City Council - Regular Meeting

TWENTYNINE PALMS CITY COUNCIL REGULAR MEETING AGENDA 6136 Adobe Road Twentynine Palms, CA 92277 www.29palms.org AMENDED AGENDA (Added item number 3.) Tuesday, January 28, 2025 NOTICE IS HEREBY GIVEN, that the City Council will hold a Regular Meeting on Tuesday, January 28, 2025 at City Hall, 6136 Adobe Road, Twentynine Palms, CA 92277 to consider the following: REGULAR SESSION AGENDA 6:00 P.M. CALL TO ORDER Pledge of Allegiance. Invocation - Suzy Dick, The Church of Jesus Christ of Latter Day Saints. Roll Call. Closed Session Announcements. Changes to the Agenda. ANNOUNCEMENTS These proceedings may be viewed on demand on the City of Twentynine Palms website at www.29palms.org. You may also Live Stream this meeting by going on our website and clicking on the "Meeting Agendas" link. AWARDS, PRESENTATIONS, APPOINTMENTS AND PROCLAMATIONS 1. Presentation by the San Bernardino County District Attorney's Office on Proposition 36. 2. Presentation of Report from the Joshua Tree National Park Art Expo by Ms. Vickie Waite, Joshua Tree National Park Council for the Arts. 3. Presentation: Update on Molding Hearts' Homeless Outreach. COUNCIL COMMENTS AND REPORTS OF MEETINGS ATTENDED CONSENT CALENDAR All matters listed under the Consent Calendar are to be considered routine by the City Council and will be enacted by one motion in the form listed. Any item may be removed from the Consent Calendar and considered separately by the City Council. The public will be given an opportunity to comment on Consent Calendar items prior to the City Council action. Page 1 of 39  4. Waive the Reading of Ordinance and Approve the Reading by Title Only. 5. Approval of Agreement for Procurement of Recovered Organic Waste with Burrtec Waste 5 - 10 and Recycling Services, LLC. RECOMMENDATION: The City Council: 1. Approve an Agreement for Procurement of Recovered Organic Waste with Burrtec Waste and Recycling Services, LLC; 2. Authorize the Mayor to execute the Agreement. 3. Approval of Agreement for Procurement of Recovered Organic Waste with Burrtec Waste and Recycling Services, LLC. - Pdf 6. Treasurer's Report - FY 2024-25 Quarter 2. 11 - 13 RECOMMENDATION: The City Council receive and approve the Treasurer's Report for the 2nd Quarter of Fiscal Year 2024-25. Treasurer's Report - FY 2024-25 Quarter 2. - Pdf 7. Award Professional Services Agreement for 6943 Elm Avenue Rehabilitation Project. 15 - 18 RECOMMENDATION: The City Council award a Professional Services Agreement to Design Concepts for the 6943 Elm Avenue Rehabilitation project subject to “Approval as to Form” by the City Attorney and “Approval as to Content” by the City Manager. Award Professional Services Agreement for 6943 Elm Avenue Rehabilitation Project. - Pdf ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION PUBLIC HEARING - NONE DISCUSSION AND POTENTIAL ACTION ITEMS 8. Purchase of New Animal Control Truck and Body. 19 - 21 RECOMMENDATION: The City Council approve the purchase and award the bid to Rush Truck Center in the amount of $130,894.22. Purchase of New Animal Control Truck and Body. - Pdf 9. Community Resource Center. 23 - 39 This item is an opportunity for the City Council to review and discuss the community's need for a resource center. The City Council may choose to authorize the engagement of a firm to conduct a community survey. Community Resource Center. - Pdf FUTURE COUNCIL INITIATED ITEMS 1. Revisit allocated funds for the portable showers and Navigation Center. 2. Discussion on the General Plan Update. 3. Discussion surrounding (i) costs to maintain dirt roads verses paved roads; (ii) what is a City maintained dirt road, a non-maintained dirt road, a road that has been accepted by the City, a road that is private and not accepted by the City; (iii) the City's ability and liability associated with the City periodically maintaining non- maintained roads, and (iv) ways residents can bring non-maintained and non-accepted dirt roads to paved- rural-road standards ready for acceptance into the City's accepted-and-maintained road list. 4. Shade structures around Freedom Plaza and a possible art fixture with "Freedom Plaza" announcing the location. 5. A review and discussion of fees as it relates to Site Plan Reviews for Barber Shops in existing buildings. 6. Discussion on increasing the City Council compensation. Page 2 of 39 PUBLIC COMMENTS This is the time for the public to address the City Council on issues within the jurisdiction of the City Council that are NOT on this agenda. All comments are to be directed to the City Council and shall not consist of any personal attacks. Members of the public are expected to maintain a professional, courteous decorum during their comments. There is a time limitation of three minutes per person. If you haven’t already done so, please fill out name and address slips and give them to the City Clerk. The City Council is prohibited by State law from taking action or discussing items not included on the printed agenda. Public comments on specific agenda items will be deferred until consideration of the item on the agenda. CITY MANAGER UPDATE ADJOURNMENT It is the intention of the City of Twentynine Palms to comply with the Americans with Disabilities Act in all respects. If you are a person with a disability who requires a disability-related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, please request such modification or accommodation from the City Clerk at (760) 367- 4890 (facsimile). Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. Please advise us at the time whether you will require accommodations to participate in meetings on a regular basis. Any person affected by any application on this agenda may submit their concerns in writing prior to the meeting or appear in person and be heard in support or opposition to the proposal at the time the matter is considered on the agenda. The staff reports, applications and environmental documents may be viewed at either the office of Community Development or the office of the City Clerk, 6136 Adobe Road, from 7:00 a.m. until 6:00 p.m. Monday through Thursday, except legal holidays. The Invocation is given per Policy 10-01, and does not reflect the views of the City but rather is an expression of speech by a private citizen making the presentation. Telephone inquiries may be made at (760) 367-6799. If you challenge any agenda issue in court, you may be limited to raising only those issues that you or someone else raised at the public