Regular City Council Meeting

93 REGULAR CITY COUNCIL MEETING MUNICIPAL MINUTES CITY OF TUPELO STATE OF MISSISSIPPI MARCH 21, 2023 Be it remembered that a regular meeting of the Tupelo City Council was held in the Council Chambers in the City Hall building on Tuesday, March 21, 2023, at 6:00 p.m. with the following in attendance: Council Members Chad Mims, Travis Beard, Lynn Bryan, Nettie Davis, Buddy Palmer, Janet Gaston and Rosie Jones; Ben Logan, City Attorney and Missy Shelton, Clerk of the Council. Council Member Chad Mims gave the invocation. Council Member Travis Beard led the pledge of allegiance. Council President Lynn Bryan called the meeting to order at 6:00 p.m. CONFIRMATION OR AMENDMENT TO THE AGENDA AND AGENDA ORDER Council Member Beard moved, seconded by Council Member Palmer, to confirm the agenda and agenda order, with the following addition: Add: Item # 7.1 IN THE MATTER OF APPOINTMENT OF JON M. MILSTEAD TO THE TUPELO PUBLIC SCHOOL BOARD FOR A FIVE-YEAR TERM EFFECTIVE MARCH 28, 2023 The vote was unanimous in favor. IN THE MATTER OF AMERICAN RED CROSS PROCLAMATION Mayor Jordan introduced KC Grist, Executive Director of the North MS Chapter of the American Red Cross, who read a proclamation declaring March 2023, as American Red Cross Month. APPENDIX A PUBLIC RECOGNITION Council Member Nettie Davis told about the annual Our Mississippi Banquet to be held on March 25 and the Hers Renewal, to be held on March 23. She thanked everyone who had a part in the Mission Mississippi event. Council Member Travis Beard reminded everyone that the Time for Tupelo event, an annual cleanup day in Tupelo, will be held on Saturday, March 25 and encouraged everyone to participate. Council Member Buddy Palmer wished the City team, going to Washington DC, a safe trip. Council Member Chad Mims said that both of his daughters are members of the Tupelo Show Choirs and that they have had a great season. Tupelo will host an event for the Show Choirs in February of 2024.  94 Council Member Lynn Bryan echoed the encouragement for all to participate in the Time for Tupelo. He congratulated Andrew Brown, a Tupelo Middle School student, for his National Championship in track. MAYOR'S REMARKS Mayor Todd Jordan congratulated the Tupelo Show Choirs on their great season and said that Council Member Mims was a 'Stage Dad' for the groups. He told the Council that we are entering the last two weeks of the Mississippi Legislative Session and encouraged them to contact the State Legislators concerning funding for the Tupelo projects. IN THE MATTER OF PUBLIC HEARING TO DETERMINE THE NEED FOR PROPERTY CLEANING OF 1527 (1521) N. MADISON STREET No one appeared to speak concerning the public hearing to determine the need for property cleaning of 1527 (1521) N Madison Street. APPENDIX B CITIZEN HEARING Ms. Natalie Chilcutt addressed the Council as the new director of the MS State Department of Health in Tupelo. She offered services and a partnership with the City of Tupelo to address concerns. Rev. Ms. Patricia Ross addressed the Council concerning old pine trees in her neighbor's yard and the needles that fall in her yard. IN THE MATTER OF APPROVAL OF MINUTES OF MARCH 7, 2023 COUNCIL MEETING Council Member Palmer moved, seconded by Council Member Beard, to approve the minutes of the March 7, 2023, regular City Council meeting. The vote was unanimous in favor. IN THE MATTER OF BILL PAY Bills were reviewed at 4:30 p.m. by Council Members Beard, Davis and Palmer. Council Member Jones moved, seconded by Council Member Beard, to approve the payment of the checks, bills, claims and utility adjustments. The vote was unanimous in favor. APPENDIX C IN THE MATTER OF ADVERTISING AND PROMOTIONAL ITEMS Council Member Gaston moved, seconded by Council Member Jones, to approve the advertising and promotional items, as presented. The vote was unanimous in favor. APPENDIX D IN THE