Regular City Council Meeting

763 753 REGULAR CITY COUNCIL MEETING MUNICIPAL MINUTES CITY OF TUPELO STATE OF MISSISSIPPI FEBRUARY 21, 2023 Be it remembered that a regular meeting of the Tupelo City Council was held in the Council Chambers in the City Hall building on Tuesday, February 21, 2023, at 6:00 p.m. with the following in attendance: Council Members Travis Beard, Lynn Bryan, Nettie Davis, Buddy Palmer, Janet Gaston and Rosie Jones; Ben Logan, City Attorney and Missy Shelton, Clerk of the Council. Council Member Chad Mims was absent. Council Member Buddy Palmer gave the invocation, and Council Member Janet Gaston led the pledge of allegiance. Council President Lynn Bryan called the meeting to order at 6:00 p.m. CONFIRMATION OR AMENDMENT TO THE AGENDA AND AGENDA ORDER Council Member Beard moved, seconded by Council Member Palmer, to approve the agenda and agenda order, as presented. Of those present, the vote was unanimous in favor. IN THE MATTER OF COMMENDATION FOR OFFICER AHMAD TUBBS Deputy Police Chief Anthony Hill recognized Officer Ahmad Tubbs for going above and beyond the call of duty on the afternoon of January 15, 2023. APPENDIX A PUBLIC RECOGNITION Council Member Nettie Davis asked that everyone remember the family of Syliner Coleman "Lena" Chewe, who recently passed. She also thanked the Rust College Alumnae for the successful UNCF Banquet last weekend. She thanked the City of Tupelo for their support and Rosie Jones for giving the welcome at the event. Council Member Rose Jones also thanked all involved in the UNCF banquet. MAYOR'S REMARKS Mayor Todd Jordan was not present for this meeting, but COO Don Lewis recognized the passing of Captain Bret Moyer of the City of Tupelo Police Department. IN THE MATTER OF TUPELO WONDURA CLASS II RUBBISH SITE EXPANSION PUBLIC HEARING A public hearing was held for the Tupelo Wondura Class II Rubbish Site Expansion. Several members of the Council and audience asked questions to city engineer Dennis Bonds and Cook Coggin representative Jimmy Spencer. APPENDIX B  764 754 IN THE MATTER OF APPROVAL OF MINUTES OF FEBRUARY 7, 2023 CITY COUNCIL MEETING Council Member Palmer moved, seconded by Council Member Gaston, to approve the minutes of the February 7, 2023, regular City Council meeting. Of those present, the vote was unanimous in favor. IN THE MATTER OF BILL PAY Bills were reviewed at 4:30 p.m. by Council Members Gaston, Beard, Palmer and Davis. Council Member Beard moved, seconded by Council Member Jones, to approve the payment of the checks, bills, claims and utility adjustments. Of those present, the vote was unanimous in favor. APPENDIX C IN THE MATTER OF ADVERTISING AND PROMOTIONAL ITEMS Council Member Beard moved, seconded by Council Member Jones, to approve the request for advertising and promotional items, as submitted. Of those present, the vote was unanimous in favor. APPENDIX D IN THE MATTER OF APPROVAL TO SUBMIT THE WALMART COMMUNITY SAFETY TECHNOLOGY PROGRAM GRANTS Grant Writer Abby Christian asked approval from the Council to submit the Walmart Community Safety Technology Program grants. The three (3) grants are separate submissions to place license plate readers on public right of way at each of the Walmart stores located in the City of Tupelo. Each submission requests funding in the amount of $2,500.00 for a one-year subscription of a Flock Safety Falcon license plate reader. No match is required from the City. Council Member Davis moved, seconded by Council Member Beard to