Regular City Council Meeting

AGENDA REQUEST TO: Mayor and City Council FROM: Kim Hanna, CFO DATE August 5, 2025 SUBJECT: IN THE MATTER OF PUBLIC HEARING-2026 BUDGET KH Request: Public Hearing for the 2026 Budget. ATTACHED: Public Notice  PUBLIC HEARING NOTICE A public hearing will be held on August 5, 2025 to provide the general public with an opportunity to comment on the taxing and spending plan incorporated in the proposed budget of the City of Tupelo for the fiscal year beginning October 1, 2025 and ending September 30, 2026. The meeting will be held at 71 East Troy, 2nd Floor Council Chambers at 6:00 p.m. All interested citizens are encouraged to attend and comment. Please publish July 16 and July 23 APPENDIX A APPENDIX B APPENDIX C APPENDIX C APPENDIX C APPENDIX C APPENDIX C APPENDIX C  AGENDA REQUEST TO: Mayor and City Council FROM: Tanner Newman, Director of Development Services DATE 8/15/25 SUBJECT: IN THE MATTER OF PUBLIC HEARING FOR LOT MOWING TN  Final Lot Mowing Report for 08/05/25 Violation Parcel Location Owner Owner Address Owner City State Zip Inspector Ref 1. 49254 089V3200702 811 E MAIN ST MALONEY PO BOX 1366 TUPELO, MS 38802 EG DEVELOPMENT PROPERTIES LLC 2. 49277 076T1310700 1870 NORTH BANK OF HOLLY PO BOX 250 HOLLY SPRINGS, MS 38635 SB PARC CIR SPRINGS 3. 49278 077P3500600 2411 DANNY ST TTLBL LLC 4747 EXECUTIVE DR STE 510 SAN DIEGO, CA 92121 RS 4. LM-25-4 077Q3615600 1518 CENTRAL PROPERTY PROS 145 CR 147 TISHOMINGO, MS 38873 TP AVENUE OF MISSISSIPPI, LLC 5. LM-25-6 113E0613400 902 SOUTH BSPRT 1345 AVENUE OF THE AMERICAS NEW YORK, NY 10105 JB GLOSTER ST WALGREENS STE 32A PROTFOLIO 8 LLC ATTN: MICAH GOODMAN 6. LM-25-9 101E0210100 1526 LAKESPUR ROBINSON, 1526 LAKESPUR PLACE TUPELO, MS 38801 JB PLACE DARRIEELE & PASSION 7. LM-25-10 077R3613901 308 LAWNDALE SINGH MANJIT 4685 RIDGEMOORE DRIVE BELDEN, MS 38826 JB DRIVE 8. LM-25-12 101M1201000 2209 LEWIS TOMMY 2209 LAWRENCE DRIVE TUPELO, MS 38801 JB LAWNDALE DRIVE 9. LM-25-13 089P3125301 517 SOUTH RENEGADE 1124 WOODLAWN STREET TUPELO, MS 38804 JB BROADWAY ST VENTURES, LLC 10. LM-25-14 089P3125200 515 SOUTH RENEGAD 1124 WOODLAWN STREET TUPELO, MS 38804 JB BROADWAY ST VENTURES, LLC 11. LM-25-21 112A0414300 1018 WILSON MINOR JAMES B 1018 WILSON STREET TUPELO, MS 38804 EG ST 12. LM-25-25 106C1311400 1018 TERRY RD L& O 299 N BROOKS STREET PONTOTOC, MS 38862 RS PROPERTIES, LLC  Final Lot Mowing Report for 08/05/25 Violation Ref Parcel Location Owner Owner Address Owner City State Zip Inspector 1. LM-25-26 089K3109601 438 NORTH GRAB THE MAP, 1020 N GLOSTER STREET SUITE 126 TUPELO, MS 38804 TP SPRING STREET LLC 2. LM-25-27 089K09600 442 NORTH GREEN STREET P. O. BOX 1386 RAYMOND, MS 39154 TP SPRING STREET LLC 3. LM-25-28 089K3108100 451 NORTH WMGC LLC 451 N SPRING STREET TUPELO, MS 38804 TP SPRING STREET 4. LM-25-32 089P3106800 561 MAGAZINE HUTCHISON C B 22250 ACHORD ROAD DENHAM SPRINGS, LA 70726 TP STREET & OPAL 5. LM-25-33 089P3106900 557 MAGAZINE HUGHES P. O. BOX 3362 TUPELO, MS 38802 TP STREET DOROTHY 6. LM-25-34 089P3107000 555 MAGAZINE HUTCHISON 22250 ACHORD ROAD DENHAM SPRINGS, LA 70726 TP STREET RUBY ESTATE 7. LM-25-39 088N3305000 323 SOUTH BEARDED 114 ROBBINS STREET TUPELO, MS 38801 JB CANAL STREET PROPERTY SOLUTIONS, LLC 8. LM-25-41 088N3304800 327 SOUTH GRAY RON R 327 SOUTH CANAL STREET TUPELO, MS 38804 JB CANAL STREET 9. LM-25-42 088N3304700 0 NO STREET FAULKNER LLOYD P. O. BOX 100 HOUSTON, MS 38851 JB 10. LM-25-43 112A0402700 412 SOUTH MERRITT SUNYA P. O. BOX 1694 VERONA, MS 38878 JB CANAL STREET  AGENDA REQUEST TO: Mayor and City Council FROM: Sandy Shumaker, Council Clerk DATE August 5, 2025 SUBJECT: IN THE MATTER OF REVIEW/APPROVE OF THE CITY COUNCIL MINUTES OF JULY 15, 2025 Request: Review and Approve APPENDIX D  AGENDA REQUEST TO: Mayor and City Council FROM: Kim Hanna, CFO/City Clerk DATE 08/05/2025 SUBJECT: IN THE MATTER OF BILL PAY KH Request: Please approve payment of bills, as presented. Council Member Chad Mims Council