MATTER OF APPROVAL TO SUBMIT FOR HOMELAND SECURITY GRANT – BROADBAND KITS Grant Writer Abby Christian addressed the Council asking permission to submit for a Homeland Security grant for broadband kits in the amount of $14,000. The Fire Department will use funding  95 allocated under this grant for the purchase of 2 4K Mobile Broadband Kits. There is no match for this grant. Council Member Palmer moved, seconded by Council Member Beard, to approve the submission for this grant. The vote was unanimous in favor. APPENDIX F IN THE MATTER OF APPROVAL TO SUBMIT FOR HOMELAND SECURITY GRANT – FIRE DEPARTMENT TRUCK Grant Writer Abby Christian addressed the Council asking permission to submit for a Homeland Security grant for a truck and vehicle upfit in the amount of $90,000. The Fire Department will use funding allocated under this grant for the purchase of a 5500 Crew Cab Chassis 4 x 4 and an upfit. There is no match for this grant. Council Member Beard moved, seconded by Council Member Davis, to approve the submission for this grant. The vote was unanimous in favor. APPENDIX G IN THE MATTER OF APPROVAL TO SUBMIT FOR HOMELAND SECURITY GRANT – EXPLOSIVE ORDINANCE DISPOSAL (EOD) TRUCK Grant Writer Abby Christian addressed the Council asking permission to submit for a Homeland Security grant for an Explosive Ordinance Disposal (EOD) truck in the amount of $99,135. The Police Department will use funding allocated under this grant for the purchase of a 3500 Tradesman Crew Cab 4 x 4 and an upfit to EOD equipment and other modifications. There is no match for this grant. Council Member Palmer moved, seconded by Council Member Gaston, to approve the submission for this grant. The vote was unanimous in favor. APPENDIX H IN THE MATTER OF APPROVAL TO SUBMIT FOR HOMELAND SECURITY GRANT – CAMERAS Grant Writer Abby Christian addressed the Council asking permission to submit for a Homeland Security grant for cameras in the amount of $90,697.10. The Police Department will use funding allocated under this grant for the purchase of six (6) Active Solutions Safe City Neighborhood Watch Cameras and one (1) Skycop Mobile Surveillance Trailer. There is no match for this grant. Council Member Jones moved, seconded by Council Member Gaston, to approve the submission for this grant. The vote was unanimous in favor. APPENDIX I IN THE MATTER OF APPROVAL TO SUBMIT FOR HOMELAND SECURITY GRANT – SHIELDS Grant Writer Abby Christian addressed the Council asking permission to submit for a Homeland Security grant for ballistic shields in the amount of $63,290. The Police Department will use funding allocated under this grant for the purchase of six (6) ballistic shields to replace out of date shields. There is no match for this grant. Council Member Davis moved, seconded by Council Member Beard, to approve the submission for this grant. The vote was unanimous in favor. APPENDIX J IN THE MATTER OF APPROVAL OF MAJOR THOROUGHFARE COMMITTEE MEETING MINUTES OF FEBRUARY 13, 2023 Council Member Palmer moved, seconded by Council Member Jones, to approve the Major Thoroughfare committee meeting minutes of February 13, 2023. The vote was unanimous in favor. APPENDIX K  96 IN THE MATTER OF RATIFICATION OF CONTRACT FOR BID # 2023-003MT NORTH VETERANS BLVD IMPROVEMENTS (REESE ST TO HAMM ST) The Council previously awarded a bid and contract for Bid # 2023-003MT - North Veterans Blvd Improvements (Reese St to Hamm St) at the March 7, 2023, meeting. The contract is now being brought forward for ratification. Council Member Palmer moved, seconded by Council Member Jones, to ratify the contract between the City of Tupelo and James A. Hodges Construction Inc. in XXXXXXXX for Bid # 2023-003MT. The vote was unanimous in favor. APPENDIX the amount of $1,014,124.47 1,814,124.47 L corrected at 5-16-2023 Council meeting IN THE MATTER OF PROPERTY CLEANING AND DEBRIS REMOVAL AT 1527 (1521) NORTH MADISON STREET Council Member Davis moved, seconded by Council Member Beard, to adjudicate the following property, which is deemed to be in such a condition to be a menace to the public health, safety and welfare of the community and in need of property cleaning and debris removal pursuant to Miss. Code Ann. 21-19-11 (1972) as amended. 