approve the submission of the Walmart Grants. Of those present, the vote was unanimous in favor. APPENDIX E IN THE MATTER OF MUNICIPAL COURT CLERK TRAINING Council Member Palmer moved, seconded by Council Member Gaston, to accept the Municipal Court Clerk Training Certificates for Municipal Court Clerk, Rhonda L. Cole, and spread it on the municipal minutes. Of those present, the vote was unanimous in favor. Mrs. Cole attended the 2022 Mississippi Municipal Court Clerk’s Continuing Education Course, June 27-28, 2022, September 21-23, 2022 and October 26-27, 2022. Under Mississippi code Sec. 21-23-12, a training certificate of the Municipal Court Clerk is required to be made part of the permanent records of the City Council. A copy of the training certificate for Clerk Cole is attached to these minutes and made part hereof as APPENDIX F. IN THE MATTER OF TUPELO WONDURA CLASS II RUBBISH SITE EXPANSION A Public Hearing was held on February 21, 2023, for the purpose of any interested person to attend and provide comments regarding the amendment to the Three Rivers Solid Waste Management Authority Solid Waste Plan. This landfill is located off of South Canal Street in Tupelo and disposal activities are limited to the City of Tupelo, primarily materials removed from Tupelo right-of-ways. The addition to the current landfill will include 3 contiguous disposal cells totaling 27.1 acres with sufficient property available for future development. Council Member Palmer moved, seconded by Council Member Beard,  765 755 to approve the expansion of the current landfill with the attached Resolution. Of those present, the vote was unanimous in favor. APPENDIX G IN THE MATTER OF APPROVAL FOR CHANGE ORDER #1 FOR BID 2022-030PW – CLARK PLACE DRAINAGE PROJECT Council Member Palmer moved, seconded by Council Member Gaston, to approve change order #1 for Bid # 2022-030PW - Clark Place Drainage Project. This change order will increase the original contract order by $52,260.65 and is for additional structural concrete required due to conditions discovered in the field. Of those present, the vote was unanimous in favor. APPENDIX H IN THE MATTER OF BID APPROVAL FOR THERMOPLASTIC 2023-007PW Bids were received for bid # 2023-007PW - Thermoplastic Traffic Marking and Paint Traffic Marking Materials for a 12 month period. One bid was received from Riverside Traffic System Inc. Council Member Gaston moved, seconded by Council Member Palmer, to find that advertising was conducted affording other bidders the opportunity to bid, the single bid was commercially reasonable, and to award the bid to Riverside Traffic System, Inc. Of those present, the vote was unanimous in favor. APPENDIX I IN THE MATTER OF AN ORDER TO RESCIND CITY COUNCIL ACTION OF NOVEMBER 1, 2022 AWARDING A BID OF ACCU-TABS POOL CHEMICALS TO ADCOCK POOL AND SPA Council Member Palmer moved, seconded by Council Member Davis, to approve an order rescinding Council action on November 1, 2022. The original action awarded Bid # 2022-042AQ - Accu-Tabs to Adcock Pool & Spa. However, the Park & Recreation has since received a letter from Adcock stating that they are unable to furnish the Accu-Tabs due to their contractual obligations with the manufacturer. Of those present, the vote was unanimous in favor to rescind the November 1, 2022 bid award for the Accu-Tabs. APPENDIX J IN THE MATTER OF SOLE SOURCE FOR ACCUTAB FROM MEMPHIS POOL Council Member Gaston moved, seconded by Council Member Jones, to approve a sole