Regular City Council Meeting

253 REGULAR CITY COUNCIL MEETING MUNICIPAL MINUTES CITY OF TUPELO STATE OF MISSISSIPPI MAY 04, 2021 Be it remembered that a regular meeting of the Tupelo City Council was held in the Council Chambers in the City Hall building on Tuesday, May 4, 2021, at 6:00 p.m. with the following in attendance: Council members Markel Whittington, Lynn Bryan, Travis Beard, Nettie Davis, and Mike Bryan; Attorney Ben Logan and Missy Shelton, Clerk of the Council. Councilman Willie Jennings attended by phone and Councilman Buddy Palmer was absent. Councilman Travis Beard led the invocation. Councilman Lynn Bryan introduced Boy Scout Walker Tate, who led the pledge of allegiance. Council President Mike Bryan called the meeting to order at 6:00 p.m. CONFIRMATION OR AMENDMENT TO THE AGENDA AND AGENDA ORDER Council Member L Bryan moved, seconded by Council Member Whittington, to confirm the agenda and agenda order with the following changes: Add: Item #12 Resolution Ratifying the Proclamation of a Local Emergency, Ending Emergency Closing Status and Request to Governor for Declaration of Disaster in the City of Tupelo Add: Item #13 Addendum #1 to Contract #80420 to Add Tornado Proclamation Dated May 2, 2021, for Direct Administrative Cost and Project Management. Of those present, the vote was unanimous in favor. PROCLAMATIONS, RECOGNITIONS AND REPORTS AGENDA RECOGNITION GIRL/BOY SCOUTS Mayor Jason Shelton introduced Walker Tate of Boy Scout Troop #12. EMPLOYEE RECOGNITION Mayor Jason Shelton introduced Fire Marshall Michael Montgomery and presented a 25 year employment certificate.  254 PUBLIC RECOGNITION Council Member Nettie Davis thanked all who had a part in the clean up after the EF1 Tornado of May 2, 2021. She also recognized mayoral candidate, Victor Fleitas, for working in her neighborhood. Council Member Travis Beard also praised the City's efforts during the aftermath of the tornado. He stated that City's plans were followed and were successful. MAYOR'S REMARKS Mayor Shelton thanked the members of Council who gave their kind words of thanks and encouragement for the administration’s efforts during the recent tornado. He commended the department heads for their efforts and response. After the storm on Sunday night, the roads were passable by 10:00 a.m. Monday morning. Of approximately 1,000 power outages, all but 50 were restored by that time as well. Those remaining without power were due to private electrical work required before restoring power. The Fire Department handled the damage assessments immediately following the storm and reported no ambulance calls or hospital admissions due to weather. It is estimated there will be approximately 35,000 cu yds. of debris from the storm. The general election will be held June 8, and Mayor Shelton reminded everyone to be sure to vote. The National Day of Prayer will be Thursday, and as soon as the details are available, the time and location will be announced. PUBLIC AGENDA PUBLIC HEARINGS IN THE MATTER OF PUBLIC HEARING FOR LOT MOWING No one appeared to speak on the public hearing for the following properties: APPEALS There were no appeals. CITIZEN HEARING There were no citizen hearings. ACTION AGENDA There were no items on the Action Agenda.  255 ROUTINE AGENDA IN THE MATTER OF MINUTES OF REGULAR CITY COUNCIL MEETING ON APRIL 20, 2021 Council Member Beard moved, seconded by Council Member Whittington, to accept the minutes of the Regular Council meeting of April 20, 2021. Of those present, the vote was unanimous in favor. IN THE MATTER OF BILL PAY Bills were reviewed at 4:30 p.m. by Council members: Markel Whittington, Travis Beard, and Lynn Bryan; and Accounts Payable Clerk, Traci Dillard. Council Member Davis moved, seconded by Council Member L Bryan, to approve the payment of the checks, bills, claims and utility adjustments. Of those present, the vote was unanimous in favor. APPENDIX A IN THE MATTER OF THE 2022 BUDGET CALENDAR Council Member Whittington moved, seconded by Council Member Beard, to approve the 2022 Budget Calendar, as presented by CFO/City Clerk Kim Hanna. Of those present, the vote was unanimous in