lynn Bryan, Travis Beard, Nettie Davis, Buddy Palmer, Janet Gaston and Rosie Jones. Ben Logan, City Attorney, and Missy Shelton, Clerk of the Council. Council President Nettie Davis called the meeting to order at 4:00 p.m. The Invocation was led by Council Member Travis Beard and the Pledge of Allegiance was led by Mayor Todd Jordan. IN THE MATTER OF THE TAX ROLL FOR THE 2024 TAX YEAR Council Member Bryan moved, seconded by Council Member Beard, to accept the tax roll for the 2024 tax year. The vote was unanimous in favor. APPENDIX A IN THE MATTER OF RESOLUTION FOR THE LEVYING OF AD VALOREM TAXES FOR THE CITY OF TUPELO AND THE TUPELO MUNICIPAL SEPARATE SCHOOL DISTRICT FOR THE TAX YEAR 2024 AND THE CURRENT FY 2024-2025 Council Member Beard moved, seconded by Council Member Gaston, to adopt the resolution for the levying of ad valorem taxes for the City of Tupelo and the Tupelo Municipal Separate School District for the tax year 2024 and the current FY 2024-2025. The vote was unanimous in favor. APPENDIX B. IN THE MATTER OF 2025 ADOPTED BUDGET Council Member Bryan moved, seconded by Council Member Beard, to adopt the City of Tupelo, Mississippi budget for the fiscal year ending September 30, 2025, under the provision of Section 21-35- 1 et. seq. of Mississippi Code of 1972 Annotated. The vote to approve the budget was unanimous in favor. The budget for the City of Tupelo, Mississippi, ending on September 30, 2025 is attached to these minutes as APPENDIX C IN THE MATTER OF THE FIRE & POLICE RETIREMENT 2024 Council Member Bryan moved, seconded by Council Member Beard, to approve the "Resolution of the City Council of the City of Tupelo, Mississippi, Authorizing and Directing There Be a Two Percent (2%) Increase in the Benefits for All Members and Beneficiaries Receiving Retired Relief or Disability Relief Benefits from the Firemen’s and Policemen’s Disability and Relief Fund", giving those members a 2% increase. The vote was unanimous in favor. APPENDIX D  484 IN THE MATTER OF BILL PAY The bills were reviewed by Council Members Beard and Gaston. Council Member Beard moved, seconded by Council Member Gaston, to approve the payment of the checks, bills and claims. The vote was unanimous in favor. APPENDIX E IN THE MATTER OF APPROVAL FOR MAYOR TO SIGN RESOLUTION FOR MS OUTDOOR STEWARDSHIP TRUST FUND GRANT AUTHORIZING THE APPLICATION AND COMMITTING ALL FUNDS TO COMPLETE THE BALLARD PARK WALKING TRACK IMPROVEMENTS Council Member Beard moved, seconded by Council Member Bryan, to approve a resolution authorizing the application and committing of all funds to complete the Ballard Park walking track improvements. The vote was unanimous in favor. APPENDIX F IN THE MATTER OF RESOLUTION FOR APPLICATION OF GRANT(S) FOR GREENWAY PROJECT Council Member moved, seconded by Council Member Bryan, to delete this item from the agenda. The vote was unanimous in favor. IN THE MATTER OF BID # 2024-048PW - 12 MONTH MATERIALS SUPPLY The City advertised and accepted bids for Bid # 2024-048PW – 12 Month Materials Supply. Council Member Palmer moved, seconded by Council Member Jones, to award the lowest and best bids, as indicated, as well as the alternates. The vote was unanimous in favor. APPENDIX G IN THE MATTER OF CONTRACT APPROVAL BID NO. 2024-005PW W. BRISTOW STREET IMPROVEMENT PROJECT Council Member Beard moved, seconded by Council Member Palmer, to approve the contract with Hodges Construction, Inc. for bid 2024-005PW – W. Bristow Street Improvement Project in the amount of $1,184,564.88. This bid was awarded on August 20, 2024. The vote was unanimous in favor. APPENDIX H ADJOURNMENT Council Member Palmer moved, seconded by Council Member Gaston, to adjourn the meeting at 4:28 p.m. This the 10th day of September, 2024. 