Regular City Council Meeting

558 REGULAR CITY COUNCIL MEETING MUNICIPAL MINUTES CITY OF TUPELO STATE OF MISSISSIPPI DECEMBER 19, 2023 Be it remembered that a regular meeting of the Tupelo City Council was held in the Church Street School auditorium on Tuesday, December 19, 2023, at 6:00 p.m. with the following in attendance: Council Members Chad Mims, Lynn Bryan, Travis Beard, Nettie Davis, Buddy Palmer, Janet Gaston and Rosie Jones; Ben Logan, City Attorney, and Missy Shelton, Clerk of the Council. Council Member Bryan led the invocation. Will Thomas, Boy Scout Troop #12, the pledge of allegiance. CONFIRMATION OR AMENDMENT TO THE AGENDA AND AGENDA ORDER Council Member Davis moved, seconded by Council Member Palmer, to approve the agenda and agenda order, as presented. RECOGNITION GIRL/BOY SCOUTS Members of Boy Scout Troop #12 were recognized. Those present were Will Perry, Will Thomas, Cohen Watson, Walker Tate and Isaiah Barber. Leader Duke Loden was also present. PUBLIC RECOGNITION Council Member Nettie Davis wished everyone a Merry Christmas and a prosperous New Year. Council Member Travis Beard mentioned that Nettie Davis participated in a public radio announcement. MAYOR'S REMARKS Mayor Todd Jordan mentioned that the Tupelo Christmas Parade was a great success with an estimated 19,000 people attending the event. The Cadence arena has had a busy time with the Globetrotters and the Mississippi State University games using the facilities. Members of the Development Services Department recently attend a 5-day class in Mobile, Alabama, and received certifications. Those certified were: Jennifer Roberson, Sandy Shumaker, Troy Peck, Tanner Newman, Zach Vanstory and Penny Jolly. In closing, he wished everyone a very Merry Christmas! PUBLIC HEARINGS IN THE MATTER OF PUBLIC HEARING FOR DEMOLITIONS A hearing was held on demolitions for the following properties, with property owners speaking, as indicated:  559 1849 McCullough Blvd - Leanna, resident of Pontotoc, who received the notice of hearing 205 Bowen - Kara Lee Armstrong - daughter of home owner 555 Magazine Street IN THE MATTER OF BID 20232-048DS - COMPREHENSIVE PLAN 2025-2040 - REQUEST FOR QUALIFICATIONS TO CERTIFY THE RESPONSE FROM GOODWIN MILLS CAYWOOD (GMC) TO THE DEPARTMENT OF DEVELOPMENT SERVICES' REQUEST FOR QUALIFICATIONS AND AUTORIZE THE MAYOR TO ENTER INTO A CONTRACT WITH GMC SUBSEQUENT TO RATIFICATION Requests for qualifications (RFQ) were received by the City of Tupelo for consulting services on the 2025-2040 Comprehensive Plan in Bid # 2023-048DS. All submissions were reviewed and scored. This item was placed on the Study Agenda and on December 5, 2023, moved to the Action Agenda. Development Services Director Tanner Newman now requests that the Council approve the RFQ submitted by Goodwin Mills Caywood (GMC) and authorize the mayor to negotiate and execute a contract with GMC, subject to subsequent ratification by the City Council. Council Member Bryan moved, seconded by Council Member Davis, to award the RFQ to GMC and to authorize the mayor to negotiate and execute a contract to be ratified at a later time. The vote was unanimous in favor. APPENDIX A IN THE MATTER OF MINUTES OF DECEMBER 5, 2023 Council Member Palmer moved, seconded by Council Member Gaston, to approve the minutes of the December 5, 2023 regular Council meeting. The vote was unanimous in favor. IN THE MATTER OF BILL PAY Bills were reviewed at 4:30 p.m. by Council Members Beard, Gaston, Davis and Palmer. Council Member Gaston moved, seconded by Council Member Mims, to approve the payment of the checks, bills, claims and utility adjustments. The vote was unanimous in favor. APPENDIX B IN THE MATTER OF ADVERTISING AND PROMOTIONAL ITEMS Council Member Bryan moved, seconded by Council Member Palmer, to approve the advertising and promotional items, as follows: ICC $1,000 ICC 75th Diamond Anniversary Gala Sponsorship Lee County Courier $375 Christmas Ad The vote was unanimous in favor. APPENDIX C IN THE MATTER OF MOU WITH DEPARTMENT OF FINANCE (HOUSE BILL 603 SECTION 28(nu) FUNDING TO MATCH FEDERAL FUNDS TO IMPROVE RAILROAD Council Member Bryan moved, seconded by Council Member Gaston to approve a Memorandum of Understanding (MOU) between the Mississippi Department of Finance (House Bill 603 Section 28(nu) and Administration and the City of Tupelo for the match of federal funds for construction of railroad  560 improvements for public safety and economic development improvements. The vote was unanimous in favor. APPENDIX D IN THE MATTER OF MOU WITH DEPARTMENT OF FINANCE (HOUSE BILL 603 SECTION 28(iu) FUNDING TO IMPROVE BALLARD PARK Council Member Bryan moved, seconded by Council Member Jones to approve a Memorandum of Understanding (MOU) between the Mississippi Department of Finance and Administration (House Bill 603 section 28(nu) and the City of Tupelo for the improvements to Ballard Park, including, but not limited to, inclusive playground equipment for special needs children. The vote was unanimous in favor. APPENDIX E IN THE MATTER OF AGREEMENT BETWEEN THE MS DEPARTMENT OF PUBLIC SAFETY AND THE CITY OF TUPELO AND TO AUTHORIZE MAYOR TO SIGN SAID AGREEMENT – PROJECT SAFE NEIGHBORHOODS Council Member Gaston moved, seconded by Council Member Jones, to approve an agreement between the MS Department of Public Safety and the City of Tupelo and to authorize the Mayor to sign said agreement - Project Safe Neighborhoods. The City has been awarded a grant in the amount of $34,610.00 for 6 neighborhood watch cameras. The vote was unanimous in favor. APPENDIX F IN THE MATTER OF MUNICIPAL COURT CLERK TRAINING Council Member Gaston moved, seconded by Council Member Mims, to accept the Municipal Court Clerk Training Certificate for Municipal Court Clerk, Rhonda L. Cole, and spread it on the municipal minutes. The vote was unanimous in favor. Mrs. Cole attended the 2022 Mississippi Municipal Court Clerk’s Continuing Education Course, September 20-22, 2023. Under Mississippi code Sec. 21-23-12, a training certificate of the Municipal Court Clerk is required to be made part of the permanent records of the City Council. A copy of the training certificate for