favor. APPENDIX B IN THE MATTER OF APPOINTMENT TO HISTORIC PRESERVATION COMMISSION Council Member Davis moved, seconded by Councilman Beard, to confirm the appointment of Britt Harris to the Historic Preservation Commission. Of those present, the vote was unanimous in favor. APPENDIX C IN THE MATTER OF LOT MOWING Council Member Whittington moved, seconded by Council Member L Bryan, to approve the lot mowing list, as submitted. Of those present, the vote was unanimous in favor, and a copy of the list is included as APPENDIX D. IN THE MATTER OF ACCEPTING DONATION FROM MISSISSIPPI DEPARTMENT OF HOMELAND SECURITY Fire Chief Thomas Walker addressed the Council and requested the City accept the donation of a 2019 Ford F-250 pickup, VIN 0764, from the Philadelphia, Mississippi, Fire Department. This vehicle was originally funded from the Mississippi Department of Homeland Security. Councilmember Davis moved, seconded by Councilmember Beard, to accept the donation. Of those present, the vote was unanimous in favor. APPENDIX E IN THE MATTER OF APPROVAL OF INTERIM FIRE CHIEF Mayor Jason Shelton addressed the Council concerning Fire Chief Thomas Walker’s retirement effective May 28, 2021, and requested the Council to approve Jimmy Avery as Interim Fire Chief. Council Member Beard moved, seconded by Council Member Davis, to confirm the appointment of  256 Deputy Chief Jimmy Avery as Interim Fire Chief, effective May 28, 2021. Of those present, the vote was unanimous in favor. APPENDIX F IN THE MATTER OF COLISEUM MINUTES FEBRUARY 22, 2021 Council Member Beard moved, seconded by Council Member Whittington, to accept the minutes of the Coliseum Commission of February 22, 2021. Of those present, the vote was unanimous in favor. APPENDIX G IN THE MATTER OF BUDGET AMENDMENT #6 Council Member Beard moved, seconded by Council Member Whittington, to approve Budget Amendment #6, as presented by CFO/City Clerk Kim Hanna. Of those present, the vote was unanimous. APPENDIX H IN THE MATTER OF RESOLUTION RATIFYING THE PROCLAMATION OF A LOCAL EMERGENCY, ENDING EMERGENCY CLOSING STATUS AND REQUEST TO GOVERNOR FOR DECLARATION OF DISASTER IN THE CITY OF TUPELO The City of Tupelo experienced an EF1 tornado on Sunday, May 2, 2021, beginning at approximately 9:30 p.m. Council Member Davis moved, seconded by Council Member Whittington, to approve a Resolution Ratifying the Proclamation of a Local Emergency, Ending Emergency Closing Status and Request to Governor for Declaration of Disaster in the City of Tupelo. Of those present, the vote was unanimous in favor. APPENDIX I IN THE MATTER OF ADDENDUM #1 TO CONTRACT #80420 TO ADD TORNADO PROCLAMATION DATED MAY 2, 2021, FOR DIRECT ADMINISTRATIVE COST AND PROJECT MANAGEMENT Council Member Whittington moved, seconded by Council Member L Bryan to approve addendum #1 to Contract #80420 with Schaus, LLC, to add the tornado event of May 2, 2021 to the scope of professional services provided, as follows: Item 3.1.7 to state: SCHAUS will assist the City of Tupelo with Administrative Assistance and Project Management for FEMA matters associated with the tornado dated May 2, 2021, and inclement weather through the week of May 3, 2021. Of those present, the vote was unanimous in favor. APPENDIX J STUDY AGENDA IN THE MATTER OF RESOLUTION GRANTING EXEMPTION FROM AD VALOREM TAXES TO LEGGETT AND PLATT COMPONENTS COMPANY, INC. #0341  257 The Council unanimously agreed to move the item “In the Matter of Resolution Granting Exemption from Ad Valorem Taxes to Leggett and Platt Components Company, Inc. #0341”, to the next meeting's Action Agenda. APPENDIX K IN THE MATTER OF RESOLUTION GRANTING EXEMPTION FROM AD VALOREM TAXES TO LEGGETT AND PLATT COMPONENTS COMPANY, INC. # 0908 The Council unanimously agreed to move the item “In the Matter of Resolution Granting Exemption from Ad Valorem Taxes to Leggett and Platt Components Company, Inc. #0908”, to the next meeting's Action Agenda. APPENDIX L IN THE MATTER OF RESOLUTION GRANTING EXEMPTION FROM AD VALOREM TAXES TO LEGGETT AND PLATT COMPONENTS COMPANY, INC. #4201 The Council unanimously agreed to move the item “In the Matter of Resolution Granting Exemption