485  486 Tupelo Schools 5-Aug-24 Assessed Value Real Property Personal Property 14-Aug-08 342,496,252 99,917,617 17-Aug-09 348,160,742 99,632,008 16-Aug-10 354,390,717 98,224,425 15-Aug-11 358,393,262 98,210,041 6-Aug-12 352,294,518 104,333,493 15-Aug-13 354,283,493 102,472,067 4-Aug-14 359,242,956 107,829,386 17-Aug-15 358,582,245 108,978,566 15-Aug-16 388,841,695 112,274,271 7-Aug-17 385,846,555 113,336,358 20-Aug-18 389,864,530 113,526,091 19-Aug-19 394,511,294 118,642,115 3-Aug-20 424,716,465 118,822,571 6-Jul-21 425,250,862 118,789,315 16-Aug-21 427,095,538 118,831,348 5-Jul-22 432,544,157 130,118,688 1-Aug-22 433,902,862 130,225,626 3-Jul-23 445,247,381 145,164,905 7-Aug-23 447,234,976 145,149,200 1-Jul-24 533,988,886 141,218,679 17-Jul-24 534,459,408 141,525,793 5-Aug-24 537,298,037 141,535,745 Special HS 41,028,333 N/A Increased Value 90,063,061 Decreased 3,613,455 New Value 10,589,506 11,566,244 Overall Increase 86,449,606 APPENDIX A  CITY OF TUPELO PERSONAL PROPERTY ROLLS BY NAME TAX LEVY 96.57 MILLS 64.1 32.47 FOR TAX YEAR 2024 INVENTORY ASSESSED SCHOOL CITY EXEMPT EXPIRATION AD VALOREM PARCEL BCSL NAME VALUE VALUE AD VAL AD VAL DATE YEARS TAXES 0.15 TAXES TAXES AVAIL P012653 4739 BMW WAREHOUSE OF N $ - $ 5,068.00 $ 324.86 $ 164.56 12/31/2024 1 $ 324.86 LEE & CITY A/V EXEMPT P012868 4739 COOPER TIRE & RUBB $ - $ 1,341,189.00 $ 85,970.21 $ 43,548.41 12/31/2024 1 $ 85,970.21 LEE & CITY A/V EXEMPT P013132 3739 FOAMCRAFT $ - $ 21,117.00 $ 1,353.60 $ 685.67 12/31/2025 2 $ 1,353.60 LEE & CITY A/V EXEMPT P013364 3739 FOAMCRAFT $ - $ 56,477.00 $ 3,620.18 $ 1,833.81 12/31/2026 3 $ 3,620.18 LEE & CITY A/V EXEMPT P014243 1739 GIBSON CORRUGATED $ - $ 185,710.00 $ 11,904.01 $ 6,030.00 12/31/2029 5 $ 11,904.01 LEE & CITY A/V EXEMPT P013130 1709 HAWKEYE INDUSTRIES $ - $ 162,596.00 $ 10,422.40 $ 5,279.49 12/31/2025 2 $ 10,422.40 LEE & CITY A/V EXEMPT P013673 1709 HAWKEYE INDUSTRIES $ - $ 132,954.00 $ 8,522.35 $ 4,317.02 12/31/2028 4 $ 8,522.35 LEE & CITY A/V EXEMPT P013963 1709 HAWKEYE INDUSTRIES $ - $ 297,050.00 $ 19,040.91 $ 9,645.21 12/31/2028 4 $ 19,040.91 LEE & CITY A/V EXEMPT P015637 1709 HAWKEYE INDUSTRIES $ 165,062.00 $ 10,580.47 $ 5,359.56 12/31/2033 10 $ 10,580.47 LEE & CITY A/V EXEMPT P013389 5739 INNOCOR FOAM TECHN $ - $ 259,224.00 $ 16,616.26 $ 8,417.00 12/31/2026 3 $ 16,616.26 LEE & CITY A/V EXEMPT P013137 3739 L&P COMPONENTS CO $ - $ 53,085.00 $ 3,402.75 $ 1,723.67 12/31/2026 3 $ 3,402.75 LEE & CITY A/V EXEMPT P013138 3739 L&P COMPONENTS CO $ - $ 22,949.00 $ 1,471.03 $ 745.15 12/31/2026 3 $ 1,471.03 LEE & CITY A/V EXEMPT P013390 3739 L&P COMPONENTS CO $ - $ 9,164.00 $ 587.41 $ 297.56 12/31/2026 3 $ 587.41 LEE & CITY A/V EXEMPT P013678 3739 L&P COMPONENTS CO $ - $ 40,804.00 $ 2,615.54 $ 1,324.91 12/31/2028 4 $ 2,615.54 LEE & CITY A/V EXEMPT P013953 3739 L&P COMPONENTS CO $ - $ 4,821.00 $ 309.03 $ 156.54 12/31/2028 4 $ 309.03 LEE & CITY A/V EXEMPT P014247 3739 L&P COMPONENTS CO $ - $ 32,587.00 $ 2,088.83 $ 1,058.10 12/31/2029 5 $ 2,088.83 LEE & CITY A/V EXEMPT P014760 3739 L&P COMPONENTS CO $ 31,791.00 $ 2,037.80 $ 1,032.25 12/31/2033 10 $ 2,037.80 LEE & CITY A/V EXEMPT P012866 4739 SUPERSAGLESS $ - $ 69,669.00 $ 4,465.78 $ 2,262.15 12/31/2024 1 $ 4,465.78 LEE & CITY A/V EXEMPT P013134 4739 SUPERSAGLESS $ - $ 46,593.00 $ 2,986.61 $ 1,512.87 12/31/2026 2 $ 2,986.61 LEE & CITY A/V EXEMPT P013392 4739 SUPERSAGLESS $ - $ 160,607.00 $ 10,294.91 $ 5,214.91 12/31/2026 2 $ 10,294.91 LEE & CITY A/V EXEMPT P013679 4739 SUPERSAGLESS $ - $ 542,428.00 $ 34,769.63 $ 17,612.64 12/31/2028 4 $ 34,769.63 LEE & CITY A/V EXEMPT P013956 4739 SUPERSAGLESS $ - $ 88,128.00 $ 5,649.00 $ 2,861.52 12/31/2028 4 $ 5,649.00 LEE & CITY A/V EXEMPT P014246 4739 SUPERSAGLESS $ - $ 31,473.00 $ 2,017.42 $ 1,021.93 12/31/2029 5 $ 2,017.42 LEE & CITY A/V EXEMPT 487 P012863 4739 PRECISION MACHINE $ - $ 170,369.00 $ 10,920.65 $ 5,531.88 12/31/2024 1 $ 10,920.65 LEE & CITY A/V EXEMPT P014565 4739 L&P COMPONENTS CO 341 $ - $ 6,372.00 $ 408.45 $ 206.90 12/31/2030 6 $ 408.45 LEE & CITY A/V EXEMPT APPENDIX A P015148 4739 L&P COMPONENTS CO 341 $ 