source provider of Accu-Tabs to Memphis Pool Supply, who is the authorized dealer for this area. Of those present, the vote was unanimous in favor. APPENDIX K IN THE MATTER OF REAPPOINTMENT OF MR. BOB BAUGHN TO THE NORTHEAST MISSISSIPPI REGIONAL WATER SUPPLY DISTRICT BOARD OF COMMISSIONERS Council Member Beard moved, seconded by Council member Palmer, to approve the Mayor's reappointment of Bob Baughn to the Northeast Mississippi Regional Water Supply District Board of Commissioners for five (5) years, expiring on April 30, 2023. Of those present, the vote was unanimous in favor. APPENDIX L IN THE MATTER OF AWARD OF BID # 2022-052EP FOR THE ELVIS PRESLEY BIRTHPLACE BUS TURNAROUND  766 756 The City accepted bids for Bid # 2022-052EP - Elvis Presley Birthplace Bus Turnaround. Council Member Davis moved, seconded by Council Member Palmer, to award the bid to the lowest and best bid of Paul Smithey Construction Co., Inc. in the amount of $294,515.10. Of those present, the vote was unanimous in favor. APPENDIX M IN THE MATTER OF APPROVAL OF CONTRACT WITH PAUL SMITHEY CONSTRUCTION CO.INC FOR ELVIS PRESLEY BIRTHPLACE BUS TURNAROUND AND PARKING IMPROVEMENTS AND AUTHORIZING MAYOR AND CITY CLERK TO SIGN ALL NECESSARY DOCUMENTS Council Member Palmer moved, seconded by Council Member Gaston, to approve the contract with Paul Smithey Construction Co., Inc. for Bid # 2022-052EP - Elvis Presley Birthplace Bus Turnaround and Park Improvements, and give the Mayor and City Clerk authorization to execute all documents. Of those present, the vote was unanimous in favor. APPENDIX N IN THE MATTER OF A RESOLUTION AUTHORIZING THE SETTLEMENT OF OPIOID RELATED CLAIMS AGAINST ALLERGEN, CVS, TEVA, WALGREENS AND WALMART AND TO AUTHORIZE THE MAYOR AND CITY CLERK TO EXECUTE ALL RELATED SETTLEMENT AGREEMENTS At the December 21, 2021 City Council meeting, the Council approved a resolution authorizing the City of Tupelo to participate in the national litigation settlement. Assistant City Attorney Stephen Reed requested that the Council now approve the 2nd round of the settlement agreements. Council Member Beard moved, seconded by Council Member Palmer, to approve the Resolution Authorizing the Settlement of Opioid Related Claims Against Allergen, CVS, TEVA, Walgreens and Walmart and to Authorize the Mayor and City Clerk to Execute all Related Settlement Agreements. Of those present, the vote was unanimous in favor. APPENDIX O IN THE MATTER OF THE ACCEPTANCE OF A FRONTAGE ROAD LYING ADJACENT TO WEST JACKSON STREET FROM THE NEIGHBORHOOD DEVELOPMENT CORPORATION Council Member Gaston moved, seconded by Council Member Davis, to accept the deed to real property from the Neighborhood Development Corporation which includes the dedication of a street for public use and maintenance, namely, a frontage road lying adjacent to West Jackson Street. Of those present, the vote was unanimous in favor. APPENDIX P EXECUTIVE SESSION Council Member Davis moved, seconded by Council Member Beard, to determine the need for an executive session. Attorney Ben Logan said the session will be for the prospective land purchase, sale or leasing under Miss. Code Anno. 25-41-7 (g) (1972 as amended). Of those present, the vote was unanimous in favor at 6:51 p.m. Council Member Palmer moved, seconded by Council Member Jones, to close the regular session and enter executive session for discussion of prospective land purchase, sale or leasing under Miss. Code Anno. 25-41-7 (g) (1972 as amended). Of those present, the vote was unanimous in favor. 