Member Lynn Bryan Council Member Travis Beard APPENDIX E  CHECK INFORMATION FOR COUNCIL MEETING August 5, 2025 FUND -CHECK NUMBERS POOL CASH ID-435526-435919 EFT 50003749-50003789 TWL ADJUSTMENTS ELECTRONIC TRANSFERS AS SHOWN ON THE FACE OF DOCKET INVOICES AS SHOWN ON FACE OF DOCKET APPENDIX E APPENDIX E APPENDIX E APPENDIX E APPENDIX E  AGENDA REQUEST TO: Mayor and City Council FROM: Kim Hanna, CFO DATE August 5, 2025 SUBJECT: IN THE MATTER OF ADVERTISING AND PROMOTIONAL ITEMS KH Request: The proposed item for approval is for the purpose of advertising and bringing into favorable notice the opportunities, possibilities and resources of the City of Tupelo. ITEMS: Lee County Courier -$350.00 Back to School Ad from the Mayor & Council APPENDIX F  AGENDA REQUEST TO: Mayor and City Council FROM: Kim Hanna, CFO DATE August 5, 2025 SUBJECT: IN THE MATTER OF BUDGET AMENDMENT #8 FOR FY 2025. KH Request: Please review and approve amendment #8 which includes:  To budget for the donation from the Tupelo Sports Council for the Aquatics Facility (11,995).  To increase revenue for intergovernmental revenue (Use tax $351,425 and ARPA funds $221,499) The use tax funds will be transferred to the Capital Fund.  To budget for the receipt of tree mitigation funds for various City projects (53,360) to be transferred to the capital fund along with the use tax funds  To transfer funds from supplies to capital for video and other tech equipment, and to increase Aquatics facility for unexpected cost for FY 2025 (152,494) and for the increase of the Fire Department’s budget for unexpected maintenance and utility costs. (81,000).  To increase the Capital fund for ARPA projects (250,000) for Fire Station #5 and proposed pole barn at Station #5 (400,000), for the emergency drainage repair at Winwood Cove (300,000) and for the bridge stabilization project on East Main (500,000).  To increase the proprietary funds (Sanitation-$55,000), (Electric Fund-$1,100,000 and the (Water Fund-$95,000)  To increase the TIF Bond Fund for professional fees for the Target Development Plan. ITEMS: Amendment #8 APPENDIX G APPENDIX G APPENDIX G APPENDIX G APPENDIX G APPENDIX G APPENDIX G APPENDIX G APPENDIX G  AGENDA REQUEST TO: Mayor and City Council FROM: Kim Hanna, CFO DATE August 5, 2025 SUBJECT: IN THE MATTER OF DEPUTY CITY CLERKS APPROVAL KH Request: I am requesting the approval of the Deputy City Clerks for the City of Tupelo. ATTACHED: Resolution APPENDIX H APPENDIX H APPENDIX H  AGENDA REQUEST TO: Mayor and City Council FROM: Tanner Newman, Director of Development Services DATE 8/5/25 SUBJECT: IN THE MATTER OF LOT MOWING TN Request: Review and Approve APPENDIX I  APPROVED 8/5/25 Final Lot Mowing Report for 08/05/25 Violation Parcel Location Owner Owner Address Owner City State Zip Inspector Ref 1. 49254 089V3200702 811 E MAIN ST MALONEY PO BOX 1366 TUPELO, MS 38802 EG DEVELOPMENT PROPERTIES LLC 2. 49277 076T1310700 1870 NORTH BANK OF HOLLY PO BOX 250 HOLLY SPRINGS, MS 38635 SB PARC CIR SPRINGS 3. 49278 077P3500600 2411 DANNY ST TTLBL LLC 4747 EXECUTIVE DR STE 510 SAN DIEGO, CA 92121 RS 4. LM-25-4 077Q3615600 1518 CENTRAL PROPERTY PROS 145 CR 147 TISHOMINGO, MS 38873 TP AVENUE OF MISSISSIPPI, LLC 5. LM-25-6 113E0613400 902 SOUTH BSPRT 1345 AVENUE OF THE AMERICAS NEW YORK, NY 10105 JB GLOSTER ST WALGREENS STE 32A PROTFOLIO 8 LLC ATTN: MICAH GOODMAN 6. LM-25-9 101E0210100 1526 LAKESPUR ROBINSON, 1526 LAKESPUR PLACE TUPELO, MS 38801 JB PLACE DARRIEELE & PASSION 7. LM-25-10 077R3613901 308 LAWNDALE SINGH MANJIT 4685 RIDGEMOORE DRIVE BELDEN, MS 38826 JB DRIVE 8. LM-25-12 101M1201000 2209 LEWIS TOMMY 2209 LAWRENCE DRIVE TUPELO, MS 38801 JB LAWNDALE DRIVE 9. LM-25-13 089P3125301 517 SOUTH RENEGADE 1124 WOODLAWN STREET TUPELO, MS 38804 JB BROADWAY ST VENTURES, LLC 10. LM-25-14 089P3125200 515 SOUTH RENEGAD 1124 WOODLAWN STREET TUPELO, MS 38804 JB BROADWAY ST VENTURES, LLC 11. LM-25-21 112A0414300 1018 WILSON MINOR JAMES B 1018 WILSON STREET TUPELO, MS 