Regular City Council Meeting

524 REGULAR CITY COUNCIL MEETING MUNICIPAL MINUTES CITY OF TUPELO STATE OF MISSISSIPPI JULY 06, 2021 Be it remembered that a regular meeting of the Tupelo City Council was held in the Council Chambers in the City Hall building on Tuesday, July 6, 2021, at 6:00 p.m. with the following in attendance: Council members Chad Mims (attended by ZOOM), Lynn Bryan, Travis Beard, Nettie Davis, Buddy Palmer, Janet Gaston and Rosie Jones; Ben Logan, City Attorney and Missy Shelton, Clerk of the Council. Council Member Buddy Palmer introduced Rev. Hannah Shempert, from Saint Luke Methodist Church, who gave the invocation. Council Member Janet Gaston led the Pledge of Allegiance. City Attorney Ben Logan, acting as Temporary Chairman, asked for nominations for the position of Council President. Council Member Davis nominated Council Member Palmer to serve as President of the Council for a one year period. Council Member Beard seconded the nomination. Council Member Beard then moved that nominations cease and the motion was seconded by Council Member Bryan, which was unanimously adopted. The vote electing Council Member Buddy Palmer as Council President was unanimous in favor. Council President Buddy Palmer called the meeting to order. Council President Palmer then brought the matter forth for the nomination of Vice President of the Council. Council Member Beard nominated Council Member Bryan for the position. This nomination was seconded by Council Member Davis. There were no other nominations for Vice President and the vote was unanimous in confirming Council Member Lynn Bryan as Council Vice President. CONFIRMATION OR AMENDMENT TO THE AGENDA AND AGENDA ORDER Council Member Bryan moved, seconded by Council Member Beard, to confirm the agenda and agenda order, as presented. The vote was unanimous in favor. PROCLAMATIONS, RECOGNITIONS AND REPORTS AGENDA EMPLOYEE RECOGNITION Mayor Todd Jordan recognized Gerald Pannell and Cedric Lockridge for each having 25 years with the Tupelo Fire Department.  525 PUBLIC RECOGNITION Council Member Nettie Davis wished everyone well for the next four years and said she is looking forward to moving forward with the Council and the new Mayor. Council Member Travis Beard said he was looking forward to working with the Council and wished well those members that had served before. Council Member Rosie Jones introduced herself and said she is ready to get to work. Council Member Janet Gaston introduced herself and said it was an honor to be elected to this position and thanked everyone who made it possible. Council Member Chad Mims wished everyone well and said he was looking forward to the next four years. MAYOR'S REMARKS Mayor Todd Jordan congratulated all those on the Council. His advice for the new Council Members was to listen well and ask for advice from those who have been here before. He stated that all should remember that this group, along with himself, is on the same team and that they all represent the City of Tupelo, not just an individual ward. PUBLIC HEARINGS IN THE MATTER OF PUBLIC HEARING FOR LOT MOWING No one appeared to speak on the public hearing for lot mowing at the following properties: Parcel Location 077P3508500 502 AUGUSTA ST 089F3005600 536 WALKER ST 089F3007600 760 N MADISON ST 089F3004701 WALKER ST 106A1407200 2895 TONY MOORE RD 101L1208300 2402 WILLIAM DR 101H0108400 1005 BUCHANNAN ST 077P3500600 2411 DANNY ST 078H2708400 2302 HICKORY DR 078H2708100 2308 HICKORY DR 077Q3608100 1400 CENTRAL AVE 077Q3608300 123 N HIGHLAND DR 077Q3608400 121 S HIGHLAND DR  526 ROUTINE AGENDA IN THE MATTER OF APPROVAL OF COUNCIL MINUTES FOR JUNE 15, 2021 Council Member Bryan moved, seconded by Council Member Beard, to approve the minutes of the Regular City Council meeting held on June 15, 2021. The vote was unanimous in favor. IN THE MATTER OF REVIEW/APPROVAL OF APPOINTMENT OF DON LEWIS AS CHIEF OPERATIONS OFFICER (COO) Council Member Davis moved, seconded by Council Member Gaston, to approve the appointment of Don Lewis as Chief Operations Officer for the City of Tupelo. The vote