23,825.00 $ 1,527.18 $ 773.60 12/31/2032 8 $ 1,527.18 LEE & CITY A/V EXEMPT P015151 4739 SUPERSAGLESS 4201 $ 40,077.00 $ 2,568.94 $ 1,301.30 12/31/2032 8 $ 2,568.94 LEE & CITY A/V EXEMPT P014566 4739 SUPERSAGLESS 4201 $ - $ 95,499.00 $ 6,121.49 $ 3,100.85 12/31/2030 6 $ 6,121.49 LEE & CITY A/V EXEMPT P014764 4739 SUPERSAGLESS 4201 $ 128,932.00 $ 8,264.54 $ 4,186.42 12/31/2033 10 $ 8,264.54 LEE & CITY A/V EXEMPT SMC RECYCLING County Exemption No record of P015638 1739 request for City Exemption $ 98,474.00 $ 6,312.18 $ 3,197.45 12/31/2033 10 $ 6,312.18 LEE COUNTY ONLY SMC RECYCLING County Exemption No record of P015639 1739 request for City Exemption $ 1,429,528.00 $ 91,632.74 $ 46,416.77 12/31/2033 10 $ 91,632.74 LEE COUNTY ONLY CONFORTAIRE County Exemption No record of P014633 3739 request for City Exemption $ - $ 102,120.00 $ 6,545.89 $ 3,315.84 12/31/2033 10 $ 6,545.89 LEE COUNTY ONLY HAWKEYE INDUSTRIES County Exemption No Record of P014834 1709 request for City Exemption $ 194,799.00 $ 12,486.62 $ 6,325.12 12/31/2033 10 $ 12,486.62 LEE COUNTY ONLY GIBSON CORRUGATED No record of request for City P014243 5739 Exemption $ - $ 544,101.00 $ 34,876.87 $ 17,666.96 12/31/2033 10 $ 34,876.87 LEE COUNTY ONLY $ 2,369,022.00 LEE COUNTY ONLY $ 4,225,620.00 LEE & CITY A/V EXEMPT $ 6,594,642.00 TOTAL CITY/COUNTY EXEMPT Confidential 9/9/2024 Page 1 CITY OF TUPELO REAL PROPERTY TAX LEVY 96.57 MILLS TAX YEAR 2024 SCHOOL AND CITY EXEMPTION 64.1 32.47 SCHOOL CITY ASSESSED AD VAL AD VAL EXPIRATION YEARS BCSL TOTAL PARCEL# PPIN NAME VALUE TAX TAX DATE AVAIL TAXES DUE TYPE I TYPE II 078V3400901 53400 AE WESTPARK LLC $ 14,880.00 $ 953.81 $ 483.15 12/31/2028 4 3739 $ 953.81 SCHOOL 078V3400901 24027 AE WESTPARK LLC $ 202,317.00 $ 12,968.52 $ 6,569.23 12/31/2027 3 3739 $ 12,968.52 SCHOOL 113K0700300 26503 IRE PROPERTIES L $ 108,930.00 $ 6,982.41 $ 3,536.96 12/31/2024 1 4739 $ 6,982.41 SCHOOL 078V3401700 17325 JSR LLC DBA:FOAMCRAFT $ 251,148.00 $ 16,098.59 $ 8,154.78 12/31/2024 1 3739 $ 16,098.59 SCHOOL 087S2603505 HAWKINS PROPERTY $ 58,710.00 $ 3,763.31 $ 1,906.31 12/31/2028 4 3739 $ 3,763.31 SCHOOL 089T2904299 DANIEL TUPELO LLC $ 283,730.00 $ 18,187.09 $ 9,212.71 12/31/2033 9 3739 $ 18,187.09 SCHOOL 07200900702 PHOENIX BELDEN MS $ 1,782,730.00 $ 114,272.99 $ 57,885.24 12/31/2024 1 3739 $ 114,272.99 SCHOOL 075S-16-052-08 FNLI PAPER LLC $ 738,843.00 $ 47,359.84 $ 23,990.23 12/31/2031 7 3739 $ 47,359.84 SCHOOL 075S1605203 FNLI PAPER LLC $ 21,000.00 $ 1,346.10 $ 681.87 12/31/2031 7 3739 $ 1,346.10 SCHOOL 113B0603400 THRELDKELD ENTERPRISES $ 622,484.00 $ 39,901.22 $ 20,212.06 12/31/2031 7 3739 $ 39,901.22 SCHOOL 113B0603599 THRELDKELD ENTERPRISES $ 1,171,436.00 $ 75,089.05 $ 38,036.53 12/31/2033 9 3739 $ 75,089.05 SCHOOL 088V34-0367H GIBSON CORRUGATED $ 34,989.00 $ 2,242.79 $ 1,136.09 12/31/2033 9 3739 $ 2,242.79 SCHOOL 088V340363H GIBSON CORRUGATED $ 250,377.00 $ 16,049.17 $ 8,129.74 12/31/2033 9 3739 $ 16,049.17 SCHOOL TOTALS $ 5,541,574.00 $ 339,165.73 $ 171,805.17 $ 339,165.73 488 $ 577,275.00 CITY A/V EXEMPT ONLY $ 4,964,299.00 LEE & CITY A/V EXEMPT APPENDIX A $ 5,541,574.00 TOTAL CITY/COUNTY EXMPT  489 Tupelo, Inc. 5-Aug-24 Assessed Value Real Property Personal Property 14-Aug-08 314,193,402 98,697,319 17-Aug-09 318,589,097 98,308,007 16-Aug-10 324,185,603 97,019,342 15-Aug-11 327,815,868 97,083,803 6-Aug-12 322,299,460 103,235,638 15-Aug-13 342,806,141 103,043,160 4-Aug-14 348,678,742 108,541,317 17-Aug-15 347,939,941 109,786,856 15-Aug-16 376,933,334 113,106,167 7-Aug-17 373,306,250 113,476,902 20-Aug-18 376,906,778 113,527,445 19-Aug-19 381,241,620 119,109,748 3-Aug-20 410,487,833 119,344,040 6-Jul-21 411,003,239 119,321,676 16-Aug-21 412,840,687 119,363,761 5-Jul-22 417,872,765 130,947,910 1-Aug-22 419,231,470 131,054,848 3-Jul-23 430,298,050 145,952,946 7-Aug-23 432,198,243 145,937,241 1-Jul-24 516,558,984 142,113,996 17-Jul-24 517,026,610 142,464,144 5-Aug-24 