38804 EG ST 12. LM-25-25 106C1311400 1018 TERRY RD L& O 299 N BROOKS STREET PONTOTOC, MS 38862 RS PROPERTIES, LLC  APPROVED 8/5/25 Final Lot Mowing Report for 08/05/25 Violation Ref Parcel Location Owner Owner Address Owner City State Zip Inspector 1. LM-25-26 089K3109601 438 NORTH GRAB THE MAP, 1020 N GLOSTER STREET SUITE 126 TUPELO, MS 38804 TP SPRING STREET LLC 2. LM-25-27 089K09600 442 NORTH GREEN STREET P. O. BOX 1386 RAYMOND, MS 39154 TP SPRING STREET LLC 3. LM-25-28 089K3108100 451 NORTH WMGC LLC 451 N SPRING STREET TUPELO, MS 38804 TP SPRING STREET 4. LM-25-32 089P3106800 561 MAGAZINE HUTCHISON C B 22250 ACHORD ROAD DENHAM SPRINGS, LA 70726 TP STREET & OPAL 5. LM-25-33 089P3106900 557 MAGAZINE HUGHES P. O. BOX 3362 TUPELO, MS 38802 TP STREET DOROTHY 6. LM-25-34 089P3107000 555 MAGAZINE HUTCHISON 22250 ACHORD ROAD DENHAM SPRINGS, LA 70726 TP STREET RUBY ESTATE 7. LM-25-39 088N3305000 323 SOUTH BEARDED 114 ROBBINS STREET TUPELO, MS 38801 JB CANAL STREET PROPERTY SOLUTIONS, LLC 8. LM-25-41 088N3304800 327 SOUTH GRAY RON R 327 SOUTH CANAL STREET TUPELO, MS 38804 JB CANAL STREET 9. LM-25-42 088N3304700 0 NO STREET FAULKNER LLOYD P. O. BOX 100 HOUSTON, MS 38851 JB 10. LM-25-43 112A0402700 412 SOUTH MERRITT SUNYA P. O. BOX 1694 VERONA, MS 38878 JB CANAL STREET  AGENDA REQUEST TO: Mayor and City Council FROM: Tanner Newman, Director for Development Services DATE 8/5/25 SUBJECT: IN THE MATTER OF REVIEW AND APPROVE FOR LOT MOWING LIEN TN REQUEST: Review and Approve Lien for Lot Mowing Against the following: 481 Feemster Lake Road Parcel #088Q3403100 Violation #49194 APPENDIX J APPENDIX J APPENDIX J  AGENDA REQUEST TO: Mayor and City Council FROM: Tanner Newman, Director for Development Services DATE 8/5/25 SUBJECT: IN THE MATTER OF REVIEW AND APPROVE LIEN FOR DEMOLITION / CLEANUP TN REQUEST: Review and Approve Lien for Demolition Against the following: 1033 Hunter Drive Parcel #89T-29-005-00 APPENDIX K APPENDIX K APPENDIX K  AGENDA REQUEST TO: Mayor and City Council FROM: Dennis Bonds, City Engineer DATE July 28, 2025 SUBJECT: IN THE MATTER OF APPROVAL OF MAJOR THOROUGHFARE COMMITTEE MEETING MINUTES APRIL 14, 2025 DRB Request: DRB See attached minutes from the April 14, 2025 Major Thoroughfare Meeting APPENDIX L APPENDIX L APPENDIX L  AGENDA REQUEST TO: Mayor and City Council FROM: Dennis Bonds, City Engineer DATE July 28, 2025 SUBJECT: IN THE MATTER OF APPROVAL OF MAJOR THOROUGHFARE COMMITTEE MEETING MINUTES MAY 12, 2025 DRB Request: DRB See attached minutes from the May 12, 2025 Major Thoroughfare Meeting APPENDIX M APPENDIX M APPENDIX M  AGENDA REQUEST TO: Mayor and City Council FROM: Kelly Knight, Public Works Director DATE July 31, 2025 SUBJECT: IN THE MATTER OF CHANGE ORDER APPROVAL DANIELLE COVE DRAINAGE IMPROVEMENTS – ARPA - BID NO. 2024-037PW - KWK Request: We are requesting the approval for Change Order 1 – Danielle Cove Drainage Improvements ARPA Bid No. 2024-037PW. It was discovered during construction that there was a large section of roadway adjacent to the pipe crossing at Maynard Drive that was in very poor shape. The pavement was removed and exposed very wet expansive clay in the subbase. There was also an existing manhole covered up under the pavement. The subgrade needed to be excavated, backfilled with suitable granular material and additional paving was required to repair the roadway. Original Contract Price - $455,794.00 Change Order 1 $7,200.00 New Contract Price - $462,994.00 APPENDIX N APPENDIX N  AGENDA REQUEST TO: Mayor and City Council FROM: Kelly Knight, Public Works Director DATE July 31, 2025 SUBJECT: IN THE MATTER OF CHANGE ORDER 2 APPROVAL HAVEN ACRES DITCH IMPROVEMENTS ARPA BID NO. 2024-041PW - KWK Request: We are requesting the Change Order 2 Approval for Haven Acres Ditch Improvements ARPA Bid No. 2024-041PW. Original Contract Price $903,270.50 Current Contract Price with previous Change Order 1 $904,770.50 Change Order Decrease $31,216.06 New Contract Price $873,554.44 Contract Time Increased by 202 calendar days. APPENDIX O APPENDIX O  AGENDA REQUEST TO: Mayor and City Council FROM: Kelly Knight, Public Works Director DATE July 31, 2025 SUBJECT: IN THE MATTER OF BID AWARD APPROVAL HOT MIX 6 MONTH SUPPLY BID NO. 2025-021PW - KWK Request: We are requesting the bid award approval for Hot Mix 6 Month Supply Bid 2025-021PW. One Sole Bidder. APAC- MS Hot Bituminous Pavement Surface Mix – Pick up by City Of Tupelo $110.00/ton Hot Bituminous Pavement Binder Mix – Pick up by City Of Tupelo $110.00/ton APPENDIX P APPENDIX P BID # 2025-021PW Bid Opening Date/Time 7/24/2025 10:00am Hot Mix-6 Month Supply APAC 1. Hot Bituminous Pavement Surface Mix-Pickup by City $ 110.00 2. Hot Bituminous Pavement Surface Mix-Delivered $ - 3. Hot Bituminous Pavement Binder Mix-Pickup by City $ 110.00 4. Hot Bituminous Pavement Binder Mix-Delivered $ - APPENDIX P  REQUEST FOR PROPOSALS To provide HOT MIX ASPHALT 6-MONTH SUPPLY Bid # 2025-021PW City of Tupelo Publication Dates: June 24, 2025, and July 1, 2025 Bid Date: July 24, 2025, at 10:00 AM CT CITY OF TUPELO- HOT MIX- 6 MONTH SUPPLY 1 APPENDIX P  ADVERTISEMENT FOR PROPOSALS Notice is hereby given that the City of Tupelo will receive bids for: HOT MIX ASPHALT 6-MONTH SUPPLY Bid # 2025-021PW Until 10:00 AM, CT on July 24, 2025 Bids can be submitted via sealed bid at the Purchasing Office, City Hall 1st Floor, 71 East Troy Street, Tupelo, Mississippi, 38804 or electronically at www.tupelomsbids.com. Bid Documents and Specifications can be viewed and obtained online at www.tupelomsbids.com. Questions regarding the website or electronic bidding should be directed to Plan House at 662- 407- 0193 or admin@phbidding.com. Award will be made to the lowest and best bidder. The Mayor and City Council reserve the right to reject any and all bids and to waive any and all informalities. BY ORDER OF THE MAYOR AND CITY COUNCIL OF THE CITY OF TUPELO, MISSISSIPPI. Kim Hanna City Clerk Publishing Dates: June 24, 2025, and July 1, 2025 CITY OF TUPELO- HOT MIX- 6 MONTH SUPPLY 2 APPENDIX P  HOT MIX ASPHALT 6 MONTH SUPPLY Bid # 2025-021PW I. GENERAL The City of Tupelo will accept competitive sealed proposals until 10:00 AM, July 24, 2025, at City Hall, 71 East Troy Street, Tupelo, Mississippi 38804 or electronically at www.tupelomsbids.com. All proposals must be equal in performance and quality to the specifications. If City Hall is closed for business at the time of the deadline, proposals will be accepted and opened on the next business day of the City, at the originally scheduled hour. II. TECHNICAL SPECIFICATIONS & BID INFORMATION The City of Tupelo will be accepting proposals for the following products (Per Ton): Section 804 in the Mississippi Standard Specifications for Road and Bridge Design will apply to all product delivered. Item 1: Hot Bituminous Pavement Surface Mix – Pickup by City Item 2: Hot Bituminous Pavement Surface Mix – Delivered Item 3: Hot Bituminous Pavement Binder Mix – Pickup by City Item 4: Hot Bituminous Pavement Binder Mix – Delivered General Bidders Requirements/Information 1. The City of Tupelo reserves the right to reject any and all bids, to waive any informalities in the bid, or award the bid to whomsoever they may choose. 2. The bid solicitation is for a supply contract of six (6) months with the City to have the option, at the end of the initial six (6) month period, to renew the contract for an additional six (6) months with no price increase if agreeable with vendor. 3. All items will be ordered on an as needed basis during the life of the contract(s) resulting from this bid process. Minimum order quantities shall be for truckload quantities. 4. No bidder is required to bid on all items. However, the successful bidder(s) shall be determined by item compliance to minimum specifications requirements. 