meeting described in this notice, or in written correspondence delivered to the City of Twentynine Palms at, or prior to, the public meeting. This notice of agenda is hereby certified to have been posted on or before 6:00 p.m. January 23, 2025. Cindy Villescas CMC, City Clerk Time/Date Page 3 of 39 Page 4 of 39  STAFF REPORT TO: City Council FROM: City Attorney FOR MEETING: Jan 28 2025 SUBJECT: Approval of Agreement for Procurement of Recovered Organic Waste with Burrtec Waste and Recycling Services, LLC. RECOMMENDATION: The City Council: 1. Approve an Agreement for Procurement of Recovered Organic Waste with Burrtec Waste and Recycling Services, LLC; 2. Authorize the Mayor to execute the Agreement. ORDER OF PROCEDURE: ATTACHMENTS: Request Staff Report (City Manager Presenting) Council Questions of Staff • 29 Palms AGREEMENT FOR Request Public Comment PROCUREMENT Council Discussion Motion/Second Discussion of Motion Call the Question BACKGROUND: SB 1383 and its implementing regulations (collectively “SB 1383) impose numerous requirements on cities related to Organic Waste. In 2023, the City’s franchise agreement with Burrtec was updated to require the collection and recycling of organic waste and otherwise comply with the various requirements of SB 1383. The updated franchise agreement contemplated that Burrtec, and the City would enter a subsequent agreement (a “Procurement Agreement”) to enable the City to comply with its obligations under SB 1383 related to the procurement of Recovered Organic Waste Products. Generally speaking, Recovered Organic Waste Products refers to products made from organic waste diverted from landfill disposal as a result of organic waste recycling programs, such as compost. SB 1383 imposes obligations on every City to procure a certain amount of Recovered Organic Waste Products using a formula generally based on population. Currently the City is obligated to procure approximately 923 tons per year of compost to comply with this requirement, with this obligation currently set to go up to approximately 2500 tons per year. Once procured, compost must be utilized for purposes set forth in SB 1383, such as agricultural applications, and the City is obligated to keep records of both procurement (demonstrating the required type and amount of products have been procured) and the final application of such products (demonstrating they were used for required purposes.) The recommended action is to approve a Procurement Agreement as contemplated by the amendment to the Burrtec franchise. Per the terms of the Procurement Agreement, Burrtec will take responsibility for both procuring the required materials, ensuring they are delivered for proper use, and keeping the records of such activities as required by SB 1383. While the City may be charged up to $17/ton for compost that Burrtec procures on its behalf, Burrtec has agreed not to charge the City for such materials in the current fiscal year. Our office is Page 5 of 39 working with Burrtec to address the issue of costs and anticipates arriving at an agreement for that purpose which will be implemented on or about July 1, 2025. ENVIRONMENTAL: N/A ALTERNATIVES: The City Council can choose not to enter the Procurement Agreement, however, should that occur, the City would need to arrive at an alternative solution to address its SB 1383 imposed procurement obligations. Failure to do so would subject the City to fines imposed by the State of up to $10,000 per day. FISCAL IMPACT: Burrtec has agreed not to impose charges on the City for procurement services in the current fiscal year. Our office is negotiating with Burrtec to address this issue, and in the absence of coming to a different solution the City will be charged up to $17/ton for compost procured by Burrtec with the actual cost dependent upon market conditions. Page 6 of 39  AGREEMENT FOR PROCUREMENT OF RECOVERED ORGANIC WASTE PRODUCTS This Agreement for Procurement of Recovered Organic Waste Product is entered into as of January 28, 2025, by and between Burrtec Waste and Recycling Services, LLC, a California limited liability company (“Burrtec”) and the City of Twentynine Palms, a municipal corporation (the “City”) ”) (collectively the “Parties,” or individually a “Party”). RECITALS WHEREAS, Burrtec is a “Direct Service Provider” to the City as defined in 14 CCR Section 18982(a)(17). WHEREAS, City desires to comply with State requirements as contained in 14 CCR Division 7, Chapter 12, 12, Article 12 (“SB 1383 Procurement Regulations”) to procure a specified amount of Recovered Organic Waste Products (as defined herein) to support organic waste disposal reduction targets and markets for products made from recycled and recovered organic waste materials. WHEREAS, the parties desire that Burrtec procure, on behalf of the City sufficient Recovered Organic Waste Product for City to meet the SB 1383 Procurement Regulations. NOW, THEREFORE, in consideration of the promises above stated and the terms, conditions, covenants, and agreements contained herein, the Parties do hereby agree as follows: 1. Procurement. Burrtec will annually procure, on behalf of the City, a quantity of products made from California, landfill-diverted recovered organic waste processed at a permitted or otherwise authorized operation or facility, or as otherwise defined in 14 CCR Section 18982(a)(60) (“Recovered Organic Waste Products”) that the City is required to procure annually under 14 CCR Section 18993.1 (the “Annual Procurement Target.”) The per-ton cost of the organic products will be borne by the City. Burrtec may charge the City up to $17/ton for compost material. Annual increases will depend on market conditions. 2. Use. The Recovered Organic Waste Products procured on behalf of the City shall be for use by the City or giveaway to third parties. The Recovered Organic Waste Products may not be sold; provided, however, that if any third-party user elects to have the products delivered rather pick up the products onsite at a Burrtec facility, Burrtec may charge for such transportation and delivery as may be agreed by Burrtec and the third party. 3. Reporting. Burrtec shall provide written reports to the City on a quarterly basis of its procurement of Recovered Organic Waste Products and behalf of the City. The reports shall include: Page 7 of 39  a. General description of how and where the product was used and if applicable, applied; b. Source of product, including name, physical location, and contact information for each entity, operation, or facility from whom the Recovered Organic Waste Products were procured; c. Type of product; and d. Quantity of each product. 