Tuttle Public Works Authority

Minutes THE BOARD OF TRUSTEES OF THE TUTTLE PUBLIC WORKS AUTHORITY MET IN REGULAR SESSION ON JULY 11, 2016 AT 7:00 P.M. IN THE TUTTLE CITY HALL BUILDING LOCATED AT 221 W. MAIN STREET MEMBERS PRESENT: T.J. CHESTER, TERESA BUCK, AARON MCLEROY, TODD LITTLETON AND MARY SMITH MEMBERS ABSENT: NONE STAFF PRESENT: TIM YOUNG, WENDY MARBLE, AARON SLATTERY, BRUCE ANTHONY, DON CLUCK, DENNIS WALL AND SEAN DOUGLAS OTHERS PRESENT: JOHN NATCHER, GUNNER NATCHER, MOLLY GUARD, ANDREA DENNIS, CRYSTAL GRIFFIS, NELL HOWERY JEAN SCHRODER, NATHAN DENNIS, RYAN TINDER, THOMAS YOUNG, BROADY HELTCEL, ADAM HOELTING, DANIEL HOELTING, CADE VINCENT MINDY HINES, STEVEN HINES, GRANT SCHWABE, JEFF ALTHOFF, DUANE ALLEN, CASEY ROONY, CRAIG HOELTING, MARK ABELLO, CAINAN ANTHONY, JAYSON KNIGHT AND OTHERS THAT DID NOT SIGN IN CALL TO ORDER Chairman Chester called the meeting to order at 8:01 p.m. ORDER OF BUSINESS 1. Discussion and questions regarding items on the consent docket 2. CONSENT DOCKET (This item is placed on the agenda so that the Board of trustees, by unanimous consent, can designate routine items and those items requiring minimum discussion to be approved or acknowledged in one motion. If any item does not meet with approval of all Board members, that item will be removed from the consent docket and considered in regular order) a. APPROVAL minutes for TPWA meeting June 13, 2016 b. ACKNOWLEDGMENT receipt of payroll and claims for June 2016 c. ACCEPTANCE of FY 2015 audit Motion was made by Smith, seconded by McLeroy to adopt the consent agenda items 2 a, b and c. Motion carried as follows: Aye: Buck, Littleton, McLeroy, Smith and Chester Nay: None 3. CONSIDERATION of Items Removed from Consent Docket – STRIKE 4. GENERAL GOVERNMENT a. DISCUSSION and related CONSIDERATION of amendment to the sanitation services contract with Allied Waste (now Republic Services) to provide curbside recycling Crystal Griffis presented recycling information. Littleton requested more information to educate people about recycling. Griffis presented Republic can provide several educational opportunities for the public to learn the benefits of recycling. Motion was made by Littleton, seconded by Smith to TABLE this item until the September 12, 2016 meeting. Motion carried as follows: Aye: Buck, Littleton, McLeroy, Smith and Chester Nay: None b. DISCUSSION and related CONSIDERATION award of bid for Horizontal Directional Drill / Trailer combo to Ditch Witch in the amount of $116,874 Slattery presented the price quote is valid for 30 days. Motion was made by McLeroy, seconded by Littleton to TABLE this item until the next meeting. Motion carried as follows: Aye: Buck, Littleton, McLeroy, Smith and Chester Nay: None c. DISCUSSION and related CONSIDERATION of Change Order #1 for Sanitary Sewer project to construct sewer line in the Jeffries Addition along Pecan St from Marigold Dr to Redbud Dr and along Willow St from Marigold Dr to East Dr Cowan presented information that Wee Construction can construct this portion of the sewer line. Motion was made by McLeroy, seconded by Smith to approve Change Order #1 for sewer line construction. Motion carried as follows: Aye: Buck, Littleton, McLeroy, Smith and Chester Nay: None d. DISCUSSION and related CONSIDERATION authorization for Cowan Group to engineer an additional sewer line extension along Pecan St from Redbud Dr to East Dr in the Jeffries Addition Young presented this additional extension to the sewer line that will require engineering by Cowan Group. Motion was made by Littleton, seconded by Smith to authorize additional engineering for the sewer line. Motion carried as follows: Aye: Buck, Littleton, McLeroy, Smith and Chester Nay: None e. DISCUSSION and related CONSIDERATION purchase of natural gas lines installed by the developers of Prairie Hills Subdivision Phase II Cowan presented this installation was completed 2 years ago. Young presented there was no agreement with the City. Jeff Althoff presented he tested all the lines for compliance. Young presented the request is to agree to compensate the developer which includes donation of easement to the City.  Motion was made by McLeroy, seconded by Buck to purchase the installed gas lines with the condition of the easements being granted to the City. Motion carried as follows: Aye: Buck, Littleton, McLeroy, Smith and Chester Nay: None f. DISCUSSION and related CONSIDERATION of request of Mark Abbello for the Tuttle Public Works Authority to construct a sewer line to serve a structure at _____ Wall presented sewer connection is not available for this address. Mark Abello presented he began septic system bids since he was told there was no sewer connection. Young presented the City will deduct $250 from the connection fee to compensate for his expense of septic system. The sewer connection should be available before the house is complete. No Action Taken NEW BUSINESS ANNOUNCEMENTS ADJOURNMENT Motion was made by Littleton, seconded by Smith to adjourn the TPWA meeting at 8:44 p.m. Motion carried as follows: Aye: Buck, Littleton, McLeroy, Smith and Chester Nay: None Attest: ______________________________ ________________________________ TPWA Secretary Chairman, Tommy Joe Chester