767 768  769 APPENDIX A  770 PUBLIC NOTICE THREE RIVERS SOLID WASTE MANAGEMENT AUTHORITY 75 SOUTH MAIN STREET P.O. BOX 690 PONTOTOC, MS 38863 NOTICE IS HEREBY GIVEN that the Three Rivers Solid Waste Management Authority will hold a public hearing to amend the Solid Waste Management Plan in reference to the proposed expansion of the Tupelo Wondura Class II Rubbish Site located on Canal Street, Tupelo, Mississippi in Section 8, Township 10 South, Range 6 East. The proposed facility expansion will provide an additional 27.1 acres of disposal area within the 279 acre parcel increasing the permitted disposal area to 37.1 acres. Acceptable wastes for disposal will include natural vegetation (such as tree limbs, stumps, and leaves), brick, mortar, concrete, stone, and asphalt. The service area is limited to the City of Tupelo. Any interested person is invited to attend the public hearing to provide comments regarding the amendment to the Three Rivers Solid Waste Management Authority Solid Waste Management Plan. The meeting will be held at the Council Chambers of Tupelo City Hall located at 71 Troy Street, Tupelo, Mississippi on February 21, 2023 at 6:00 p.m. Any person wishing to review the documents related to the proposed modification can obtain copies at Tupelo City Hall or the office of Cook Coggin Engineers, 703 Crossover Road, Tupelo, Mississippi. Any interested person may contact Mr. James Spencer at (662) 842-7381 at Cook Coggin Engineers, Inc., Tupelo, Mississippi to obtain additional information on this matter or may submit written comments by February 21, 2023 to Cook Coggin Engineers, Inc., P.O. Box 1526, Tupelo, MS 38802.  771 2.4.3 Tupelo Wondura Class II Rubbish Landfill The conversion of the Tupelo Wondura sewage lagoon to a Class II Rubbish Landfill in 2014 provided continued rubbish disposal capabilities to the Tupelo Water & Light Department. The landfill is located off of South Canal Street in Tupelo and disposal activities are limited to the City of Tupelo, primarily materials removed from Tupelo right- of-way. The existing 10-acre disposal area is located on a 47.5 acre parcel owned by the City of Tupelo. Tupelo Wondura Rubbish Landfill 40000 35000 30000 25000 20000 Rubbish Disposal (tons) 15000 10000 5000 0 2014 2016 2018 2020 In 2022, the City of Tupelo proposed to purchase approximately 235 acres located adjacent to the existing rubbish site. This western adjacent property will be developed to provide rubbish disposal capabilities for years to come. The immediate plan is to develop a new cell that will tie in to the west side of the existing disposal area. Future expansion will be further to the west and then to the south providing a total of three (3) contiguous disposal cells totaling 27.1 acres increasing the permitted disposal area to 37.1 acres. These three (3) cells will provide approximately 612,440.5 cubic yards (cy) of air space resulting in an estimated life span of approximately 20.1 years based on the average disposal rate from 2014 to 2021. Sufficient property will be available for further development in the future.  