Clerk Cole is attached to these minutes and made part hereof as APPENDIX G. IN THE MATTER OF PROPERTIES FOR DEMOLITION DDS Director Tanner Newman requested that the Council consider the adjudication of each property on the public hearing demolition list that have been found to be in such a condition to be a menace to the public health, safety and welfare of the community and in need of cleaning by demolition as authorized by Miss. Code § 21-19-11 (1972 as amended). Each property was separately considered and found to be in such a condition to be a menace to the public health, safety and welfare of the community and in need of cleaning by demolition. The properties are: 205 Bowen (Stephen D. Lee) (Parcel # 077Q-36-025-00) 555 Magazine Street (Parcel # 089P-31-070-00) 1849 McCullough Boulevard (Parcel # 076K-23-073-00) Council Member Bryan moved, seconded by Council Member Palmer, that each property on the demolition list be found to be in such a condition to be a menace to the public health, safety and welfare  561 of the community and in need of cleaning by demolition as authorized by Miss. Code § 21-19-11 (1972 as amended). The vote was unanimous in favor of approval of the demolitions. APPENDIX H IN THE MATTER OF LIEN RESOLUTIONS FOR UNPAID LOT MOWING INVOICES Council Member Davis moved, seconded by Council Member Palmer, to approve Resolutions Assessing Judgment Liens Against Real Property for the Costs Associated with Lot Mowing in Accordance with Miss. Code Annotated § 21-19-11, for the following properties: Parcel Location 077Q-36-219-00 202 Enoch Avenue 101B-02-130-00 418 Lakeview The vote was unanimous in favor. APPENDIX I IN THE MATTER OF DEVELOPMENT CODE AMENDMENT – MULTIFAMILY (TABLED AT NOVEMBER 7, 2023 MEETING) This item remains on the table. IN THE MATTER OF DEVELOPMENT CODE AMENDMENT – CONGREGATE LIVING (TABLED AT NOVEMBER 7, 2023 MEETING) Council Member Bryan moved, seconded by Council Member Palmer, to take this item off the table. The vote was unanimous in favor. Council Member Bryan moved, seconded by Council Member Davis, to approve an Ordinance Amending Development Code Chapter 2: Definitions Defining and Identifying Different Types of Residential Development and Buildings TA23-01(1). The vote was unanimous in favor. APPENDIX J IN THE MATTER OF DEVELOPMENT CODE AMENDMENT – SIGNS (TABLED AT NOVEMBER 7, 2023 MEETING) This item was left on the table. IN THE MATTER OF AWARD OF BID 2023-057PW FOR BRIDGE NUMBER 202 REPLACEMENT ON WEST MAIN STREET AND AUTHORIZATION OF MAYOR TO SIGN ON BEHALF OF THE CITY The city advertised and accepted bids for Bid #2023-57PW – Bridge # 202 Replacement on West Main Street. Multiple bids were received with the lowest and best bid being from Ste-Bil Grading, Inc. in the amount of $1,736,041.75. Council Member Bryan moved, seconded by Council Member Palmer, to award the bid to Ste-Bil Grading, Inc. and to authorize the mayor to sign the necessary documents to be subsequently ratified by the City Council. The vote was unanimous in favor. APPENDIX K IN THE MATTER OF APPROVAL OF MAJOR THOROUGHFARE COMMITTEE MEETING MINUTES NOVEMBER 13, 2023  562 Council Member Palmer moved, seconded by Council Member Jones, to accept the minutes of the Major Thoroughfare Committee of November 13, 2023. The vote was unanimous in favor. APPENDIX L IN THE MATTER OF BID #2023-058PD – EXPLORERS AND DURANGO Bids were received for Bid #2023-58PD – Six (6) Ford Explorers and One (1) Dodge Durango. One bid was received from Cannon Motors. Council Member Davis moved, seconded by Council Member Gaston, to find the properly advertised, single bid as commercially reasonable, and to award the bid to Cannon Motors in the amount of $ 336,505.52. The vote was unanimous in favor. APPENDIX M IN THE MATTER OF APPROVAL OF PROPOSED CHANGE ORDER F-1 FINAL CLOSEOUT FOR GUM TREE PARK DRAINAGE IMPROVEMENTS ARPA 2023-029PW Council Member Gaston moved, seconded by Council Member Mims, to approve change order # F-1 final closeout for ARPA Bid # 2023-029PW - Gum Tree Park Drainage improvements. The change order decreases the cost by $3,379.00 for a total of $410,736.00. The vote was unanimous in favor. APPENDIX N IN THE MATTER OF APPROVAL OF CADENCE BANK ARENA MINUTES OF OCTOBER 16, 2023 Council Member Bryan moved, seconded by Council Member Davis, to approve the Cadence Bank Arena minutes of October 16, 2023. The vote was unanimous in favor. APPENDIX O IN THE MATTER OF BAD DEBT WRITE-OFF JULY 2022 – DECEMBER 2022 Council Member Palmer moved, seconded by Council Member Bryan, to approve writing off to the bad debt file the list of Water and Light Collections accounts. The total bad debt amount represents 0.11% of the total revenue for the period of July 2022 thru December 2022. Efforts will continue to be made to collect these accounts even though they have been transferred to this accounting classification. The vote was unanimous in favor. APPENDIX P IN THE MATTER OF AN EMERGENCY PURCHASE OF 2,500 FEET OF # 2/0 UNDERGROUND PRIMARY WIRE TWL Director Johnny Timmons requested the Council approve the emergency purchase of 2,500 feet of #20 underground primary wire. The lowest quote submitted by T & C Specialty Distributors, Inc. is $19.67 per foot, for a total of $49,175.00. The emergency purchase is necessary to maintain the current low, on-hand inventory of wire whose cost is subject to review at the time of shipment and whose lead time is a minimum of 20 weeks. Council Member Bryan moved, seconded by Council Member Palmer, to find as necessary for the reasons cited above and approve the emergency purchase. The vote was unanimous in favor. APPENDIX Q  563 IN THE MATTER OF AN EMERGENCY PURCHASE OF TWELVE (12) 25 kVA PADMOUNT TRANSFORMERS TWL Director Johnny Timmons requested the Council approve the emergency purchase of twelve (12) 25 kVA padmount transformers. The lowest quote submitted by Arkansas Electric Cooperatives, Inc. is $3,089.00 each, for a total of $37,068.00. The emergency purchase is necessary to maintain the current low, on-hand inventory of transformers whose cost is subject to review at the time of shipment and whose lead time is a minimum of 3 months. Council Member