1527 (1521) N Madison St. (Parcel # 084N-19-076-00) The vote was unanimous in favor. APPENDIX M IN THE MATTER OF LOT MOWING RESOLUTIONS Council Member Jones moved, seconded by Council Member Palmer, to approve 76 Resolutions Adjudicating Cost and Assessing Lien Against Real Property, under Miss. Code Ann. 21-19-11(1972 as amended). The resolutions are attached to these minutes as APPENDIX N. The vote was unanimous in favor. IN THE MATTER OF SURPLUS OF ASSETS FOR PUBLIC WORKS Council Member Gaston moved, seconded by Council Member Beard, to approve the surplus items, listed on APPENDIX O, These items are no longer needed by the City of Tupelo and should be auctioned/destroyed, as noted on the list. The vote was unanimous in favor. IN THE MATTER OF REMOVAL OF FIXED ASSETS FOR AUCTION Council Member Davis moved, seconded by Council Member Palmer, to approve the list of surplus items on APPENDIX P, no longer needed by the City of Tupelo. These items will be sent to auction. The vote was unanimous in favor. IN THE MATTER OF AN ORDINANCE AMENDING THE TUPELO WATER & LIGHT DEPARTMENT’S SERVICE PRACTICE STANDARDS: SCHEDULE OF RULES, REGULATIONS AND FEES FOR UTILITY SERVICE  98 OFFICE OF THE MAYOR PROCLAMATION WHEREAS, during American Red Cross Month in March, we celebrate the humanitarian spirit of Tupelo, Mississippi, and reaffirm our commitment to help ensure no one faces a crisis alone; and WHEREAS, caring for one another is at the heart of our community and exemplified by the people of Tupelo, whose simple acts of kindness through the Red Cross provide help and hope in people’s most difficult moments — continuing the lifesaving legacy of Clara Barton, who founded the organization more than 140 years ago to prevent and alleviate human suffering; and WHEREAS, every day, these ordinary individuals lend a helping hand to make an extraordinary difference for neighbors in need — whether it’s providing emergency shelter, food and comfort for families displaced by home fires and other disasters; supporting military members and veterans, along with their families and caregivers, through the unique challenges of service; using vital skills like first aid and CPR to help others survive medical emergencies; or delivering international humanitarian aid and reconnecting loved ones separated by crises around the world; and WHEREAS, their support, volunteerism and generous donations are critical to our community’s resilience. We hereby recognize this month of March in honor of all those who fulfill Clara Barton’s noble words, “You must never think of anything except the need and how to meet it,” and ask everyone to join in this commitment. NOW, THEREFORE, I, Todd Jordan, Mayor of Tupelo, by virtue of the authority vested in me by the laws of Tupelo, and the State of Mississippi, do hereby proclaim March 2023 as in the City of Tupelo and I encourage all citizens to reach out and support its humanitarian mission. IN WITNESS WHEREOF, I have hereunto set my hand this 21st day of March, in the year of our Lord two thousand twenty-three, and of the City of Tupelo, Mississippi. _______________________________ Todd Jordan, Mayor ATTEST: _______________________________ Kim Hanna, City Clerk APPENDIX A  99 AGENDA REQUEST TO: Mayor and City Council FROM: Tanner Newman, Director of Development Services DATE March 21, 2023 SUBJECT: IN THE MATTER OF PUBLIC HEARING TO DETERMINE THE NEED FOR PROPERTY CLEANING OF 1527 (1521) N. MADISON STREET TN Request: Public Hearing to determine whether property located at 1527 (1521) N. Madison St., (PARCEL # 