5. Delivery will be a consideration in the awarding of this bid. 6. The burden of proof of specifications is the responsibility of the bidder. CITY OF TUPELO- HOT MIX- 6 MONTH SUPPLY 3 APPENDIX P III. QUESTIONS Failure to examine any specifications and instructions will be at bidder's risk. All procedural and technical questions, or if the attached specifications are incomplete, not clear, or not standardized, shall be made in writing and addressed to the following. General questions regarding this request should be directed to Kim Hanna, City Clerk, at the City of Tupelo Purchasing Department, 71 East Troy Street, Tupelo, MS 38804. The Email address is: kim.hanna@tupeloms.gov. For questions concerning the technical specifications, prospective bidders may contact Kristeen Rush at the City of Tupelo Public Works Department at 662-841-6457 or Kristeen.rush@upeloms.gov. Questions regarding the website or electronic bidding should be directed to Plan House at 662- 407-0193 or admin@planhouseprinting.com. No oral explanations by any member of the City staff will be binding. Receipt of addenda must be acknowledged in writing. Submitting vendors shall be responsible for ensuring that they have received any and all addenda. IV. PROPOSAL INSTRUCTIONS The following information applies to all proposals. The documents listed below must be included in your proposal, whether submitted by envelope or by electronic method. After you obtain the Specification Package, you can submit proposals by: Prior to the deadline for receipt of proposals, you can submit your proposal online at www.tupelomsbids.com, or deliver your sealed envelope, marked as shown, to the City of Tupelo Purchasing Department, 71 East Troy Street, Tupelo, MS 38804. The envelope must be clearly marked with the Bidder’s name and address on the outside and the following in the lower left corner: PROPOSAL FOR: HOT MIX ASPHALT- 6 MONTH SOURCE OF SUPPLY Bid # 2025-021PW V. OPENING: Proposal openings, whether electronic or traditional paper method, shall be conducted at 10:00 AM on July 24, 2025, and shall be conducted by at least two procurement officials. From that point forward, proposals will be considered under advisement. The City of Tupelo may conduct written or oral discussions with potential bidders. Each item will be awarded to the lowest and best bidder based on each item’s unit price; the items sought will not be awarded as a package. The City of Tupelo reserves the right to determine responsive offers or proposals, waive minor informalities in the process, to reject any and all offers or proposals, and to invite priced bids from those companies believed most advantageous to the City. CITY OF TUPELO- HOT MIX- 6 MONTH SUPPLY 4 APPENDIX P  BID FORM HOT MIX ASPHALT 6-MONTH SUPPLY BID BID # 2025-021PW The undersigned proposes to provide materials which meets the specifications provided. The undersigned certifies that the minimum specifications, terms and conditions contained in this BID have been considered and understood. By submitting a proposal, I/We do certify that the commodities offered do meet the specifications contained in this Invitation to Bid. Specifications Unit Price Item 1: Hot Bituminous Pavement Surface Mix – Pickup by City Item 2: Hot Bituminous Pavement Surface Mix – Delivered) Item 3: Hot Bituminous Pavement Binder Mix – Pickup by City Item 4: Hot Bituminous Pavement Binder Mix – Delivered BIDDER ACKNOWLEDGES receipt of the following ADDENDA: NUMBER: DATE: NUMBER: DATE: NUMBER: DATE: BIDDER INFORMATION: Company Name: Company Representative: Title: Business Address: Street: City: State: Zip: Signature of Bidder: Date: CITY OF TUPELO- HOT MIX- 6 MONTH SUPPLY 5 APPENDIX P APPENDIX P  AGENDA REQUEST TO: Mayor and City Council FROM: Alex Farned, Director DATE July 31, 2025 SUBJECT: IN THE MATTER OF APPROVAL OF THE DONATION OF A M60 TANK TO DISPLAYED AT VETERANS MEMORIAL PARK. AF Request: I would like to recommend that the City Council and Mayor accept the donation of a M60 Tank to be displayed at Veterans Memorial Park, and allow the mayor to enter into a contract with the United States Ary Donations Program. Enclosed: 1. Letter from Alex Farned. 