Gaston moved, seconded by Council Member Jones, to find as necessary for the reasons cited above and approve the emergency purchase. Of those present, the vote was unanimous in favor. APPENDIX R IN THE MATTER OF AN EMERGENCY PURCHASE OF FIFTEEN (15) 25 kVA CONVENTIONAL TRANSFORMERS TWL Director Johnny Timmons requested the Council approve the emergency purchase of fifteen (15) 25 kVA conventional transformers. The lowest quote submitted by Border States Electric is $1,591.00 each, for a total of $23,865.00. The emergency purchase is necessary to maintain the current low, on- hand inventory of transformers whose cost is subject to review at the time of shipment and whose lead time is a minimum of 12 months. Council Member Palmer moved, seconded by Council Member Davis, to find as necessary for the reasons cited above and approve the emergency purchase. Of those present, the vote was unanimous in favor. APPENDIX S IN THE MATTER OF REVIEW OF THE RESPONSES TO RFP 23-055PW AND TO AWARD A CONTRACT FOR DEBRIS REMOVAL SERVICES TO THE MOST RESPONSIBLE OFFEROR WHOSE PROPOSAL IS MOST ADVANTAGEOUS TO THE CITY OF TUPELO AS DETERMINED BY THE EVALUATION CRITERIA CONTAINED IN THE RFP, AND SUCH CONTRACT SHALL BE EXECUTED BY THE MAYOR AND SUBJECT TO SUBSEQUENT RATIFICATION BY THE CITY COUNCIL This item was tabled. IN THE MATTER OF REVIEW OF THE RESPONSES TO RFP 23-056PW AND TO AWARD A CONTRACT FOR DEBRIS MONITORING SERVICES TO THE MOST RESPONSIBLE OFFEROR WHOSE PROPOSAL IS MOST ADVANTAGEOUS TO THE CITY OF TUPELO AS DETERMINED BY THE EVALUATION CRITERIA CONTAINED IN THE RFP, AND SUCH CONTRACT SHALL BE EXECUTED BY THE MAYOR AND SUBJECT TO SUBSEQUENT RATIFICATION BY THE CITY COUNCIL Council Member Bryan moved, seconded by Council Member Davis, to approve a "Resolution Certifying the Responses to RFP 23-056PW for Debris Monitoring Assistance and Declaring that it Would Be Most Advantageous to the City of Tupelo for Debristech to be Offered as 12 Month Contract for Debris Monitoring Services in Accordance with the Terms of the RFP, Applicable State of Mississippi Procurement Requirements, and the Provisions of 2 C.F.R. 200.320. The vote was unanimous in favor. APPENDIX T 564  565 AGENDA REQUEST TO: Mayor and City Council FROM: Tanner Newman, DDS Director DATE December 14, 2023 SUBJECT: IN THE MATTER OF BID 2023-048DS – COMPREHENSIVE PLAN 2025- 2040 - REQUEST FOR PROPOSALS (MOVED FROM STUDY AGENDA ON DECEMBER 5, 2023)TN Request: For approval of Bid 2023-048DS – Comprehensive Plan 2025-2040 – RFQs. APPENDIX A  City of Tupelo Comprehensive Plan 2025-2040 Consultant RFQ Committee Review - BID # 2023-048DS Rubric/ Points Available Firm JS TN NM NOTES: A. Qualifications: Firm qualifications, GMC 18 20 20 Southeastern based firm, large staff, diverse client listing similar to represented by previous experience, Tupelo, 10 month projection, immediate start date proven sustainability of prior work, references supporting previous experience, and firm access and CZB 13 14 18 Smaller firm, Northeastern based offices, start date February 2024, 5 availability to engage with City of month projection, “boutique” client base, primarily Northeastern, Tupelo Administrative and Planning impressive data modeling staff: 0-20 points B. Experience: The firm's GMC 20 20 20 Subjective approach to project development and deliverables, experience in diverse areas of diverse deliverables across clients, variety of connectivity focused planning, including neighborhood projects developed, Team experience in infrastructure development, connectivity, tax abatement projects developed based on rural struggles and tax based approaches incentives, blight and abandoned property development, CZB 12 15 18 Data-centric approach to Comprehensive Plan development, some infrastructure improvements, area specific development/planning presented in submittal 566 future land use planning, and APPENDIX A beautification strategies: 0-20 points C. Technical Expertise: The firm's GMC 15 15 15 Wide array of expertise among staff and project technical expertise in data development/clientele. Project development produced in house analysis in ares of density, among 582 staff members, Storm water expert assigned to Tupelo drainage, connectivity concepts, project team zoning, and market feasibility of CZB 15 15 15 Impressive research and feasibility concept presentation; expertise at detailed technical legal document deliverables commercial development: 0-15 points D. Publication Experience: The GMC 8 9 10 Multiple comprehensive plans completed, detailed public firm's experience in producing information available online to document process, variety of legal data for publication in the form deliverables and analytical studies presented of maps, analytics, policies and CZB 10 9 9 Highly data based, market and community research and publication procedures, anticipated project materials consistent across clientele, detailed analytics outcomes, and municipal  comprehensive plan publications: 0-10 points E. Legal Documentation GMC 15 15 20 Code revisions, unified land development code production among Experience: The firm's clientele, documents reflect subjective needs of clientele, are experience in producing legal inviting and user friendly documents for implementation into governing processes such as CZB 15 15 20 Wide variety of detailed zoning, ordinance, and development code municipal Ordinances and documents produced for clientele, research-based modeling evident Development Code amendments: 0-20 points F. Public Engagement Experience: GMC 15 15 15 Online forms, forums, process updates, website development, The firm's ability to conduct public strategic neighborhood based public engagement meetings and forums, provide opportunities to feedback sessions, user friendly engagement processes, dynamic receive and analyze public feedback, presentation and to engage with citizen participation efforts and community CZB 10 12 13 Detailed community engagement across multiple deliverables for engagement and education of Greenville, SC, thorough data oriented processes for public planning processes and outcomes. information sharing 0-15 points. 