was unanimous in favor. IN THE MATTER OF REVIEW/APPROVAL OF APPOINTMENT OF KIM HANNA AS CHIEF FINANCIAL OFFICER/CITY CLERK Council Member Beard moved, seconded by Council Member Davis, to approve the appointment of Kim Hanna as Chief Financial Officer/City Clerk for the City of Tupelo. The vote was unanimous in favor. IN THE MATTER OF REVIEW/APPROVAL OF APPOINTMENT OF BEN LOGAN AS CITY ATTORNEY Council Member Bryan moved, seconded by Council Member Beard, to approve the appointment of Ben Logan as City Attorney for the City of Tupelo. The vote was unanimous in favor. IN THE MATTER OF REVIEW/APPROVAL OF APPOINTMENT OF TANNER NEWMAN AS DIRECTOR OF DEPARTMENT OF DEVELOPMENT SERVICES Council Member Beard moved, seconded by Council Member Bryan, to approve the appointment of Tanner Newman as Director of the Department of Development Services for the City of Tupelo. The vote was unanimous in favor. IN THE MATTER OF HIRING OF COUNCIL CLERK Council Member Beard moved, seconded by Council Member Davis, to approve hiring Missy Shelton as Clerk of the Council for the City of Tupelo. The vote was unanimous in favor. IN THE MATTER OF CONSIDER/ADOPT ORDINANCE ESTABLISHING MEETING TIMES, PLACES, AND ESTABLISHING THE AGENDA PROCESS FOR THE MEETINGS OF THE TUPELO CITY COUNCIL  527 Council Member Beard moved, seconded by Council Member Davis, to adopt an Ordinance Establishing Meeting Times, Places, and Establishing the Agenda Process for the Meetings of the City Council of the City of Tupelo, Mississippi, a copy being attached to these minutes as APPENDIX A. The Ordinance sets forth the procedures for the orderly development of the agenda process and allows for proper study as well as legal and staff review. IN THE MATTER OF REVIEW/ADOPT ROBERT’S RULES OF ORDER Council Member Davis moved, seconded by Council Member Gaston, to adopt Robert’s Rules of Order, Newly Revised, 10th Edition as the official guide on parliamentary procedures when conducting City Council meetings. The vote was unanimous in favor. IN THE MATTER OF REVIEW/APPROVE SETTING TIME FOR PAYING BILLS Council Member Beard, seconded by Council Member Bryan, to set the time for reviewing and approving payment of bills at 4:30 p.m. each first and third Tuesday of the month prior to the regular City Council meetings. The vote was unanimous in favor. IN THE MATTER OF REVIEW/APPROVE RESOLUTION APPOINTING MISSISSIPPI MUNICIPAL LEAGUE 2021 VOTING DELEGATES FOR THE CITY OF TUPELO, MISSISSIPPI In accordance with the bylaws of the Mississippi Municipal League, Council Member Beard nominated Council Member Davis as the voting delegate and Council Member Bryan as the first alternate for the 2021 Mississippi League election to be held at the annual convention on July 25 through July 28, 2021. Council Member Jones seconded the motion, and the vote was unanimous in favor to approve the Resolution as submitted. APPENDIX B. IN THE MATTER OF BILL PAY Bills were reviewed at 4:30 p.m. by Council members Janet Gaston, Travis Beard, Buddy Palmer, Rosie Jones and Nettie Davis and Accounts Payable Clerk, Traci Dillard. Council Member Bryan moved, seconded by Council Member Davis, to approve the payment of the checks, bills, claims and utility adjustments. The vote was unanimous in favor. APPENDIX C IN THE MATTER OF CLOSING 2018 REV BOND BANK ACCOUNTS Council Member Bryan moved, seconded by Council Member Davis, to approve the closing of 2018 Revenue Bond Bank Account. The vote was unanimous in favor. APPENDIX D  528 IN THE MATTER OF FY 2021 PETTY CASH ACCOUNTS Council Member Davis moved, seconded by Council Member Jones, to approve the Petty Cash Accounts for the remainder of FY2021 as submitted. The vote was unanimous in favor. APPENDIX E IN THE MATTER OF APPROVAL TO SUBMIT 2021 HOMELAND SECURITY APPLICATIONS Grant Writer Abby Christian requested that the Council approve the submission of applications for the 2021 Homeland Security Grant Program. There is no match for these grants. Council Member Beard moved, seconded by Council Member Gaston, to approve the submissions. The vote was unanimous in