084N-19-076-00) is in such a state of uncleanliness as to be a menace to the public health, safety and welfare of the community. APPENDIX B  100 APPENDIX B  101 APPENDIX B  102 APPENDIX B  103 CHECK INFORMATION FOR COUNCIL MEETING March 21, 2023 FUND CHECK NUMBERS POOL CASH ID-416506-416517;416518-416816 EFT 50002106-50002129 TWL ADJUSTMENTS ELECTRONIC TRANSFERS AS SHOWN ON THE FACE OF DOCKET INVOICES AS SHOWN ON FACE OF DOCKET APPENDIX C  104 AGENDA REQUEST TO: Mayor and City Council FROM: Kim Hanna, CFO DATE March 21, 2023 SUBJECT: IN THE MATTER OF ADVERTISING AND PROMOTIONAL ITEMS KH Request: Proposed item for approval is for the purpose of advertising and bringing into favorable notice the opportunities, possibilities and resources of the City of Tupelo. ITEMS: iHeart Radio $1,810.00 Tupelo Aquatics Center Ad Campaign APPENDIX D  105 AGENDA REQUEST TO: Mayor and City Council FROM: Abby Christian, Grant Administrator DATE 21 March 2023 SUBJECT: IN THE MATTER OF APPROVAL TO SUBMIT FOR HOMELAND SECURITY GRANT – BROADBAND KITS AC Request: Seeking request to submit a Homeland Security grant for broadband kits in the amount of $14,000. Agency: Mississippi Department of Homeland Security Grant: FY’23 Homeland Security Grant Program Grant #: TBD Match: There is no match. Submission Deadline: 29 March 2023 Overview: The Tupelo Fire Department will use funding allocated under this grant for the purchase of: (2) 4K Mobile Broadband Kit ($14,000) APPENDIX F  106 AGENDA REQUEST TO: Mayor and City Council FROM: Abby Christian, Grant Administrator DATE 21 March 2023 SUBJECT: IN THE MATTER OF APPROVAL TO SUBMIT FOR HOMELAND SECURITY GRANT – FIRE DEPT TRUCK AC Request: Seeking request to submit a Homeland Security grant for a truck and vehicle upfit in the amount of $90,000. Agency: Mississippi Department of Homeland Security Grant: FY’23 Homeland Security Grant Program Grant #: TBD Match: There is no match. Submission Deadline: 29 March 2023 Overview: The Tupelo Fire Department will use funding allocated under this grant for the purchase of: (1) 5500 Crew Cab Chassis 4x4 ($76,300) (1) Upfit ($13,700) APPENDIX G  107 AGENDA REQUEST TO: Mayor and City Council FROM: Abby Christian, Grant Administrator DATE 21 March 2023 SUBJECT: IN THE MATTER OF APPROVAL TO SUBMIT FOR HOMELAND SECURITY GRANT – EOD TRUCK AC Request: Seeking request to submit a Homeland Security grant for an EOD truck in the amount of $99,135. Agency: Mississippi Department of Homeland Security Grant: FY’23 Homeland Security Grant Program Grant #: TBD Match: There is no match. Submission Deadline: 29 March 2023 Overview: The Tupelo Police Department EOD will use funding allocated under this grant for the purchase of: (1) 3500 Tradesman Crew Cab 4x4 ($79,135) (1) Upfit to EOD equipment and other modifications ($20,000) APPENDIX H  108 AGENDA REQUEST TO: Mayor and City Council FROM: Abby Christian, Grant Administrator DATE 21 March 2023 SUBJECT: IN THE MATTER OF APPROVAL TO SUBMIT FOR HOMELAND SECURITY GRANT – CAMERAS AC Request: Seeking request to submit a Homeland Security grant for surveillance cameras in the amount of $90,697.10. Agency: Mississippi Department of Homeland Security Grant: FY’23 Homeland Security Grant Program Grant #: TBD Match: There is no match. Submission Deadline: 29 March 2023 Overview: The Tupelo Police Department will use funding allocated under this grant for the purchase of: (6) Active Solutions SafeCity Neighborhood WatchCamera ($36,197.10) (1) Skycop Mobile Surveillance Trailer ($54,500) APPENDIX I  109 AGENDA REQUEST TO: Mayor and City Council FROM: Abby Christian, Grant Administrator DATE 21 March 2023 SUBJECT: IN THE MATTER OF APPROVAL TO SUBMIT FOR HOMELAND SECURITY GRANT – SHIELDS AC Request: Seeking request to submit a Homeland Security grant for ballistic shields in the amount of $63,290. Agency: Mississippi Department of Homeland Security Grant: FY’23 