Regular City Council Meeting

489 REGULAR CITY COUNCIL MEETING MUNICIPAL MINUTES CITY OF TUPELO STATE OF MISSISSIPPI FEBRUARY 4, 2025 The Tupelo City Council held its regular meeting in the Council Chambers in the City Hall building on Tuesday, February 4, 2025, at 6:00 p.m. Council President Nettie Davis called the meeting to order at 6:00 p.m. The following Council Members attended: Chad Mims, Lynn Bryan, Travis Beard, Nettie Davis, Buddy Palmer, Janet Gaston and Rosie Jones; Ben Logan, City Attorney and Missy Shelton, Clerk of the Council. Council Member Buddy Palmer gave the prayer, and Council Member Janet Gaston led the pledge of allegiance. CONFIRMATION OR AMENDMENT TO THE AGENDA AND AGENDA ORDER Council Member Gaston moved, seconded by Council Member Palmer, to amend the agenda, as follows: ADD #24 IN THE MATTER OF FINAL PLAT APPROVAL FOR PARKSIDE RESIDENTIAL SUBDIVISION The vote was unanimous in favor. PUBLIC RECOGNITION Council Member Chad Mims gave a shout out to the Tupelo Show Choir, who came in 2nd in their first competition of the season. Saturday, March 8, will be the King City Classic, which is their big fund raiser of the year. Council Member Buddy Palmer asked that everyone be in prayer for Tony Lute. Council Member Nettie Davis reminded everyone that February is Black History Month with several opportunities to become involved. A black-tie event will be held at the Cadence Bank Coliseum on February 8, 2025, featuring recognitions and speaker, Reena-Evers-Everette, daughter of Medgar Evers. She asked everyone to be aware and follow the Tupelo High School basketball teams as playoff season begins. MAYOR'S REMARKS Mayor Todd Jordan told everyone that the Charity Ball is scheduled for the coming weekend. He cited this as an example of Kevan Kirkpatrick doing an outstanding job with the management of the Cadence Bank Arena and Conference Center. IN THE MATTER OF APPROVAL OF MINUTES OF REGULAR MEETING ON JANUARY 21, 2025, AND SPECIAL CALLED MEETING ON JANUARY 30, 2025  490 Council Member Beard moved, seconded by Council Member Palmer, to approve the minutes of the regular meeting of the Council on January 21 and the special meeting of the Council on January 20, 2025. The vote was unanimous in favor. IN THE MATTER OF BILL PAY Council Members Beard, Gaston, Bryan and Palmer reviewed bills at 4:30 p.m. Council Member Beard moved, seconded by Council Member Jones, to approve the payment of the checks, bills, claims and utility adjustments. The vote was unanimous in favor. APPENDIX A IN THE MATTER OF ADVERTISING AND PROMOTIONAL ITEMS Council Member Bryan moved, seconded by Council Member Beard, to approve the advertising and promotional items, as presented. The vote was unanimous in favor. APPENDIX B IN THE MATTER OF GRANT APPLICATION FOR SPAIN HOUSE RESTORATION Council Member Bryan moved, seconded by Council Member Gaston, to approve the grant application and authorize the mayor to sign the necessary documents. The vote was unanimous in favor. APPENDIX C IN THE MATTER OF APPROVAL FOR THE MAYOR TO SIGN GRANT AGREEMENT BETWEEN THE DEPARTMENT OF TRANSPORTATION AND THE CITY OF TUPELO FOR FY22 RAISE – TUPELO RAIL IMPROVEMENTS Council Member Gaston moved, seconded by Council Member Bryan, to approve the grant agreement between the MS Department of Transportation and the City of Tupelo for the FY22 RAISE grant and to authorize the mayor to sign necessary documents. The vote was unanimous in favor. APPENDIX D IN THE MATTER OF APPROVAL FOR THE CITY TO SUBMIT THE CERTIFIED LOCAL GOVERNMENT GRANT WITH SPRING HILL MISSIONARY BAPTIST CHURCH AND TO ALLOW THE MAYOR TO SIGN THE GRANT APPLICATION PRIOR TO SUBMISSION – SPRING HILL CHURCH Council Member Gaston moved, seconded by Council Member Bryan, to approve the certified local government grant with Spring Hill Missionary Baptist Church and to allow the mayor to sign the necessary documents. The vote was unanimous in favor. APPENDIX E IN THE MATTER OF AN ORDER AUTHORIZING THE PURCHASE OF REAL PROPERTY LOCATED AT 424 TOLBERT Council Member Palmer moved, seconded by Council Member Gaston, to approve an order authorizing the purchase