772 Property~ 235 acres Exising ~ 44 acres Existing Cell ~ 10 acres Cell 1 ~ 8.5 acres Cell 3 ~ 8.7 acres Cell 2 ~ 9.9 acres Existing Disposal Area Proposed Disposal Area Sources: Esri, HERE, Garmin, USGS, Intermap, INCREMENT P, NRCan, Property Boundary Esri Japan, METI, Esri China (Hong Kong), Esri Korea, Esri (Thailand), NGCC, (c) OpenStreetMap contributors, and the GIS User Community ± Feet 0 320 640 1,280 1,920 1 inch = 792 feet PROJECT VICINITY MAP WONDURA CLASS II RUBBISH LANDFILL EXPANSION LEE COUNTY, MISSISSIPPI DR. BY. MARISSA MALONE DATE: 4/1/2022 JOB NO. 3-09877-22D FIGURE NO. 1  773 Property~ 235 acres Exising ~ 44 acres Existing Cell ~ 10 acres Cell 1 ~ 8.5 acres Cell 3 ~ 8.7 acres Cell 2 ~ 9.9 acres Existing Disposal Area Proposed Disposal Area Property Boundary Source: Esri, Maxar, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community ± Feet 0 320 640 1,280 1,920 1 inch = 792 feet PROJECT AERIAL MAP WONDURA CLASS II RUBBISH LANDFILL EXPANSION LEE COUNTY, MISSISSIPPI DR. BY. MARISSA MALONE DATE: 4/1/2022 JOB NO. 3-09877-22D FIGURE NO. 2  774 Exising ~ 44 acres Existing Cell ~ 10 acres Cell 1 ~ 10.9 acres Cell 3 ~ 8.5 acres Cell 2 ~ 8.4 acres Legend Existing Disposal Area Proposed Disposal Area Source: Esri, Maxar, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community ± Feet 0 200 400 800 1,200 1 inch = 500 feet PROPOSED EXPANSION AREA WONDURA CLASS II RUBBISH LANDFILL EXPANSION LEE COUNTY, MISSISSIPPI DR. BY. MARISSA MALONE DATE: 4/1/2022 JOB NO. 3-09877-22D FIGURE NO. 3  775 CHECK INFORMATION FOR COUNCIL MEETING February 21, 2023 FUND CHECK NUMBERS POOL CASH ID-415857-415871;415872-416206 EFT 50002051-50002078 TWL ADJUSTMENTS ELECTRONIC TRANSFERS AS SHOWN ON THE FACE OF DOCKET INVOICES AS SHOWN ON FACE OF DOCKET APPENDIX C  776 AGENDA REQUEST TO: Mayor and City Council FROM: Kim Hanna, CFO DATE February 21, 2023 SUBJECT: IN THE MATTER OF ADVERTISING AND PROMOTIONAL ITEMS KH Request: Proposed item for approval is for the purpose of advertising and bringing into favorable notice the opportunities, possibilities and resources of the City of Tupelo. ITEMS: Create $235.95 Memory’s Magical Dress event (insurance for Feb 25-26, 2023)  777 AGENDA REQUEST TO: Mayor and City Council FROM: Abby Christian, Grant Writer DATE February 21, 2023 SUBJECT: IN THE MATTER OF APPROVAL TO SUBMIT THE WALMART COMMUNITY SAFETY TECHNOLOGY PROGRAM GRANTS AC Request: Seeking the approval of the Council to submit the Walmart Community Safety Technology Program Grants. There are 3 separate grant submissions, one per local Walmart (3929 N. Gloster Street, 316 S. Gloster Street, and 2270 W. Main Street), and each submission will request funding in the amount of $2,500. Per $2,500, one License Plate Reader (LPR) will be purchased. Each LPR will be incorporated into the Police Department’s Real Time Command Center program. Each would be installed by Flock Safety.  778 APPENDIX F  779 APPENDIX F  780 APPENDIX F  781 APPENDIX F  782 APPENDIX G  783 PUBLIC NOTICE THREE RIVERS SOLID WASTE MANAGEMENT AUTHORITY 75 SOUTH MAIN STREET P.O. BOX 690 PONTOTOC, MS 38863 NOTICE IS HEREBY GIVEN that the Three Rivers Solid Waste Management Authority will hold a public hearing to amend the Solid Waste Management Plan in reference to the proposed expansion of the Tupelo Wondura Class II Rubbish Site located on Canal Street, Tupelo, Mississippi in Section 8, Township 10 South, Range 6 East. The proposed facility expansion will provide an additional 27.1 acres of disposal area within the 279 acre parcel increasing the permitted disposal area to 37.1 acres. Acceptable wastes for disposal will include natural vegetation (such as tree limbs, stumps, and leaves), brick, mortar, concrete, stone, and asphalt. The service area is limited to the City of Tupelo. Any interested person is invited to attend the public hearing