567 TOTAL POINTS GMC 91 94 100 APPENDIX A CZB 75 80 93  568 MEMO_________________________ To: Tupelo City Council From: Jenny Savely, City Planner, Department of Development Services CC: Tanner Newman, Director of Development Services Don Lewis, Chief Operating Officer Kim Hanna, Chief Financial Officer Missy Shelton, Council Clerk Re: BID # 2023-048DS, Comprehensive Plan 2025-2040, Request for Qualifications ______________________________________________________________________________ The Department of Development Services received submittals in response to a Request for Qualifications from two (2) qualified firms by the deadline of November 3, 2023. A review committee composed of Tanner Newman, Director of Development Services, Neal McCoy, City of Tupelo Project Manager, and Jenny Savely, City Planner. Opened bids on November 14, 2023 to review according to the publicized rubric. The review committee has completed their review met and determined to enter into negotiations with Goodwyn Mills Caywood (GMC), see attached rubric score sheet. We request that Council permit negotiations for scope of work and contract fee to begin with GMC toward a contract offer to consult in the development of the City’s Comprehensive Plan. APPENDIX A  569 CHECK INFORMATION FOR COUNCIL MEETING December 19, 2023 FUND CHECK NUMBERS POOL CASH ID-422483-422494;422495-422864 EFT 50002561-50002594 TWL ADJUSTMENTS ELECTRONIC TRANSFERS AS SHOWN ON THE FACE OF DOCKET INVOICES AS SHOWN ON FACE OF DOCKET APPENDIX B  570 AGENDA REQUEST TO: Mayor and City Council FROM: Kim Hanna, CFO DATE December 19, 2023 SUBJECT: IN THE MATTER OF ADVERTISING AND PROMOTIONAL ITEMS KH Request: Proposed item for approval is for the purpose of advertising and bringing into favorable notice the opportunities, possibilities and resources of the City of Tupelo. ITEMS: ICC $1,000 ICC 75th Diamond Anniversary Gala Sponsorship Lee County Courier $375 Christmas Ad APPENDIX C  571 xxxxxxxxxxxxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxxxxxxxxxxxxxx xxxxxxxxxxxxxxx xxxxxxxxxxxxxxx APPENDIX D  572 xxxxxx APPENDIX E  573 AGENDA REQUEST TO: Mayor and City Council FROM: Abby Christian, Grant Administrator DATE 19 December 2023 SUBJECT: IN THE MATTER OF APPROVAL OF AN AGREEMENT BETWEEN THE MS DEPARTMENT OF PUBLIC SAFETY AND THE CITY OF TUPELO AND TO AUTHORIZE THE MAYOR TO SIGN SAID AGREEMENT – PROJECT SAFE NEIGHBORHOODS AC Request: The City of Tupelo has been awarded a grant in the amount of $34,610.00 for 6 Neighborhood Watch Cameras. Agency: Mississippi Department of Public Safety Grant: FY’21 Project Safe Neighborhoods – Northern District Grant #: 21PS2321 Match: There is no match. APPENDIX F  574 APPENDIX F  575 APPENDIX F  576 APPENDIX F  577 APPENDIX F  578 APPENDIX F  579 APPENDIX F  580 APPENDIX F  581 APPENDIX F  582 APPENDIX F  583 APPENDIX F  584 APPENDIX F  585 APPENDIX F  586 APPENDIX F  587 APPENDIX F  588 APPENDIX F  589 APPENDIX F  590 APPENDIX F  591 APPENDIX F  592 APPENDIX F  593 APPENDIX F  594 APPENDIX F  595 APPENDIX F  596 APPENDIX F  597 AGENDA REQUEST TO: Mayor and City Council FROM: Rhonda Cole, Court Administrator DATE December 14, 2023 SUBJECT: IN THE MATTER OF APPROVAL OF MUNICIPAL COURT TRAINING CERTIFICATE-RC Request: Approval of Municipal court training certificate. APPENDIX G  598 The Mississippi Judicial College of the University of Mississippi Law Center Presents this Certificate to Rhonda L. Cole for having attended the 2023 Municipal Court Clerks Conference Silver Star Convention Center ~ Philadelphia, Mississippi September 20-22, 2023 12.75 Hours Program Manager Interim Director APPENDIX G  599 AGENDA REQUEST TO: Mayor and City Council FROM: Tanner Newman, Director of Development Services DATE December 19, 2023 SUBJECT: IN THE MATTER OF REVIEW/APPROVE PROPERTIES FOR DEMOLITION TN Request: Review and approve the demolition of substandard structures on the following properties: 205 Bowen (Stephen D. Lee) 077Q-36-025-00 555 Magazine Street 089P-31-070-00 1849 McCullough Boulevard 076K-23-073-00 APPENDIX H  600 APPENDIX H  601 APPENDIX H  602 APPENDIX H  603 APPENDIX H  604 APPENDIX H  605 APPENDIX H  606 APPENDIX H  607 APPENDIX H  608 APPENDIX H  609 APPENDIX H  610 APPENDIX H  611 APPENDIX H  612 APPENDIX H  613 APPENDIX H  614 APPENDIX H  615 APPENDIX H  616 APPENDIX H  617 APPENDIX H  618 APPENDIX H  619 APPENDIX H  620 APPENDIX I  621 APPENDIX I  622 APPENDIX I  623 APPENDIX I  624 APPENDIX J  625 APPENDIX J  626 APPENDIX J  627 APPENDIX J  628 APPENDIX J  629 APPENDIX J  630 APPENDIX J  631 APPENDIX J  632 APPENDIX J  633 APPENDIX J  634 APPENDIX J  635 APPENDIX J  636 AGENDA REQUEST TO: Mayor and City Council FROM: Dennis Bonds, City Engineer DATE December 15, 2023 SUBJECT: IN THE MATTER OF AWARD OF BID 2023-057PW FOR BRIDGE NUMBER 202 REPLACEMENT ON WEST MAIN STREET AND AUTHORIZATION OF MAYOR TO SIGN ON BEHALF OF THE CITY DRB Request: Engineer’s estimate was for $2,200,000. The lowest and best bid was submitted by Ste-Bil Grading, Inc. for the amount of $1,736,041.75 This is 21.1% BELOW the Engineer’s Estimate. APPENDIX K  637 CCE 3-10040 December 14, 2023 Honorable Mayor Todd Jordan City of Tupelo PO Box 1485 Tupelo, MS 38802 BRIDGE NUMBER 202 REPLACEMENT ON WEST MAIN STREET CITY OF TUPELO, MS Following the receipt and opening of bids on the captioned project, we have checked and tabulated the bids. A copy of the tabulation is enclosed along with the original bids. Please note that STE-BIL GRADING, INC. submitted the low TOTAL BASE BID of $1,736,041.75. Ste-Bil Grading, Inc. is an experienced contractor in reputable standing and has the essential resources to perform the work required. Please advise should there be concerns. Mark Weeden, P.E. Principal/ Project Manager 703 Crossover Road • Tupelo, MS 38801 • (662) 841-7381 / FAX (662) 844-4564 APPENDIX K  TABULATION OF BIDS BRIDGE NUMBER 202 REPLACEMENT ON WEST MAIN STREET 3-10040 December 14, 2023 @ 10AM 22458-MC Ste-Bil Grading, Inc. 12513-MC M&N Excavators, Inc. 14987-MC Glasgow Construction Co., Inc. 22593-MC Cook and Son, LLC 11403-MC Century Const. Group, Inc. 02175-MC Talbot Bros. Contracting, Inc. Tupelo City Hall - Conference Room B, 71 East Troy