Regular City Council Meeting

311 REGULAR CITY COUNCIL MEETING MUNICIPAL MINUTES CITY OF TUPELO STATE OF MISSISSIPPI NOVEMBER 03, 2020 Be it remembered that a regular meeting of the Tupelo City Council was held in the Council Chambers in the City Hall building on Tuesday, November 3, 2020 at 6:00 p.m. with the following in attendance: Council members Markel Whittington, Lynn Bryan, Travis Beard, Nettie Davis, Buddy Palmer and Mike Bryan; Attorney Ben Logan and Missy Shelton, Clerk of the Council. Councilman Willie Jennings was absent. Councilman Mike Bryan asked Fire Chief Thomas Walker to give the invocation. Councilman Buddy Palmer led the pledge of allegiance. President Mike Bryan called the meeting to order at 6:00 PM. CONFIRMATION OR AMENDMENT TO THE AGENDA AND AGENDA ORDER Councilman Palmer moved, seconded by Councilman Whittington, to confirm the agenda and agenda order, with the following amendments: ADD: Lot Mowing Public Hearing ADD: Lot Mowing as Item #14 Of those present, the vote was unanimous in favor. PROCLAMATIONS, RECOGNITIONS AND REPORTS AGENDA PROCLAMATIONS Mayor Jason Shelton presented a proclamation for Pulmonary Hypertension Awareness Month - November 2020.APPENDIX A PUBLIC RECOGNITION Councilman Palmer gave congratulations to Debbie Brangenberg and the Downtown Main Street Association Team for the Great American Main Street Award (GAMSA). Annually, only three Main Street organizations nation-wide win this prestigious award. The presentation at the luncheon held on Friday, October 30, 2020, celebrated the culmination of almost 21 years of the vision and hard work of Ms. Brangenberg and the hundreds of leaders and volunteers working with Down Main Street. Councilwoman Nettie Davis also gave her congratulations to Debbie Brangenberg and her team and commended everyone for working together to create such a team effort.  312 MAYOR'S REMARKS Mayor Shelton echoed the remarks made by Councilman Palmer and Councilwoman Davis concerning the GAMSA award. He said that this award is very significant and helps in the city’s economic development and recruitment. Today is Election Day and if you haven't voted, please go vote before 7:00 PM. 2020 has been a difficult year in many ways. However, no matter your party affiliation or opinion, we are all Americans and need to work together. COVID 19 continues and the state and local mandates are still in effect until November 11. Mayor Shelton asked the Council to approve the additional holidays for the employees, as proclaimed by Governor Tate Reeves. The Veterans Day program will be at Veterans Park on November 11, 2020, with Councilman Buddy Palmer serving as the MC. PUBLIC AGENDA PUBLIC HEARINGS No one appeared for the Lot Mowing Public Hearing on the following properties: PARCEL LOCATION 089P3121200 516 MAPLE ST 077C2507400 1304 LUMPKIN AVE 077J3506900 331 BATTLEFIELD DR 077J3506800 319 BATTLEFIELD DR 077J3506700 309 BATTLEFIELD DR 077J3506600 300 BATTLEFIELD DR 077J3508400 2033 BRIARFIELD DR 077P3500600 2411 DANNY ST 077Q3608400 121 S HIGHLAND DR 077R3608200 1226 BOGGAN DR 089F3017800 536 N GREEN ST 089F3005400 527 W BARNES ST 077L3607800 1894 NELLE ST UNIT A-C ACTION AGENDA ROUTINE AGENDA IN THE MATTER OF APPROVAL OF MINUTES OF OCTOBER 20, 2020 REGULAR COUNCIL MEETING Councilman Beard moved, seconded by Councilman L Bryan, to approve the minutes of the regular Council meeting dated October 20, 2020. Of those present, the vote was unanimous in favor. IN THE MATTER OF REVIEW, PAY BILLS AND APPROVE UTILITY ADJUSTMENTS Bills were reviewed at 4:00 p.m. by Council members: Travis Beard, Markel Whittington, and Buddy  313 Palmer and Accounts Payable Clerk Traci Dillard. Councilman