from Ad Valorem Taxes to Leggett and Platt Components Company, Inc. #4201”, to the next meeting's Action Agenda. APPENDIX M EXECUTIVE SESSION IN THE MATTER OF DISCUSSION OF BUSINESS REGARDING PERSONNEL MATTER AND PROSPECTIVE PURCHASE OF LANDS UNDER MISS. CODE ANNO. § 25-41-7 (g) (1972 AS AMENDED) Council Member L Bryan moved, seconded by Council Member Davis, to determine the need for an Executive Session. City Attorney Ben Logan submitted that the following topics were acceptable items for Executive Session: DISCUSSION OF BUSINESS REGARDING PERSONNEL MATTER AND PROSPECTIVE PURCHASE OF LANDS UNDER MISS. CODE ANNO. § 25-41-7 (a) and (g) (1972 AS AMENDED) The need of Executive Session, was therefore, determined and the vote was unanimous in favor. Council Member Davis moved, seconded by Council L Bryan, to enter executive session. Of those present, the vote was unanimous in favor, and the city council and invited members of the administration went into executive session at 6:25 PM. After a discussion of a personnel issue and the prospective purchase of real property, Council Whittington moved, seconded by Council Member Beard, to return to the Regular Council Meeting. Of those present, the vote was unanimous in favor, and the open meeting resumed at 6:45 p.m. ADJOURNMENT There being no further business to come before the Council at this time, Council Member Whittington seconded by Council Member Jennings, to adjourn the meeting at 6:45 p.m. Of those present, the vote  258 was unanimous to adjourn. This the 4th day of May, 2021. __________________________________________ Mike Bryan, President City Council ATTEST: ____________________________________ Missy Shelton, Clerk of the Council __________________________________________ Jason Shelton, Mayor __________________________________________ Date  259 CHECK INFORMATION FOR COUNCIL MEETING MAY 4, 2021 FUND CHECK NUMBERS POOL CASH 401448-401801 EFT 50001063-50001083 TWL ADJUSTMENTS 1-89 ELECTRONIC TRANSFERS AS SHOWN ON THE FACE OF DOCKET INVOICES AS SHOWN ON FACE OF DOCKET APPENDIX A  260 PROPOSED BUDGET CALENDAR FY 2022 Date Process May Distribute departmental request forms and notification of due date May 31 Deadline for return of department request to the Finance Department July Revenue Projection (Section 21-35-5) July 21 & 28 Publish notice twice for Public Hearing on Budget August 3 Hold Public Hearing on Budget (Section 21-35-5) August 9 - 27 Hold Budget Planning Sessions (To be determined by the Council) August 9 - 13 Review anticipated Tax Levy to determine whether public notice is required for any levy August 19 & 26 Publish notice of Public Hearing on Tax Levy for two weeks prior to adoption of the budget September 7 Hold Public Hearing on Tax Levy (Section 27-39-203) September 7 Adopt Lee County Tax Assessment Rolls (No later than 9/15/2021) (Section 21-33-45) September 14 Set Tax Levy necessary to support adopted budget (No later than 9/15/2021) (Section 21-33-45) September 14 Adopt Budget (No later than 9/15/2021) (Code Section 21-35-9) September 15 Deliver Tax Levy to Lee County Tax Assessor (No later than 9/15/2021) (Code Section 21-33-45) September 15 Deliver Tax Levy to State Department of Audit (No later than 9/15/2021) (Code Section 21-33-45) September 21 Resolution of Fireman Fund for FY 2021 September 15 – 30 Give Public Notice of availability of budget for inspection by 9/30/2021 September 20 - 24 Publish adopted budget (Code Section 21-35-5) October 5 Approve Municipal Compliance Questionnaire (State Department of Audit) APPENDIX B  261 APPENDIX C  Final Lot Mowing Report for 5/4 Violation Ref Parcel Location Owner Owner Address Owner City State Zip Inspector 1. 32853 101D0106200 1105 BREWER 504 MOSS HILL DR NEW ALBANY, MS 38652 RS LAWNDALE DR WILLIAM & ROBERT DARDEN SR 2. 32868 088J3301400 105 ELVIS AHMED MONA 102 SERENITY CT BRANDON, MS 39042 MB PRESLEY DR HAMZAH 3. 32869 088J3301500 ELVIS PRESLEY AHMED MONA 102 SERENITY CT BRANDON, MS 39042 MB DR HAMZAH 4. 32874 113T0501500 PAYNE ST MORGAN STEVE PO BOX 365 BOONEVILLE, MS 38829 MB & BILL 5. 32877 088N3305700 151 CANAL ST WENSLEY POST OFFICE BOX 6474 CONCORD, CA 94524-1474 MB COLLEEN M 6. 