Street, Tupelo, MS 38804 148 County Road 509 PO Box 2489 521 Glasgow Loop 60146 Seminole Rd PO Box 1366 PO Box 364 Waterford, MS 38685 Oxford, MS 38655 Guin, AL 35563 Smithville, MS 38870 Tupelo, MS 38802 Nesbit, MS 38651 Item Unit Unit Unit Unit Unit Unit No. Item Quantity Unit Price Amount Price Amount Price Amount Price Amount Price Amount Price Amount BRIDGE 202 REPLACMENT ROAD 1 Mobilization 1.00 LS $ 120,000.00 $ 120,000.00 $ 91,400.00 $ 91,400.00 $ 56,100.00 $ 56,100.00 $ 306,316.00 $ 306,316.00 $ 70,000.00 $ 70,000.00 $ 200,000.00 $ 200,000.00 2 Clearing and Grubbing 1.00 LS $ 25,000.00 $ 25,000.00 $ 30,500.00 $ 30,500.00 $ 20,000.00 $ 20,000.00 $ 5,000.00 $ 5,000.00 $ 90,000.00 $ 90,000.00 $ 60,000.00 $ 60,000.00 3 Removal of Bridge 1.00 Unit $ 50,000.00 $ 50,000.00 $ 42,000.00 $ 42,000.00 $ 40,000.00 $ 40,000.00 $ 75,000.00 $ 75,000.00 $ 124,000.00 $ 124,000.00 $ 55,000.00 $ 55,000.00 4 Removal of Inlets 3.00 Unit $ 1,500.00 $ 4,500.00 $ 1,570.00 $ 4,710.00 $ 500.00 $ 1,500.00 $ 2,500.00 $ 7,500.00 $ 3,350.00 $ 10,050.00 $ 1,000.00 $ 3,000.00 5 Removal of Curb & Gutter 380.00 LF $ 10.00 $ 3,800.00 $ 11.50 $ 4,370.00 $ 25.00 $ 9,500.00 $ 15.00 $ 5,700.00 $ 27.00 $ 10,260.00 $ 12.00 $ 4,560.00 6 Removal of Driveways (All Types) 525.00 SY $ 10.00 $ 5,250.00 $ 20.50 $ 10,762.50 $ 25.00 $ 13,125.00 $ 20.00 $ 10,500.00 $ 42.00 $ 22,050.00 $ 10.00 $ 5,250.00 7 Removal of Pipe (All Sizes) 20.00 LF $ 10.00 $ 200.00 $ 112.50 $ 2,250.00 $ 100.00 $ 2,000.00 $ 25.00 $ 500.00 $ 50.00 $ 1,000.00 $ 10.00 $ 200.00 8 Excess Excavation (PM) 909.00 CY $ 15.00 $ 13,635.00 $ 15.00 $ 13,635.00 $ 20.00 $ 18,180.00 $ 12.00 $ 10,908.00 $ 15.00 $ 13,635.00 $ 10.00 $ 9,090.00 9 Borrow Excavation (Contractor Furnished) (Class9-6) (PM) 3,087.00 CY $ 18.00 $ 55,566.00 $ 22.00 $ 67,914.00 $ 20.00 $ 61,740.00 $ 18.00 $ 55,566.00 $ 29.00 $ 89,523.00 $ 26.00 $ 80,262.00 10 Geotextile Fabric Stabilization (Type V) (AOS <0.43) 1,774.00 SY $ 3.00 $ 5,322.00 $ 3.00 $ 5,322.00 $ 7.00 $ 12,418.00 $ 2.50 $ 4,435.00 $ 4.00 $ 7,096.00 $ 5.00 $ 8,870.00 11 Granular Material (LVM) (Class 5, Group "C") 62.00 CY $ 100.00 $ 6,200.00 $ 89.00 $ 5,518.00 $ 55.25 $ 3,425.50 $ 60.00 $ 3,720.00 $ 165.00 $ 10,230.00 $ 75.00 $ 4,650.00 12 Crushed Stone (3/4" & Down) (FM) 664.00 CY $ 100.00 $ 66,400.00 $ 112.00 $ 74,368.00 $ 61.63 $ 40,922.32 $ 70.00 $ 46,480.00 $ 120.00 $ 79,680.00 $ 99.00 $ 65,736.00 13 Hot Mix Asphalt, ST, 9.5 mm 382.00 TON $ 200.00 $ 76,400.00 $ 254.00 $ 97,028.00 $ 232.76 $ 88,914.32 $ 155.00 $ 59,210.00 $ 250.00 $ 95,500.00 $ 221.57 $ 84,639.74 14 Hot Mix Asphalt, ST, 12.5 mm 210.00 TON $ 265.00 $ 55,650.00 $ 232.50 $ 48,825.00 $ 341.12 $ 71,635.20 $ 150.00 $ 31,500.00 $ 365.00 $ 76,650.00 $ 324.61 $ 68,168.10 15 Cold Milling of Bituminous Pavement, All Depths 107.00 SY $ 15.00 $ 1,605.00 $ 76.00 $ 8,132.00 $ 85.07 $ 9,102.49 $ 10.00 $ 1,070.00 $ 91.00 $ 9,737.00 $ 100.00 $ 10,700.00 16 Structural Concrete, Minor Structures 18.00 CY $ 3,000.00 $ 54,000.00 $ 1,270.00 $ 22,860.00 $ 2,600.00 $ 46,800.00 $ 2,000.00 $ 36,000.00 $ 3,200.00 $ 57,600.00 $ 4,000.00 $ 72,000.00 17 Reinforcing Steel 1,092.00 LB $ 3.00 $ 3,276.00 $ 2.40 $ 2,620.80 $ 1.50 $ 1,638.00 $ 1.50 $ 1,638.00 $ 1.80 $ 1,965.60 $ 2.00 $ 2,184.00 18 18" Reinforced Concrete Pipe, Class III 12.00 LF $ 100.00 $ 1,200.00 $ 210.00 $ 2,520.00 $ 158.64 $ 1,903.68 $ 100.00 $ 1,200.00 $ 150.00 $ 1,800.00 $ 200.00 $ 2,400.00 19 Castings 237.00 LB $ 10.00 $ 2,370.00 $ 3.00 $ 711.00 $ 15.00 $ 3,555.00 $ 5.00 $ 1,185.00 $ 7.25 $ 1,718.25 $ 10.00 $ 2,370.00 20 Guardrail, "W" Beam 250.00 LF $ 34.00 $ 8,500.00 $ 43.00 $ 10,750.00 $ 37.35 $ 9,337.50 $ 33.95 $ 8,487.50 $ 40.00 $ 10,000.00 $ 33.95 $ 8,487.50 21 Guardrail, Bridge End Section, Type "I" Thrie Beam 4.00 EA $ 4,210.00 $ 16,840.00 $ 5,330.00 $ 21,320.00 $ 4,631.00 $ 18,524.00 $ 4,210.00 $ 16,840.00 $ 5,000.00 $ 20,000.00 $ 4,210.00 $ 16,840.00 22 Guardrail, Terminal End Section 4.00 EA $ 4,149.00 $ 16,596.00 $ 5,250.00 $ 21,000.00 $ 4,565.00 $ 18,260.00 $ 4,150.00 $ 16,600.00 $ 5,000.00 $ 20,000.00 $ 4,150.00 $ 16,600.00 23 Roadway Construction Surveying 1.00 LS $ 10,000.00 $ 10,000.00 $ 8,865.00 $ 8,865.00 $ 16,750.00 $ 16,750.00 $ 5,000.00 $ 5,000.00 $ 30,000.00 $ 30,000.00 $ 35,000.00 $ 35,000.00 24 Bridge Construction Surveying 1.00 LS $ 10,000.00 $ 10,000.00 $ 8,865.00 $ 8,865.00 $ 8,000.00 $ 8,000.00 $ 10,000.00 $ 10,000.00 $ 30,000.00 $ 30,000.00 $ 25,000.00 $ 25,000.00 25 Concrete Driveway 181.00 SY $ 110.00 $ 19,910.00 $ 100.00 $ 18,100.00 $ 200.00 $ 36,200.00 $ 105.00 $ 19,005.00 $ 140.00 $ 25,340.00 $ 115.00 $ 20,815.00 26 Concrete Header Curb 102.00 LF $ 35.00 $ 3,570.00 $ 25.00 $ 2,550.00 $ 75.00 $ 7,650.00 $ 35.00 $ 3,570.00 $ 42.00 $ 4,284.00 $ 35.00 $ 3,570.00 27 Combination Concrete Curb & Gutter 789.00 LF $ 35.00 $ 27,615.00 $ 37.00 $ 29,193.00 $ 45.00 $ 35,505.00 $ 35.00 $ 27,615.00 $ 42.00 $ 33,138.00 $ 35.00 $ 27,615.00 28 Maintence of Traffic 1.00 LS $ 11,000.00 $ 11,000.00 $ 13,900.00 $ 13,900.00 $ 15,000.00 $ 15,000.00 $ 11,000.00 $ 11,000.00 $ 18,000.00 $ 18,000.00 $ 11,000.00 $ 11,000.00 29 Additional Construction Signs SF $ 10.00 $ - $ 10.00 $ - $ 22.00 $ - $ 10.00 $ - $ - $ - $ 10.00 $ - 30 4" Wide Thermoplastic Edge Stripe (Continous White) (60 Mil. Min) 0.67 MI $ 8,000.00 $ 5,360.00 $ 10,000.00 $ 6,700.00 $ 9,280.00 $ 6,217.60 $ 8,000.00 $ 5,360.00 $ 9,000.00 $ 6,030.00 $ 8,000.00 $ 5,360.00 31 4" Wide Thermoplastic Traffic Stripe (Continuous Yellow) (90 Mil. Min.) 1,140.00 LF $ 3.00 $ 3,420.00 $ 3.80 $ 4,332.00 $ 3.36 $ 3,830.40 $ 3.00 $ 3,420.00 $ 3.50 $ 3,990.00 $ 3.00 $ 3,420.00 638 32 18" Wide Thermoplastic Detail Stripe (4" Equivalent Length) (120 Mil. Min.) 941.00 $ 10.00 $ 9,410.00 $ 12.70 $ 11,950.70 $ 11.61 $ 10,925.01 $ 10.00 $ 9,410.00 $ 11.00 $ 10,351.00 $ 10.00 $ 9,410.00 33 4" Wide Thermoplastic Detail Stripe (4" Equivalent Length) (Yellow) (90 Mil. Min.) 1,256.00 LF $ 4.00 $ 5,024.00 $ 5.00 $ 6,280.00 $ 4.72 $ 5,928.32 $ 4.00 $ 5,024.00 $ 4.50 $ 5,652.00 $ 4.00 $ 5,024.00 34 18" Wide Thermoplastic Detail Stripe (4" Equivalent Length) (Yellow) (120 Mil. Min.) 414.00 LF $ 4.00 $ 1,656.00 $ 5.00 $ 2,070.00 $ 4.72 $ 1,954.08 $ 4.00 $ 1,656.00 $ 4.50 $ 