City Council - Special Meeting

TWENTYNINE PALMS CITY COUNCIL SPECIAL MEETING AGENDA 6136 Adobe Road Twentynine Palms, CA 92277 www.29palms.org Monday, March 21, 2022 NOTICE IS HEREBY GIVEN, that the City Council will hold a Special Meeting on Monday, March 21, 2022 at City Hall, 6136 Adobe Road, Twentynine Palms, CA 92277 to consider the following: SPECIAL MEETING AGENDA 12:00 P.M. CALL TO ORDER Pledge of Allegiance. Roll Call. PUBLIC COMMENTS This is the time for the public to address the City Council on issues within the jurisdiction of the City Council that are NOT on this agenda. All comments are to be directed to the City Council and shall not consist of any personal attacks. Members of the public are expected to maintain a professional, courteous decorum during their comments. There is a time limitation of three minutes per person. If you haven’t already done so, please fill out name and address slips and give them to the City Clerk. The City Council is prohibited by State law from taking action or discussing items not included on the printed agenda. Public comments on specific agenda items will be deferred until consideration of the item on the agenda. DISCUSSION AND POTENTIAL ACTION ITEMS 1. Luckie Park Pool Rehabilitation. 3 - 10 RECOMMENDATION: The City Council review the proposed layout and features for the Luckie Park Pool and provide direction on the release of bidding given the current higher bidding market. Luckie Park Pool Rehabilitation. - Pdf ADJOURNMENT It is the intention of the City of Twentynine Palms to comply with the Americans with Disabilities Act in all respects. If you are a person with a disability who requires a disability-related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, please request such modification or accommodation from the City Clerk at (760) 367- 4890 (facsimile). Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. Please advise us at the time whether you will require accommodations to participate in Page 1 of 10  meetings on a regular basis. Any person affected by any application on this agenda may submit their concerns in writing prior to the meeting or appear in person and be heard in support or opposition to the proposal at the time the matter is considered on the agenda. The staff reports, applications and environmental documents may be viewed at either the office of Community Development or the office of the City Clerk, 6136 Adobe Road, from 7:00 a.m. until 6:00 p.m. Monday through Thursday, except legal holidays. The Invocation is given per Policy 10-01, and does not reflect the views of the City but rather is an expression of speech by a private citizen making the presentation. Telephone inquiries may be made at (760) 367-6799. If you challenge any agenda issue in court, you may be limited to raising only those issues that you or someone else raised at the public meeting described in this notice, or in written correspondence delivered to the City of Twentynine Palms at, or prior to, the public meeting. This notice of agenda is hereby certified to have been posted on or before 5:00 p.m., March 17, 2022. Cindy Villescas CMC, City Clerk Time/Date Page 2 of 10  STAFF REPORT TO: City Council FROM: City Manager FOR MEETING: Mar 21 2022 SUBJECT: Luckie Park Pool Rehabilitation. RECOMMENDATION: The City Council review the proposed layout and features for the Luckie Park Pool and provide direction on the release of bidding given the current higher bidding market. ORDER OF PROCEDURE: ATTACHMENTS: Request Staff Report (City Manager Presenting) Council