32880 077P3518700 2308 TORREY JENKINS TOMMY 2308 TORREY ST TUPELO, MS 38801 MB & KAREN 7. 32885 077Q3606000 200 S CABRAL LUIS 2512 PATTERSON DR TUPELO, MS 38801 SB HIGHLAND DR (DECEASED) 262 8. 32888 078H2715700 908 DBE PROPERTIES P O BOX 2254 OXFORD, MS 38655 MB ELDERBERRY ST LLC APPENDIX D  263 APPENDIX E  264 APPENDIX E  265 Jimmy Avery Deputy Chief, Tupelo Fire Department For more than three decades, Jimmy has served the Tupelo Fire Department and was appointed Deputy Chief in 2009. As Deputy Chief, he oversees departmental day-to-day operations and has direct management of 92 employees acting as a strong resource and advocate for his team while ensuring the safe and quality execution of Emergency Operations and Disaster Management Planning to the community he is passionate about protecting. Over the span of his professional career, Jimmy progressed through the fire service ranks serving as a Firefighter, Sergeant, Captain, Chief of Training, and Chief of Operations before beginning his current role as Deputy Chief. He is responsible for: Training and Education; Fire Prevention and Investigation; Code Enforcement; Public Education; Budget Management; Vehicle Maintenance; and Policy & Procedure Development and Implementation. Accomplishments:  Creation of the Tupelo Fire Department Career Development Plan to educate firefighters on requirements for career advancement.  Development of the Pre-Employment Testing and Orientation Program. This includes a ‘day in the life’ session for candidates and their significant others to gain insight into fire department daily operations.  Developer & Instructor for the “Interviewing for Success Program” designed for employment candidates in the City of Tupelo; Tupelo Fire and Police Departments, S.A.F.E., Inc; Lee County Communications; and multiple other agencies throughout north Mississippi.  Pandemic Management in close collaboration with the City of Tupelo department heads at the onset of COVID-19 to revise and deploy policy and procedures to align with CDC guidelines ensuring the safety of the City of Tupelo staff, leadership, and its citizens; with continual updates and revisions as the pandemic evolves and CDC guidelines change.  Coordinated with the Mississippi State Department of Health to provide medical coverage at COVID-19 vaccination sites. Continues as the liaison between the MSDOH and the city.  Worked closely with the Mississippi State Fire Academy, the Mississippi Minimum Standards Personnel Board, and the BancorpSouth Arena to achieve accreditation as a regional testing center at Tupelo Fire Department.  Partnered with local businesses during annual Fire Prevention Month to distribute and install smoke detectors throughout the community to promote safety.  Spearheaded, in conjunction with NMMC leadership, the development of a Home Rounding Safety Program.  Developed a Diversity, Equity, and Inclusion (DEI) Program for community leaders to ensure a workplace environment that represents and allows for a diverse, equitable, and inclusive workforce.  Partnered with the North Mississippi Family Residency Program to obtain Tupelo Fire Department staff annual physicals at no cost to the City of Tupelo.  Serves as liaison for all internal and external agencies and organizations to meet the needs of the City of Tupelo, the community, and the region. Education: ● Graduate of Tupelo High School with an ICC with an Associates of Arts degree ● Adjunct instructor with Itawamba Community College and the Mississippi State Fire Academy Jimmy is passionate about fire, leadership, and safety, and speaks publicly on those topics at local, state, and national levels. His commitment to the Tupelo Fire Department and the Community he serves is evident in all his interactions. He enjoys spending time with his family, boating, golf, and training the newest family member – the 110 lb. Great Dane puppy, Axl. APPENDIX F  266 APPENDIX G  267 APPENDIX G  268 APPENDIX G  269 APPENDIX H  270 APPENDIX H  271 APPENDIX H  272 APPENDIX H  273 APPENDIX H  274 APPENDIX H  275 APPENDIX I  276 APPENDIX I  277 APPENDIX I  278 APPENDIX I  279 APPENDIX J