City Council and Planning Commission - Joint Special Meeting

TWENTYNINE PALMS CITY COUNCIL AND TWENTYNINE PALMS PLANNING COMMISSION JOINT SPECIAL MEETING AGENDA 6136 Adobe Road Twentynine Palms, CA 92277 www.29palms.org Wednesday, July 10, 2019 NOTICE IS HEREBY GIVEN, that the Twentynine Palms City Council and Twentynine Palms Planning Commission will hold a Joint Special Meeting on Wednesday, July 10, 2019 at City Hall, 6136 Adobe Road, Twentynine Palms, CA 92277 to consider the following: JOINT SPECIAL MEETING AGENDA 5:30 P.M. CALL TO ORDER Pledge of Allegiance. Roll Call City Council - Roll Call Planning Commission - ANNOUNCEMENTS These proceedings may be viewed on demand on the City of Twentynine Palms website at www.29palms.org. You may also Live Stream this meeting by going on the City website and clicking on the "Meeting Agendas" link. DISCUSSION AND POTENTIAL ACTION ITEMSS 1 Project Phoenix Cultural and Visitor Center and Multi-Purpose Building Design Workshop 3-9 The City Council and Planning Commission review the schematic floor plans and building sketches, provide feedback on the conceptual design of the Cultural and Visitor Center and Multi-Purpose Building, and provide direction on priorities. Project Phoenix Cultural and Visitor Center and Multi-Purpose Building Design Workshop - Pdf PUBLIC COMMENTS This is the time for the public to address the City Council on issues within the jurisdiction of the City Council that are NOT on this agenda. All comments are to be directed to the City Council and shall not consist of any Page 1 of 9  personal attacks. Members of the public are expected to maintain a professional, courteous decorum during their comments. There is a time limitation of three minutes per person. If you haven’t already done so, please fill out name and address slips and give them to the City Clerk. The City Council is prohibited by State law from taking action or discussing items not included on the printed agenda. Public comments on specific agenda items will be deferred until consideration of the item on the agenda. ADJOURNMENT It is the intention of the City of Twentynine Palms to comply with the Americans with Disabilities Act in all respects. If you are a person with a disability who requires a disability-related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, please request such modification or accommodation from the City Clerk at (760) 367-4890 (facsimile). Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. Please advise us at the time whether you will require accommodations to participate in meetings on a regular basis. Any person affected by any application on this agenda may submit their concerns in writing prior to the meeting or appear in person and be heard in support or opposition to the proposal at the time the matter is considered on the agenda. The staff reports, applications and environmental documents may be viewed at either the office of Community Development or the office of the City Clerk, 6136 Adobe Road, from 7:00 a.m. until 6:00 p.m. Monday through Thursday, except legal holidays. The Invocation is given per Policy 10-01, and does not reflect the views of the City but rather is an expression of speech by a private citizen making the presentation. Telephone inquiries may be made at (760) 367-6799. If you challenge any agenda issue in court, you may be limited to raising only those issues that you or someone else raised at the public meeting described in this notice, or in written correspondence delivered to the City of Twentynine Palms at, or prior to, the public meeting. This notice of agenda is hereby certified to have been posted on or before 5:00 p.m., July 3, 2019. Cindy Villescas, City Clerk Time/Date Page 2 of 9  STAFF REPORT TO: City Council and Planning Comission FROM: City Manager FOR MEETING: Jul 10 2019 SUBJECT: Project Phoenix Cultural and Visitor Center and Multi-Purpose Building Design Workshop RECOMMENDATION: The City Council and Planning Commission review the schematic floor plans and building sketches, provide feedback on the conceptual design of the Cultural and Visitor Center and Multi-Purpose Building, and provide direction on priorities. ORDER OF PROCEDURE: ATTACHMENTS: Request Staff Report (City Manager presenting) Council/Commission Questions of Staff • Multi-Purpose Conceptual Receive Public Comment Plans 1 Provide Comments to Staff • Multi-Purpose Conceptual Plans 2 • Multi-Purpose Cost • Paving Options - Hybrid approach BACKGROUND: The public buildings on Yucca Avenue will be the core component of Project Phoenix. Two structures were proposed in the conceptual and and final site plan. One was a multi-purpose building that would function as a Community Center, and the other was a Cultural and Visitor Center. The approved site plan defined a building envelope for these two structures. In February, 2019, Holt Architecture was hired to design the structures. Holt has designed several similar structures in the Coachella Valley. The City