519,875,372 142,474,096 State & School 5,541,574 6,594,642 City & School 858,952 N/A Special HS 37,576,828 N/A Cooper Tire Lieu 9,867,648 Increased Value 87,677,129 decrease 3 ,463,145 New Value 10,176,883 11,720,215 Overall Increase 84,213,984 APPENDIX A  A B C D E F G H I J 1 CITY OF TUPELO 2 HISTORIC DOWNTOWN 3 ABATEMENTS 4 AS OF 7/9/2024 Assess 2024 5 This Column: City Millage 6 32.47 7 Prior 8 Improvement 2024** Assessed City 9 PPIN PARCEL # Tax TAX ASSESSED ASSESSED Value Tax PROPERTY NO. OF Year Year the Abatement Abatement 10 Requested was added VALUE-Locked VALUE Loss Loss ADDRESS/ YEARS 11 OWNER 12 13 14 24031 078V-34-013-00 2020 7,500 51,075 $ (43,575.00) $ (1,414.88) KINDRED AT HOME 5 17 25175 089N-31-028-00 2020 37,500 177,323 $ (139,822.50) $ (4,540.04) BULLDOG BURGER 5 21 45768 084N-19-022-01 2021 97,500 198,053 $ (100,552.50) $ (3,264.94) STEAK AND SHAKE 5 23 53493 078V-34-021-03 2021 15,000 239,109 $ (224,109.00) $ (7,276.82) WEST PARK PAVILION LLC 5 490 26 19188 089K31-291-00 2021 18,000 94,625 $ (76,624.50) $ (2,488.00) INDIGO COWORK 522 WEST MAIN 5 APPENDIX A 28 31745 089N3102106 2021 2023 33,750 903,195 $ (869,445.00) $ (28,230.88) MIDTOWNE POINT 495 SOUTH GLOSTER 5 29 22876 089Q-32-005-00 2022 2023 72,000 2,098,034 $ (2,026,033.50) $ (65,785.31) HOTEL TUPELO 314 E. MAIN STREET TRASH 7 30 31630 084N-19-042-06 2023 2023 33,600 140,444 $ (106,843.50) $ (3,469.21) JUST LOVE COFFEE CAFÉ 1600 N GLOSTER 5 33 $314,850.00 $3,901,855.50 ($3,587,005.50) ($116,470.07) 34 35 *Final Abatement Report for 2024Taxes 36 37 By_______________________________ 38  491 APPENDIX B  492 APPENDIX B  493 APPENDIX B  494 CITY OF TUPELO, MISSISSIPPI BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2025 Under the provisions of Section 21-35-5 of Mississippi Code of 1982 Annotated, it is hereby ordered by the Mayor and the City Council of the City of Tupelo, Mississippi that the following Budget for the City of Tupelo, Mississippi ending September 30, 2025, be hereby fixed, adopted and approved, to writ: FY 2024 FY 2025 Budget Amounts Budget Amounts General Fund Revenues Local Taxes 8,718,760 9,745,838 Licenses & Permits 1,125,000 1,585,000 Intergovernmental Revenues: Federal Grants 100,000 100,000 State Grants 303,174 330,000 State Shared Revenues 30,684,964 31,030,000 In Lieu of Taxes 3,550,000 3,550,000 District Road Tax 1,435,000 1,555,000 Local Grants 306,000 443,333 Charges for Services 698,000 756,000 Fines & Forfeits 577,000 462,000 Interest Income & Misc Revenues 983,428 1,484,260 Other Financing Resources 224,209 89,500 Unreserved Fund Balance 0 0 Total General Fund Revenues 48,705,535 51,130,931 General Fund Expenditures City Council Personnel Cost 307,461 322,341 Supplies 6,000 6,000 Other Services 196,250 354,100 Capital Expenditures 0 3,600 Total City Council 509,711 686,041 Executive Department Personnel Cost 1,128,882 1,097,816 Supplies 23,500 23,500 Other Services 289,850 289,850 Capital Expenditures 0 0 Total Executive Department 1,442,232 1,411,166 City Court Personnel Cost 977,461 1,003,787 Supplies 32,300 32,300 Other Services 107,342 115,248 Capital Expenditures 0 0 Total City Court 1,117,103 1,151,335 APPENDIX 1 C  495 General Fund Expenditures - Continued FY 2024 FY 2025 Budget Amounts Budget Amounts Finance Personnel Cost 872,613 897,854 Supplies 31,600 33,100 Other Services 624,325 672,966 Capital Expenditures 326,400 469,500 Total Finance 1,854,938 2,073,420 Human Resources Personnel Cost 342,060 355,123 Supplies 4,100 4,100 Other Services 131,400 136,875 Capital Expenditures 0 0 Total Human Resources 477,560 496,098 Development Services Personnel Cost 1,479,927 1,412,615 Supplies 47,000 48,000 Other Services 230,500 313,300 Capital Expenditures 0 0 Total Development Services Dept 1,757,427 1,773,915 Police Department Personnel Cost 9,808,674 10,170,958 Supplies 783,486 783,486 Other Services 2,335,455 2,633,384 Capital Expenditures 