Regular City Council Meeting

1 REGULAR CITY COUNCIL MEETING MUNICIPAL MINUTES CITY OF TUPELO STATE OF MISSISSIPPI NOVEMBER 15, 2022 Be it remembered that a regular meeting of the Tupelo City Council was held in the Council Chambers in the City Hall building on Tuesday, November 15, 2022, at 6:00 p.m. with the following in attendance: Council Members Chad Mims, Lynn Bryan, Travis Beard, Nettie Davis, Buddy Palmer, Janet Gaston and Rosie Jones; Ben Logan, City Attorney and Missy Shelton, Clerk of the Council. Council Member Rosie Jones gave the invocation, and Council Member Chad Mims led the pledge of allegiance. Council President Lynn Bryan called the meeting to order at 6:00 p.m. CONFIRMATION OR AMENDMENT TO THE AGENDA AND AGENDA ORDER Council Member Beard moved, seconded by Council Member Palmer, to approve the agenda and agenda order, as presented. PUBLIC RECOGNITION Council Member Buddy Palmer gave a report on the Veteran's Day event, held on November 11, 2023. He said there was good participation and a great event to celebrate and thank our Veterans. Council Member Nettie Davis reminded everyone about the Community Thanksgiving Service that will be held at the Link Centre tomorrow at 11:45 and encouraged all to attend. She also invited everyone to attend the Mission Mississippi event that will be held at the Cadence Bank Center December 4. MAYOR'S REMARKS Mayor Todd Jordan reminded everyone that there are a lot of visitors in the area due to the Mennonite Conference being held at the Cadence Bank Arena, and to please be extra careful when in the area. He also said that Johnny Timmons was awarded the Downtown Hero award from the Downtown Main Street Association and the City of Tupelo was recognized for Most Improvements. IN THE MATTER OF PUBLIC HEARING FOR LOT MOWING Mr. Eric Hampton, of 2386 Edgemont Circle appeared for the public hearing for lot mowings for the following property: Parcel Location 101D0123400 1301 LAWNDALE DR IN THE MATTER OF AN ORDINANCE AMENDING CH. 7 OF THE TUPELO CODE OF ORDINANCES PERTAINING TO BUILDINGS AND BUILDING REGULATIONS  2 Council Member Beard moved, seconded by Council Member Palmer to approve the 'Ordinance Amending Sub-Sections of City of Tupelo Code of Ordinances Chapter 7 Buildings and Building Regulations, Specifically, Designation of the Building Official and Composition and Procedures of License Commission'. After an explanation, which is attached to these minutes, the vote was unanimous in favor. APPENDIX A IN THE MATTER OF AN ORDINANCE AMENDING CH. 10 OF THE TUPELO CODE OF ORDINANCES PERTAINING TO FIRE PREVENTION AND PROTECTION Council Member Davis moved, seconded by Council Member Beard, to approve the Ordinance Amending Sub-Sections of City of Tupelo Code of Ordinances Chapter 10 Fire Prevention and Protection, Specifically, Defining the Role as Relates to the Building Code and Providing for an Appeals Process from Decisions of the City of Tupelo Fire Marshal. After an explanation, which is attached to these minutes, the vote was unanimous in favor. APPENDIX B IN THE MATTER OF MINUTES OF OCTOBER 18, 2022 REGULAR MEETING Council Member Palmer moved, seconded by Council Member Jones, to approve the minutes of the Regular City Council meeting held on November 1, 2022. The vote was unanimous in favor. IN THE MATTER OF BILL PAY Bills were reviewed at 4:30 p.m. by Council Members Gaston, Beard, Palmer and Mims. Council Member Mims moved, seconded by Council Member Palmer, to approve the payment of the checks, bills, claims and utility adjustments. The vote was unanimous in favor. APPENDIX C IN THE MATTER