of tax-forfeited property located at 424 Tolbert Street. The vote was unanimous in favor. APPENDIX F IN THE MATTER OF APPROVAL OF CONTRACT FOR BID NO 2024-069MT JACKSON STREET IMPROVEMENTS (MADISON ST. TO FRONT ST.) AND TO AUTHORIZE THE MAYOR AND CITY CLERK TO SIGN AND EXECUTE  491 Council member Bryan moved, seconded by Council Member Mims, to approve the contract for bid # 2024-069MT – Jackson Street Improvements (Madison Street to Front Street) and to authorize the Mayor and City Clerk to sign and execute for necessary documents. This contract is with James A. Hodges Construction, Inc. for $2,173,398.24. The vote was unanimous in favor. APPENDIX G IN THE MATTER OF ACCEPTING UNMARKED VEHICLES RESOLUTION Police Chief John Quaka submitted a resolution with a current list of vehicles that the Tupelo Police Department maintain as unmarked as authorized by Miss. Code Anno. § 25-1-87 (1972 as amended). Council Member Beard moved, seconded by Council Member Bryan, to find that identifying marks would hinder official criminal investigations by the police and to approve the resolution, The vote was unanimous in favor. A certified copy of this resolution and minutes shall be furnished to the State Department of Audit. APPENDIX H IN THE MATTER OF APPROVAL OF CHANGE ORDER # 2 FOR THE CENTRAL PUMPING STATION RENOVATIONS (BID NO 2023-040WL) Council Member Palmer moved, seconded by Council Member Mims, to approve change order #2 for bid # 2023-040WL – Central Pumping Station Renovations. This change order extends the original contract time due by 236 days and adds $56,115.00 to the original contract amount due to delays in shipping critical components. The revised contract amount is $11,903,115.00 and the revised completion date is September 30, 2025. The vote was unanimous in favor. APPENDIX I IN THE MATTER OF FINAL PLAT APPROVAL FOR PARKSIDE RESIDENTIAL SUBDIVISION PHASE I Council Member Palmer recused himself from the meeting. Council Member Bryan moved, seconded by Council Member Jones, to approve the final plan for Phase I of Parkside Subdivision located off Elvis Presley Drive in Ease Tupelo. Of those present, the vote was unanimous in favor. APPENDIX J Council Member Palmer rejoined the meeting. IN THE MATTER OF DEVELOPMENT CODE AMENDMENTS TA-23-01 With unanimous agreement, this item was taken off the study agenda and sent back to the Development Services for further review. ADJOURNMENT There being no further business to come before the Council at this time, Council Member Bryan moved, seconded by Council Member Beard, to adjourn the meeting. This the 4th day of February 2025. 492  493 CHECK INFORMATION FOR COUNCIL MEETING Feb 4, 2025 FUND -CHECK NUMBERS POOL CASH ID-431440-431749 EFT 50003385-50003420 TWL ADJUSTMENTS 1-64 ELECTRONIC TRANSFERS AS SHOWN ON THE FACE OF DOCKET INVOICES AS SHOWN ON FACE OF DOCKET APPENDIX A  494 AGENDA REQUEST TO: Mayor and City Council FROM: Kim Hanna, CFO DATE February 4, 2025 SUBJECT: IN THE MATTER OF ADVERTISING AND PROMOTIONAL ITEMS KH Request: Proposed items for approval are for the purpose of advertising and bringing into favorable notice the opportunities, possibilities and resources of the City of Tupelo. ITEMS: Daily Journal $495.00 Letter to Santa ad. 7 Days for 4 the Troops $2,000 Support the Troop ad for March 20th event. APPENDIX B  495 AGENDA REQUEST TO: Mayor and City Council FROM: Name, Title DATE January 29, 2025 SUBJECT: IN THE MATTER OF GRANT APPLICATION FOR SPAIN HOUSE RESTORATION Request: Requesting that the City Council approve and give Mayor Jordan permission to sign a grant application for funding for the Spain House restoration. APPENDIX C  496 AGENDA REQUEST TO: Mayor and City Council FROM: Abby Christian, Grant Writer DATE 04 Feb 2025 SUBJECT: IN THE MATTER OF APPROVAL FOR THE MAYOR TO SIGN GRANT AGREEMENT BETWEEN THE DEPARTMENT OF TRANSPORTATION AND THE CITY OF TUPELO FOR FY22 RAISE – TUPELO RAIL IMPROVEMENTS AC Request: Seeking the Council’s approval to allow the Mayor to sign a grant agreement between the DOT and the City of Tupelo for FY22 RAISE. This funding is to be used for the planning and engineering of Tupelo’s