3. Relationship of Parties. The Parties intend that Burrtec shall perform the services required by this Agreement as an independent contractor engaged by the City and not as an officer or employee of the City nor as a partner of or joint venture with the City. No employee or agent or Burrtec shall be or shall be deemed to be an employee or agent of the City. 4. Compliance with Law. In providing the services required under this Agreement, Burrtec shall at all times, at its sole cost, comply with all applicable laws and regulations of the United States, the State of California, and local agencies. The City shall comply with all applicable regulations promulgated by federal, state, regional or local administrative and regulatory agencies, now in force and as they may be enacted, issued, or amended during the Term. 5. Governing Law. This Agreement shall be governed by, and construed and enforced in accordance with, the laws of the State of California. 6. Assignment. Burrtec shall not assign its rights, nor delegate, subcontract or otherwise transfer its obligations under this Agreement (collectively referred to as an “Assignment”) to any other Person without the prior written consent of City. Any such Assignment made without the consent of City shall be void and the attempted Assignment shall constitute a material breach of this Agreement. 7. Notice. All notices, demands, requests, proposals, approvals, consents, and other communications which this Agreement requires, authorizes, or contemplates shall be in writing and shall either be personally delivered to the other party at the address below or be deposited in the United States mail, first class postage prepaid, addressed as follows: If to the City: City Manager 6136 Adobe Road Twentynine Palms, CA 92277 If to Burrtec: Vice President Page 8 of 39  Burrtec Waste and Recycling Services, LLC 41-575 Eclectic Street Palm Desert, CA 92260 The address to which communications may be delivered may be changed from time to time by a written notice given in accordance with this Section. Notice shall be deemed given on the day it is personally delivered or, if mailed, three days from the date it is deposited in the mail. 8. Attorney’s Fees. In any action or proceeding to enforce or interpret any of the terms or conditions of this Agreement the prevailing party shall be entitled to an award to attorney’s fees in the amount reasonably incurred in the prosecution or defense of such action. The term “prevailing party” shall mean the party entitled to recover costs of suit, upon the conclusion of the matter, in accordance with the laws of the State of California. 9. Entire Agreement. This Agreement represents the full and entire Agreement between the Parties with respect to the matters covered herein and supersedes and replaces all prior agreements, understandings, commitments, communications, and representations made between the Parties, whether written or oral, with respect to the subject matter hereof, Page 9 of 39 IN WITNESS WHEREOF, the City and Burrtec have executed this Agreement to be effective as of the day and year first above written. CITY OF TWENTYNINE PALMS ATTEST: By: _________________________________ CITY CLERK MAYOR APPROVED AS TO FORM: CITY ATTORNEY BURRTECT WASTE AND RECYCLING SERVICES, LLC By: Name: Frank Orlett Title: Vice President Page 10 of 39  STAFF REPORT TO: City Council FROM: Finance Director FOR MEETING: Jan 28 2025 SUBJECT: Treasurer's Report - FY 2024-25 Quarter 2. RECOMMENDATION: The City Council receive and approve the Treasurer's Report for the 2nd Quarter of Fiscal Year 2024-25. ORDER OF PROCEDURE: ATTACHMENTS: Request Staff Report (Finance Director Presenting) Council Questions of Staff • TREASURER'S REPORT Request Public Comment 12.31.24 Council Discussion Motion/Second Discussion of Motion • Securities Report 12-31-24 Call the Question ENVIRONMENTAL: N/A ALTERNATIVES: The City Council could choose not to accept this report as is. FISCAL IMPACT: N/A Page 11 of 39  City of Twentynine Palms Treasurer's Report December 31, 2024 Average Interest Market Percent Depository Term Matures Rate Amount Value of Total Petty Cash and Cash on Hand On Hand N/A $750 $750 0.00% PPBI Bank Checking Account Demand 0.00% $2,843,650 $2,843,650 14.57% PPBI Bank - Successor Agency Demand 0.00% $253,669 $253,669 1.30% Local Agency Investment Fund Demand 4.62% $8,819,425 $8,816,091 45.19% Cash with MBS Demand 0.00% $9,680 $9,680 0.05% U.S. Treasury Bills 4.390% $2,052,787 $2,035,187 10.43% Cerfificate of Deposit 3.59% $4,925,000 $4,889,209 25.06% Total City Funds $18,904,961 $18,848,235 96.60% Funds Held in Trust: Cash With Fiscal Agent (Project Phoenix) $662,510 $662,510 3.40% Total Funds in the Treasurer's Custody $19,567,471 $19,510,745 100.00% NOTES: 1) All the above investments are in compliance with the City's Investment Policy. 2) The City has sufficient funds to meet its expenditure requirements for the next six months. Prepared by: Abigail Hernandez Conde Date: 1/21/2025 Page 12 of 39  City of Twentynine Palms RMB033895 Account eCD70981 Report Name Position Report Export Executed 12/31/2024 Certificates of Deposit Issuer Settle Date Maturity Date Principal Payment Frequency Market Value Rate Interest Earned Redeemed AMERICAN EXPRESS 6/29/2022 6/29/2027 $245,000.00 Monthly $241,452.40 3.40% $707.48 AUSTIN TELCO FED CR 9/21/2022 9/21/2027 $249,000.00 Monthly $247,667.85 3.80% $803.62 BEAL BK USA LAS 3/2/2022 2/24/2027 $245,000.00 Semi Annual $235,177.95 2.05% $426.57 CAPITAL ONE BK USA 5/11/2022 5/11/2027 $246,000.00 Semi Annual $241,527.72 3.20% $668.58 CAPITAL ONE NATL 4/27/2022 4/27/2027 $245,000.00 Semi Annual $238,977.90 2.90% $603.44 CITY FED CR UN 1/12/2024 1/12/2029 $240,000.00 Monthly $239,527.20 3.95% $805.15 COBALT FED CR UN 9/15/2022 9/15/2027 $249,000.00 Monthly $246,422.85 3.60% $761.33 CREDIT UN OF TEX 9/14/2022 9/15/2025 $245,000.00 Semi Annual $244,157.20 3.60% $759.50 DISCOVER BK 5/18/2022 5/19/2027 $246,000.00 Semi Annual $241,510.50 3.20% $668.58 DORT FINL CR UN 6/20/2023 6/20/2028 $247,000.00 Quaterly $250,949.53 4.50% $944.01 FIRST INTERNET BK 9/28/2022 9/25/2025 $249,000.00 Monthly $248,760.96 4.00% $845.92 FIRST TECHNOLOGY FED 7/15/2022 7/15/2027 $249,000.00 Monthly $246,534.90 3.60% $761.33 GREENSTATE CR UN 9/26/2023 9/26/2028 $248,000.00 Monthly $256,565.92 5.00% $1,053.15 