OF ADVERTISING AND PROMOTIONAL ITEMS Council Member Beard moved, seconded by Council Member Jones, to approve the request for advertising and promotional items, as submitted. The vote was unanimous in favor. APPENDIX D IN THE MATTER OF BUDGET AMENDMENT #1 FOR FY 2023 Council Member Beard moved, seconded by Council Member Jones, to approve budget amendment #1 for FY 2023. The vote was unanimous in favor. APPENDIX E IN THE MATTER OF CLOSING MTP PHASE VI BANK ACCOUNT Council Member Janet Gaston recused herself for the next two items of business. Council Member Beard moved, seconded by Council Member Palmer, to approve an Order of the Governing Authorities of the City of Tupelo Authorizing the Closure of the Major Thoroughfare Plan Phase VI Project Fund and the Authorize the Transfer of Any Excess Monies into the Major Thoroughfare Plan Phase VII Project Fund at Cadence Bank. The vote was, as follows: Council Member Mims AYE Council Member Bryan AYE  3 Council Member Beard AYE Council Member Davis AYE Council Member Palmer AYE Council Member Gaston RECUSED Council Member Jones AYE APPENDIX F IN THE MATTER OF CLOSING 2011 G.O. BOND FUND BANK ACCOUNT Council Member Davis moved, seconded by Council Member Mims, to approve an Order of the Governing Authorities of the City of Tupelo Authorizing the Closure of the 2011 General Obligation Bond Fund. The vote was, as follows: Council Member Mims AYE Council Member Bryan AYE Council Member Beard AYE Council Member Davis AYE Council Member Palmer AYE Council Member Gaston RECUSED Council Member Jones AYE APPENDIX G At this time, Council Member Janet Gaston rejoined the meeting. IN THE MATTER OF ENGINEER RECOMMENDATION FOR ARC COOPER TIRE PROJECT Grant Writer Abby Christian addressed the Council concerning the recommendation of an Engineering firm following the RFP and selection committee meeting on October 31, 2022. Council Member Palmer moved, seconded by Council Member Beard, to approve the Engineer recommendation for the ARC Cooper Tire Project of Cook Coggin Engineers. The vote was unanimous in favor. APPENDIX H IN THE MATTER OF APPROVE PROPERTIES FOR LOT MOWING Council Member Beard moved, seconded by Council Member Palmer, to adjudicate the following properties on the public hearing lot mowing list, which were in such a condition to be a menace to the public health, safety and welfare of the community and in need of mowing pursuant to Miss. Code Ann. 21-19-11 (1972) as amended. The vote was unanimous in favor. APPENDIX I IN THE MATTER OF AN ORDINANCE AMENDING DEVELOPMENT CODE BY AMENDING CERTAIN SUB-SECTIONS OF SECTION 5.1 BELLEDEER NEIGHBORHOOD CONSERVATION OVERLAY DISTRICT (TA22-03.25) (TABLED AT SEPTEMBER 20, 2022 MEETING) This item was left on the table.  4 IN THE MATTER OF RESOLUTION ADOPTING REDISTRICTING CRITERIA FOR THE REDSTRICTING OF THE CITY OF TUPELO’S WARD LINES FOLLOWING THE 2020 CENSUS DDS Director Tanner Newman asked City Planner Jenny Savely to address the Council concerning a Resolution Adopting Redistricting Criteria for the Redistricting of the Municipality's Ward Lines Following the 2020 Census, and for Related Purposes. After an explanation to the Council and a time for questions from the Council, Council Member Beard moved, seconded by Council Member Palmer, to approve the resolution. The vote was unanimous in favor. APPENDIX J IN THE MATTER OF CONTRACT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF TUPELO AND THREE RIVERS PLANNING & DEVELOPMENT DISTRICT City Planner Jenny Savely presented a contract for professional services between the City of Tupelo and Three Rivers Planning & Development District for redistricting. Council Member Palmer moved, seconded by Council Member Gaston, to approve the contract in the amount of $11,500.00. The vote was unanimous in favor. APPENDIX K IN THE MATTER OF TUPELO PARK & RECREATION DEPARTMENT ADVISORY BOARD MINUTES FOR AUGUST 9, 2022 Council Member Palmer moved, seconded by Council Member Gaston, to approve the Tupelo Park and Recreation Department Advisory Board Minutes for the August 9, 2022, meeting. The vote was unanimous in favor. APPENDIX L IN THE MATTER OF CONTRACT FOR THE HANK & HELEN BOERNER SKATE PARK BID # 2022-035PR Council Member Gaston moved, seconded by Council Member Beard to approve the contract between the City of Tupelo and Grindline Skateparks, Inc. for the Hank & Helen Boerner Skate Park Renovations & Improvements – Bid 2022-035PR to be ratified at a later date. The vote was unanimous in favor. APPENDIX M IN THE MATTER OF AMENDMENT TO DAYBRITE/SIGNIFY/THRELKELD BUILDING LEASE TO PROVIDE OPTION TO PURCHASE FACILITY IF APPROVED BY MISSISSIPPI DEVELOPMENT AUTHORITY (MDA) Council Member Palmer moved, seconded by Council Member Davis, to approve an Amendment Granting Threldkeld Enterprises, LLC Option to Property and Improvements, subject to the approval of Mississippi Development Authority, which will include an Amendment to Lease Agreements. The vote was unanimous in favor. APPENDIX N EXECUTIVE SESSION Council Member Palmer moved, seconded by Council Member Beard, to determine the need for an executive session. Attorney Ben Logan said the session will be for the purchase, sale or leasing of lands under Miss. Code Anno. 25-41-7 (g) (1972 as amended). The vote was unanimous in favor at 6:37 p.m.  5 Council Member Davis moved, seconded by Council Member Jones, to close the regular session and enter executive session for discussion of the purchase, sale or leasing of lands under Miss. Code Anno. 25-41-7 (g) (1972 as amended). The vote was unanimous in favor. After discussion in executive session, Council Member Beard moved, seconded by Council Member Palmer to return to the regular meeting at 6:51 p.m. The vote was unanimous in favor. ADJOURNMENT There being no further business to come before the Council at this time, Council Member Beard moved, seconded by Council Member Palmer, to adjourn the meeting. The vote was unanimous in favor. This, the 15th day of November, 2022, at 6:52 p.m. Lynn Bryan, President City Council ATTEST: Missy Shelton, Clerk of the Council Todd Jordan, Mayor Date  6 APPENDIX A  7 APPENDIX A  8 APPENDIX A  9 APPENDIX A  10 APPENDIX A  11 APPENDIX B  12 APPENDIX B  13 APPENDIX B  14 APPENDIX B  15 CHECK INFORMATION FOR COUNCIL MEETING November 15, 2022 FUND CHECK NUMBERS POOL CASH ID-413898-413918;413919-414222 EFT 50001890-50001913 TWL ADJUSTMENTS ELECTRONIC TRANSFERS AS SHOWN ON THE FACE OF DOCKET INVOICES AS SHOWN ON FACE OF DOCKET APPENDIX C  16 AGENDA REQUEST TO: Mayor and City Council FROM: Kim Hanna, CFO DATE November 15, 2022 SUBJECT: IN THE MATTER OF ADVERTISING AND PROMOTIONAL ITEMS KH Request: Proposed items for approval are for the purpose of advertising and bringing into favorable notice the opportunities, possibilities and resources of the City of Tupelo. ITEMS: MS Radio Group $299.00 Thanksgiving Greeting from City of Tupelo MS Radio Group $299.00 Christmas Greeting from City of Tupelo APPENDIX D  17 APPENDIX E  18 APPENDIX E  19 APPENDIX E  20 APPENDIX E  21 APPENDIX E  22 APPENDIX F  23 APPENDIX F  24 APPENDIX G  25 APPENDIX G  26 AGENDA REQUEST TO: Mayor and City Council FROM: Abby Christian, Grant Administrator DATE 15 November 2022 SUBJECT: IN THE MATTER OF APPROVAL OF ENGINEER RECOMMENDATION FOR ARC COOPER TIRE PROJECT AC Request: After a selection committee on 31 October, Cook Coggin is the recommended engineer for the Cooper Tire Sewer Lift Station and Main Force project. Seeking approval of this recommendation by the selection committee. APPENDIX H  Final Lot Mowing Report for 11/15/2022 Violation Ref Parcel Location Owner Owner Address Owner City State Zip Inspector 1. 