Questions of Staff • Luckie Park Pool Layout Council Discussion Motion/Second Discussion of Motion • Overall Project Schedule Call the Question • Luckie Park Pool - 95% Set Estimate • Pool Deck Replacement Exhibit BACKGROUND: The pool was built in the mid-1950s. Originally, the pool was larger, but another pool was installed inside the original pool to stop a leak. The last major upgrade to the pool was in 2006. Tile was upgraded in the restrooms, new toilets, new roof, deck, pool resurface, electrical panel upgrade, and the main drain cover replaced. In 2011, the City rehabilitated the filtration system, but did not include piping, which needs upgrading. In 2013, an ADA Pool lift was purchased and installed, along with new shade covers. In 2020, we had an underground leak detected and repaired. The current pool lacks the technology for an efficient operation, along with regulatory mandates. It is time for the pool to be replaced. This project first came to the attention of the City Council during the Strategic Planning Session in January 2021, with this task making the "Top 10". Although Staff underestimated the extent of the rehabilitation, which initially estimated approximately a cost of $500K, it then appeared to be at $3.8M, including soft costs, from Tilden Coil's initial analysis (December 2021). However, given the current bidding market that has hyper inflation, it appears to be $4.7M. Not only will the City demo the current pool and rebuild the pool, but also rebuild the chemical building and bathrooms. Also with this rehabilitation, the City will be in compliance with the current standards with County Public Health. Page 3 of 10 Holt Architecture has provided all the design work with Tilden Coil providing Construction Management, both of which did the same for Project Phoenix, and did very well. Based on the current 95% design plans, Tilden Coil did the cost estimates (attached) based on what they are seeing in the current market place, the true result will be ultimately receiving bids from contractors for the construction. The attached is the current layout and schedule for construction, although the dates have changed, the ultimate goal is to be complete around the time the High School Swim season begins, which is late January. The pool will be a little larger (25 yards compared to the existing 22 yards) to comply with the distance of CIF competition, although not needed for a recreational pool. The diving board will be moved to the other side of the pool with the shallow end closer to the kiddie pool. We will redo the decking, equipment, and bathrooms. Two additions to the pool is a sliding board with the associated equipment and a cool deck over the concrete to lower the temperature of the surface. Here are the potential Council options: 1. Use additional American Rescue Plan Act (ARPA) to fund the difference, $905,604; 2. Add the requested touch scoring system by the High School Swim Coach of approximately $150K, that would increase the funding needed to approximately $1,055,604; 3. Or adjust scope with reductions; a. Remove the rebuild (defer to a remodel) of the bathrooms - $250K; b. Remove the resurfacing of the concrete and cool deck, outside the demolition area (attached) - $200K; c. Remove the sliding board - $250K Here is a list of the current costs against ARPA in the first round - $3.1M 1. Social Equity Element to the General Plan - $42,800; 2. Shades at Luckie Park - $94,000; 3. Improvements at Veterans Park - $10,000; 4. Misc. Luckie Park Improvements - $15,446; 