LAFAYETTE FED CR UN 5/25/2022 5/25/2027 $245,000.00 Monthly $240,732.10 3.25% $676.27 MAINE SVGS FCU 7/21/2023 7/21/2028 $248,000.00 Monthly $254,537.28 4.80% $1,011.02 MORGAN STANLEY BK N 9/15/2022 9/15/2026 $245,000.00 Semi Annual $243,189.45 3.60% $749.09 QUORUM FED CR UN PUR 9/30/2022 9/30/2026 $249,000.00 Monthly $249,435.75 4.15% $877.64 STATE BK INDIA NEW 3/10/2022 3/10/2027 $245,000.00 Semi Annual $235,761.05 2.20% $457.78 SYNCHRONY BK RETAIL 7/29/2022 7/29/2025 $245,000.00 Semi Annual $243,870.55 3.40% $707.48 TOYOTA FINL SVGS BK 9/16/2022 9/16/2027 $245,000.00 Semi Annual $242,449.55 3.60% $749.10 Totals $4,925,000.00 $4,889,208.61 3.59% $15,037.04 $0.00 United States Treasury Bills Issuer Settle Date Maturity Date Purchase Price Payment Frequency Market Value Rate Interest Earned Redeemed TSRYS5819858 6/6/2024 12/5/2024 $0.00 At Maturity $0.00 5.14% $0.00 $1,300,000.00 TSRYS5942078 12/6/2024 5/29/2025 $1,299,235.38 At Maturity $1,302,567.75 4.160% $0.00 TSRYS5477964 10/15/2024 9/30/2029 $753,551.83 At Maturity $732,619.37 3.875% $795.33 Totals $2,052,787.21 $2,035,187.12 4.390% $795.33 Cash, Money Funds, and Bank Deposits CASH BALANCE $9,679.78 TOTAL INVESTMENTS $6,977,787.21 $6,934,075.51 Page 13 of 39 Page 14 of 39  STAFF REPORT TO: City Council FROM: Project Manager, Charles Abbott & Associates FOR MEETING: Jan 28 2025 SUBJECT: Award Professional Services Agreement for 6943 Elm Avenue Rehabilitation Project. RECOMMENDATION: The City Council award a Professional Services Agreement to Design Concepts for the 6943 Elm Avenue Rehabilitation project subject to “Approval as to Form” by the City Attorney and “Approval as to Content” by the City Manager. ORDER OF PROCEDURE: ATTACHMENTS: Request Staff Report (City Engineer Presenting) Council Questions of Staff • Design Concepts Proposal Request Public Comment 6943 Elm Avenue (Rev 2) Council Discussion Motion/Second Discussion of Motion Call the Question BACKGROUND: In 2021, the City acquired the properties located on APN 0624-082-23 which includes a stand-alone (6937 Elm Ave) structure and a three-plex (6939, 6941, and 6943) with the intent of providing low-income housing. The City received funding from Project Home Key to renovate one unit, making it ADA compliant. Upon inspection by Staff, the unit located 6943 Elm Avenue was selected for rehabilitation. Improvements will include asbestos removal, renovated kitchen, and a renovated bathroom. In addition, an accessible ramp to the front door will be designed as well as a path of travel to the laundry facility which is adjacent. Lastly, an accessible parking space and path of travel to Elm Avenue for transit access will be designed. With a unit selected, Staff sent out a Request for Proposals seeking to retain a Certified Access Specialist (CASp) architect. A site visit was conducted, and Staff received two proposals from architects with equal qualifications. Since both firms were qualified, Staff selected Design Concepts based on the overall cost and ability to complete the project within 120 days upon Notice of Award. ENVIRONMENTAL: N/A ALTERNATIVES: The City Council could choose not to approve Design Concepts and go with another firm or choose an another alternative. Page 15 of 39 FISCAL IMPACT: Design Concepts fee is $33,800 and will be paid for using Project Home Key Funds. Page 16 of 39 Design Concepts Drafting & Design Service Phone (760)365-8742 57445 29 Palms Hwy., Suite 304 Fax (760)365-8743 Yucca Valley, CA 92284 E-Mail: design.online@verizon.net P r o p o s a l November 19, 2024 City of Twentynine Palms 6136 Adobe Road Twentynine Palms, CA 92277 Phone: 760-367-6799 Paul Osterman, Building Official RE: 6943 Elm Ave. Twentynine Palms, CA 92277 (6943 Apartment Unit) APN: 0624-082-23-0000 SCOPE OF WORK TO INCLUDE: Working drawings for City of Twentynine Palms.to include: Elm Ave Apartment Unit (one unit): -Site Plan detailing van accessible and compliant parking space, path of travel from parking to entry door of end unit, path of travel from end unit to laundry room. (including ramp and rails to provide access to end unit) -Detail Trash Enclosure construction and path of travel from apartment to trash enclosure, -Laundry Room remodel plan for accessibility compliance. -Remodel plans for end apartment unit to include: - Plans to be reviewed and certified by CASP reviewer prior to submittal - ADA compliant entry with ramp and platform - ADA compliant kitchen - ADA compliant Accessible bathroom with shower stall, toilet and sink - Electrical layout, include notes for upgrade of service to modern breaker panel (fuse panel is existing) - Framing Plans - Title 24 Documents for remodel unit as a result of changing windows and HVAC - Provide permitting submittals (PDF’s) for bidding and construction - Cal Green notes per state requirements - Septic location is to be provided and called out by Client. -Topo and boundary Survey to determine slope and contours of parking area -WQMP plan -Erosion Control Plan -Drainage Calcs and Hydrology Study -Once project is complete a CASP review and certificate will be issued upon inspection of completed work. -Once working drawings are substantially complete plans will be circulated for estimate purposes and at that point an estimate for the complete scope of work will be provided based on subcontractor bidding. Design Concepts will assist in reviewing and assembling bids. SCOPE OF WORK DOES NOT INCLUDE: -Fees for submission of plans to Governing agencies -Percolation report or soils report -Construction Waste Management Plan -Locating existing septic/leach field. -Bill of materials Page 17 of 39 Price breakdown as follows Topo and boundary Survey $ 5,700.00 Grading and Drainage Plans $ 4,500.00 WQMP Plan $ 3,000.00 Hydrology Report $ 2,100.00 ADA Compliance and CASP review of Plans $ 3,900.00 Working drawings for Site Plan and Unit Plan and Laundry Room Plan Inc ADA compliant detailing $ 9,800.00 Trash Enclosure plan $ 1,800.00 ______________________________________________________________________ Contract Total $ 30,800.00 Hourly Fees to be billed at time of final inspection for CASP Inspection $ 200.00 Per hour (not to exceed $3000.00) Note: inspection time hourly is based on inspections once work is complete and re-inspection if anything needs changed or modified based on inspection due to not meeting requirements therefore hourly is the best way) Once executed contract and deposit are received work will commence and is expected to take from 90-120 