2. M60 Tank Display Location. 3. United States Army Donations Program Application. APPENDIX Q APPENDIX Q APPENDIX Q APPENDIX Q APPENDIX Q APPENDIX Q APPENDIX Q APPENDIX Q APPENDIX Q APPENDIX Q APPENDIX Q APPENDIX Q APPENDIX Q APPENDIX Q APPENDIX Q APPENDIX Q  AGENDA REQUEST TO: Mayor and City Council FROM: Stephanie Coomer, Director DATE August 5, 2025 SUBJECT: IN THE MATTER OF APPROVAL OF INTERNATIONAL TRAVEL FOR JENNIE BRADFORD CURLEE SC Request: I am requesting international travel approval for Jennie Bradford Curlee to participate in Brand USA Travel Week UK & Europe in London, England, October 16-24, 2025. Brand USA Travel Week brings together U.S. destinations and key European travel trade to drive future visitation to the United States. It includes pre-scheduled appointments with international tour operators and receptive operators, enrichment sessions, and networking events with travel trade and media. The maximum per diem rate for London is $174. The total travel cost estimated for this trip is $5,000. This trip will be covered in the travel budget as a regular expense, so we are just requesting approval to travel internationally. APPENDIX R  AGENDA REQUEST TO: Mayor and City Council FROM: Johnny Timmons, Manager TW&L DATE July 31, 2025 SUBJECT: IN THE MATTER OF APPROVAL OF CHANGE ORDER # 3 (SUMMARY) FOR THE TUPELO SWPS SEWER LINE (BID NO. 2024-036WL) ARPA JT Request: Approval of the attached change order: Tupelo SWPS Sewer Line – L&M Contractors, LLC – Change Order # 3 (Summary) - This change order is based on final project quantities and shows a net decrease of ($41,704.11). This change order brings the final contract total to $1,088,219.94. Please let me know if you have any questions. APPENDIX S APPENDIX S APPENDIX S  AGENDA REQUEST TO: Mayor and City Council FROM: Johnny Timmons, Manager TW&L DATE: July 31, 2025 SUBJECT: IN THE MATTER OF APPROVAL OF CHANGE ORDER # 1 FOR THE COLONIAL ESTATES LIFT STATION REHABILITATION (BID # 2024- 062WL) JT Request: Approval of the attached change order: Colonial Estates Lift Station Rehabilitation – Paul Smithey Construction Company – Change Order # 1 - This change order requests additional contract time due to delays in delivery of material. The new project completion date will be December 1, 2025 (from August 29, 2025). Please let me know if you have any questions.  AGENDA REQUEST TO: Mayor and City Council FROM: Johnny Timmons, Manager TW&L DATE July 31, 2025 SUBJECT: IN THE MATTER OF CONTRACT AWARD TO PAUL SMITHEY CONSTRUCTION FOR TULIPS SEWER IMPROVEMENTS (BID NO. 2025- 019WL) SRF FY21 JT Request: I recommend the following contract award for consideration at your regular meeting on Tuesday, July 31, 2025: Bid No. 2025-019WL – TULIPS Sewer Improvements (SRF FY21) to Paul Smithey Construction Company. This bid was approved at the council meeting on June 17, 2025, in the amount of $2,780,476.79. APPENDIX U APPENDIX U APPENDIX U APPENDIX U APPENDIX U  AGENDA REQUEST TO: Mayor and City Council FROM: Johnny Timmons, Manager TW&L DATE July 31, 2025 SUBJECT: IN THE MATTER OF APPROVAL OF THE TRAFFIC COMMITTEE MINUTES OF JULY 31, 2025 JT Request: Attached for your review and approval are the Tupelo Traffic Committee summary and minutes from our meeting on July 31, 2025. APPENDIX V Memo To: Tupelo City Council From: Tupelo Traffic Committee Subject: Review/Approve Traffic Committee Minutes of July 31, 2025 Date: July 31, 2025 Attached are the minutes of the Traffic Committee meeting on July 31, 2025. The following is a summary of their actions. Old Business 1. A request from Ms. Lindsey Chaney, 2086 Lake Circle Drive, Tel. 662-315-1370, lindsey.chaney@cadencebank.com, for the installation of speed tables along Lake Circle Drive. Action: Denied 2. A request from Ms. Mary Francis, 1249 N Coley Road, for a safety study at the intersection of Coley Road and Butler