Board of Aldermen Meeting

MINUTES OF THE REGULAR MEETING OF THE BOARD OF ALDERMEN OF TWIN OAKS, TWIN OAKS TOWN HALL ST. LOUIS COUNTY, MISSOURI WEDNESDAY JANUARY 15, 2025 Mayor Russ Fortune called the meeting of the Twin Oaks Board of Aldermen to order at 6:30 p.m. Roll Call was taken: In Attendance: • Alderman Lisa Eisenhauer • Alderman Tim Stoeckl • Alderman Joe Krewson • Mayor Russ Fortune • Alderman Dennis Whitmore-absent Also Present: • April Milne, City Clerk • Paul Rost, City Attorney • David Watson, Financial Consultant Permanent records are kept of all minutes and ordinances. Each ordinance is read a minimum of two times by title, unless otherwise noted. APPROVAL OF THE AGENDA Mayor Russ Fortune asked for a motion to approve the Agenda. • Motion: To approve the agenda. Moved by: Alderman Joe Krewson Seconded by: Alderman Lisa Eisenhauer Vote: Motion approved by a vote of three yes and one absent. CITIZEN COMMENTS No citizen comments. APPROVAL OF THE CONSENT AGENDA Mayor Fortune asked for a motion to approve the Consent Agenda consisting of the Regular Meeting Minutes from December 4, 2024, Closed Session Minutes from December 4, 2024, Bills list from November 30, 2024 to December 27, 2024, Bills list from December 28, 2024 to January 10, 2025, Credit Card Statement for November 2024 and December 2024. • Motion: To approve the consent agenda. Moved by: Alderman Eisenhauer City of Twin Oaks-Board of Aldermen-Regular Meeting Minutes–January 15, 2025 Page 1 of 5  Seconded by: Alderman Krewson Vote: Motion approved by a vote of three yes and one absent. REPORT OF COMMITTEES/COMMISSION/CONTRACTORS Police Report: Officer John Wehner summarized the police activity for the month of December, including radio calls, written reports, traffic stops, crimes and auto accidents. He reviewed the 2024 year-end report, noting that the increase in felony arrests was linked to property destruction incidents at the church and park. Additionally, he announced the 20th Annual Police Trivia Night scheduled for March 2nd at Meramec Bluffs. Mayor Fortune expressed concerns about safety issues at the 141/Big Bend intersection during the recent snow events. Officer Wehner plans to involve the lieutenant to explore possible solutions. Financial Report: Financial Consultant, Dave Watson presented the November and December Financial Statement to the Board, highlighting the City’s strong financial position with a balance exceeding $2 million. He noted upward trends in revenue and stated that he continues to monitor expenditures. Final adjustments will be made as revenues and expenditures are finalized. Park Committee: Jim Crawford delivered the Park Committee report, reviewing the Winter Lighting Event and announcing the upcoming S’mores Event on January 17, with weather being monitored for possible rescheduling. He confirmed preparations are underway for Chili-Bingo Night (“Chingo”) and mentioned plans for a St. Patrick’s Day event in collaboration with Sav-On Liquor. OLD BUSINESS No Old Business. NEW BUSINESS 2025 Committee Appointments: Mayor Russ Fortune presented Committee nominations for the Planning & Zoning Committee and Board of Adjustment. • Motion: to approve Ryan McGowan to serve on the P&Z committee. Moved by: Alderman Eisenhauer Seconded by: Alderman Tim Stoeckl Vote: Motion approved by a vote of three yes and one absent. • Motion: to approve Paul Brockmann to serve on the Board of Adjustment. Moved by: Alderman Stoeckl Seconded by: Alderman Eisenhauer Vote: Motion approved by a vote of three yes and one absent. City of Twin Oaks-Board of Aldermen-Regular Meeting Minutes–January 15, 2025 Page 2 of 5  DISCUSSION ITEMS Potential amendments to city parking code re: trailers: Mayor Fortune tabled this discussion until all Board Members are available for discussion. Items for Planning and Zoning Committee consideration: City Clerk April Milne presented two items for the Board to refer to the Planning and Zoning Committee for review: a) Division fences/walls: City Clerk Milne explained this would clarify property line placement, maintenance agreements and setback requirements. b) Sidewalk requirement for all new development: Request that the Planning & Zoning Commission discuss the possibility of