favor. APPENDIX F IN THE MATTER OF APPROVE/REJECT THE INTERGOVERNMENTAL TRANSFER OF A COUNTY OWNED VEHICLE TO THE CITY OF TUPELO Council Member Davis moved, seconded by Council Member Jones, to approve the intergovernmental transfer of a Lee County owned vehicle to the City of Tupelo, for use by Mayor Jordan. The vote was unanimous in favor and a copy of the Resolution is attached as APPENDIX G. IN THE MATTER OF LOT MOWING Council Member Beard moved, seconded by Council Member Bryan, to approve the final lot mowing list, as submitted. The vote was unanimous in favor. APPENDIX H IN THE MATTER OF NMNU REQUEST FOR DECLARATION OF SURPLUS VEHICLES FOR AUCTION Interim Police Chief Jackie Clayton submitted a list of vehicles no longer needed by the City of Tupelo, which should be declared surplus and sold at auction. Council Member Beard moved, seconded by Council Member Gaston, to approve the surplus and sale at auction. The list is attached as APPENDIX I. The vote was unanimous in favor. IN THE MATTER OF NARCAN MOU Council Member Davis moved, seconded by Council Member Beard, to approve a Memorandum of Understanding between the Mississippi Department of Mental Health Bureau of Addictive Services and Tupelo Police Department concerning the delivery, training, distribution, storage, deployment and reporting of NARCAN. The vote was unanimous in favor. APPENDIX J  529 IN THE MATTER OF BID REJECTION CURB AND GUTTER 2021-015PW Public Works Director Chuck Williams asked that the Council reject bid # 2021-015PW - Curb and Gutter, due to no bids being submitted. Council member Beard moved, seconded by Council Member Jones, to approve the rejection of the bid. The vote was unanimous in favor. IN THE MATTER OF REJECTION OF BID 2021-017PR - SKATE PARK RENOVATIONS Park & Recreation Director Alex Farned, requested that bid # 2021-017PR - Skate Park Renovations, be rejected because all the bids came in over budget. Council Member Davis moved, seconded by Council Member Jones, to approve the rejection of the bid. The vote was unanimous in favor. APPENDIX K IN THE MATTER OF BAD DEBT WRITE-OFF JANUARY 2020 – JUNE 2020 Council Member Beard moved, seconded by Council Member Gaston, to approve writing off to the bad debt file a list of Water and Light Collections accounts. The total bad debt amount represents 0.0008% of the total revenue for the period of January 2020 thru June 2020. Efforts will continue to be made to collect these accounts even though they have been transferred to this accounting classification. The vote was unanimous in favor. APPENDIX L IN THE MATTER OF EXECUTIVE SESSION – SALE OF REAL PROPERTY Council Member Davis moved, seconded by Council Member Bryan, to determine the need for an executive session. City Attorney Ben Logan advised the Council that the topic for discussion, purchase and sale of real property. Miss. Code Anno. §25-41-7 (4) (g) (1972 as amended), is a legal reason to enter an executive session. The vote was unanimous in favor. Council Member Beard moved, seconded by Council Member Davis, to close the regular session and enter executive session at 6:41.p.m. The vote was unanimous in favor. Council Member Davis moved, seconded by Council Member Beard, to close the executive session and return to the regular session at 7:03 p.m. The vote was unanimous in favor. IN THE MATTER OF APPROVAL OF RESOLUTION DECLARING REAL PROPERTY AS SURPLUS LOCATED ON TIMBERLANE ROAD AND AUTHORIZING THE SALE OF SAID PROPERTY Council Member Davis moved, seconded by Council Member Beard to approve a 'Resolution Declaring Real Property as Surplus on Timberlane Road and Authorizing the Sale of Said Property'. The vote was unanimous in favor. APPENDIX M  531 APPENDIX A  532 APPENDIX A  533 APPENDIX A  534 APPENDIX A  535 APPENDIX A  536 APPENDIX A  537 APPENDIX B  538 CHECK INFORMATION FOR COUNCIL MEETING July 06, 2021 FUND CHECK NUMBERS POOL CASH 402817-403225 EFT 50001147-50001165 TWL ADJUSTMENTS 1-210 ELECTRONIC TRANSFERS AS SHOWN ON THE FACE OF DOCKET INVOICES AS SHOWN ON FACE OF DOCKET APPENDIX C  539 AGENDA REQUEST TO: Mayor and City Council FROM: Kim Hanna, CFO DATE July 6, 2021 SUBJECT: IN THE MATTER OF CLOSING 2018 REV BOND BANK ACCOUNTS KH Request: To close the Electric Revenue 2018 Bond Account and the Water & Sewer Revenue 2018 Bond Account used for the bond proceeds issued for the AMR project. These funds have been fully expended and the project is complete. Both bank accounts to be closed are at Trustmark National Bank and the account numbers are 890-025-1348(Electric) and 890-025-1223(Water & Sewer). ITEMS: No Items APPENDIX D  540 AGENDA REQUEST TO: Mayor and City Council FROM: Kim Hanna, CFO DATE July 6, 2021 SUBJECT: IN THE MATTER OF FY 2021 PETTY CASH ACCOUNTS KH Request: I am requesting the approval of the Petty Cash Account for last quarter of FY 2021. ACCOUNTS LISTED: Dept. Amount Responsible CVB $500.00 Neal McCoy / Valerie Bradley Parks & Rec $150.00 Deana Carlock Executive Dept $200.00 Scott Costello Museum $100.00 Leesha Faulkner Public Works $200.00 Kristeen Rush Fire Dept $300.00 Jimmy Avery City Court $150.00 Rhonda Cole Narcotics $200.00 Amy Cooper Coliseum $300.00 Kaitlin Wilkinson Tupelo Water & Light Plant $500.00 Pam Blassingame Police Department $500.00 Robert Vail Water & Light Collections $500.00 Carol Botts Development Services $100.00 Pat Falkner Tupelo Aquatics Facility $200.00 Amy Kennedy APPENDIX E  541 AGENDA REQUEST TO: Mayor and City Council FROM: Abby Christian, Grant Writer DATE June 29, 2021 SUBJECT: IN THE MATTER OF APPROVAL TO SUBMIT 2021 HOMELAND SECURITY APPLICATIONS AC Request: Seeking approval to submit applications for the HSGP on behalf of TPD, TFD, and IT. Agency: MS Office of Homeland Security (MOHS) Grant: Homeland Security Grant Program (HSGP) City Entity: City of Tupelo - Tupelo Police Department, Tupelo Fire Department (Specifically EOD), Tupelo IT Department Match: There is no match. Submission Deadline: 16 July 2021, 8:00 AM. Total Requested Amount: Exact figures TBD. Overview: The purpose of the HSGP is to provide funds to eligible local, tribal, and state agencies to assist in the prevention of catastrophic or terrorist events. Additionally, HSGP funds aid communities and agencies in the five critical National Preparedness Goals: Prevention, Protection, Mitigation, Response and Recovery. APPENDIX F  542 APPENDIX G  543 APPENDIX G  Final Lot Mowing Report for 7/6/2021 Violation Ref Parcel Location Owner Owner Address Owner City State Zip Inspector 1. 34030 077P3508500 502 AUGUSTA WEST RUBLE 502 AUGUSTA TUPELO, MS 38801 JLS ST LADON & MARIE 2. 34035 089F3005600 536 WALKER ST SANDERS SHEILA 731 TUJUNGA AVE APT C BURBANK, CA 91501 SB 3. 34036 089F3007600 760 N CUNNINGHAM 4208 31ST ST MOUNT RAINIER, MD 20712 SB MADISON ST BEATRICE ESTATE 4. 34037 089F3004701 WALKER ST MAYHORN 7863 KENWICK WAY #103 MEMPHIS, TN 38119 SB STEVEN 5. 34038 106A1407200 2895 TONY RUPERT WILLIE & 1005 NIXON TUPELO, MS 38801 RS MOORE RD VADA S 6. 34045 101L1208300 2402 WILLIAM KELLEY ASHLEIGH 2402 WILLIAM DR TUPELO, MS 38801 RS DR N & RICKEY E 7. 34056 101H0108400 1005 PEARMAN C RON 1220 HWY 90 DR MOBILE, AL 36693 SB BUCHANNAN & LYDIA G ST 8. 34057 077P3500600 2411 DANNY ST TTLBL LLC 4747 EXECUTIVE DR STE 510 SAN DIEGO, CA 92121 JLS 544 9. 34060 078H2708400 2302 HICKORY BATES JOSEPH W 2302 HICKORY DR TUPELO, MS 38801 JLS DR & DELANEY B 10. 34062 078H2708100 2308 HICKORY FUTRELL NELL A 173 CROSSOVER DR BRANDON, MS 39042 JLS DR 11. 34063 077Q3608100 1400 CENTRAL BOYD DENNIS W 1389 ORLEANS PL TUPELO, MS 38801 SB AVE 12. 34066 077Q3608300 123 N MUDDY WATER 889 SOUTH THOMAS TUPELO, MS 38801 SB HIGHLAND DR ENTERPRISES INC APPENDIX H  Final Lot Mowing Report for 7/6/2021 Violation Ref Parcel Location Owner Owner Address Owner City State Zip Inspector 13. 34068 077Q3608400 121 S TUPELO RENTAL 2555 WENDOVER DR BELDEN, MS 38826 SB HIGHLAND DR PROPERTIES LLC 14. 15. 16. 17. 18. 19. 20. 545 21. 22. 23. 24. APPENDIX H  546 APPENDIX I  547 APPENDIX I APPENDIX J APPENDIX J  550 APPENDIX K  551 APPENDIX K  552 APPENDIX L  553 APPENDIX L  554 APPENDIX L  555 APPENDIX L  556 APPENDIX L  557 APPENDIX L  558 APPENDIX L  559 APPENDIX L  560 APPENDIX L  561 APPENDIX L