5. Pioneer Park Property Acquisitions - $211,800; 6. Property Acquisition for the expansion of the package treatment plant in Project Phoenix - $338,250; 7. Virtual Marketing Internship at Copper Mountain College - $25,000; 8. CDBG Grant Writing for the Homekey Grant (Elm Street Purchase) - $12,000; 9. Roofs at City Facilities - $100,000; 10. Luckie Park Pool - $2,081,086 (the current delta of $3,746,086 and $2,081,086, or $1,665,000 was funded by prior year surplus, current year surplus, plus CDBG; 11. City Hall Entrance (pending approval) - $45,000; 12. Finance/Community Development Remodel - $20,000, however this amount is probably too low, early estimates are $50-80K. Also to give some potential competing interests for the second round of ARPA at $3.1M: 1. Wastewater Development, already approved - $500,000; 2. Pioneer Park/Theatre 29 (not approved)- TBD; 3. Housing (not approved) - TBD; 4. Luckie Park Light Decaying Light Pole replacements (not approved)- $1.9M for steel poles (older proposal so more than likely more) or wood poles that would be less, but replacement would happen again in the future; 5. Sullivan/Hatch bike path (not approved) - TBD 6. Additional resources needed for the Luckie Park Pool (not approved) - $900K-1.1M Page 4 of 10 7. Other ENVIRONMENTAL: Not Applicable, repairing existing facility per Section 15301 (d). ALTERNATIVES: The City Council could delay the project and wait until there is a better bidding climate, or give other guidance. FISCAL IMPACT: The Pool Project is funded by ARPA and prior year fiscal year surplus. Page 5 of 10 Page 6 of 10  LEGEND PG PROGRAMMING SD SCHEMATIC DESIGN DD DESIGN DEVELOPMENT CD CONSTRUCTION DOCUMENTS AR AGENCY REVIEW BN BID & NEGOTIATE / AWARD PC PLAN CHECK PRELIMINARY PROJECT SCHEDULE CA CONSTRUCTION ADMINISTRATION LUCKIE POOL REPLACEMENT PROJECT PS PHOTO SHOOT ORIGINAL DATE: 09/22/2021 CO CLOSEOUT REVISED DATE: XX/XX/XXXX DELAYS / EXTENSION 2021 2022 SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV OWNER / COST GEOTECH REPORT OWNER ITEMS PLAN CHECK HAZ MAT QA/QC LUCKIE POOL DESIGN CONSTRUCTION CONTRACT PROGRAM BID / AWARD CONSTRUCTION REPLACEMENT DOCUMENTS DOCUMENTS DESIGN: 4 MONTHS PLAN CHECK / BID: 2.5 MONTHS CONSTRUCTION: 7 MONTHS SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV Page 7 of 10  2023 DEC JAN FEB MAR APR MAY JUN JUL AUG NOTES DEC JAN FEB MAR APR MAY JUN JUL AUG Page 8 of 10  A. Kansara Date: 3/15/2022 City of Twentynine Palms Luckie Pool 95% CD Estimate Mech Division / Description Pool Site Total Building Division 1 - General Requirements - 4,536 53,500 58,036 Division 2 - Site Construction 238,500 - 37,700 276,200 Division 3 - Concrete - 92,221 - 92,221 Division 4 - Masonry - 156,585 - 156,585 Division 5 - Metals - 5,000 - 5,000 Division 6 - Woods & Plastics, Casework - 68,600 - 68,600 Division 7 - Thermal and Moisture Protection - 54,117 - 54,117 Division 8 - Doors, Frames and Hardware - 26,200 - 26,200 Division 9 - Finishes - 95,802 - 95,802 Division 10 - Specialties - 11,468 - 11,468 Division 11 - Equipment - - - - Division 12 - Furnishings - - - - Division 13 - Specialty Construction 2,067,200 - - 2,067,200 Division 14 - Conveying Systems - - - - Division 21 - Fire Suppression - 15,270 - 15,270 Division 22 - Plumbing - 78,395 - 78,395 Division 23 - Heating, Ventilating, Air Conditioning - 13,992 - 13,992 Division 26/27/28 - Electrical, Data, Communications - 81,466 - 81,466 Division 31 - Earthwork - 23,125 - 23,125 Division 32 - Exterior Improvements - - 64,150 64,150 Division 33 - Site Utilities - - 107,075 107,075 Prime Contractor Subtotal: $ 2,305,700 $ 726,776 $ 262,425 $ 3,294,901 Scope Allowances 5.0% - - - $ 165,000 1 Design Contingency 1.00% $ 23,057 $ 7,268 $ 2,624 $ 34,599 2 Escalation to mid point (4% per year) 2.88% $ 66,992 $ 21,116 $ 7,625 $ 100,527 Bonds & Insurance 1.0% $ 23,957 $ 7,552 $ 2,727 $ 35,950 Prime Contractor Total: $ 2,419,706 $ 762,712 $ 275,401 $ 3,630,977 Construction GC's $ 345,000 CM/GC Fee 6.0% $ 217,859 Architectural/Subconsultants Fees $ 276,306 Soils Report 1.0% $ 36,310 Construction Testing / Inspection 1.0% $ 36,310 Plan Check 1.0% $ 36,310 County Health Fees (If Required) 1.0% $ 36,310 Utility Fees 1.0% $ 36,310 Project Total: $ 4,651,690 1. General Conditions are TCC contract Values 2. Arch./Subconstultant fees at Holts Contract Values Page 1 of 1 Page 9 of 10  HOLT ARCHITECTURE 36951 COOK ST. STE 103 2300 MARKET ST. STE 140 PALM DESERT, CA 92211 RIVERSIDE, CA 92501 PH: 760.328.5280 PH: 951.462.1451 WWW.HOLTARCHITECTURE.COM Deck Replacement CONSULTANT: 140 5/8" / 12" 103 1" 2" 138 STAMPS: /1 140 138 134 117 113 135 136 103 OPEN STORAGE LUCKIE POOL REPLACEMENT UP 142 113 5885 Luckie Ave. 140 117 123 117 123 " 141 12 7/ 8" / EXISTING 4,199.62 sf 5/8" / 12" BUILDING 2,992.56 sf POOL POOL 141 LUCKIE AVENUE 7/ 8" AREA: 1,920 SF / 12 Twentynine Palms, CA 92277 " 117 123 PROJECT 112 117 123 140 122 134 123 PUMP 113 YARD 2,765.78 sf 134 OPEN STORAGE 18'-6" 103 6 117 ________________________________________________ 2 A300 ________________________________________________ A200 PROJECT: 1 J J J J J J JJ J J J ________________________________________________ 137 A300 143 SJ3 J J J 117 S3 PB F K 8 S Sk 1 3 NEW BUILDING ________________________________________________ A300 ________________________________________________ 140 A200 ________________________________________________ A200 S SM S AREA: 1,018 SF 117 CITY OF TWENTYNINE PALMS J 107 120 8 4 ________________________________________________ A100 A200 LUCKIE POOL SITE PLAN - OVERALL North REPLACEMENT 1 1" = 10'-0" CLIENT: SITE PLAN LEGEND SITE PLAN GENERAL NOTES SITE PLAN KEYNOTE LEGEND IMAGE KEY DESCRIPTION REMARKS / COMMENTS IMAGE KEY DESCRIPTION REMARKS / COMMENTS 1. EXISTING AREAS THAT ARE SCHEDULED TO REMAIN AND THAT ARE DAMAGED DURING 103 (E) CONCRETE SIDEWALK EXISTING PARKING MARK DATE DESCRIPTION CONSTRUCTION SHALL BE PATCHED, REPAIRED, AND REFINISHED TO MATCH ADJACENT SURFACE 107 (N) CONCRETE SIDEWALK LIMIT OF WORK 02/25/22 BID/PERMIT SUBMITTAL AT NO ADDITIONAL COST TO THE OWNER. 112 (E) BUILDING TO REMAIN Type Count CON-IC CONCRETE INTEGRAL COLOR 113 (E) EXTERIOR LIGHT FIXTURES TO REMAIN PARCEL LINES 2. ALL ELECTRICAL AND LOW-VOLTAGE INFRASTRUCTURE SHALL BE ROUTED UNDERGROUND. 117 (E) DRAIN 9' x 18' - 90 deg 103 3. FOR PAVING TYPE AND ECTION INFORMATION, REFER TO AQ2-2 & AQ9-1. 120 (E) LIGHT POLE 9' x 18' (8' Aisle) 2 ADA PATH OF TRAVEL 122 (E) WATER METER 9' x 18' (9' Aisle) 4 4. CONCRETE PAVING CONTROL JOITS SHALL NOT EXCEED A LENGTH TO WIDTH RATIO OF 1.5 TO 1.0 123 (E) WATER PULLBOX 109 AND SPACING SHALL BE AS FOLLOWS: 134 (E) UTILITY A. 4" THICKNESS: 8'-0" MAX. 135 (E) UTILITY HANDLE CON-STP CONCRETE STAMP B. 6" THICKNESS: 12'-0" MAX. C. 8" THICKNESS: 16'-0" MAX. 136 (E) HEATER D. 10" OR GREATER THICKNESS: 20'-0" MAX. 137 (E) SEWER PULL BOX 138 (E) PIPE 140 (E) SIGN PROJECT NO.: TNP.002 141 (N) POOL 142 (N) CONCRETE DECK. REFER TO AQ2-2 CON-SEAL CONCRETE SEALED 143 (N) HI/LO ADA COMPLIANT DRINKING FOUNTAINS SHEET TITLE: SITE PLAN - OVERALL © 2021 Holt Architects, Inc. SHEET NO.: AS100 Page 10 of 10