1,863.00 $ 4.00 $ 1,656.00 35 Thermoplastic Legend (White) (120 Mil. Min.) 80.00 LF $ 15.00 $ 1,200.00 $ 19.00 $ 1,520.00 $ 17.43 $ 1,394.40 $ 15.00 $ 1,200.00 $ 17.00 $ 1,360.00 $ 15.00 $ 1,200.00 36 Two Way Yellow Reflective High Performance Raised Markers 116.00 EA $ 10.00 $ 1,160.00 $ 12.70 $ 1,473.20 $ 11.67 $ 1,353.72 $ 10.00 $ 1,160.00 $ 11.00 $ 1,276.00 $ 10.00 $ 1,160.00 37 Reflectorized Traffic Object Marker (Encapsulated Lens) (Type 3) 4.00 EA $ 200.00 $ 800.00 $ 255.00 $ 1,020.00 $ 233.40 $ 933.60 $ 125.00 $ 500.00 $ 200.00 $ 800.00 $ 125.50 $ 502.00 38 Reflectorized Traffic Delineator Sign (Encapsulated Lens) 20.00 EA $ 60.00 $ 1,200.00 $ 76.00 $ 1,520.00 $ 67.20 $ 1,344.00 $ 23.25 $ 465.00 $ 60.00 $ 1,200.00 $ 23.25 $ 465.00 39 Reflectorized Traffic Regulatory Sign With Supp. Plate (Encapsulated Lens) 4.00 EA $ 300.00 $ 1,200.00 $ 380.00 $ 1,520.00 $ 350.00 $ 1,400.00 $ 300.00 $ 1,200.00 $ 350.00 $ 1,400.00 $ 300.00 $ 1,200.00 EROS 40 Agricultural Limestone 2.00 TON $ 500.00 $ 1,000.00 $ 633.00 $ 1,266.00 $ 800.00 $ 1,600.00 $ 500.00 $ 1,000.00 $ 600.00 $ 1,200.00 $ 500.00 $ 1,000.00 41 Commerical Fertilizer (13-13-13) 1.00 TON $ 1,200.00 $ 1,200.00 $ 1,583.00 $ 1,583.00 $ 1,300.00 $ 1,300.00 $ 1,250.00 $ 1,250.00 $ 1,400.00 $ 1,400.00 $ 1,000.00 $ 1,000.00 42 Ammonium Nitrate 0.25 TON $ 2,000.00 $ 500.00 $ 5,100.00 $ 1,275.00 $ 4,500.00 $ 1,125.00 $ 4,000.00 $ 1,000.00 $ 4,000.00 $ 1,000.00 $ 2,500.00 $ 625.00 43 Seeding 1.00 ACRE $ 1,200.00 $ 1,200.00 $ 1,900.00 $ 1,900.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,800.00 $ 1,800.00 $ 2,000.00 $ 2,000.00 44 Vegetative Materials for Mulch 2.00 TON $ 1,000.00 $ 2,000.00 $ 1,270.00 $ 2,540.00 $ 1,100.00 $ 2,200.00 $ 1,000.00 $ 2,000.00 $ 1,175.00 $ 2,350.00 $ 500.00 $ 1,000.00 45 Solid Sodding 100.00 SY $ 8.00 $ 800.00 $ 12.70 $ 1,270.00 $ 20.00 $ 2,000.00 $ 10.00 $ 1,000.00 $ 11.75 $ 1,175.00 $ 10.00 $ 1,000.00 46 Termporary Silt Fence (Type I or II) 2,373.00 LF $ 5.00 $ 11,865.00 $ 4.50 $ 10,678.50 $ 5.00 $ 11,865.00 $ 3.50 $ 8,305.50 $ 4.25 $ 10,085.25 $ 4.50 $ 10,678.50 47 Loose Riprap, 100 Lb 79.00 TON $ 100.00 $ 7,900.00 $ 67.00 $ 5,293.00 $ 60.00 $ 4,740.00 $ 50.00 $ 3,950.00 $ 85.00 $ 6,715.00 $ 80.00 $ 6,320.00 48 Geotextile Under Riprap, Type V. AOS <0.43 97.00 SY $ 3.00 $ 291.00 $ 3.00 $ 291.00 $ 20.00 $ 1,940.00 $ 2.50 $ 242.50 $ 5.00 $ 485.00 $ 5.00 $ 485.00 49 Wattles, 20" ( @ ; @ ; @ 480.00 LF $ 8.00 $ 3,840.00 $ 7.60 $ 3,648.00 $ 20.00 $ 9,600.00 $ 6.00 $ 2,880.00 $ 6.00 $ 2,880.00 $ 6.00 $ 2,880.00 PRESTRESSED CONCRETE BEAM SPANS - 40' CLEAR ROADWAY) 50 Test Piles 2.00 EA $ 20,000.00 $ 40,000.00 $ 12,930.00 $ 25,860.00 $ 5,500.00 $ 11,000.00 $ 2,500.00 $ 5,000.00 $ 2,500.00 $ 5,000.00 $ 17,000.00 $ 34,000.00 51 Conventional Static Pile Load Test EA $ 5,000.00 $ - $ 40,000.00 $ - $ 4,000.00 $ - $ - $ - $ - $ - $ 4,000.00 $ - 52 12" Steel Piling 2,050.00 LF $ 80.00 $ 164,000.00 $ 126.00 $ 258,300.00 $ 90.00 $ 184,500.00 $ 68.00 $ 139,400.00 $ 70.00 $ 143,500.00 $ 76.50 $ 156,825.00 53 18" Pre-Formed Pile Hole 1,695.00 LF $ 1.00 $ 1,695.00 $ 0.01 $ 16.95 $ 52.80 $ 89,496.00 $ 60.00 $ 101,700.00 $ 50.00 $ 84,750.00 $ 51.00 $ 86,445.00 54 Bridge Concrete, Class "A" 267.71 CY $ 1,400.00 $ 374,794.00 $ 1,240.00 $ 331,960.40 $ 1,370.10 $ 366,789.47 $ 1,500.00 $ 401,565.00 $ 1,125.00 $ 301,173.75 $ 1,716.00 $ 459,390.36 55 40' Prestressed Concrete Beam 556.50 LF $ 225.00 $ 125,212.50 $ 243.00 $ 135,229.50 $ 269.84 $ 150,165.96 $ 250.00 $ 139,125.00 $ 200.00 $ 111,300.00 $ 228.00 $ 126,882.00 56 80' Prestressed Concrete Beam 558.25 LF $ 325.00 $ 181,431.25 $ 339.00 $ 189,246.75 $ 403.51 $ 225,259.46 $ 350.00 $ 195,387.50 $ 270.00 $ 150,727.50 $ 340.00 $ 189,805.00 57 Reinforcement 47,402.00 LB $ 1.50 $ 71,103.00 $ 1.69 $ 80,109.38 $ 1.50 $ 71,103.00 $ 1.50 $ 71,103.00 $ 1.50 $ 71,103.00 $ 1.60 $ 75,843.20 58 Concrete Railing 320.00 LF $ 82.50 $ 26,400.00 $ 104.50 $ 33,440.00 $ 85.00 $ 27,200.00 $ 82.50 $ 26,400.00 $ 97.00 $ 31,040.00 $ 82.50 $ 26,400.00 59 Loose Riprap, 300 Lb 255.00 TON $ 60.00 $ 15,300.00 $ 67.00 $ 17,085.00 $ 51.98 $ 13,254.90 $ 55.00 $ 14,025.00 $ 85.00 $ 21,675.00 $ 80.00 $ 20,400.00 60 Geotextile Under Riprap, (Type V Non-Woven) (AOS <0.43) 225.00 SY $ 3.00 $ 675.00 $ 3.00 $ 675.00 $ 10.00 $ 2,250.00 $ 2.50 $ 562.50 $ 4.00 $ 900.00 $ 5.00 $ 1,125.00 TOTAL BASE BID PRICE $ 1,736,041.75 $ 1,810,042.68 $ 1,881,855.93 $ 1,928,336.50 $ 1,947,438.35 $ 2,137,508.40 10040 Bid Tabulation.xlsx 12/14/2023 1 APPENDIX K  639 Century Construction Group, Inc. PO Box 1366 Tupelo, MS 38802 (662)844-3331 MS Certificate of Responsibility Number: 11403-MC Expires: July 08, 2024 Tupelo City Hall Conference Room B Attention: Traci Dillard 71 East Troy Street Tupelo, MS 38804 Proposal for: Bridge Number 202 Replacement on West Main Street, Bid No 2023-057PW To Be Opened at: 10:00 AM, Thursday, December 14, 2023 Century Construction Group, Inc. MS Certificate of Responsibility Number: 11403-MC General Contractor APPENDIX K  640 Century Construction Group, Inc. Mississippi a Coporation Addendum #1 Received 12/8/2023 APPENDIX K  641 APPENDIX K  642 70,000.00 70,000.00 90,000.00 90,000.00 124,000.00 124,000.00 3,350.00 10,050.00 27.00 10,260.00 42.00 22,050.00 50.00 1,000.00 15.00 13,635.00 29.00 89,523.00 4.00 7,096.00 165.00 10,230.00 120.00 79,680.00 250.00 95,500.00 365.00 76,650.00 91.00 9,737.00 3,200.00 57,600.00 1.80 1,965.60 150.00 1,800.00 7.25 1,718.25 40.00 10,000.00 APPENDIX K  643 5,000.00 20,000.00 5,000.00 20,000.00 30,000.00 30,000.00 30,000.00 30,000.00 140.00 25,340.00 42.00 4,284.00 42.00 33,138.00 18,000.00 18,000.00 0.00 0.00 9,000.00 6,030.00 3.50 3,990.00 11.00 10,351.00 4.50 5,652.00 4.50 1,863.00 17.00 1,360.00 11.00 1,276.00 200.00 800.00 60.00 1,200.00 350.00 1,400.00 APPENDIX K  644 600.00 1,200.00 1,400.00 1,400.00 4,000.00 1,000.00 1,800.00 1,800.00 1,175.00 2,350.00 11.75 1,175.00 4.25 10,085.25 85.00 6,715.00 5.00 485.00 6.00 2,880.00 15,000.00 30,000.00 0.00 0.00 70.00 143,500.00 50.00 84,750.00 1,125.00 301,173.75 200.00 111,300.00 270.00 150,727.50 1.50 71,103.00 97.00 31,040.00 85.00 21,675.00 4.00 900.00 1,972,438.35 APPENDIX K  645 P.O. Box 565 Kosciusko, MS Atwood