Whittington moved, seconded by Councilman Palmer, to approve the payment of the checks, bills, claims and utility adjustments. Of those present, the vote was unanimous in favor. APPENDIX B IN THE MATTER OF ADVERTISING AND PROMOTIONAL EXPENSE LIST Councilman Whittington moved, seconded by Councilman Beard, to approve the advertising and promotional expense list, as submitted. The vote was unanimous in favor. APPENDIX C IN THE MATTER OF BUDGET AMENDMENT #1 Councilman Palmer moved, seconded by Councilman L Bryan, to approve Budget Amendment #1. After an explanation by CFO Kim Hanna, of those present, the vote was unanimous. APPENDIX D IN THE MATTER OF SETTING PUBLIC HEARING DATE FOR MAJOR THOROUGHFARE ELECTION Councilwoman Davis moved, seconded by Councilman Whittington, to set the public hearing for the priorities of Phase VII of the Major Thoroughfare program for December 1, 2020. Of those present, the vote was unanimous in favor. APPENDIX E IN THE MATTER OF PLANNING COMMITTEE MINUTES OF SEPTEMBER 21. 2020 Councilman Palmer moved, seconded by Councilman Whittington, to accept the minutes of the Coliseum Commission of September 21, 2020, as submitted. Of those present, the vote was unanimous in favor. APPENDIX F IN THE MATTER OF HOMELAND SECURITY GRANT AND CONTRACT FOR STATEWIDE COORDINATOR Fire Chief Thomas Walker submitted a request for the approval of the Homeland Security pass-through grant agreement. The Mississippi Office of Homeland Security has allocated $50,000 in grant funding for Statewide Coordinator William Grantham. Councilman Beard moved, seconded by Councilman Whittington, to approve the grant from Homeland Security in the amount of $50,000 and to approve the contract with William Grantham as the Statewide Trainer Coordinator. Of those present, the vote was unanimous in favor. APPENDIX G IN THE MATTER OF HOMELAND SECURITY GRANT FOR TUPELO FIRE DEPARTMENT Fire Chief Thomas Walker submitted a memorandum of request for approval of a Homeland Security Grant in the amount of $10,000, designated for the acquisition of 4 Level A & B suits and 3 four gas monitors for Hazmat and Confined Space response. There is no match for this grant. Councilman Beard moved, seconded by Councilman Whittington, to approve this grant, as submitted. Of those present, the vote was unanimous in favor. APPENDIX H  314 IN THE MATTER OF REJECTION OF BID 2020-035FD FIRE STATION #2 Bids were received by the City of Tupelo for the construction of a new Fire Station #2. All bids received were significantly over the budget estimates for the construction. Fire Chief Thomas Walker, along with Architect Rud Robison, submitted a request to reject all bids submitted due to the price and rebid when construction costs come down or a new budget amount is approved. Councilman Whittington moved, seconded by Councilman Palmer, to reject all the bids received for Bid # 2020-035FD Fire Station #2. Of those present, the vote was unanimous in favor of rejecting the bid. APPENDIX I IN THE MATTER OF BID 2020-036PW - EASON BRIDGE BANK STABILIZATION AT KINGS CREEK AND TOWN CREEK Bids were received by the City of Tupelo for Bid # 2020-036PW - Eason Bridge Bank Stabilization at Kings Creek and Town Creek. When reviewing the bids, City Engineer Dennis Bonds found that the lowest bid received from Site Masters Construction, Inc. in the amount of $397,784.25 was extremely low compared to the others. When Site Masters Construction was contacted, it was found that an error was made in the calculation of the bids. Site Masters Construction withdrew the bid originally submitted. The apparent second lowest and best bid was received from Parsons Earthworks, Inc., of