43498 101D0123400 1301 HOPE P O BOX 3295 TUPELO, MS 38803 SB LAWNDALE DR TRANSPORTATION LLC 2. 3. 4. 5. 6. 7. 8. 27 9. 10. 11. 12. APPENDIX I  28 APPENDIX J  29 APPENDIX J  30 APPENDIX K  31 APPENDIX K  32 APPENDIX K  33 Parks Advisory Board and Sports Council Meeting August 9, 2022 Advisory Members Present Advisory Member Absent Staff Present Robin Faucette, Ward 1 Vacant, Ward 3 Alex Farned, Director Mike Maynard, Ward 2 Boyce Grayson, Ward 4 Deana Carlock, Office Manager Cheryl Dexter, Ward 6 Davey Cole, Ward 5 Laura Kramer, Sports Director Mattie Mabry, Ward 7 Amy Kennedy, Aquatic Director Jim Ingram, President TSC Leigh Ann Mattox, Recreation Director Chris Edmondson, Sports Director Janet Gaston, City Council Representative Staff Absent Ben Haas, Sports Director Leesha Faulkner, Oren Dunn Museum Curator Chad Mims, City Council Representative 1. Robin Faucette called the meeting to order. 2. Mike Maynard made the motion to approve the agenda with Mattie Mabry making the second. Pass unanimously. 3. Cheryl Dexter made the motion to accept the minutes with Mike making the second. Pass unanimously. 4. Jim Ingram made the motion to accept the treasure report with Mattie making the second. Pass unanimously. 5. Member Reports a. Tupelo Youth Soccer Association – Report received. b. Tupelo Youth Baseball Association – Report received. c. Tupelo Softball Association – Report received. d. Tupelo Basketball Association – Report received. e. Tupelo Tennis Association – Report received. f. Tupelo Therapeutic Recreation Association – Report received. g. Tupelo Aquatic Club – Report received. h. Tupelo Disc Golf Association – Report received. i. Tupelo Skate Park Association – Report received. j. Tupelo Flag Football Association – Report received. k. Friends of the Park – Report received. l. Tupelo Fourth of July Celebration Association – Report received. m. Veterans Council – Report received. APPENDIX L  34 n. Oren Dun Museum Association 6. The Board was updated on the Skate Park project. 7. The Board was updated on all of the drainage issues at Ballard Park. 8. The Board was updated on the contracts for Sports Council. 9. The Board was given an update on the pickleball league. 10. The Board was updated on the FY22-23 Budget. 11. The Board was informed about the process for Capital Projects Requests. 12. The Board was provided a calendar of events. 13. Cheryl made a motion to adjourn with Mike making the second. Pass unanimously. Robin Faucette – Chairman of Tupelo Parks Advisory Board Jim Ingram –President of Tupelo Sports Council Alex Farned – Director of Tupelo Parks and Recreation APPENDIX L  35 APPENDIX M  36 APPENDIX M  37 APPENDIX M  38 APPENDIX M  39 APPENDIX M  40 APPENDIX M  41 APPENDIX M  42 APPENDIX M  43 APPENDIX M  44 APPENDIX M  45 APPENDIX M  46 APPENDIX M  47 APPENDIX M  48 APPENDIX M  49 APPENDIX M  50 APPENDIX M  51 APPENDIX M  52 APPENDIX M  53 APPENDIX M  54 APPENDIX M  55 APPENDIX M  56 APPENDIX M  57 APPENDIX M  58 APPENDIX M  59 APPENDIX M  60 APPENDIX M  61 APPENDIX M 62 63 64  65 APPENDIX N  66 APPENDIX N  67 APPENDIX N  68 APPENDIX N  69 APPENDIX N  70 APPENDIX N  71 APPENDIX N