Homeland Security Grant Program Grant #: TBD Match: There is no match. Submission Deadline: 29 March 2023 Overview: The Tupelo Police Department will use funding allocated under this grant for the purchase of: (6) ballistic shields ($63,290) APPENDIX J  110 AGENDA REQUEST TO: Mayor and City Council FROM: Dennis Bonds, City Engineer DATE March 14, 2023 SUBJECT: IN THE MATTER OF APPROVAL OF MAJOR THOROUGHFARE COMMITTEE MEETING MINUTES FEBRUARY 13, 2023 DRB Request: DRB See attached minutes from the February 13, 2023 Major Thoroughfare Meeting APPENDIX K  111 APPENDIX K  112 APPENDIX K  113 APPENDIX K  114 APPENDIX L  115 APPENDIX L  116 AGENDA REQUEST TO: Mayor and City Council FROM: Tanner Newman, Director of Development Services DATE March 21, 2023 SUBJECT: IN THE MATTER OF REVIEW/APPROVE CLEANING OF PRIVATE PROPERTY LOCATED AT 1527 (1521) N. MADISON STREET TN Request: Review and determine whether property located at 1527 (1521) N. Madison St., (PARCEL # 084N-19-076-00) is in such a state of uncleanliness as to be a menace to the public health, safety and welfare of the community. APPENDIX M  117 APPENDIX M  118 APPENDIX M  119 APPENDIX M  120 APPENDIX N  121 APPENDIX N  122 APPENDIX N  123 APPENDIX N  124 APPENDIX N  125 APPENDIX N  126 APPENDIX N  127 APPENDIX N  128 APPENDIX N  129 APPENDIX N  130 APPENDIX N  131 APPENDIX N  132 APPENDIX N  133 APPENDIX N  134 APPENDIX N  135 APPENDIX N  136 APPENDIX N  137 APPENDIX N  138 APPENDIX N  139 APPENDIX N  140 APPENDIX N  141 APPENDIX N  142 APPENDIX N  143 APPENDIX N  144 APPENDIX N  145 APPENDIX N  146 APPENDIX N  147 APPENDIX N  148 APPENDIX N  149 APPENDIX N  150 APPENDIX N  151 APPENDIX N  152 APPENDIX N  153 APPENDIX N  154 APPENDIX N  155 APPENDIX N  156 APPENDIX N  157 APPENDIX N  158 APPENDIX N  159 APPENDIX N  160 APPENDIX N  161 APPENDIX N  162 APPENDIX N  163 APPENDIX N  164 APPENDIX N  165 APPENDIX N  166 APPENDIX N  167 APPENDIX N  168 APPENDIX N  169 APPENDIX N  170 APPENDIX N  171 APPENDIX N  172 APPENDIX N  173 APPENDIX N  174 APPENDIX N  175 APPENDIX N  176 APPENDIX N  177 APPENDIX N  178 APPENDIX N  179 APPENDIX N  180 APPENDIX N  181 APPENDIX N  182 APPENDIX N  183 APPENDIX N  184 APPENDIX N  185 APPENDIX N  186 APPENDIX N  187 APPENDIX N  188 APPENDIX N  189 APPENDIX N  190 APPENDIX N  191 APPENDIX N  192 APPENDIX N  193 APPENDIX N  194 APPENDIX N  195 APPENDIX N  196 AGENDA REQUEST TO: Mayor and City Council FROM: Chuck Williams, Director DATE March 16, 2023 SUBJECT: IN THE MATTER OF APPROVAL TO SURPLUS ASSETS PW MAR 2023 - CW Request: We are requesting approval to surplus the following items – Surplus for Auction Xerox Documate Scanner BC16780 TW960287 S/N 6B3HLB0046 Replaced – No longer in use 2009 Ford F250 S/N 1FTSX20519EA25534 ASSET 2923 BC14542 TW658742 Blown motor Surplus to Destroy Thinkpad T Series Laptop Computer BC14536 S/N L3-G7759 08/09 No longer in use APPENDIX O  197 AGENDA REQUEST TO: Mayor and City Council FROM: Alex Farned, Director DATE March 14, 2023 SUBJECT: IN THE MATTER OF REMOVEL OF FIXED ASSETS FOR AUCTION AND SCRAP. Request: We are asking the Mayor and City Council to please remove the following items of the fixed assets due to some going to auction and some being scraped. AUCTION SERIAL NUMBER# TAG # REASON GATOR, XUV 6201 4 X 4 MOXUVGX023684 4642 DOESN’T RUN-EXPENSIVE TO FIX 2006 FORD RANGER 1FTYR14U71PA49123 10523 DOESN’T RUN-EXPENSIVE TO FIX 2000 DODGE DAKOTA 1B7GL22X2YS715275 10528 DOESN’T RUN-EXPENSIVE TO FIX 1995 FORD F-350 BOX VAN 1FDKE30H8SHA95196 10739 DOESN’T RUN-EXPENSIVE TO FIX APPENDIX P  198 APPENDIX P  199 APPENDIX Q  200 APPENDIX Q  201 APPENDIX Q  202 APPENDIX Q  203 APPENDIX Q  204 APPENDIX Q  205 APPENDIX Q  206 APPENDIX Q  207 APPENDIX Q  208 APPENDIX Q  209 APPENDIX Q  210 APPENDIX Q  211 APPENDIX Q  212 APPENDIX Q  213 APPENDIX Q  214 APPENDIX Q  215 APPENDIX Q  216 APPENDIX Q  217 APPENDIX Q  218 APPENDIX Q  219 APPENDIX Q