Iuka, MS, in the amount of $572,353.25. Councilwoman Nettie Davis moved, seconded by Councilman Beard, to approve the bid of Parsons Earthworks, Inc. in the amount of $572,353.25. Of those present, the vote was unanimous in favor. APPENDIX J IN THE MATTER OF CONTRACT FOR PROFESSIONAL SERVICES Councilman Whittington moved, seconded by Councilman L Bryan, to approve a contract with Three Rivers Planning and Development District for grant writer services. This contract will be for a one year time period with the total amount not to exceed $73,866. Of those present, the vote was unanimous. APPENDIX K IN THE MATTER OF PROCLAMATION DECLARING ADDITIONAL HOLIDAYS FOR CITY OF TUPELO EMPLOYEES Governor Tate Reeves issued a proclamation in accordance with Miss Code Anno. §3-3-7(1972 as amended), authorizing cities, at their discretion, to close all offices on Friday, November 27, 2020, in further observance of the Thanksgiving holiday; on Thursday, December 24, 2020, in further observance of Christmas and on Thursday, December 31, 2020 in further observance of New Year’s. Councilwoman Nettie Davis moved, seconded by Councilman Travis Beard, to approve this proclamation. Of those present, the vote was, as follows: Voting Yea: Councilman Whittington, Councilman Beard, Councilwoman Davis, Councilman Palmer, Councilman M Bryan Voting Nay: Councilman L Bryan APPENDIX L  316 OFFICE OF THE MAYOR PROCLAMATION the health of our community’s people is the foundation for a caring and productive society, and our future rests with our ability to adequately treat and ultimately find cures for individuals who are afflicted with a variety of illnesses including pulmonary hypertension; and pulmonary hypertension, also known as (PH) is a chronic, life-threatening lung disease marked by elevated blood pressure in the lungs; and without treatment, PH patients live an average of 2.8 years past diagnosis; and multiple treatments are available for PH but it takes patients an average of nearly 3 years to be accurately diagnosed. This delay in diagnosis has not change in the past twenty years; and PH patients who are diagnosed earlier have a longer life-expectance; and education can help with early diagnosis and funding for research can help find a cure; and the Pulmonary Hypertension Association is a nonprofit organization that seeks ways to prevent and cure pulmonary hypertension, and to provide hope for the PH community through support, education, advocacy and awareness. I, Jason L. Shelton, Mayor of the City of Tupelo, Mississippi, do hereby proclaim the month of November 2020 as and urge all citizens of Tupelo to recognize the seriousness of this disease and the meritorious work of the Pulmonary Hypertension Association to find a cure. , I have hereunto set my hand and caused the Seal of the City of Tupelo, Mississippi to be affixed this the 3rd day of November 2020. Jason L. Shelton, Mayor ATTEST: Kim Hanna, City Clerk APPENDIX A  317 CHECK INFORMATION FOR COUNCIL MEETING NOVEMBER 03, 2020 FUND CHECK NUMBERS POOL CASH 397771-398097 EFT 50000839-50000851 TWL ADJUSTMENTS LINES (1-131) ELECTRONIC TRANSFERS AS SHOWN ON THE FACE OF DOCKET INVOICES AS SHOWN ON FACE OF DOCKET APPENDIX B  318 AGENDA REQUEST TO: Mayor and City Council FROM: Kim Hanna, CFO DATE November 3, 2020 SUBJECT: IN THE MATTER OF ADVERTISING AND PROMOTIONAL ITEMS KH Request: The proposed items for approval are for the purpose of advertising and bringing into favorable notice the opportunities, possibilities and resources of the City of Tupelo. ITEMS: MS Radio Group $299 Thanksgiving greeting from the City of Tupelo MS Radio Group $299 Christmas greetings from the City of Tupelo APPENDIX C  319 