to provide comments regarding the amendment to the Three Rivers Solid Waste Management Authority Solid Waste Management Plan. The meeting will be held at the Council Chambers of Tupelo City Hall located at 71 Troy Street, Tupelo, Mississippi on February 21, 2023 at 6:00 p.m. Any person wishing to review the documents related to the proposed modification can obtain copies at Tupelo City Hall or the office of Cook Coggin Engineers, 703 Crossover Road, Tupelo, Mississippi. Any interested person may contact Mr. James Spencer at (662) 842-7381 at Cook Coggin Engineers, Inc., Tupelo, Mississippi to obtain additional information on this matter or may submit written comments by February 21, 2023 to Cook Coggin Engineers, Inc., P.O. Box 1526, Tupelo, MS 38802.  784 2.4.3 Tupelo Wondura Class II Rubbish Landfill The conversion of the Tupelo Wondura sewage lagoon to a Class II Rubbish Landfill in 2014 provided continued rubbish disposal capabilities to the Tupelo Water & Light Department. The landfill is located off of South Canal Street in Tupelo and disposal activities are limited to the City of Tupelo, primarily materials removed from Tupelo right- of-way. The existing 10-acre disposal area is located on a 47.5 acre parcel owned by the City of Tupelo. Tupelo Wondura Rubbish Landfill 40000 35000 30000 25000 20000 Rubbish Disposal (tons) 15000 10000 5000 0 2014 2016 2018 2020 In 2022, the City of Tupelo proposed to purchase approximately 235 acres located adjacent to the existing rubbish site. This western adjacent property will be developed to provide rubbish disposal capabilities for years to come. The immediate plan is to develop a new cell that will tie in to the west side of the existing disposal area. Future expansion will be further to the west and then to the south providing a total of three (3) contiguous disposal cells totaling 27.1 acres increasing the permitted disposal area to 37.1 acres. These three (3) cells will provide approximately 612,440.5 cubic yards (cy) of air space resulting in an estimated life span of approximately 20.1 years based on the average disposal rate from 2014 to 2021. Sufficient property will be available for further development in the future.  785 Property~ 235 acres Exising ~ 44 acres Existing Cell ~ 10 acres Cell 1 ~ 8.5 acres Cell 3 ~ 8.7 acres Cell 2 ~ 9.9 acres Existing Disposal Area Proposed Disposal Area Sources: Esri, HERE, Garmin, USGS, Intermap, INCREMENT P, NRCan, Property Boundary Esri Japan, METI, Esri China (Hong Kong), Esri Korea, Esri (Thailand), NGCC, (c) OpenStreetMap contributors, and the GIS User Community ± Feet 0 320 640 1,280 1,920 1 inch = 792 feet PROJECT VICINITY MAP WONDURA CLASS II RUBBISH LANDFILL EXPANSION LEE COUNTY, MISSISSIPPI DR. BY. MARISSA MALONE DATE: 4/1/2022 JOB NO. 3-09877-22D FIGURE NO. 1  786 Property~ 235 acres Exising ~ 44 acres Existing Cell ~ 10 acres Cell 1 ~ 8.5 acres Cell 3 ~ 8.7 acres Cell 2 ~ 9.9 acres Existing Disposal Area Proposed Disposal Area Property Boundary Source: Esri, Maxar, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community ± Feet 0 320 640 1,280 1,920 1 inch = 792 feet PROJECT AERIAL MAP WONDURA CLASS II RUBBISH LANDFILL EXPANSION LEE COUNTY, MISSISSIPPI DR. BY. MARISSA MALONE DATE: 4/1/2022 JOB NO. 3-09877-22D FIGURE NO. 2  787 Exising ~ 44 acres Existing Cell ~ 10 acres Cell 1 ~ 10.9 acres Cell 3 ~ 8.5 acres Cell 2 ~ 8.4 acres Legend Existing Disposal Area Proposed Disposal Area Source: Esri, Maxar, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community ± Feet 0 200 400 800 1,200 1 inch = 500 feet PROPOSED EXPANSION AREA WONDURA CLASS II RUBBISH LANDFILL EXPANSION LEE COUNTY, MISSISSIPPI DR. BY. MARISSA MALONE DATE: 4/1/2022 JOB NO. 3-09877-22D FIGURE NO. 3  788 AGENDA REQUEST TO: Mayor and City Council FROM: Chuck Williams, Public Works DATE February 15, 2023 SUBJECT: IN THE MATTER OF APPROVAL FOR CHANGE ORDER #1 FOR BID 2022- 030PW – CLARK PLACE DRAINAGE PROJECT - CW Request: Request for approval of Change Order #1 submitted by Contractor – Cook and Son, LLC for Clark Place Drainage Improvements on Bid 2022-030PW Original Contract amount - $292,888.05 Revised Contract amount - $345,148.70 Increased amount - $52,260.65 *additional Structural Concrete Required Original Estimated Structural Concrete – 17 yards Revised Structural Concrete – 32.17 *increase of 20.45 yards Bid Price of Structural Concrete - $3445.00 per yard (includes materials and installation) Reason for Change Order - The project originally estimated 17 yards of Minor Structure Concrete. After removing the section of the brick arch pipe and installing structural concrete in place of, the original brick arch pipe continued to fail on both ends. Additional Minor Structural Concrete in the amount of 20.45 yards was then required. 789  790 AGENDA REQUEST TO: Mayor and City Council FROM: Chuck Williams, Director – Public Works DATE February 16, 2023 SUBJECT: IN THE MATTER OF BID APPROVAL FOR THERMOPLASTIC 2023-007PW - CW Request: Requesting approval of the Thermoplastic Bid No. 2023-007PW We received one bid. Riverside Traffic Traffic Systems 791 792 793 794  795 Minute Entry Sign Up Sheet Date : 2/16/2023 Time : 10:00AM Bid# 2023-07PW Department: PUBLIC WORKS BID# 2023-007PW SUPPLY/INSTALLATION- THEROPLASTIC TRAFFIC MARKINGAND PAINT TRAFFIC MARKING MATERIALS 12 MONTH Project: Attandance Company  796 APPENDIX J  797 APPENDIX J  798 APPENDIX K  799 APPENDIX K  800 AGENDA REQUEST TO: Mayor and City Council FROM: Johnny Timmons, Manager TW&L DATE February 14, 2023 SUBJECT: IN THE MATTER OF REAPPOINTMENT OF MR. BOB BAUGHN TO THE NORTHEAST MISSISSIPPI REGIONAL WATER SUPPLY DISTRICT BOARD OF COMMISSIONERS JT Request: I respectfully request your reappointment of Mr. Bob Baughn to the Northeast Mississippi Regional Water Supply District Board of Commissioners. His current term will expire on April 30, 2023 and this reappointment will be for an additional term of five (5) years.  801 AGENDA REQUEST TO: Mayor and City Council FROM: Neal McCoy, Director DATE December 14, 2022 SUBJECT: IN THE MATTER OF AWARD OF BID # 2022-052EP FOR THE ELVIS PRESLEY BIRTHPLACE BUS TURNAROUND NM Request: Please approve the low bid for the Elvis Presley Birthplace Bus Turnaround of Paul Smithey Construction in the amount of $294,515.10.  802 February 9, 2023 via: Email Re: Elvis Presley Birthplace Bus Turnaround Recommendation of Disposition of Bids Mr. Neil McCoy Executive Director Tupelo Convention and Visitors Bureau 399 E. Main St., Tupelo, MS 38802 Mr. McCoy: Per the request from the City of Tupelo, we have reviewed the bids for conformance with the Instruction to Bidders. The low bidder, Paul Smithey Construction Co., Inc., submitted a bid in compliance with the Instruction to Bidders. We discussed the low bidder’s qualifications with the civil engineer of record, who has worked with this contractor on several occasions. It is our recommendation the low bidder, Paul Smithey Construction Co., Inc., be awarded the contract to perform the work according to the Contract Documents. Sincerely, Jamie Stempel Haizlip Studio, PLLC Cc: File  803 Pursuant to the Invitation to Bid extended for Bid Tab Page of Signature required only by Presiding Official. 