July Council Meeting

MONDAY, July 10, 2023 – TWIN VALLEY CITY COUNCIL REGULAR MONTHLY MEETING Twin Valley Community Center – 7:00 PM MEMBERS: Paul Bekkerus, Michael Bolton, Tracy Christianson, Mike Lampton ABSENT: Mark Askelson OTHERS: Kerry Askelson, Jason Douville, Prestin Douville, Connie Hamernik, Kendell Harrell PURSUANT DUE TO CALL and notice thereof the Twin Valley City Council held its regular monthly meeting on Monday, July 10, 2023. Mayor Bolton called the meeting to order at 7:00PM. MONTHLY BUSINESS Minutes—TC/ML-m/s/p to approve the June minutes as written. Disbursements—TC/ML-m/s/p to approve disbursements totaling $181,104.47 as detailed below. VENDOR DESCRIPTION AMOUNT A.F.L.A.C. WEST REGION Employee Benefit $534.86 ADAPCO, INC. Mosquito Spray $2,807.00 AGASSIZ ASPHALT, LLC Street Paving $49,975.00 ARAMARK UNIFORM SERVICES Contracted Service $297.15 ARVIG Telephone/Internet $558.47 AUTO VALUE MAHNOMEN Repairs & Maintenance $183.99 BANKCARD CENTER Operating Supplies $671.65 BENTLEY GRAPHIC, LLC Heiberg Sign Design $500.00 BRENDA DOBMEYER Reimbursement $68.26 CEDAR SENSE Heiberg Sign $1,863.60 COLONIAL LIFE INSURANCE CO. Employee Benefit $432.20 COMMUNITY CO-OPS-Lake Park Utility $960.91 CORBIN EXCAVATING, INC Contracted Service $2,011.40 EFTPS-ONLINE Payroll Taxes $2,956.26 FURTHER Employee Benefit $563.64 JOHN DEERE FINANCIAL Repairs & Maintenance $71.17 LUNDE BLADE & GRAVEL, LLC Repairs & Maintenance $524.60 MARCO TECHNOLOGIES LLC Contracted Service $48.47 MATRIX TRUST COMPANY Employee Benefit $82.50 MN DOR - PAYROLL TAX Payroll Taxes $623.97 MN STATE COMM & TECH COLLEGE Training $550.00 NORMAN COUNTY ATTORNEY'S OFFICE Professional Fee $575.00 OFFICE SUPPLIES PLUS* Operating Supplies $35.90 OTTERTAIL POWER CO. Utility $2,432.27 PAYROLL Wages $14,983.17 P.E.R.A. - SDR DIVISION Employee Benefit $3,889.47 PREMIUM WATERS Contracted Service $11.76 SANFORD HEALTH PLAN Employee Benefit $1,798.77 SELECT AG, INC. Operating Supplies $249.28 TWIN VALLEY HARDWARE Repairs & Maintenance $111.84 USABLE LIFE Employee Benefit $26.84 VERIZON WIRELESS Telephone/Internet $176.31 GENERAL TOTAL $90,575.71 BREMER BANK Bond Interest $24,075.25 1  2019 BOND TOTAL $24,075.25 A.F.L.A.C. WEST REGION Employee Benefit $139.39 AGASSIZ ASPHALT, LLC Street Paving $2,000.00 ARAMARK UNIFORM SERVICES Contracted Service $98.12 ARVIG Telephone/Internet $116.76 BANKCARD CENTER Operating Supplies $22.89 COMMUNITY CO-OPS-Lake Park Utility $307.70 EFTPS-ONLINE Payroll Taxes $1,007.07 FURTHER Employee Benefit $188.20 HAWKINS, INC. Chemical $1,222.61 LUNDE BLADE & GRAVEL, LLC Repairs & Maintenance $2,007.90 MATRIX TRUST COMPANY Employee Benefit $108.75 MN DOR - PAYROLL TAX Payroll Taxes $172.93 MN DOR - SALES & USE TAX Sales Tax $103.00 OFFICE SUPPLIES PLUS* Operating Supplies $20.00 OTTERTAIL POWER CO. Utility $873.91 PAYROLL Wages $3,304.17 P.E.R.A. - SDR DIVISION Employee Benefit $667.95 SANFORD HEALTH PLAN Employee Benefit $686.64 TWIN VALLEY HARDWARE Repairs & Maintenance $40.12 USABLE LIFE Employee Benefit $19.54 VERIZON WIRELESS Telephone/Internet $32.83 WATER TOTAL $13,140.48 A.F.L.A.C. WEST REGION Employee Benefit $139.39 ARAMARK UNIFORM SERVICES Contracted Service $98.11 ARVIG Telephone/Internet $81.02 COMMUNITY CO-OPS-Lake Park Utility $16.67 EFTPS-ONLINE Payroll Taxes $1,006.95 FURTHER Employee Benefit $188.19 MATRIX TRUST COMPANY Employee Benefit $108.75 MN DOR - PAYROLL TAX Payroll Taxes $172.93 OFFICE SUPPLIES PLUS* Operating Supplies $10.00 OTTERTAIL POWER CO. Utility $266.62 PAYROLL Wages $3,304.17 P.E.R.A. - SDR DIVISION Employee Benefit $667.88 RMB ENVIRONMENTAL LABS, INC. Professional Fee $593.51 SANFORD HEALTH PLAN Employee Benefit $686.64 SELECT AG, INC. Operating Supplies $114.96 TEAM LABORATORY CHEMICAL, LLC Operating Supplies $800.00 TWIN VALLEY HARDWARE Repairs & Maintenance $30.43 USABLE LIFE Employee Benefit $19.53 VERIZON WIRELESS Telephone/Internet $32.83 SEWER TOTAL $8,338.58 FUCHS SANITATION SERVICE, INC. Contracted Service $3,469.75 