APPENDIX D  320 APPENDIX D  321 AGENDA REQUEST TO: Mayor and City Council FROM: Kim Hanna, CFO DATE November 3, 2020 SUBJECT: IN THE MATTER OF SETTING PUBLIC HEARING DATE-MTP KH Request: To set the date for the public hearing for the priorities of Phase VII of the Major Throughfare Program on December 1, 2020. ATTACHED: Public Notice APPENDIX E  322 City of Tupelo Major Thoroughfare Program – Phase VII Notice of Public Hearing PLEASE TAKE NOTICE that the governing authorities of the City of Tupelo will conduct a public hearing on Tuesday, D e c e m b e r 1, 20 2 0 , at 6:00p.m. in the Council Room of the City Hall, 71 E. Troy Street, Tupelo, Mississippi, in conjunction with the regular City Council meeting, for the purpose of receiving public comment and debate on the ordinance as to the priorities on the Major Thoroughfare Program (Phasse VII). Citizens are invited to attend and participate. To ensure general and fair expression to as many as possible, the City Council may limit the time for each participant. Groups are encouraged to appoint a spokesperson. Information and opinions may be submitted for consideration instead of speaking. Citizens may obtain additional information about Phase VII and the proposed priorities from the Department of Development Services on the third floor of the City Hall during normal business hours. Dated N o v e m b e r 3, 2020. City of Tupelo, Mississippi Mayor Jason Shelton Publish November 18 & 25, 2020 APPENDIX E  323 APPENDIX F  324 APPENDIX F  325 APPENDIX G  326 APPENDIX G  327 APPENDIX G  328 APPENDIX G  329 APPENDIX G  330 APPENDIX G  331 APPENDIX G  332 APPENDIX G  333 APPENDIX G  334 APPENDIX G  335 APPENDIX G  336 APPENDIX G  337 APPENDIXG  338 APPENDIX G  339 APPENDIX G  340 APPENDIX G  341 APPENDIX G  342 APPENDIX G  343 APPENDIX G  344 APPENDIX G  345 APPENDIX G  346 APPENDIX G  347 APPENDIX G  348 APPENDIX G  349 APPENDIX G  350 APPENDIX G 351 APPENDIX G  352 APPENDIX G  353 APPENDIX G  354 APPENDIX G  355 APPENDIX G  356 APPENDIX G  357 APPENDIX G  358 APPENDIX G  359 APPENDIX G  360 APPENDIX G  361 APPENDIX H  362 APPENDIX H  363 APPENDIX H  364 APPENDIX H  365 APPENDIX H  366 APPENDIX H  367 APPENDIX H  368 APPENDIX H  369 APPENDIX H  370 APPENDIX H  371 APPENDIX H  372 APPENDIX H  373 APPENDIX H  374 APPENDIX H  375 APPENDIX H  376 APPENDIX H  377 APPENDIX H  378 APPENDIX H  379 APPENDIX H  380 APPENDIX H  381 APPENDIX H  382 APPENDIX H  383 APPENDIX H  384 APPENDIX H  385 APPENDIX H  386 APPENDIX H  387 APPENDIX H  388 APPENDIX H  389 APPENDIX H 390 APPENDIX H  391 APPENDIX H  392 APPENDIX H  393 AGENDA REQUEST TO: Mayor and City Council FROM: Thomas Walker, Fire Chief DATE 10-27-2020 SUBJECT: IN THE MATTER OF REJECT BIDS FOR NEW FIRE STATION TWO TW Request: Please review and reject bids for new fire Station Two due to over budget bids. APPENDIX I 394 APPENDIX I  395 APPENDIX I  396 APPENDIX I  397 APPENDIX I  398 APPENDIX I  399 APPENDIX I  400 APPENDIX I  401 APPENDIX I  402 APPENDIX J  TABULATION OF BIDS EASON BRIDGE BANK STABILIZATION AT KINGS AND TOWN CREEK CITY OF TUPELO BID NO. 2020-036 PW, CCE # 3-09708 October 23, 2020 at 11:00 A.M. #13723 Site Masters Construction, Inc. #15441 Parsons Earthworks, Inc. #12345 ENSCOR, LLC CITY HALL of Tupelo, 71 East Troy Street, Tupelo, MS 38804 P.O. Box 27 63 County Road 169 5566 Commander Drive Pheba, MS 39755 Iuka, MS 38852 Arlington, TN 38002 Item Unit Unit Unit No. Item Quantity Unit Price Amount Price Amount Price Amount BASE BID 1 Mobilization 1 LS $ 35,700.00 $ 35,700.00 $ 58,500.00 $ 58,500.00 $ 15,000.00 $ 15,000.00 2 Traffic Control 1 LS $ 5,355.00 $ 5,355.00 $ 5,850.00 $ 5,850.00 $ 22,750.00 $ 22,750.00 3 Clearing