253,500 253,500 Total Police Department 13,181,115 13,841,328 Fire Department Personnel Cost 7,073,594 7,254,225 Supplies 410,474 446,474 Other Services 340,100 367,700 Capital Expenditures 10,000 10,000 Total Department 7,834,168 8,078,399 APPENDIX 2 C  496 General Fund Expenditures - Continued FY 2024 FY 2025 Budget Amounts Budget Amounts Public Works Department Personnel Cost 3,192,442 3,305,428 Supplies 406,100 419,100 Other Services 2,325,890 2,394,758 Capital Expenditures 17,000 17,000 Total Department 5,941,432 6,136,286 Park & Recreation Personnel Cost 2,323,289 2,435,973 Supplies 452,000 459,000 Other Services 1,159,533 1,289,600 Capital Expenditures 20,000 15,000 Total Park & Recreation 3,954,822 4,199,573 Aquatics Facility Personnel Cost 480,474 493,783 Supplies 103,500 117,500 Other Services 510,000 530,000 Capital Expenditures 10,000 10,000 Total Aquatics Facility 1,103,974 1,151,283 Musuem Personnel Cost 145,944 140,031 Supplies 9,000 8,000 Other Services 37,600 36,900 Capital Expenditures 4,000 4,000 Total Museum 196,544 188,931 Community Services 1,065,600 1,132,825 Debt Service 325,480 485,257 Other Financing Uses 7,887,929 8,320,658 Reserves 55,500 4,416 Total General Fund Expenditures 48,705,535 51,130,931 APPENDIX 3 C  497 Special Revenue Funds FY 2024 FY 2025 Budget Amounts Budget Amounts Fund #101 Library Fund Revenues Advalorem Taxes 416,740 568,753 Interest Income - - Unreserved Fund Balance 122,164 14,151 Total Revenues 538,904 582,904 Expenditures Other Services & Charges 538,904 582,904 Total Expenditures 538,904 582,904 Fund #102 Convention & Visitors Bureau Revenues Intergovernmental Revenues 5,941,848 6,162,435 Federal Grants 0 0 Interest Income 60,000 300,000 Unreserved Fund Balance 0 0 Total Revenues 6,001,848 6,462,435 Expenditures Personnel Services 952,974 973,381 Supplies 19,500 20,500 Other Services & Charges 3,614,252 4,161,054 Capital Outlay 62,500 7,500 Other Financing Uses 1,352,622 1,300,000 Reserve for Contigency 0 0 Total Expenditures 6,001,848 6,462,435 Fund #103 Firemen and Policemen Retirement Fund Revenues Ad Valorem Taxes 958,503 1,077,284 Interest Income 0 0 Fund Balance 41,497 22,716 Total Revenues 1,000,000 1,100,000 Expenditures Personnel Services 1,000,000 1,100,000 Total Expenditures 1,000,000 1,100,000 APPENDIX 4 C  498 Special Revenue Funds - Continued FY 2024 FY 2025 Budget Amounts Budget Amounts Fund #104 Rental Rehabilitation Fund Revenues Federal Grants 0 0 Interest Income 0 0 Unreserved Fund Balance 12,883 12,883 Total Revenues 12,883 12,883 Expenditures Other Services & Charges 12,883 12,883 Other Financing Uses 0 0 Total Expenditures 12,883 12,883 Fund #105 Coliseum Project Fund Revenues Other Financing Sources 2,215,120 2,215,120 Interest Income 0 0 Fund Balance 2,323 0 Total Revenues 2,217,443 2,215,120 Expenditures Capital Outlay 0 0 Other Financing Uses 2,217,443 2,215,120 Fund Balance 0 0 Total Expenditures 2,217,443 2,215,120 APPENDIX 5 C  499 Special Revenue Funds - Continued FY 2024 FY 2025 Budget Amounts Budget Amounts Fund #109 Coliseum Operating Fund Revenues Charges For Services 4,562,000 4,563,000 Interest & Misc. Revenue 10,000 15,000 Other Financing Sources 1,025,830 1,025,830 Unreserved Fund Balance 0 0 Total Revenues 5,597,830 5,603,830 Expenditures Personnel Services 1,617,080 1,259,000 Supplies 508,000 462,500 Other Services & Charges 2,822,750 3,232,330 Capital Outlay 650,000 650,000 Total Expenditures 5,597,830 5,603,830 Fund #106 North MS Narcotic Unit Revenues Grants 10,000 10,000 Interest/Miscellaneous 74,500 85,000 Forfeited Funds 125,000 40,000 Other Financing Sources 0 0 Fund Balance 421,860 200,000 Total Revenues 631,360 335,000 Expenditures Personnel Services 0 0 Supplies 69,773 51,000 Other Services & Charges 341,500 252,000 Capital Outlay 172,000 12,500 Other Financing Uses 48,087 19,500 Total Expenditures 631,360 335,000 APPENDIX 6 C  500 Debt Service Funds