Fence Company 39090 20, 21, 22, $44,094.50 P.O. Box 3291 Tupelo, MS Murpree Paving Co., Inc. 38803 1, 13, 14, 15 $158,431.50 1283 St. Hwy. 178 W. New 1, 28, 29, 30, 31, 32, 33, 34, Riverside Traffic Systems, Inc. Albany, MS 38652 35, 36, 37, 38, 39 $41,230.00 Five Percent of Bid Amount 5% X APPENDIX K  646 14 December 23 Vice President Century Construction Group, Inc. P.O. Box 1366 Tupelo, MS 38802 662-844-3331 64-08885800 RDHorton@centurycg.com APPENDIX K  647 APPENDIX K  648 APPENDIX K  649 APPENDIX K  650 APPENDIX K  651 APPENDIX K  652 APPENDIX K  653 APPENDIX K  654 APPENDIX K  655 APPENDIX K  656 APPENDIX K  657 APPENDIX K  658 APPENDIX K  659 APPENDIX K  660 APPENDIX K  661 APPENDIX K  662 APPENDIX K  663 APPENDIX K  664 APPENDIX K  665 APPENDIX K  666 APPENDIX K  667 APPENDIX K  668 APPENDIX K  669 APPENDIX K  670 APPENDIX K  671 APPENDIX K  672 APPENDIX K  673 APPENDIX K  674 APPENDIX K  675 APPENDIX K  676 APPENDIX K  677 APPENDIX K  678 APPENDIX K  679 APPENDIX K  680 APPENDIX K  681 APPENDIX K  682 APPENDIX K  683 APPENDIX K  684 APPENDIX K  685 APPENDIX K  686 APPENDIX K  687 APPENDIX K  688 APPENDIX K  689 APPENDIX K  690 AGENDA REQUEST TO: Mayor and City Council FROM: Dennis Bonds, City Engineer DATE December 13, 2023 SUBJECT: IN THE MATTER OF APPROVAL OF MAJOR THOROUGHFARE COMMITTEE MEETING MINUTES NOVEMBER 13, 2023 DRB Request: DRB See attached minutes from the November 13, 2023 Major Thoroughfare Meeting APPENDIX L  691 Tupelo Major Thoroughfare Program Minutes Date: 11/13/2023 Time: 4:30 PM Call to Order: Greg Pirkle Meeting Adjourned: 5:30 PM ROLL CALL: Brent Spears In Attendance MAJOR THOROUGHFARE MEMBERS PRESENT: Greg Pirkle Danny Riley Jon Milstead(ZOOM) Ernie Joyner Charlotte Loden Dan Rupert Terry Bullard George Jones Raphael Henry(ZOOM) MAJOR THOROUGHFARE MEMBERS NOT PRESENT: Ted Roach Bill Cleveland C W Jackson Stuart Johnson Robin Haire Drew Drew Robertson OTHERS PRESENT: Brent Spears Kim Hanna Dennis Bonds Scott Costello Billy Humphries Brit Harris Ken Harris Johnny Timmons Charlie Langford Jinna Parsons Approval of Minutes Chairman Greg Pirkle asked the Committee to review and approve the minutes of the October 9, 2023 Major Thoroughfare Program regular meeting Terry Bullard made a motion to accept the minutes. Dan Rupert seconded the motion. Minutes were approved unanimously by Committee. Budget Report Kim Hanna reviewed the Major Thoroughfare Phase VII Budget Report for the month ending September 30, 2023. Beginning Cash Balance was $4,398,590. Total Revenue from Interest Earned was $324. Total Expenditures for October was $129,400. Payments included $8,662 for Personnel Cost $36,738 for Maintenance Cost, $84,000 for West Jackson (Thomas to Joyner). The ending cash balance was $4,269,514. APPENDIX L  692 Current Projects Dennis Bonds reviewed updates on the current projects • Maintenance Work –Work completed for 2023. Beginning to plan for 2024 Road Work List. • Update on Main Street Safety Improvements Project – Ahead of schedule. Work is approximately 75% completed. • Jackson Street (Madison to Front) Legal Advertisement has run, bids open on 11/30. Will report back with results as soon as A&H has those tabulated and ready to review. A bidder’s pre-bid conference will be held Thursday, 11/16 at A&H’s Office at 119 Robins Street. • Eason Blvd (Veterans to Briar Ridge) – Traffic Signal final set and small finish up items remain to close out job. • Veterans (Main to Hamm) – Road Sign installation pending. Job will be punch listed and closed out. • Main Street Bridge – First legal advertisement will run in tomorrow’s classifieds. See the attached timeline. Potential for West Main Street Improvements west of bridge. Open Discussion 1. Several members of the neighborhood came to discuss and ask questions about the Jackson Street (Madison to Front) project. (Jinna Parsons, Billy Humphries, Brit Harris, Tony Ford, & Ken Harris) 2. Jinna Parsons stated that the committee had turned their neighborhood street into a Thoroughfare and the least they could do was follow thru with their commitment 3. George Jones asked if they still planned on removing the traffic light at Church St and Jackson St intersection. 4. Greg Pirkle responded that had been discussed and what we would prefer. 5. There were other questions and discussion about signage, sidewalks, right-of-way, and tree removal etc… 6. There was discussion of the access road from Gloster to West Barnes Crossing extended. 7. Dennis Bonds informed the committee that there would be permitting issues such as floodplain. 8. Charlotte Loden made a motion to move along with the design of the access road. 9. Danny Riley seconded the motion and all were in favor of the motion. 10. John Timmons stated that the traffic lights on Gloster from Best Buy to Barnes Crossing were controlled from somewhere in Jackson. He had talked with MDOT about them turning the control of those over to TW&L but was getting resistance. With no further business to discuss, the meeting was adjourned. ____________________________ ___________________________ Chairman Greg Pirkle Recorded by Brent Spears Submitted by Dennis Bonds Page 2 APPENDIX L  693 AGENDA REQUEST TO: Mayor and City Council FROM: John Quaka, Chief DATE December 12, 2023 SUBJECT: IN THE MATTER OF ACCEPTING BID #2023-058PD JQ Request: Please accept this letter of request to accept BID #2023-058PD from Cannon Motors in the amount of $336,505.52. This will be for the purchase of 1 Dodge Durango Police Vehicle @ $41,041.52, and 6 Ford Explorers Police Vehicles @ $49,244.00 each. APPENDIX M  694 CITY OF TUPELO SIX (6) FORD EXPLORERS AND ONE(1) DODGE DURANGO BID # 2023-058PD Start Date / Time Dec 12, 2023 10:30 AM US/Central End Date / Time Dec 12, 2023 11:00 AM US/Central Six (6) Ford Explorers Company Unit Price Qty Total Price Bidding Time Delivery Lead Time 10:41:47 AM Cannon Motors $ 49,244.00 6 $ 295,464.00 2 weeks US/Central One (1) Dodge Durango Company Unit Price Qty Total Price Bidding Time Delivery Lead Time 10:41:47 AM Cannon Motors $ 41,041.52 1 $ 41,041.52 2 weeks US/Central GRAND TOTAL FOR ALL: $ 336,505.52 APPENDIX M  695 APPENDIX N  696 APPENDIX N  697 