days. (assuming access to the property will not be an issue) Progress Billing to be as follows: Deposit to begin work: $ 15,400.00 50% Once under contract monthly billing will be presented as work proceeds on a percentage basis to the maximum contract amount. Hourly fees to be billed at time of service and not included in the above payments. Respectfully submitted Date 01-07-2025 Accepted By: Page 18 of 39  STAFF REPORT TO: City Council FROM: Information Services Director FOR MEETING: Jan 28 2025 SUBJECT: Purchase of New Animal Control Truck and Body. RECOMMENDATION: The City Council approve the purchase and award the bid to Rush Truck Center in the amount of $130,894.22. ORDER OF PROCEDURE: ATTACHMENTS: Request Staff Report (IS Director Presenting) Council Questions of Staff • (1) Ford F-350 Animal Control Public Comment Body 1.9.2025-RushTruck Council Discussion Motion/Second Discussion of Motion Call the Question BACKGROUND: The current primary Animal Control truck is a 2012 Ford F-350 Chassis with an Animal Control Body purchased in 2002. The current truck has well over 100,000 miles on it. Given the critical operation of this vehicle, Staff is recommending we replace this truck and move the current truck to a backup role. The current backup truck is a 2002 Ford F-150. Staff has spent significant time researching the Animal Control Bodies, leveraging years of experience to meet current weaknesses. Diamond Truck Body offers one of the finest boxes on the market, backed by 45 years of experience in the upfit industry. This new box offers advanced safety features for City Staff providing hydraulic lift gates for the movement of large animals. Additional features include air conditioning for the animal areas, anti- corrosion coatings, safety lighting, interior secondary safety doors, and much more. Diamond was the most cost- effective body manufacturer we found. Rush Truck Center is a Sourcewell Partner, allowing us to leverage the cooperative purchase agreement we are a member of. Sourcewell guarantees us the best price by leveraging national negotiating power with local vendors. Staff is recommending the F-350 for a variety of reasons primarily maintenance standardization of our existing fleet, also the diesel engine and four-wheel drive are important for operation during emergencies. The City Council has previously approved $105,000.00 for the purchase of this new vehicle. Unfortunately, the funds ultimately were not sufficient to acquire this vehicle due to inflationary concerns. We are asking the City Council to provide an additional $25,894.22, allowing us to complete this purchase. ENVIRONMENTAL: Page 19 of 39 N/A ALTERNATIVES: The City Council could choose to decline replacement of the existing vehicle. FISCAL IMPACT: An additional $25,894.22 from the General Fund. Total expenditure $130,894.22. Page 20 of 39  Sourcewell Contract Number: 032824-RTG Remit P.O.s To: munisales@rushenterprises.com Date Prepared: 1/9/2025 Vendor: Rush Truck Center Contact for Vendor: Colton Kruse Vendor Phone: (830) 302-5219 Participating Agency #: 168587 Participating Agency: City of Twentynine Palms, CA Agency Contact: Elijah Marshall Agency Phone: (760) 367-6799 Product Dscription: Ford F-350 Animal Control Body OEM Chassis MSRP: $ 65,615.00 Sourcewell Discount: 1.50% $ (984.23) Unit Price before Upfit $ 64,630.78 Expected Floorplan Expense: $ - Storage & Service Pack $ 606.00 Upfit: $ 54,487.00 Diamond Truck Body Animal Control Body Freight to End User: $ 1,400.14 Extended Warranty: $ - Rush Care Service Subscription: $ - Additonal Incentives/Credits: $ - Government Grant/Assistance: $ - State Applicable Sales Tax: $ 9,412.30 Doc Fee/Admin Fee $ 325.00 State Applicable Fees: $ 33.00 Sales Price Per Unit: $ 130,894.22 Quantity Ordered: 1 Total Participating Agency CAPEX: $ 130,894.22 Page 21 of 39 Page 22 of 39  STAFF REPORT TO: City Council FROM: City Manager FOR MEETING: Jan 28 2025 SUBJECT: Community Resource Center. RECOMMENDATION: This item is an opportunity for the City Council to review and discuss the community's need for a resource center. The City Council may choose to authorize the engagement of a firm to conduct a community survey. ORDER OF PROCEDURE: ATTACHMENTS: Request Staff Report (City Manager) Council Questions of Staff • 2025-01-13 921-7438 Request Public Comment Twentynine Palms Strategic Council Discussion Plan Survey Scope 1.13.25 Motion/Second Discussion of Motion Call the Question (roll call or voice vote) • 6767 Adobe Road Listing Brochure Potential Navigation Center OneHome™ _ Property Listing • 2024-12-30 at 8.20 PM Pic 1 of 2 6767 Adobe Road Listing Info Not Included in PDF • 2024-12-30 at 8.14 PM Pic 2 of 2 6767 Adobe Road Listing Info Not Included in PDF BACKGROUND: Our City Council’s leadership and City Staff’s dedication has enabled our residents to receive and enjoy a variety and level of services typically found in much larger and well-funded communities. From a capable and responsive Public Works Department to a passionately committed and creative Parks and Recreation Department, the City Council identifies community needs and Staff strives to meet those needs. Additional events and services are currently limited by available City revenues. Page 23 of 39 Identifying, prioritizing, and addressing community needs with limited resources is one of the biggest, if not the biggest, challenge community leaders face. Tonight’s agenda item is an opportunity to discuss the Council’s interest in acquiring and operating a center designed to address the needs of youth, lower socio-economic status[1] residents, and workers displaced by rapidly evolving technology. Initial Discussion: While not an exhaustive list, initial discussions may include: 1. Conducting a community survey to better identify and clarify community needs; 2. Review and discuss any formal survey during a public meeting to ensure thorough public engagement; 3. Analyzing and prioritizing service needs and marketplace gaps; 4. Conduct a cost-benefit analysis on higher priority needs to determine economic and social feasibility; 5. Identifying the ability to leverage and collaborate with existing service providers (e.g., other public agencies, NGO’s, private sector, etc.,) to address identified needs; 6. Service provision will drive hours of operation and required staffing levels which, in turn, drives upfront and ongoing programing costs; 7. Identifying the funding sources to acquire, improve, and operate said center; 8. Understand