FY 2024 FY 2025 Budget Amounts Budget Amounts Fund #200 Municipal Bond and Interest Fund Revenues Ad Valorem Taxes 4,197,172 4,687,612 Interest & Misc Receivables 0 100,000 Other Financing Sources 0 0 Unreserved Fund Balance 0 80,993 Total Revenues 4,197,172 4,868,605 Expenditures Principal Payment 2,590,000 3,065,000 Interest Payment 1,582,172 1,773,605 Refunding Expense 0 0 Agent Fees 25,000 30,000 Total Expenditures 4,197,172 4,868,605 Fund #201 Water G.O. Bonds Fund Revenues Intergovernmental Revenues 4,600,000 4,800,000 Interest 0 0 Transfer from NEMRWSD 325,182 316,881 Unreserved Fund Balance 325,181 316,882 Total Revenues 5,250,363 5,433,763 Expenditures Principal Payment 415,000 415,000 Interest Payment 220,363 203,763 Agent Fees 15,000 15,000 Transfer to NEMRWSD 4,600,000 4,800,000 Total Expenditures 5,250,363 5,433,763 APPENDIX 7 C  501 Debt Service Funds - Continued FY 2024 FY 2025 Budget Amounts Budget Amounts Fund #224 Tax Increment Debt Service Revenues Tax Increment Taxes 138,900 73,700 Interest Income 0 0 Transfer from Capital Project Fund 0 0 Fund Balance 0 2,300 Total Revenues 138,900 76,000 Expenditures Principal Payment 104,000 46,000 Interest Payment 29,900 25,000 Agent Fees 5,000 5,000 Total Expenditures 138,900 76,000 Fund #226 Special Obligation Bond Debt Revenues Interest 0 0 Other Financing Sources 1,013,838 1,013,588 Unreserved Fund Balance 0 0 Total Revenues 1,013,838 1,013,588 Expenditures Sp Obligation-Principal 305,000 320,000 Special Oblig-Interest 688,838 673,588 Paying Agent Fees 20,000 20,000 Total Expenditures 1,013,838 1,013,588 APPENDIX 8 C  502 FY 2024 FY 2025 Capital Project Funds Budget Amounts Budget Amounts Fund #327 Tupelo Capital & Infrastructure Fund Revenues Grants 1,092,972 1,092,972 Transfer from Other Funds 8,410,725 8,077,550 Bond Proceeds 14,035,000 5,900,000 State Funds 500,000 4,600,000 Lease Proceeds - - Miscellaneous Income 22,500 - Unreserved Fund Balance 16,852,316 26,829,072 Total Revenues 40,913,513 46,499,594 Expenditures Other Services & Charges Neighborhood Revitalization 1,035,940 1,540,298 Neighborhood-Traffic Calming 173,376 218,434 Maintenance Projects 591,275 722,471 Street Overlay 8,424,698 8,409,309 Contingencies/Match - - Total Other Services & Charges 10,225,289 10,890,512 Capital Infrastucture Improvements 9,948,640 14,138,743 Property Purchase 61,918 11,364 Equipment 1,058,933 636,739 Building Improvements 8,264,849 10,156,544 Park Improvements 7,781,178 6,798,344 Vehicles 661,566 385,081 Police Vehicles & Equipment 630,000 1,148,592 Fire Equipment 2,281,140 2,333,675 Total Capital 30,688,224 35,609,082 Bond Cost - - Total Expenditures 40,913,513 46,499,594 APPENDIX 9 C  503 FY 2024 FY 2025 Capital Project Funds-Continued Budget Amounts Budget Amounts Fund #316 Capital Projects Fund Revenues Grants 0 0 Unreserved Fund Balance 88,000 27,555 Total Revenues 88,000 27,555 Expenditures Police Dept-DPS Funds 0 0 Police Dept-Tobacco Funds 88,000 27,555 Total Capital Expenditures 88,000 27,555 Fund #329 ARPA Capital Project Fund Revenues ARPA Funds 5,538,817 3,500,000 ARPA - State Match 5,115,728 3,500,000 Miscellaneous Revenue 0 0 Other Financing Sources 0 0 Unreserved Fund Balance 0 0 Total Revenues 10,654,545 7,000,000 Expenditures Capital Outlay 10,654,545 7,000,000 Total Capital Expenditures 10,654,545 7,000,000 Fund #335 Special Levy Street Improvement Phase VII Revenues Ad Valorem Taxes 5,757,254 6,467,617 Homestead Exemption 196,181 223,591 Interest & Misc Receivables 0 0 Unreserved Fund Balance 5,651,811 4,000,000 Total Revenues 11,605,246 10,691,208 Expenditures Personnel Costs 117,635 124,079 Other Services & Charges-Maintenance 2,737,860 2,172,802 Capital Outlay 8,749,751 8,394,327 Other Financing Uses 0 0 Total Expenditures 11,605,246 10,691,208 APPENDIX 10 C  504 FY 2024 FY 2025 Capital Project Funds-Continued Budget Amounts Budget Amounts Fund #317 Fairgrounds Construction