and Grubbing 1 LS $ 5,600.00 $ 5,600.00 $ 35,100.00 $ 35,100.00 $ 75,000.00 $ 75,000.00 4 Borrow Excavation 2,850 CuYd $ 20.91 $ 59,593.50 $ 18.72 $ 53,352.00 $ 20.00 $ 57,000.00 5 Geotextile Fabric 2,525 SqYd $ 3.41 $ 8,610.25 $ 3.51 $ 8,862.75 $ 3.50 $ 8,837.50 6 Stone Riprap (300#) 2,730 Tons $ 43.35 $ 118,345.50 $ 70.20 $ 191,646.00 $ 60.00 $ 163,800.00 7 Grout for Stone Riprap 610 CuYd $ 184.00 $ 112,240.00 $ 263.25 $ 160,582.50 $ 400.00 $ 244,000.00 8 Turbidity Curtain 1,000 LinFt $ 13.90 $ 13,900.00 $ 14.00 $ 14,000.00 $ 3.00 $ 3,000.00 9 Solid Sodding 4,000 SqYd $ 4.76 $ 19,040.00 $ 5.85 $ 23,400.00 $ 5.00 $ 20,000.00 10 Tied Concrete Block Erosion Control Mat 2,000 SqFt $ 9.70 $ 19,400.00 $ 10.53 $ 21,060.00 $ 10.00 $ 20,000.00 TOTAL BASE BID PRICE $ 397,784.25 $ 572,353.25 $ 629,387.50 403 APPENDIX J BID NO 2020-036PW TUPELO Bid Tabulation 09708 10/23/2020 1  TABULATION OF BIDS EASON BRIDGE BANK STABILIZATION AT KINGS AND TOWN CREEK CITY OF TUPELO BID NO. 2020-036 PW, CCE # 3-09708 October 23, 2020 at 11:00 A.M. #5993 Colom Construction Co., Inc. #09317 ERS, Inc. CITY HALL of Tupelo, 71 East Troy Street, Tupelo, MS 38804 P.O. Box 414 1635 Lelia Drive, Suite 202 Ripley, MS 38663 Jackson, MS 39216 Item Unit Unit No. Item Quantity Unit Price Amount Price Amount BASE BID 1 Mobilization 1 LS $ 50,000.00 $ 50,000.00 $ 32,000.00 $ 32,000.00 2 Traffic Control 1 LS $ 25,000.00 $ 25,000.00 $ 9,501.50 $ 9,501.50 3 Clearing and Grubbing 1 LS $ 150,000.00 $ 150,000.00 $ 61,000.00 $ 61,000.00 4 Borrow Excavation 2,850 CuYd $ 18.00 $ 51,300.00 $ 28.00 $ 79,800.00 5 Geotextile Fabric 2,525 SqYd $ 8.00 $ 20,200.00 $ 3.00 $ 7,575.00 6 Stone Riprap (300#) 2,730 Tons $ 46.00 $ 125,580.00 $ 82.00 $ 223,860.00 7 Grout for Stone Riprap 610 CuYd $ 275.00 $ 167,750.00 $ 290.05 $ 176,930.50 8 Turbidity Curtain 1,000 LinFt $ 18.00 $ 18,000.00 $ 10.00 $ 10,000.00 9 Solid Sodding 4,000 SqYd $ 7.00 $ 28,000.00 $ 7.50 $ 30,000.00 10 Tied Concrete Block Erosion Control Mat 2,000 SqFt $ 8.00 $ 16,000.00 $ 18.50 $ 37,000.00 TOTAL BASE BID PRICE $ 651,830.00 $ 667,667.00 404 APPENDIX J BID NO 2020-036PW TUPELO Bid Tabulation 09708 10/23/2020 2  405 APPENDIX K  406 APPENDIX K  407 APPENDIX K  408 APPENDIX K  409 APPENDIX K  410 APPENDIX K  411 APPENDIX L  FINAL Lot Mowing Report for 10/7-20/2020 Violation Ref Parcel Location Owner Owner Address Owner City State Zip Inspector 1. 32542 089P3121200 516 MAPLE ST RENEGADE 411 SOUTH GREEN STREET TUPELO, MS 38804 DJ VENTURES, LLC 2. 32550 077C2507400 1304 LUMPKIN DAVID BROWN 19483 E TUFTS CIR CENNTENAIL, CO 80015 MB AVE LLC 3. 32551 077J3506900 331 SOUTHERN P O BOX 3171 TUPELO, MS 38803 MB BATTLEFIELD GROUP OF MS DR INC THE 4. 32552 077J3506800 319 SOUTHERN P O BOX 3171 TUPELO, MS 38803 MB BATTLEFIELD GROUP OF MS DR INC THE 5. 32553 077J3506700 309 SOUTHERN P O BOX 3171 TUPELO, MS 38803 MB BATTLEFIELD GROUP OF MS DR INC THE 6. 32555 077J3506600 300 SOUTHERN P O BOX 3171 TUPELO, MS 38803 MB BATTLEFIELD GROUP OF MS DR INC THE 7. 32556 077J3508400 2033 SOUTHERN P O BOX 3171 TUPELO, MS 38803 MB 412 BRIARFIELD DR GROUP OF MS INC THE 8. 32558 077P3500600 2411 DANNY ST TTLBL LLC 4747 EXECUTIVE DR STE 510 SAN DIEGO, CA 92121 MB 9. 32560 077Q3608400 121 S TUPELO RENTAL 2555 WENDOVER DR BELDEN, MS 38826 MB HIGHLAND DR PROPERTIES LLC 10. 32561 077R3608200 1226 BOGGAN CHUNN COREY 2555 WENDOVER DR BELDEN, MS 38826 MB DR 11. 32564 089F3017800 536 N GREEN HOSKINS 536 N GREEN STREET TUPELO, MS 38804 MB ST PAULETTE 12. 32567 089F3005400 527 W BARNES STONE BARBARA 527 BARNES ST TUPELO, MS 38804 MB ST ANN (DECEASED) 13. 32572 077l3607800 1894NELLE ST SHORT ANDY PO DRAWER B TUPELO, MS 38802 MB UNIT A-C INVESTMENT LLC APPENDIX M