MN DOR - SALES & USE TAX Sales Tax $856.00 GARBAGE TOTAL $4,325.75 A.F.L.A.C. WEST REGION Employee Benefit $11.30 ANDERS VALLEY PUBLISHING, LLC Advertising $30.00 2  ARVIG Telephone/Internet $317.42 BANKCARD CENTER Operating Supplies $425.62 BERGSETH BROS. Merchandise for Resale $4,031.30 BEVERAGE WHOLESALERS Merchandise for Resale $914.50 CASH - CITY OF TWIN VALLEY Professional Fee $450.00 COCA-COLA BOTTLING HIGH COUNTRY Merchandise for Resale $396.50 COMMUNITY CO-OPS-Lake Park Utility $60.94 COUNTY ROAD 38 BAR & GRILL Merchandise for Resale $428.06 D-S BEVERAGES Merchandise for Resale $11,119.80 ECOLAB PEST ELIMINATION DIVISION Contracted Service $63.22 EFTPS-ONLINE Payroll Taxes $1,714.59 FURTHER Employee Benefit $246.73 HENRY'S FOODS INC. Merchandise for Resale $2,985.09 JOHNSON BROS. LQ-ST.PAUL Merchandise for Resale $1,573.28 KASEYA US, LLC Contracted Service $400.00 KENDELL HARRELL Operating Supplies $34.00 MN DOR - PAYROLL TAX Payroll Taxes $274.78 MN DOR - SALES & USE TAX Sales Tax $4,836.00 OFFICE SUPPLIES PLUS* Operating Supplies $86.18 OTTERTAIL POWER CO. Utility $1,159.70 OVERLOADED LAUNDRY SERVICE, LLC Contracted Service $71.64 PAYROLL Wages $7,304.40 P.E.R.A. - SDR DIVISION Employee Benefit $945.68 PEPSI-COLA ** Merchandise for Resale $210.25 SANFORD HEALTH PLAN Employee Benefit $427.22 TWIN VALLEY HARDWARE Repairs & Maintenance $126.59 USABLE LIFE Employee Benefit $3.91 LIQUOR TOTAL $40,648.70 DISBURSEMENT TOTAL $181,104.47 LIQUOR STORE—Gross sales for June $53,211.53. Harrell reported on previous and upcoming events. Preparing for Town & Country Days events, will be having Kari Seeger and Jace Bueng return as bartenders for the event. Requested permission to have back patio pressure washed, either will do himself or was quoted $300.00 to have completed professionally. TC/ML-m/s/p to approve spending up to $300.00 on cleaning. Fryer is still out of order; parts have arrived but we are still waiting on repairs to be completed. Has ordered the thermalizer approved in June, should arrive in a week or two. Harrell estimates new tables and chairs will cost around $10,000 but does not have a concrete estimate yet. Councilmember Bekkerus requested a report showing the volume of sales as compared to previous years. Brief discussion regarding low dose cannabis beverages and state law. PUBLIC WORKS—Crew is busy preparing for Town & Country Days. Discussion regarding tree line behind the Water Treatment Plant. Adjoining property owner is questioning who owns the trees now that they are dead and need to be removed. Askelson is looking into removal options. Brief discussion on having the lot surveyed, no action taken at this time. Planning to work on installing replacement light pole that was taken down in an accident last year this month. Discussed campground prices and reservation policy, plans to update for 2024. EDA/PAKRS—No meeting this month. Kayak launch has been mowed per request. New Heiberg Park sign has been ordered and is in production. Brief discussion on Kayak launch parking improvements for the future. 3 POLICE—Douville estimated 18 calls for June, did not have an activity report available for review. Has returned to full duty as of today 07/10/23. Working on nuisance lawn notifications to have yards cleaned up for the weekend. Ordered squad vehicle is now in production and should arrive in the next couple of weeks. Discussed payment options, Council had previously decided to pay for the vehicle in house. Will transfer funding as needed once a bill of sale is available. Also discussed equipment for vehicle and purchase of body cameras. Minnesota Legislature Bill (SF1811-1E) will be granting public safety aid for cities. Twin Valley is estimated to receive $31,375. Approved expenditures is not yet known. PB/ML-m/s/p to approve hiring Alex Saric (Ada Police Department Full- time Officer) to work pick up shifts as needed for $25.00/hour. FIRE/RESCUE—2 Fire and 10 Rescue calls reported. Fire Department will be hosting an open house and pancake breakfast for Town & Country Days. Department has also been approved for a grant through Pioneer Seed to purchase a rescue auger and drill for grain bin rescue. FINANCIAL—June financial statements distributed, no questions. Budgeting for 2024 will begin in September. NEW BUSINESS—ML/PB-m/s/p to approve the following three building permit requests. 