Fund Revenues Grants 0 0 Land Sales 150,000 0 Unreserved Fund Balance 685,495 700,000 Total Revenues 835,495 700,000 Expenditures Other Services & Charges 350,000 300,000 Capital Outlay 485,495 400,000 Other Financing Uses 0 0 Total Expenditures 835,495 700,000 Internal Service Funds Fund #505 Self-Insurance Fund Revenues Transfers From Other Funds 0 0 Fund Balance 300,000 200,000 Total Revenues 300,000 200,000 Expenditures Other Services & Charges 300,000 200,000 Total Expenditures 300,000 200,000 APPENDIX 11 C  505 Propriety Funds FY 2024 FY 2025 Budget Amounts Budget Amounts Fund #400 Waterworks and Sewer System Revenues SRF Loans 13,000,000 12,000,000 Charges For Services 15,000,000 15,000,000 Interest & Miscellaneous Income 200,000 200,000 Retained Earning-Beginning 3,500,000 3,000,000 Total Revenues 31,700,000 30,200,000 Expenses Water & Sewer Expenditures Personnel Services 2,955,095 3,338,894 Supplies 626,800 626,800 Other Services & Charges 5,344,000 5,430,000 Capital 19,238,048 18,230,188 Total Water & Sewer Expenditures 28,163,943 27,625,882 Debt Service 833,027 746,935 Other Financing Uses 1,250,000 1,250,000 Fund Balance 1,453,030 577,183 Total Expenditures 31,700,000 30,200,000 APPENDIX 12 C  506 Propriety Funds - Continued FY 2024 FY 2025 Budget Amounts Budget Amounts Fund #402 Electric Fund Revenues Charges For Services 61,750,000 63,220,000 Fines & Forfeits 150,000 150,000 Interest & Miscellaneous Income 1,200,000 1,200,000 Retained Earnings 8,000,000 5,000,000 Total Revenues 71,100,000 69,570,000 Electric Expenditures Personnel Services 4,519,495 4,629,256 Supplies 386,000 411,000 Other Services & Charges 54,736,300 54,623,300 Capital 10,115,754 7,970,314 Debt Service 210,750 194,000 Total Operating Expenditures 69,968,299 67,827,870 Retained Earnings-Ending 1,131,701 1,742,130 Total Expenses 71,100,000 69,570,000 Fund #404 Solid Waste Management Fund Revenues Charges For Services 3,865,425 3,877,860 Interest Income 1,000 48,000 Franchise Fees 210,000 230,000 Fund Balance 876,843 525,268 Total Revenues 4,953,268 4,681,128 Expenses Personnel Services 428,146 461,844 Other Services & Charges 3,825,122 3,969,284 Capital 700,000 250,000 Debt Service 0 0 Other Financing Uses-Transfers 0 0 Total Sanitation Fund 4,953,268 4,681,128 APPENDIX 13 C  507 APPENDIX C  508 APPENDIX D  509 APPENDIX D  510 CHECK INFORMATION FOR COUNCIL MEETING September 10, 2024 FUND -CHECK NUMBERS POOL CASH ID-428336-428343 EFT TWL ADJUSTMENTS ELECTRONIC TRANSFERS AS SHOWN ON THE FACE OF DOCKET INVOICES AS SHOWN ON FACE OF DOCKET APPENDIX E  511 APPENDIX F  512 APPENDIX F  513 AGENDA REQUEST TO: Mayor and City Council FROM: Chuck Williams, Public Works Director DATE September 5. 2024 SUBJECT: IN THE MATTER OF BID AWARD APPROVAL 12 MONTH MATERIALS SUPPLY BID 2024-048PW - CW Request: We are requesting the bid award approval for the 12 Month Materials Supply Bid 2024- 048PW. 7 Bidders Responded We are awarding based on lowest and best bid with an alternate. 300lbs Rip Rap Nunley Trucking 34.90 per ton Alternate – Crossway Trucking 35.00 per ton 100lbs Rip Rap Nunley Trucking 34.90 per ton Alternate – Crossway Trucking 35.00 per ton Surge 8 Inch Crossway Trucking 34.75 per ton Alternate – Nunley Trucking 34.90 per ton Gabion 6 Inch Nunley Trucking 34.90 per ton Alternate – Burns Logistics 36.95 per ton APPENDIX G  514 Page 2 Bid Award Approval Bid No. 2024-048PW 12 Mos Material Supply Bid Agenda Memo #1 Stone 3 Inch Rock Crossway Trucking 30.75 per ton Alternate – Nunley Trucking 32.90 per ton Crusher Run Crossway Trucking 27.75 per ton Alternate – May Farms 29.00 per ton Manufactured Sand Nunley Trucking 31.90 per ton Alternate – May Farms 32.00 per ton Clay Gravel May Farms 20.50 per ton Alternate – Nunley Trucking 28.00 per ton Fill Sand Poe Brothers 10.36 per ton Alternate – May Farms 11.20 per ton Red Dirt Hodges Construction 7.50 per yard Alternate – Poe Brothers 