has applied for a $2 million grant from the Prop 68 Park Bond to fund the Cultural and Visitor Center building in the project. The City has been shortlisted in the grant process and progressed to the second round. Staff estimates the funds, if awarded, would construct a structure that is between 4,000 to 5,000 square feet. The Cultural and Visitor Center building would become the new home of the Joshua Tree National Park (JTNP) Visitor Center. One special feature of this center would be the incorporation of a cultural museum component centered around telling the human history of the area and containing artifacts from the Campbell Collection, which currently cannot be displayed due to a lack of space. In addition, two tribes, the Twentynine Palms Band of Page 3 of 9 Mission Indians and the San Manuel Band of Mission Indians have agreed to participate as partners in the project's design. JTNP will provide the funding to furnish the interior and create the displays and exhibits. JTNP has provided some initial input into the programming of the center. The potential programmed uses are a lobby, gift shop, exhibit hall, ranger bullpen, and supporting space for offices, storage, and IT and janitorial services. The second structure, the multi-purpose building, would function as a Community Center and also support the Cultural and Visitor Center. It is proposed to house a lobby, office, restrooms, gymnasium, kitchen (possibly of commercial grade), meeting/conference facilities, and supporting space for storage, and IT and janitorial services. This structure could range from 10,000 to 14,000 square feet initially depending on funding availability and construction costs. On the corner of Yucca Avenue and the Paseo parking lot is an outdoor stage that could be used for events and festivals in the plaza/square area. A patio with outdoor seating would separate the two structures, along with a breezeway connecting to the rear parking area. This space could also be used as a reception area for either the cultural and visitor center or the multi-purpose building. The schematic floor plans and elevations are being presented to obtain input from the Planning Commission, City Council, and members of the public. The next steps in the process are Entitlements and Design Development. The goal is to complete the construction documents by April of 2020, award a bid by October of 2020, and begin construction thereafter. Staff and the architect have performed a good amount of research into estimating costs including examining costs from nearby construction projects. The goal is to get as close as possible to the actual bid costs. Still, it is impossible to pinpoint exact costs given the multitude of variables such as the economic conditions of the area, state, and nation, the amount of construction occurring simultaneously in the region, and material cost escalation at the time of the bid process. Also, the City's remote location plays a factor in effecting construction costs. To allow for the maximum flexibility in development of the structures, the City is planning to use bid-alternates that will allow for additional elements and enhancements to be included based on the base bid costs and available funding. This same strategy will be used for in the bidding process for the site improvements. Staff is looking for direction on a few areas of priorities. From a staff perspective, we understand that there are some areas that once built, we will not expand or improve, i.e. pavers, gym size, and architecture. So with that, here are the following areas to discuss to understand what are the priorities when financial pressures emerge: 1. Pavers, Asphalt Concrete, or Stamped Concrete: This enhancement (pavers) is approximately 4 times the cost of concrete, however this is very distinctive and delineates the space for events. It elevates the outdoor events space from a visual perspective. Once constructed, although not impossible, probably will not be practical to add the pavers at a later date with other priorities within the City. To give a perspective of the cost from a low (base bid) to adding pavers or a hybrid approach ranges from $4.4M-$5.6M; 2. Size of the gymnasium: As a component of the multi-purpose facility, staff realizes that once built, it will not be practical or feasible to enlarge at a later date. As originally designed, the gymnasium space was approximately 7,500 square feet. The current cost per square foot for construction has a range from $375-425 square foot, so the original layout was trying to maximize space, however staff believes this space needs to functional. So, the additions for functionality are sideline space and side courts. The goal of the side courts is to have the middle court have the ability for player sidelines. And with that, it added the square footage too 9,604 square foot; 3. The following are the optional scheduled rooms within the multi-purpose facility in addition to the basic components (lobby, reception