three railroad projects (below). Agency: Office of the Secretary of Transportation, Department of Transportation (DOT) Grant: FY22, Rebuilding American Infrastructure with Sustainability and Equity (RAISE) Amount: $1,452,292.00 Match: None Overview: This funding is pay for the engineering and planning of three Tupelo railroad projects: 1) constructing a bridge over the railway crossing on Eason Blvd; 2) changing the location of the switching operations; 3) establish 2 quiet zones on either side of Crosstown. APPENDIX D  497 AGENDA REQUEST TO: Mayor and City Council FROM: Abby Christian, Grant Writer DATE 04 Feb 2025 SUBJECT: IN THE MATTER OF APPROVAL FOR THE CITY TO SUBMIT THE CERTIFIED LOCAL GOVERNMENT GRANT WITH SPRING HILL MISSIONARY BAPTIST CHURCH AND TO ALLOW THE MAYOR TO SIGN THE GRANT APPLICATION PRIOR TO SUBMISSION – SPRING HILL CHURCH AC Request: I’m asking the Council for authority to submit the Certified Local Grant with Spring Hill Missionary Baptist Church, and for the approval for the Mayor to sign the grant application prior to submission. Agency: Mississippi Department of Archives and History (MDAH) Grant: Certified Local Government (CLG) Grant Program Match: 50% Match ($10,000 cash contribution from the Church and $10,000 from the MDAH). Submission Deadline: 20 February 2025 APPENDIX E  498 APPENDIX F  499 APPENDIX F  500 AGENDA REQUEST TO: Mayor and City Council FROM: Dennis Bonds, City Engineer DATE January 30, 2025 SUBJECT: IN THE MATTER OF APPROVAL OF CONTRACT FOR BID NO 2024-069MT JACKSON STREET IMPROVEMENTS (MADISON ST. TO FRONT ST.) AND TO AUTHORIZE THE MAYOR AND CITY CLERK TO SIGN AND EXECUTE DRB Request: DRB  Request approval of contract and permission for Mayor and City Clerk to sign and execute contract documents.  This job was awarded at the January 21st Council Meeting.  Bids for the above referenced project were opened on Wednesday, January 8th at 10:00 am. The results were as follows: Engineer’s Estimate $2,184,226.00 James A. Hodges Construction $2,173,398.24 Cook & Son $2,195,809.71 Gregory Companies $2,514,270.39 After review by the Engineer, the best and lowest bidder was found to be J.A. Hodges Construction,Inc. The bid was 0.5% BELOW the Engineer’s Estimate. APPENDIX G  501 APPENDIX G  502 APPENDIX G  503 APPENDIX G  504 AGENDA REQUEST TO: Mayor and City Council FROM: John Quaka, Chief DATE January 29, 2025 SUBJECT: IN THE MATTER OF ACCEPTING UNMARKED VEHICLES RESOLUTION JQ Request: Please accept this current unmarked vehicle resolution that the Tupelo Police Department maintains. 56 total unmarked vehicles APPENDIX H  505 APPENDIX H  506 APPENDIX H  507 APPENDIX H  508 APPENDIX H  509 AGENDA REQUEST TO: Mayor and City Council FROM: Johnny Timmons, Manager TW&L DATE January 30, 2025 SUBJECT: IN THE MATTER OF APPROVAL OF CHANGE ORDER # 2 FOR THE CENTRAL PUMPING STATION RENOVATIONS (BID NO 2023-040WL) JT Request: Approval of the attached change order: Central Pumping Station Renovations – Change Order # 2 – This change order extends the original contract time due to delays in delivery for electrical equipment and added work, including replacing existing deteriorated fresh water back flow preventer, adding an additional air release valve to pump station discharge header and cleaning of existing equalization basins. This change order adds $56,115.00 to the contract amount and an additional 236 days to the completion date. Therefore, the revised contract amount is $11,903,115.00 and the revised completion date is September 30, 2025. APPENDIX I  510 JohnnyTimmons Manager 02/06/2025 APPENDIX I  511 ITEM #11 AGENDA REQUEST TO: Mayor and City Council FROM: Tanner Newman, Director of Development Services DATE February 4, 2025 SUBJECT: IN THE MATTER OF FINAL PLAT APPROVAL FOR PARKSIDE RESIDENTIAL SUBDIVISION PHASE I TN Request: Review and approve Final Plat for Phase I of Parkside Subdivision located off Elvis Presley Drive in East Tupelo. Phase II will be considered at a later date. APPENDIX J  512 ITEM #11 APPENDIX J  513 ITEM #11 D P RO F E RE S E T ENGINEER SI R EG I S AND SURVEYOR ONAL PE-16796 PLS-02935 T S I A P P TE SI OF M I S S I S APPENDIX J