300 Norman Ave NE to install wooden deck and removable metal fence. 205 1st St SW to install 16’ x 30’ deck with ramp and possible covering. 202 4th St SW to build 15’ x 15’ storage shed on existing concrete slab. TC/PB-m/s/p to approve LG220 MN Gambling Application for the Wild Rice Conservation Club to hold a raffle on November 11, 2023 at the Twin Valley Liquor Store. TC/ML-m/s/p to adjourn the meeting at 8:12PM. Attest: Signed: RACHEL JOHNSON, CLERK-TREASURER MICHAEL BOLTON, MAYOR ****** ****** ****** ****** ****** MONDAY, July 17, 2023 – TWIN VALLEY CITY COUNCIL EMERGENCY SPECIAL MEETING Twin Valley Community Center – 6:00 PM MEMBERS: Mark Askelson, Paul Bekkerus, Michael Bolton, Tracy Christianson, Mike Lampton OTHERS: Kendell Harrell PURSUANT DUE TO CALL an emergency special meeting of the Twin Valley City Council was held in the Twin Valley Community Center on Monday, July 17, 2023 at 6:00 P.M. for the purpose of discussing the incidents regarding the Twin Valley Liquor Store Management position. Mayor Bolton called the meeting to order at 6:00PM. RECAP OF CLOSED DISCUSSION— Council reviewed concerns with job performance and requirements with Harrell. ML/TC-m/s/p by council to offer Harrell the option of returning to assistant manager position, effective immediately, on a probationary status. A special meeting was called for Thursday, July 20, 2023 at 12:00PM to continue discussion in an open meeting. PB/TC-m/s/p to adjourn meeting, 6:27pm. Attest: Signed: RACHEL JOHNSON, CLERK-TREASURER MICHAEL BOLTON, MAYOR ****** ****** ****** ****** ****** 4  THURSDAY, July 20, 2023 – TWIN VALLEY CITY COUNCIL SPECIAL COUNCIL MEETING Twin Valley Municipal Center – 12:00 PM MEMBERS: Mark Askelson, Tracy Christianson ELECTRONICALLY PRESENT: Michael Bolton, Paul Bekkerus, Mike Lampton. OTHERS: Prestin Douville, Connie Hamernik, Denise Rassmussen PURSUANT DUE TO CALL and notice thereof the Twin Valley City Council a special meeting on Thursday, July 20, 2023 for the purpose of discussing Liquor Store personnel and policy. Mayor Bolton called the meeting to order at 12:00PM. Prior to the meeting, resignation letter was received from Kendell Harrell. ML/MA-m/s/p to accept resignation effective immediately, as received. TC/MA-m/s/p to open Liquor Store Manager position and advertise for full- time position. Posting is set to be open until 12:00PM on August 10, 2023. Clerk Johnson has been taking care of the day-to-day managerial operation of the Liquor Store in the meantime and will continue to do so until a replacement is hired. Requested permission to have current employee Toni Nysetvold to assist as interim assistant manager during the transition period, TC/ML-m/s/p to approve with compensation during the transition period to follow the wage scale at $16.16. Johnson has also contacted previous liquor store manager Lori Skaurud for help during the transition, which the Council unanimously approved of and offered gratitude to Skaurud for the willingness to assist. Council also thanked both Johnson, Deputy Clerk Peterick, and liquor store staff for taking the time to sort out inventory and other necessary operations at the Liquor Store during the transition. Brief discussion in regards to new Minnesota laws to take effect August 1 allowing the recreational use of marijuana. Consensus of the Council to ban the use of smokable cannabinoid products on Twin Valley Liquor Store grounds. Full policy on the matter to be addressed at a future meeting. MA/TC-m/s/p to adjourn, 12:11PM. Attest: Signed: RACHEL JOHNSON, CLERK-TREASURER MICHAEL BOLTON, MAYOR ****** ****** ****** ****** ****** 5