1 2 Others can be printed or typed. Elvis Presley Birthplace Bids opened in How many Bus Turnaround Presiding 0 Official Tupelo addenda issued: bids and modifications must have been received here by Designer represented by Jamie Stempel 2:00 PM Central Time, Wednesday February 1, 2023 I, thus declare the bidding closed, and now will proceed to open Owner Neil McCoy and read bids and modifications which have been received. represented by Subcontractors Bidders (name, city, license number) Bid Secur Sub List Base Bid Other notations Name Ausbern Construction Company, Inc. $326,231.25 City Okolona, MS License Number 08212-MC Name Cook & Son Construction, LLC $299,169.85 City Smithville, MS License Number 22593-MC Name DC Services, LLC $340,000.00 City Oxford, MS License Number 21962-MC Name Esquire Construction Services No Response City Shannon, MS License Number Name IMC Construction No Response City Saltillo, MS License Number Name James A. Hodges Construction Co. No Response City Saltillo, MS License Number  804 Pursuant to the Invitation to Bid extended for Bid Tab Page of Signature required only by Presiding Official. F54 23 23 Others can be printed or typed. Bids opened in How many Presiding addenda issued: Official Target Contract Time bids and modifications must have been received here by Designer days represented by MACC Liquidated Damages I, thus declare the bidding closed, and now will proceed to open Owner per day and read bids and modifications which have been received. represented by Base Bid Alt #1 Alt #2 Alt #3 Alt #4 Crime Adden Bid Unit Drug Regulated Subcontractors Bidders (name, city, license number) Stm Ack Secur Prices Affid Other notations Name Paul Smithey Construction Co., Inc. $294,515.10 City Tupelo, MS License Number 04370-MC Name Phillips Contracting Co., Inc. $368,900.00 City Columbus, MS License Number 00229-MC Name Roberts Builders, Inc. $334,000.00 City Ripley, MS License Number 04854-MC Name Stewart Environmental Construction, Inc. $333,475.00 City Tupelo, MS License Number 12080-SC Name TM Productions, LLC $295,000.00 City Starkville, MS License Number 23643-SC Name Xcavators, Inc. $380,000.00 City Falkner, MS License Number 19302-MC  805 Minute Entry Sign Up Sheet Date: 2/1/2023 Time : 2:00PM Bid# 2022-052EP Department: CVB ------ BID# 2022-052EP ELVIS PRESLEY BIRTHPLACE BUS Project: TURNAROUND Company (!tfl  806 APPENDIX N  807 APPENDIX N  808 APPENDIX N  809 APPENDIX N  810 APPENDIX N  811 APPENDIX N  812 APPENDIX N  813 APPENDIX N  814 APPENDIX N  815 APPENDIX N  816 APPENDIX N  817 APPENDIX N  818 APPENDIX N  819 APPENDIX N  820 APPENDIX N  821 APPENDIX N  822 APPENDIX N  823 APPENDIX N  824 APPENDIX N  825 APPENDIX N  826 APPENDIX N  827 APPENDIX N  828 APPENDIX N  829 APPENDIX N  830 APPENDIX N  831 APPENDIX N  832 APPENDIX N  833 APPENDIX N  834 APPENDIX N  835 APPENDIX N  836 APPENDIX O  837 APPENDIX O  838 APPENDIX P  839 APPENDIX P  840 APPENDIX Q  841 APPENDIX Q  842 APPENDIX Q  843 APPENDIX Q  844 APPENDIX Q  845 APPENDIX Q  846 APPENDIX Q  847 APPENDIX Q  848 APPENDIX Q  849 APPENDIX Q  850 APPENDIX Q  851 APPENDIX Q  852 APPENDIX Q  853 APPENDIX Q  854 APPENDIX Q  855 APPENDIX R  856 APPENDIX R  857 APPENDIX R  858 APPENDIX R  859 APPENDIX R  860 APPENDIX R  861 APPENDIX R