the fiscal impact of long-term funding requirements; 9. Ability to utilize an existing facility (e.g., Luckie Park Activity Center or LPAC) in concert with existing programs; and 10. Discuss any need to phase or scale programing based on available resources. Building Design: Building size and layout should be driven by services to be rendered while balancing (i) cost considerations, and (ii) the ability to repurpose the building for future use(s). Types of services offered: The City Council has broad discretion in providing services. Practically speaking, the type, frequency, and extent of services will be limited by (i) available municipal funds and (ii) one-time or recurring grant requirements. Examples of potential services: Workforce Development Health Related Social Services Partnership with Copper Mountain Fitness classes Work/life skill training College On-the-job training Mental health programing Food pantry Career exploration Senior-focused classes Governmental services Internship development Healthy eating Unemployment benefits Mentoring Disease management Child-related services Certificate programs Child development Financial literacy Economic Considerations: The Twentynine Palms economy is growing and shows tremendous potential. Despite this potential, the current reality is that our economy is substantially based on Marine Corps-related spending and tourism. While Marine Corps Base funding is reasonably resilient to local, regional, or even some national economic downturns, war-time deployments or cuts to national defense spending have historically resulted in substantially reduced economic activity within the community. Growing tourism will provide the quickest boost to the local economy. There are multiple communities throughout the Western United States where tourism was the initial economic catalyst which made more Page 24 of 39 diverse economic growth possible. Some of these communities include the Coachella Valley, Truckee, CA, and Sedona, AZ. It is important to note while tourism is often the spark which allows communities to grow in size, in amenities, and in the ability to provide opportunities for upward economic mobility; tourism is the discretionary spending on a luxury good. National or regional economic retractions by necessity force individuals to limit or eliminate discretionary spending. All this is to say, maintaining healthy reserves and limiting (as much as possible) future non-scalable spending is vital to long term municipal financial health. As will be discussed in the upcoming strategic planning sessions, there are a number of existing buildings with significant deferred maintenance. The Council must balance construction of new buildings (and the resulting new operating costs) with the ongoing obligation of maintaining existing assets and programs. In closing: A community resource center could be a valuable addition to the Twentynine Palms community and provide services to those in need. As Mahatma Ghandi is reported to have said, "the true measure of any society can be found in how it treats its most vulnerable members". Footnotes: [1] Lower socio-economic status: A way of describing people based on their education, income, and type of job. Socioeconomic status is usually described as low, medium, and high. People with a lower socioeconomic status usually have less access to financial, educational, social, and health resources than those with a higher socioeconomic status. As a result, they are more likely to be in poor health and have chronic health conditions and disabilities. Also called SES.https://www.cancer.gov/publications/dictionaries/cancer-terms/def/socioeconomic-status# ENVIRONMENTAL: None at this time. ALTERNATIVES: The City Council could choose to: 1) Take no action 2) Continue discussions at future City Council meetings or study sessions 3) Appoint a subcommittee 4) Hire a consulting firm FISCAL IMPACT: There is insufficient information at this time to identify potential economic impacts. Page 25 of 39  TO Stone James, DPPD City of Twentynine Palms FROM Dr. Richard Bernard and Adam Sonenshein FM3 Research RE: Scope and Cost Estimate for Public Opinion Survey DATE January 13, 2025 Fairbank, Maslin, Maullin, Metz & Associates (FM3 Research or FM3) is pleased to present this proposal to conduct a strategic planning survey for the City of Twentynine Palms. We believe our experience in communities similar to yours and extensive experience conducting strategic, resident satisfaction, and planning surveys throughout the state, makes us uniquely qualified to conduct this research for Twentynine Palms. FM3 has been performing public policy-oriented opinion research since 1981 on issues of major economic and social concern, such as constituent satisfaction with public services and support for policy proposals; budgetary issues and taxation; public safety; parks and open space; growth and property development; environmental protection; natural resource conservation and development; organizational branding and more. FM3’s principal business and philosophy is to provide timely public opinion analysis designed to help policymakers make decisions, and we pride ourselves on helping local cities meet their objectives to improve their residents’ quality of life and protect the valued sense of community. The research that FM3 conducts goes far beyond simply documenting the knowledge, views, and behaviors of various populations. Rather, our work produces actionable data which provides a strategic roadmap for policy makers to inform community outreach and communication efforts. FM3’s clients benefit from our significant experience translating survey data into meaningful recommendations that help provide direction for public agencies on a variety of goals, including policy changes to better serve the needs of residents. In any given year, FM3 conducts as many as 500 surveys and 160 focus groups (as well as other types of opinion research), which we use to provide strategic insights and advice to our clients. All key FM3 staff members have advanced degrees in public policy, research methods, and/or extensive experience working in state and local government. FM3 understands that Twentynine Palms would like to conduct a community survey to inform the development of an updated strategic plan. The survey will help City leaders better understand attitudes toward city services, programs and infrastructure, residents’ priorities and concerns, opinions on current and proposed policies. FM3 also recognizes that the objective is to understand views today, but also to design a survey that is future-thinking and will assist the City in formulating its long-range vision. 