Road. Action: Postponed New Business 1. A request from Ms. Linda Hamby, Wilemon Acres Neighborhood Association, 2400 Rhenda Street, Tel. 662-372-5714, lindafromtupelo@yahoo.com, for the following: • Installation of stop signs at the intersection of N Foster Drive and Rhenda Street • Installation of speed tables before and after the stop signs on N Foster Drive Action: Denied speed tables; Postponed installation of stop signs 2. A request from Councilwoman Nettie Davis to change the name of Indian Trail to Palmer Foster Drive. (See attachment “A”) Action: Approved “Palmer Foster Memorial Way” APPENDIX V  MINUTES OF THE TUPELO TRAFFIC COMMITTEE JULY 31, 2025 A regular meeting of the Tupelo Traffic Committee was held on July 31, 2025, at 9:00 am in the council room on the 2nd floor of city hall. Members present were Mr. Dennis Bonds, Mr. Norman Cruse, Ms. Laura Kramer, Officer Jeff Griffin, Mr. Barton Wynn, and Mr. Emmitt Foster. Mr. Brent Spears and Mr. Mike Williams were absent. Audience members were Mr. Johnny Timmons, Manager TW&L, Mr. Don Lewis, COO, Mr. Tyler Scott, Fire Marshall, and Mrs. Nettie Davis, Councilwoman Ward 4. Call to Order The meeting was called to order by Mr. Dennis Bonds. Old Business 1. A request from Ms. Lindsey Chaney, 2086 Lake Circle Drive, Tel. 662-315-1370, lindsey.chaney@cadencebank.com, for the installation of speed tables along Lake Circle Drive. Mr. Dennis Bonds noted that a speed study was conducted on Lake Circle Drive in September 2024. According to the speed study, Lake Circle does not meet the required criteria for speed tables. Therefore, Mr. Dennis Bonds made a motion to deny this request. It was seconded by Mr. Emmitt Foster and passed unanimously. 2. A request from Ms. Mary Francis, 1249 N Coley Road, for a safety study at the intersection of Coley Road and Butler Road. Mr. Dennis Bonds stated that he is still working on the safety study and traffic counts. Mr. Norman Cruse made a motion to postpone this item. Mr. Emmitt Foster seconded the motion and it passed unanimously. New Business 1. A request from Ms. Linda Hamby, Wilemon Acres Neighborhood Association, 2400 Rhenda Street, Tel. 662-372-5714, lindafromtupelo@yahoo.com, for the following: • Installation of stop signs at the intersection of N Foster Drive and Rhenda Street • Installation of speed tables before and after the stop signs on N Foster Drive Mr. Dennis Bonds noted that Foster Drive is classified as a Local road and is not eligible for speed tables. The posted speed limit on Foster Drive is 30 mph. Mr. Norman Cruse made a motion to deny the speed tables and postpone the installation of stop signs request to complete a study of this intersection. Mr. Barton Wynn seconded the motion and it passed unanimously. APPENDIX V Tupelo Traffic Committee Minutes July 31, 2025 Page 2 2. A request from Councilwoman Nettie Davis to change the name of Indian Trail to Palmer Foster Drive. (See attachment “A”) Mr. Dennis Bonds read the letter written by Councilwoman Davis for the committee. He then stated that he has spoken with Paul Harkins, Director of 911, to discuss the process of changing a street name. Mr. Harkins stated that, at a minimum, the following must be notified: 911 and other emergency services, United States Post Office, United Parcel Service, Federal Express, Google Maps and all residents of the street. The city would also have to change their maps. Mr. Norman Cruse stated that, with the number of changes that would need to be made, this is more of a Development Services and City Council issue than traffic committee. Mr. Dennis Bonds then offered a suggestion to make Indian Trail, from N. Green Street to its end past Hilda Avenue, as “Palmer Foster Memorial Way” marked with decorative street signs. With this change, this area would still be a memorial to a great Tupelo citizen, without the many issues a street name change would create. Mr. Barton Wynn made a motion to mark Indian Trail as “Palmer