AGENDA REQUEST TO: Mayor and City Council FROM: Kevan Kirkpatrick, Director Cadence Bank Arena DATE December 6, 2023 SUBJECT: IN THE MATTER OF APPROVAL OF CADENCE BANK ARENA MINUTES OF OCTOBER 16, 2023 KK Request: PLEASE REVIEW AND ACCEPT MINUTES OF OCTOBER 16, 2023 APPENDIX O  698 APPENDIX O  699 APPENDIX O  700 APPENDIX O  701 APPENDIX O  702 AGENDA REQUEST TO: Mayor and City Council FROM: Johnny Timmons, Manager TW&L DATE December 13, 2023 SUBJECT: IN THE MATTER OF BAD DEBT WRITE-OFF JULY 2022 – DECEMBER 2022 JT Request: Review and approve the attached bad debt write-off for Tupelo Water & Light Department. The bad debt amount represents 0.11% of the total revenue for the period of July 2022 thru December 2022. APPENDIX P  703 APPENDIX P  704 APPENDIX P  705 APPENDIX P  706 APPENDIX P  707 APPENDIX P  708 APPENDIX P  709 APPENDIX P  710 APPENDIX P  711 APPENDIX P  712 APPENDIX P  713 APPENDIX P  714 APPENDIX P  715 APPENDIX P  716 APPENDIX P  717 APPENDIX P  718 AGENDA REQUEST TO: Mayor and City Council FROM: Johnny Timmons, Manager TW&L DATE December 13, 2023 SUBJECT: IN THE MATTER OF AN EMERGENCY PURCHASE OF 2,500 FEET OF # 2/0 UNDERGROUND PRIMARY WIRE JT Request: I respectfully request your approval of an emergency purchase for the following: 2,500 feet of # 2/0 copper underground primary wire – T&C Specialty Distributors, Inc. submitted the lowest quote for this wire at $19.67 per foot, for a total of $49,175.00. This cost is subject to review at the time of shipment. The lead time for this wire is twenty (20) weeks. This emergency purchase is requested due to the following factors:  Volatility of the metals market and key transformer and wire cost factors beyond the manufacturer’s control  Lead/delivery times Please let me know if you have any questions. APPENDIX Q  719 APPENDIX Q  720 APPENDIX Q  721 APPENDIX Q  722 APPENDIX Q  723 APPENDIX Q  724 APPENDIX Q  725 APPENDIX Q  726 APPENDIX Q  727 APPENDIX Q  728 APPENDIX Q  729 APPENDIX Q  730 AGENDA REQUEST TO: Mayor and City Council FROM: Johnny Timmons, Manager TW&L DATE December 13, 2023 SUBJECT: IN THE MATTER OF AN EMERGENCY PURCHASE OF TWELVE (12) 25 kVA PADMOUNT TRANSFORMERS JT Request: I respectfully request your approval of the following emergency purchase: Twelve (12) 25 kVA single phase padmount transformers 7200/120/240 with taps at 2 ½% above and below nominal rating – Arkansas Electric Cooperative, Inc. submitted the lowest quote for these twelve (12) transformers at $3,089.00 each for a total of $37,068.00. This cost is subject to review at the time of shipment. The estimated delivery date for these transformers is February 5, 2024. This emergency purchase is requested due to the following factors:  Volatility of the metals market and key transformer and wire cost factors beyond the manufacturer’s control  Lead/delivery times Please let me know if you have any questions. APPENDIX R  731 APPENDIX R  732 APPENDIX R  733 APPENDIX R  734 APPENDIX R  735 APPENDIX R  736 APPENDIX R  737 APPENDIX R  738 APPENDIX R  739 APPENDIX R  740 APPENDIX R  741 APPENDIX R  742 AGENDA REQUEST TO: Mayor and City Council FROM: Johnny Timmons, Manager TW&L DATE December 13, 2023 SUBJECT: IN THE MATTER OF AN EMERGENCY PURCHASE OF FIFTEEN (15) 25 kVA CONVENTIONAL TRANSFORMERS JT Request: I respectfully request your approval of the following emergency purchase: Fifteen (15) 25 kVA single phase conventional transformers 7200/120/240 with taps at 2 ½% above and below nominal rating – Border States submitted the lowest quote for these fifteen transformers at $1,591.00 each for a total of $23,865.00. This cost is subject to review at the time of shipment. The lead time for these transformers is a minimum of thirteen (13) months. This emergency purchase is requested due to the following factors:  Volatility of the metals market and key transformer and wire cost factors beyond the manufacturer’s control  Lead/delivery times Please let me know if you have any questions. APPENDIX S  743 ORDER AN ORDER AUTHORIZING THE EMERGENCY PURCHASE OF 25kVA CONVENTIONAL SINGLE HANGER POLE MOUNT TRANSFORMERS WHEREAS, the Tupelo Water and Light department has nearly exhausted its supply of 25 kVA conventional single hanger pole mount transformers; and WHEREAS, in order to replenish these transformers, quotes for fifteen (15) 25 kVA pole mount transformers were obtained from two bidders, Border States Electric and Arkansas Electric Cooperative, and on September 26, 2022, Border States Electric submitted the lowest and best quote for these transformers at $1,591.00 each, for a total of $23,865.00 (see Exhibit “A”); and WHEREAS, due to the lead time of a minimum of twelve (12) months for these transformers, Border States Electric nor Arkansas Electric Cooperative would not hold their quotes, and the cost would be subject to escalation based on the ERMCO material price index and subject to review at the time of shipment; and WHEREAS, the manufacturer cited the volatility of the metals market and other key factors beyond the manufacturer’s control for being unable to hold the prices; and WHEREAS, upon delivery of the transformers by Border States Electric, the total price for each transformer was $1,725 per transformer, an increase of $134 per transformer due to the volitivity of the market for these types of goods; and WHEREAS, an emergency purchase is authorized by Miss. Code Ann. § 31-7-13(k) to allow governing authorities to emergency purchase when it would otherwise be a detriment to the interest of the municipality to allow time for obtaining firm quotes and issuing purchase orders; and WHEREAS, these materials and supplies are critical to placement of new and replacement of existing electrical projects, and the lead times involved between order and delivery pose an emergency of running out of these supplies and material; and 1 APPENDIX S 744 745  EXHIBIT 746 "A" APPENDIX S  747 APPENDIX S  748 APPENDIX S  749 EXHIBIT "B" APPENDIX S  750 APPENDIX S  751 APPENDIX S  752 APPENDIX S  753 APPENDIX T  754 APPENDIX T  755 APPENDIX T  756 APPENDIX T  757 APPENDIX T  758 APPENDIX T  759 APPENDIX T  760 APPENDIX T  761 APPENDIX T  762 APPENDIX T  763 APPENDIX T