extending sidewalk requirement to all new developments, not just new subdivisions. After discussion, the Board agreed to refer the proposed amendments to Planning and Zoning and requested a February meeting be scheduled. ATTORNEY’S REPORT City Attorney, Paul Rost noted that the City does not have a formal policy in place for managing surplus property and suggested such a policy to the City’s code. He also mentioned that the Legislature recently passed a new law altering the process for issuing RFPs for banks, and recommended updating the City Code to align with the new legal requirements. CITY CLERK’S REPORT City Clerk Milne summarized her written report and updates on various projects and initiatives. She informed the Board of the updated Park Reservation Calendar is now available online with real-time updates through Google Calendar. While users can verify reservations online, applications must still be completed through Assistant Clerk, Paula Dries. Planning is underway for shred events and potential electronic recycling, supported by grant funding. She also noted the increased cost of printing for the Twin Oaks Calendars and shared that Brain Mill will be installing a more secure locking system for the park bathrooms. Regarding project updates, City Clerk, Milne, reported that discussions with the contractor on Crescent Avenue Project are ongoing, with completion anticipated once weather conditions improve and final billing expected by March or April. For the Boly Lane Entrance Project, she shared that the RFP has been issued, with bids due on February 5th. Construction is scheduled to begin after May 23rd, with a required completion date of July 2nd. Landscaping for the median area will prioritize the use of rock as the main element, with planters or ground cover to be added later. Additionally, City Clerk Milne informed the Board of an upcoming Grant Strategy meeting with GBA to discuss improvements for Meramec Station Road. She also introduced a two-year phased plan for electrical upgrades and lighting in the park, which includes modern light poles and Wi- Fi-enabled lighting in collaboration with Phillips. Voss is scheduled to present further details at the February 5th meeting. City of Twin Oaks-Board of Aldermen-Regular Meeting Minutes–January 15, 2025 Page 3 of 5  MAYOR & ALDERMEN COMMENTS Mayor Russ Fortune: reiterated his safety concerns with the intersection of 141/Big Bend during the recent snows and added well wishes for Alderman Dennis Whitmore. Alderman Lisa Eisenhauer: agreed with 141/Big Bend issues during snow events and requested research to determine who is responsible for clearing of the intersection. Alderman Joe Krewson: mentioned he will be providing video of 98 Crescent driveway for further evaluation. FINAL CITIZEN COMMENTS No final citizen comments. CLOSED SESSION Pursuant to Section 610.021 RSMo, and subject to a motion duly made and adopted, the Board of Aldermen will hold a closed meeting for the purpose of dealing with matters relating to the following: Section 610.021(3), hiring, firing, disciplining, or promoting employees when personal information about the employee is discussed or recorded and Section 610.021 (13), individually identifiable personnel records, performance ratings or records pertaining to employees or applicants for employment. • Motion: To move into Closed Session Moved by: Alderman Eisenhauer Seconded by: Alderman Stoeckl Vote: Alderman Eisenhauer-yes Alderman Krewson-yes Alderman Whitmore-absent Alderman Stoeckl-yes The Board moved into Closed Session at 7:17 pm. ADJOURNMENT The Board returned to open session at 8:03 p.m. There being no further business a motion was made to adjourn the regular meeting. Motion: To adjourn the meeting City of Twin Oaks-Board of Aldermen-Regular Meeting Minutes–January 15, 2025 Page 4 of 5  Moved by: Alderman Krewson Seconded by: Alderman Eisenhauer Vote: Motion approved unanimously. The regular meeting was adjourned at 8:03 p.m. Drafted By: Paula Dries Assistant City Clerk Date of Approval: ATTEST: ________________________ _____________________________ April Milne Russ Fortune, City Clerk Mayor, Board of Aldermen City of Twin Oaks-Board of Aldermen-Regular Meeting Minutes–January 15, 2025 Page 5 of 5