Foster Memorial Way” and was seconded by Mr. Norman Cruse. The motion passed unanimously. With there being no further business, Mr. Dennis Bonds made a motion to adjourn the meeting. Mr. Norman Cruse seconded the motion and it passed unanimously. Submitted by: Pam Blassingame APPENDIX V ATTACHMENT "A" APPENDIX V APPENDIX V  AGENDA REQUEST TO: Mayor and City Council FROM: Sandy Shumaker, Council Clerk DATE 08/05/2025 SUBJECT: IN THE MATTER OF REVIEW/APPROVE AD VALOREM TAX APPLICATION FROM SHILOH HOLDINGS, LLC BL Request: APPENDIX W APPENDIX W APPENDIX W APPENDIX W APPENDIX W APPENDIX W APPENDIX W APPENDIX W APPENDIX W APPENDIX W APPENDIX W APPENDIX W APPENDIX W  AGENDA REQUEST TO: Mayor and City Council FROM: Sandy Shumaker, Council Clerk DATE 08/05/2025 SUBJECT: IN THE MATTER OF REVIEW/APPROVE AD VALOREM TAX APPLICATION FROM SPEC MATTRESS, LLC BL Request: APPENDIX X APPENDIX X APPENDIX X APPENDIX X APPENDIX X APPENDIX X APPENDIX X APPENDIX X APPENDIX X APPENDIX X APPENDIX X APPENDIX X APPENDIX X  AGENDA REQUEST TO: Mayor and City Council FROM: Ben Logan, City Attorney DATE August 1, 2025 SUBJECT: IN THE MATTER OF PAYMENT AND SATISFACTION OF PROMISSORY NOTE BY TUPELO AIRPORT AUTHORITY (TAA) Request: The city loaned TAA money on 7-15-25 in the amount of $858,000, as evidenced by the promissory note attached hereto. TAA was able to negotiate payment to its project contractor at an amount less than the loan amount and paid the city $18,640.75 on July 21, 2025 from the difference. TAA received a reimbursement grant from the FAA and payments to reimburse payments to the contractor made from the loan proceeds. On July 30, 2025, TAA paid the city the remainder of the loan. Council is requested to satisfy and cancel the loan and promissory note. Supporting documents are attached. APPENDIX Y APPENDIX Y APPENDIX Y APPENDIX Y APPENDIX Y APPENDIX Y APPENDIX Y  AGENDA REQUEST TO: Mayor and City Council FROM: Ben Logan, City Attorney DATE August 1, 2025 SUBJECT: IN THE MATTER OF CONSULTING CONTRACT WITH MAGNOLIA LANE STRATEGY COMPANY Request: This is a new consulting contract with Jordan Starnes, principal in Magnolia Lane Strategy Company, LLC, for the following information, strategy and advocacy services: Management of all state legislative issues Management of executive branch affairs Assistance in securing state grants Management of public relations Business development Retainer agreement attached. APPENDIX Z RETAINER AGREEMENT This Retainer Agreement ("Agreement") is made and entered into as of August 1, 2025 by and between: Magnolia Lane Strategy Company LLC Represented by Jordan Starnes "Consultant" and The City of Tupelo “Client” Scope of Work The Consultant agrees to provide full spectrum government relations consulting services to the Client. These services shall include, but are not limited to, the following: • Management of all state legislative issues • Management of executive branch affairs • Assistance in securing state grants • Management of public relations • Business development APPENDIX Z Method of Payment In consideration for the services rendered, the Client agrees to pay the Consultant a total of $4,000.00 per month. Invoices will be sent in the month of services rendered. Checks shall be remitted to: Magnolia Lane Strategy Company LLC 1201 Poplar Blvd #3 Jackson, MS 39202 Payments can also be made via ACH deposit to: Community Bank of MS 1665 Lakeland Dr. Jackson, MS 39216 Phone: (601) 321-1530 Account Details Account Name: Magnolia Lane Strategy Company Account Holder: Jordan Starnes Routing Number: 065302196 Account Number: 10023561378 Terms of Payment • Retainer: $4,000.00 monthly • Expenses and other considerations as mutually agreed upon between the Client and the Consultant. APPENDIX Z IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. _____________________________ Magnolia Lane Strategy Company LLC Jordan Starnes, President ______________________________ City of Tupelo APPENDIX Z