7.50 per yard Spoiled Dirt Poe Brothers 7.40 per yard Alternate – May Farms 8.00 per yard APPENDIX G  515 Minute Entry Sign Up Sheet Date: 8/27/2024 Time: 10:00 Bid # 2024-048PW Department: PW Project: 12 MONTH SUPPLY BID-MATERIALS AND DELIVERY- RIP RAP, SURGE & GABION STONE, #1 STONE, CRUSHER RUN,MANUFACTURED SAND, CLAY GRAVEL, FILL SAND, RED DIRT Attandance Company APPENDIX G  516 BID # UOM 2024-048PW12 MONTH SUPPLY BID-MATERIALS AND DELIVERY- RIP RAP, SURGE & GABION STONE, POE BROTHERS NUNLEY TRUCKING HODGES TIM MAY BURNS CROSSWAY GREEN DREAM 300 LBS RIP RAP TONS $ 42.20 $ 34.90 $ 36.95 $ 35.00 $ 59.00 100 LBS RIP RAP TONS $ 42.20 $ 34.90 $ 36.95 $ 35.00 $ 59.00 SURGE 8 inch TONS $ 40.00 $ 34.90 $ 36.35 $ 34.75 $ 57.85 GABION 6 inch TONS $ 34.90 $ 36.95 #1 STONE 3 inch ROCK TONS $ 37.60 $ 32.90 $ 34.00 $ 36.95 $ 30.25 $ 57.85 CRUSHER RUN TONS $ 34.40 $ 30.90 $ 29.00 $ 34.25 $ 27.75 $ 48.40 MANUFACTURED SAND TONS $ 46.25 $ 31.90 $ 32.00 $ 35.25 CLAY GRAVEL TONS $ 28.70 $ 28.00 $ 20.50 $ 28.70 FILL SAND TONS $ 10.36 $ 11.20 $ 28.70 RED DIRT YARDS $ 7.50 $ 7.50 $ 8.00 $ 12.50 SPOILED DIRT YARDS $ 7.40 $ 8.00 $ 12.50 AWARD ALTERNATE APPENDIX G  517 APPENDIX G  518 APPENDIX G  519 APPENDIX G  520 APPENDIX G  521 APPENDIX G  522 APPENDIX G  523 APPENDIX G  524 APPENDIX G  525 APPENDIX G  526 APPENDIX G  527 APPENDIX G  528 APPENDIX G  529 APPENDIX G  530 APPENDIX G  531 APPENDIX G  532 APPENDIX G  533 APPENDIX G  534 APPENDIX G  535 APPENDIX G  536 MATERIALS AND DELIVERY RIP RAP, SURGE AND GABION STONE, #1 STONE, CRUSHER RUN, MANUFACTURED SAND, CLAY GRAVEL, FILL SAND, RED DIRT 12 MONTH SUPPLY CITY OF TUPELO, MS BID # 2024-048PW 1 APPENDIX G  537 BID FORM This Bid is submitted for: MATERIALS AND DELIVERY RIP RAP, SURGE AND GABION STONE, #1 STONE, CRUSHER RUN, MANUFACTURED SAND, CLAY GRAVEL, FILL SAND, RED DIRT - 12 MONTH SUPPLY This bid is submitted to: City of Tupelo, 71 East Troy Street, Tupelo, MS 38804 (Owner) The undersigned, in compliance with the request for bids hereby proposes to furnish MATERIALS AND DELIVERY RIP RAP, SURGE AND GABION STONE, #1 STONE, CRUSHER RUN, MANUFACTURED SAND, CLAY GRAVEL, FILL SAND, RED DIRT - 12 MONTH SUPPLY for the City of Tupelo in accordance with the specifications provided for the following UNIT PRICE amount: Item Description Qty. Unit Unit Price Extension Item 1: 300 LBS RIP RAP 5000 TONS $59.00 $295,000.00 Item 2: 100 LBS RIP RAP 5000 TONS $59.00 $295,000.00 Item 3: SURGE 8 inch 2500 TONS $57.85 $144,625.00 Item 4: GABION 6 inch 2500 TONS No bid Item 5: #1 STONE 3 inch ROCK 2500 TONS $57.85 $144,625.00 Item 6: CRUSHER RUN 15000 TONS $48.40 $726,000.00 Item 7: MANUFACTURED SAN 1500 TONS No bid Item 8: CLAY GRAVEL 5000 TONS No bid Item 9: FILL SAND 2500 TONS No bid Item 10: RED DIRT 2500 YARDS No bid Item 11: SPOILED DIRT 6000 YARDS No bid Bidder acknowledges that estimated quantities are not guaranteed and are solely for the purpose of comparison of Bids, and final payment for all Unit Price Bid items will be based on actual quantities, determined as provided in the Contract Documents. BIDDER ACKNOWLEDGES receipt of the following ADDENDA: NUMBER: DATE: NUMBER: DATE: NUMBER: DATE: 8 APPENDIX G  538 BIDDER INFORMATION Company Name: Company Representative: Title: Business Address: Street: City: State: Zip: Phone: Email: Signature of Bidder: Date: 9 APPENDIX G  539 AGENDA REQUEST TO: Mayor and City Council FROM: Chuck Williams, Public Works Director DATE September 5, 2024 SUBJECT: IN THE MATTER OF CONTRACT APPROVAL BID NO. 2024-005PW W. BRISTOW STREET IMPROVEMENT PROJECT - CW Request: We are requesting the contract approval for the W. Bristow Street Improvement Project Bid No. 2024-005PW. Bid was awarded to Hodges Construction in the amount of $1,184,564.88 and approved by council on August 20, 2024. APPENDIX H  540 10TH September APPENDIX H  541 APPENDIX H  542 APPENDIX H  543 APPENDIX H  544 APPENDIX H  545 APPENDIX H