12100 Wilshire Boulevard, Suite 350 | Los Angeles, CA 90025 1999 Harrison St., Suite 2020 | Oakland, CA 94612 Phone: (310) 828-1183 | Fax: (310) 453-6562 Phone: (510) 451-9521 | Fax: (510) 451-0384 Page 26 of 39 For this project, FM3 recommends conducting a 15-minute survey among up to 300 residents of Twentynine Palms 18 years of age or older using an address-based sampling methodology. This research approach would employ at least three different contact methods (landline and cellular telephone calls, emails, and text messages) and two different collection methods (landline and cellular telephone calls and online interviews). By offering a variety of contact and data collection methods, FM3 ensures survey responses are collected from a demographically and geographically representative sample of adults in your community because all residents have the opportunity to be selected for the survey. We recommend offering the survey in Spanish to ensure more residents can participate in sharing their views. Given the size of the Twentynine Palms community, the costs of the survey will be prorated if the final sample does not reach 300 completed interviews. Any additional completed interviews, using the aforementioned three contact methods, beyond the 300 will be included in the final data analysis at no additional charge. We are also providing the option to include a fourth contact method: mailed postcards with individual links to complete the survey for residents who cannot be reached by phone call, text or email message. With this method, we believe we can reach a sample size of 350 completed survey interviews. We believe our firm is the clear choice to conduct a community survey on behalf of Twentynine Palms for several reasons, including the following: • FM3 is a recognized leader in conducting community priority, resident satisfaction, and strategic and long- range planning survey research for cities and other local government agencies. Our research has helped inform the municipal priorities of more than 300 cities and other local agencies throughout the U.S. Our research findings and recommendations have been strategically utilized by numerous municipalities for activities such as developing 5-year strategic plans, setting budgetary priorities, updating general plans, developing public policies, and creating internal performance measurement systems. FM3’s past clients for these services include the California municipalities of: Agoura Hills Dublin Lakewood Palo Alto Santa Barbara Anaheim El Monte Larkspur Paramount Santa Monica Bellflower Fairfield Lomita Pasadena Saratoga Burbank Folsom Long Beach Pleasanton Signal Hill Camarillo Fremont Los Angeles Rancho Cordova Southgate Capitola Grass Valley Manhattan Beach Rancho Palos Verdes Stanton Carson Hawaiian Gardens Millbrae Rancho Santa Sunnyvale Cathedral City Healdsburg Milpitas Margarita Torrance Citrus Heights Hemet Modesto San Francisco Vallejo Concord Hercules Monterey Park San Jose Ventura Coronado Huntington Beach Moreno Valley San Juan Capistrano West Hollywood Chico Irvine Ontario San Luis Obispo Dana Point La Habra Oakland San Ramon • Over the past 20+ years, FM3 has regularly provided research for numerous public agencies and an array of business, nonprofit, advocacy, and political clients throughout San Bernardino County. FM3 is currently engaged as the lead public opinion research firm for the San Bernardino County Transportation Authority (SBCTA) including countywide surveys and focus groups in 2023 (including respondents/participants in the Page 2 Page 27 of 39  City of Twentynine Palms). We have also worked on behalf of the cities/towns of Adelanto, Apple Valley, Chino, Chino Hills, Fontana, Loma Linda, Montclair, Ontario, Rialto, San Bernardino and Yucaipa. Beyond City-related work, some of FM3’s other past clients within the County have included the Inland Empire Community Foundation, Southern California Association of Governments (SCAG), and Southern California Edison (SCE), among others. • FM3 provides a commitment to personalized client service. As a medium-sized research firm, FM3 provides its clients with a level of personal attention and service from our senior staff that is more often associated with much smaller organizations, while concurrently offering the wide range of services, adherence to expedited timelines, and absolute quality control that is to be expected from larger research firms. FM3’s in- house Data Processing and Graphic Design departments allow us to meet the inherent demands of even the most aggressive deadlines and, further, to provide a wider variety of services than would otherwise be possible—such as performing advanced statistical analysis to reap the greatest possible insight from your data. Perhaps of greatest significance is the fact that every FM3 project is personally led by one of our firm’s Partners, each of whom is a nationally respected authority on public opinion research in their own right. Further details on FM3’s proposed research design follow below. PROPOSED RESEARCH SPECIFICATIONS AND ESTIMATED COSTS Research Dual-mode, online and telephone (landlines and cell phones) survey Methodology Respondent Telephone calls Contact Method Email invitations Text messages Postcards (optional) Sample Up to 300 residents of the City of Twentynine Palms. The potential sample could be up to 350 responses with the inclusion of postcards. Margins of ±5.2% in 95 out of 100 cases for a sample of 350 interviews Sampling Error ±5.7% in 95 out of 100 cases for a sample of 300 interviews Survey Length 15 minutes Languages Telephone interviews will be conducted in English and Spanish. Online interviews will be conducted in English only. Page 3 Page 28 of 39  Cost The costs for this research are provided in Figure 1 below. These costs are comprehensive and include all costs for questionnaire design, sample acquisition and preparation, programming, email and text message invitations, translation, bilingual telephone interviewing, online data collection, printing and mailing of postcards (if selected), data entry and analysis, and reporting. Figure 1: Proposed Survey Costs Resident Contact Methods Potential Sample Size Cost Phone calls, text messages and 300 $29,750 email messages Postcards, phone calls, text 350 $34,500 messages