area, restrooms, janitorial, electrical, and storage): gymnasium, kitchen, and meeting room(s); 4. The Joshua Tree National Park Visitor/Cultural Center component of the project has requested $2M from the California Cultural and Natural Resources Grant. The City, if successful, would receive this $2M for a 5,000 square foot building so if there are cost constraints, how does this project, within the overprotect project, fit into the priority list; 5. The downtown/Project Phoenix area has the ability to attract people with the facilities but, also the esthetics. These esthetics or architecture of the buildings will also set a standard that other private entities would/should follow. But, the enhanced architecture comes with a cost vs. a generic "box". As mentioned with other components of the project, once constructed, it is not practical or feasible to recreate enhanced architecture. Page 4 of 9 ENVIRONMENTAL: An Initial Study and Mitigated Negative Declaration was approved for this project in February, 2019. ALTERNATIVES: To be determined. FISCAL IMPACT: The City has $11.8M for construction including site improvements (excluding undergrounding utilities and package treatment plant) and building construction (excluding Joshua Tree National Park Visitor/Cultural Center). Page 5 of 9  Y @ /‘V C <2 L AL * . . . A : , . , 3:’! V OUTDOOR STAGE 5 5 /X I /E II] CI ID CI EI El D E 1;! OPEN PATIO/SEATING U63DCEIDD DCEIDUI E] D D I‘ —| — — — — — — — — — — — — — — — — — — — — — — — — _‘ —— . I DQEII IIUOCII u u E COVERED PATIO 5 . I : WALKWAY £1 & |.lJ D 1 |.lJ ? ' Z 3 ">‘ 9 r u.| L < > "4 C9 * I U — {P :2 I- o 0* D _ >- O _ 5 ?g 3‘? at 4 33} » {F I / 1 . L PHASE I: 11,791 SF ; BID ALTERNATIVE #1: 1,034 SF ‘ BID ALTERNATIVE #2: 1,769 SF _ ,. , . . _. _ ’ VISITOR CENTER: 5,000 SF . . I ._ , VISITOR EXPANSION: 1 080 SF 7-; 7 TOTAL BUILDING: 20,674 SF City of Twentynine Holt Architecture 70-225 HWY 111, Suite D 6136 Adobe Road Rancho Mirage, CA 92270 Palms CLIENT: ARCHITECT: 3891 11th Street PROJECT PHOENIX PHASE I - 80-070 HOLT Twentynine Palms, 92277 Ph: 760.328.5280 Riverside, CA 92501 Ph: 951.462.1451 CONCEPTUAL PLAN - OPT G PHASING 32:1?‘ §é?§;,:9"'°" ARCHETECTUEE - © El 18 Holt Architects,Palms O://Twentynine Inc. Phase I/R19_TNP.001_MasIa1 Fila.rvl Page 6 of 9  OUTDOOR STAGE E E 5 119:1 EQEI |E|@E|I 8 OPEN PATIO I SEATING /I n n J £3 S —- :1 DOE!DOD III III Dom 1:; ,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _| «:3 E. I E ? I __ I IUOEIEQDICOVERED PATIO I A I3‘ CI T I | WALKWAY Ki} 1 1: DJ E -— .11 § § :2’ E § |_|>J — <>t — LIJ LU ‘ < M D K >- O ‘ E ,_ L. E _ g (D E Q g o E *— — E *3 1: E: E — 1. :62 PHASE I: 11,791 SF I 1 BID ALTERNATIVE #1: 1,034 SF BID ALTERNATIVE #2: 1,769 SF VISITOR CENTER: 5,000 SF I VISITOR EXPANSION: 1 080 SF TOTAL BUILDING: 20,674 SF City of Twentynine‘ Palms 6135 A"°be R°ad °“E“T= AR°“'TE°T= Holt Architecture 70-225 HWY 111, Suite D 3891 11th Street PROJECT PHOENIX PHASE I - S D-0 H O Rancho Mirage CA 92270 Riverside CA 92501 Scale: 3/32" = 1'-0" - .- T""e"‘V"'“° Pa"“~°~ 92277 Ph: 760.328.5200 Ph: 951.402.1451 CONCEPTUAL PLAN - OPT G Date: 06/25/19 ARCHITEC-EUR: 2+ - © El 18 Hall Architects, Inc. O://TwenlyninaPalms Phase I/R19_TNP.D01_Mas|er Fi|a.rvI Page 7 of 9  City of Twentynine Palms PROJECT PHOENIX - PHASE I Project Planning Budget 7/3/2019 LOW RANGE ($ / SF) HIGH RANGE ($ / SF) Aspect Item Measure Quantity $/Measure Amount Quantity $/Measure Amount Site Improvements Allowance 1 $50,000.00 50,000.00 1 $75,000.00 75,000.00 Building Construction SF 11,791 $375.00 4,421,625.00 14,594 $425.00 6,202,450.00 Construction Construction Sub-Total 11,791 $379.24 $ 4,471,625.00 14,594 $430.14 $ 6,277,450.00 Construction Manager / General Contractor % 15.00% $4,471,625.00 670,743.75 15.00% $6,277,450.00 941,617.50 Construction Total 11,791 $436.13 $ 5,142,368.75 14,594 $494.66 $ 7,219,067.50 Design Contingency % 2.50% $5,142,368.75 $ 128,559.22 5.00% $7,219,067.50 $ 360,953.38 Construction Contingency % 2.50% $5,142,368.75 $ 128,559.22 5.00% $7,219,067.50 $ 360,953.38 Allowance 18-Month Escalation to Bid % 2.50% $5,142,368.75 $ 128,559.22 8.00% $7,219,067.50 $ 577,525.40 Allowance Total $ 385,677.66 $ 1,299,432.15 Allowance + Construction Total $ 5,528,046.41 $ 8,518,499.65 Utility Construction & Fees % 2.00% - 2.00% - Inspection Fees % 2.00% $4,471,625.00 89,432.50 2.00% $6,277,450.00 125,549.00 Technology Systems (including Audio-Visual) % 2.00% $4,471,625.00 89,432.50 3.00% $6,277,450.00 188,323.50 FF&E (Furnishings, Furniture & Equipment) % 5.00% $4,471,625.00 223,581.25 6.00% $6,277,450.00 376,647.00 Development CEQA Compliance % 1.00% - 1.00% - Sustainable Measures (Above Code) % 0.00% - 0.00% - Other Owner Soft Costs (including Design Fees) % 3.50% $4,471,625.00 156,506.88 11.00% $6,277,450.00 690,519.50 Development Total % 15.5% $ 558,953.13 25.0% $ 1,381,039.00 TOTAL (Bid Fall of 2020) $ 6,086,999.53 $ 9,899,538.65 Page 8 of 9  Paving Zone Priorities for Bid Alternates Page 9 of 9