and email messages We would be excited to work with you on this important project. If you have any questions or if there is any further information we can provide, please do not hesitate to contact us. Thank you for your consideration and you may reach us as follows: Dr. Richard Bernard Fairbank, Maslin, Maullin, Metz & Associates (FM3) (310) 428-1809 (Cell) Bernard@FM3Research.com Adam Sonenshein Fairbank, Maslin, Maullin, Metz & Associates (FM3) (310) 569-3653 (Cell) Adam@FM3Research.com Page 4 Page 29 of 39 OneHome™ | Property Listing 12/30/24, 5:13 PM 1 / 17 All Listings Overview Property Details Schools Travel Time Price & Tax History Size Days on OneHome 2,912 sqft 490 This Building is even more than you would hope for: Curenntly is utilized as a Barber Shop "STUD CUTS" greatly under used for the type Building that it ioffers. or ever intended to be utilized for. Located just south of Twentynine Palms Hwy on Adobe Rd. and (N) of the TORTISE ROCK CASINO you can only imagine the potential of this Building. . It also offers FOUR (4) Loading Docks, Paved Parking Lot, Forced Air and Natural Gas Heat, but Evaporated ... Read More Request a Tour Features Type: Retail Year Built: 1966 https://portal.onehome.com/en-US/property/aotf~1044688814~CRMLS…01vZGUiOiIxIn0%3D&searchId=37132111-2507-3af9-beaf-949e158d6112 Page 1 of 8 Page 30 of 39 OneHome™ | Property Listing 12/30/24, 5:13 PM Lot Size Area: 23,275.00 sqft Heating: Forced Air Cooling: Central Air, Evaporative Cooling County/Parish: San Bernardino Common Interest: None Property Details Interior Details Total Building Area 2,912 sqft Stories 1 Exterior Details Property Type Commercial Sale Lot Size Area 23,275.00 sqft Lot Size Dimensions 120x180 Lot Features Corner Lot, Near Public Transit, Paved Fencing None Entry Level 1 https://portal.onehome.com/en-US/property/aotf~1044688814~CRMLS…01vZGUiOiIxIn0%3D&searchId=37132111-2507-3af9-beaf-949e158d6112 Page 2 of 8 Page 31 of 39 OneHome™ | Property Listing 12/30/24, 5:13 PM Commercial Building Details Other Facts & Features Schools School Ratings Elementary Schools Palm Vista Elementary Public Schools 3/10* Distance: 1.00 miles Number of students in 2023: 383 Student/teacher ratio in 2023: 23:1 *School data is provided by LiveBy. School boundaries are a reference only and may change. For information on school enrollment eligibility, contact the school district directly. The school ratings information is copyrighted and provided by GreatSchools.org. Prospective buyers and renters should use the information and ratings provided by GreatSchools.org as a first step before doing independent research to identify their preferred schools or school districts. Travel Time https://portal.onehome.com/en-US/property/aotf~1044688814~CRMLS…01vZGUiOiIxIn0%3D&searchId=37132111-2507-3af9-beaf-949e158d6112 Page 3 of 8 Page 32 of 39 OneHome™ | Property Listing 12/30/24, 5:13 PM Calculate travel time Public Record Data More information about this property is available from other public sources. Review the information we've found to get a full overview of the property. View Public Record Data https://portal.onehome.com/en-US/property/aotf~1044688814~CRMLS…01vZGUiOiIxIn0%3D&searchId=37132111-2507-3af9-beaf-949e158d6112 Page 4 of 8 Page 33 of 39 OneHome™ | Property Listing 12/30/24, 5:13 PM Upcoming Open Houses Public Health Advisory No upcoming open houses How do you feel about this listing? Disliking won't delete it from your saved searches. Favorite Dislike Talk to your agent Tamara Candelaria about this listing License #: 01764496 TC Add a Note 760-367-3568 Tctriadrealtor@gmail.com Getting Around the Neighborhood Walk 54 /100 Some errands can be accomplished on foot https://portal.onehome.com/en-US/property/aotf~1044688814~CRMLS…01vZGUiOiIxIn0%3D&searchId=37132111-2507-3af9-beaf-949e158d6112 Page 5 of 8 Page 34 of 39 OneHome™ | Property Listing 12/30/24, 5:13 PM Bike 29 /100 Minimal bike infrastructure Transit 59 /100 Many nearby public transportation options Price History Date: Feb 8, 1979 Event: Sold Price: $55,000 Tax History Year: 2023 Property Taxes: $3,883.10 (+171.5%) https://portal.onehome.com/en-US/property/aotf~1044688814~CRMLS…01vZGUiOiIxIn0%3D&searchId=37132111-2507-3af9-beaf-949e158d6112 Page 6 of 8 Page 35 of 39 OneHome™ | Property Listing 12/30/24, 5:13 PM Tax Assessment: $350,000 (+198%) Year: 2022 Property Taxes: $1,430.45 (+1.2%) Tax Assessment: $117,392 (+2%) Year: 2021 Property Taxes: $1,413.26 Tax Assessment: $115,090 All information on this page is considered reliable, but not guaranteed. Please verify these property details with your agent. LINKS TO MORE INFORMATION RatePlug - Mortgage Payment Estimator  Interested in This Property? Request a Tour Compare Property Add a Note View Insights https://portal.onehome.com/en-US/property/aotf~1044688814~CRMLS…01vZGUiOiIxIn0%3D&searchId=37132111-2507-3af9-beaf-949e158d6112 Page 7 of 8 Page 36 of 39 OneHome™ | Property Listing 12/30/24, 5:13 PM Previous Listing Next Listing ©2024 OneHome by CoreLogic. All rights reserved. Terms of Service Privacy Policy Help TC https://portal.onehome.com/en-US/property/aotf~1044688814~CRMLS…01vZGUiOiIxIn0%3D&searchId=37132111-2507-3af9-beaf-949e158d6112 Page 8 of 8 Page 37 of 39  Buy / Rent v My Properties Help A vate Account < All Listings Overview Property Details Schools Travel Time Price & Tax History < 1/1 > 0 For Sale $489,000 ~L Price Decreased: $46,000 Previously: $535,000 Add a Note COMPARE Compare this property to others you’ve recently viewed or saved Start Comparing NEIGHBORHOOD INSIGHTS View Insights Page 38 of 39  < All Listings Overview Property Details Schools Travel Time Price & Tax History < 1/1 > C? no A> View lnsig hts 6767 Adobe Road 29 Palms, CA 92277-3305 View A" ‘7 ph°‘°5 MLS #JT2316'I730 CLIP #1001850722 7| Size Days on OneHome J63.”J‘s“; 2,9125qf't :52 490 4: This Building is even more than you would hope for: Curenntly is utilized as a Barber Shop "STUD CUTSII greatly under used for the type Building that it ioffers. or ever intended to be utilized for. Located just south of Twentynine Palms Hwy on Adobe Rd. and (N) of the TORTISE ROCK CASINO you can only imagine the potential of this Building. . It also offers FOUR (4) Loading Docks, Paved Parking Lot, Forced Air and Natural Gas Heat, but Evaporated Read More Fan f u res Type: Retail Year Built: 1966 Lot Size Area: 23,275.00 sqft Heating: Forced Air Cooling: Central Air, Evaporative County/Parish: San Bernardino Cooling Common Interest: None Page 39 of 39