HPC Annual Planning Meeting

Tybee Island Historic Preservation Commission 2nd Annual Planning Meeting February 3, 2024 1 HPC Annual Planning Meeting Agenda - February 3, 2024 @ the Guard House Members of Tybee community and local government officials are invited! Everyone is welcome! Note: Guest Participants are welcome to depart the meeting at 12:00pm, if desired. TIME (approx.) TOPIC 10:00am – 10:05am Purpose of Today’s Meeting 10:05am – 10:15am Introductions/Icebreaker 10:15am – 10:30am HPC Snapshot of Current Initiatives and Projects /Year in Review 10:30am – 11:15am HPC Strengths/Weaknesses/Opportunities/Threats (SWOT) Analysis 11:15am – 11:30am BREAK 11:30am-12:00pm Prioritizing HPC “Parking Lot” of Deferred Proposals and Suggestions 12:05pm-12:30pm Planning for Historic Preservation Month (May 2024) 12:30pm-1:00pm Outreach Planning for Central Tybee Island National Historic District Application 1:00pm-1:15pm BREAK 1:15pm – 2:15pm Administrative Planning 2 1 Purpose of Today’s Meeting • Review HPC’s 2023-2024 • Solicit input from members of accomplishments and work the HPC, city officials, HPC’s program partner organizations and the • Conduct a SWOT analysis to community establish a context for HPC • Increase awareness of the decision-making and planning purpose and role of the HPC • Plan for HPC’s 2024 projects, activities and administrative improvements 3 Getting to Know Each Other 4 2 Trivia Icebreaker • Which country first claimed Tybee?  Spain (Lucas Vasquez de Ayllon in 1520 as part of Spanish Florida) • How many gun batteries are within Fort Screven?  6 (Garland, Brumby, Fenwick, Backus, Gantt, Haversham) • Name at least one steamer ship that brought passengers to Tybee from Savannah.  Dictator, Water Lily, J. Stone • Who was the first mayor of Tybee? What happened to him?  Alexander C. Ulmer, Esq. died in the hurricane of August 27, 1893. 5 HPC Year in Review @ February 2024 6 3 Year in Review: Initiatives & Projects Tybee Island Elevation Design Guidelines • Final draft (May 2023) submitted to FEMA (August 2023) for Historic Buildings as starting draft FEMA/SHPO elevation guidelines Strand Summer Cottages/Central Tybee • Application submitted to DCA/SHPO on 1/22/2024 Island Residential National Historic District North Campbell Neighborhood • Project tabled for reasons set out in the November 13, Conservation District 2023 HPC Meeting Minutes Monitor City Hall Renovations • City hall renovations tour for HPC (May 2023) • Upon completion, blueprints and other records to TIHS Local Historic District Feasibility for the Fort • Application submitted 2/1/2024 to 2024 CLG Historic Screven National Historic District Preservation Grant Fund to Develop a Local Historic District for the Fort Screven National District and the North Campbell Neighborhood Develop Proposal for Local Economic • Work in progress Incentives for Historic Preservation 7 Year in Review: Initiatives & Projects Building Permit Application Reviews • Reviewed 17 building permit applications (structures 50 years and older) • As appropriate, sent letters/emails advising property owners of historical significance of their property Historical Signage • New Fort Screven signage installed at North Campbell/Van Horn (former location of Gate No.1) and pillared entrance on 2nd Avenue • Replacement signage (x7) and new signage (x11) in process Historic Preservation Month (May) • Successful Historic Tybee Trolley Tour fundraiser (May 2023) • Designed and ordered Preserve Historic Tybee highway banner for 2024 • Preservation promotional signage planned 8 Logan Street Restoration Case Study • Photo documentation being taken during private restoration Increase HPC Communications with • 3 presentations at City Council meetings Elected City Officials • 2 emails expressing HPC concerns/positions 8 4 Year in Review: Administrative • Welcomed two new members • Joined National Alliance of • Meeting quorums maintained Preservation Commissions • Appointed an HPC Promotions & • Modified City’s HP Ordinance: Education Committee • 2nd terms of HPC members don’t need re-appointment • clarified 15 business days for HPC permit reviews • Modified HPC Procedures • Added HPC site visit protocol 9 Year in Review: Central Tybee Island Residential National Historic District • National Districts do not impose requirements on property owners but can help them access federal and state incentives for historic preservation • General boundaries are 6th Street to 12th Street and Jones Avenue to the Beach/Atlantic Ocean • 79% of structures are historically contributing to the district • Includes the Fresh Air Home, one of the last examples in the nation of “fresh air homes” that were common in coastal towns during the late 19th/early 20th century for disadvantaged children of the city 10 5 Year in Review: Central Tybee Island Residential National Historic District • Largest concentration of remaining Raised Tybee Cottages (architectural style unique to Tybee; on GTHP “Places in Peril” List) • 5 surviving Tybee Beach Company cottages built as demonstration beach cottages in support of the c1922 land subdivision prior to completion of the Tybee Road • The District’s association with the American Coastal Resort Movement revolves around these cottages (along with the Raised Tybee Cottages) as they were directly built by the development company • Tybee Island is only example in Georgia of the American Coastal Resort Movement 11 Outreaching the Central Tybee Island Residential National Historic District Brainstorm Activities to: Educate Motivate Celebrate This Photo by Unknown Author is licensed under CC BY- SA 12 6 HPC SWOT Analysis • Identifies internal and external characteristics and conditions • Establishes a context for decision-making and better planning STRENGTHS WEAKNESSES What internal characteristics provide value? What internal characteristic are detrimental? INTERNAL What do we do well? What do we not do well? OPPORTUNITIES THREATS EXTERNAL What can external factors can help HPC meet its What external factors can hamper or prevent HPC mission and goals? from meeting its mission and goals? 13 15 MINUTES PLEASE! 14 7  Prioritizing HPC “Parking Lots” 15 HPC Technical Projects Parking Lot A. Partner with City of Savannah to investigate/develop a deconstruction ordinance B. Investigate “permissive codes” adoption by City of Tybee C. Initiate City of Tybee Island Annual Historic Preservation Awards 16 8 HPC Education/Promotion Parking Lot A. Self-guided walking tours of historic structures B. Honor the History of the Train on Tybee (historical display on city property) C. Fact sheets (examples: Tybee architectural styles, benefits of historic preservation, façade easements) D. “Tour of Homes” E. Fire Station – erect a tower and bell (per original) 17 5 Minute Stretch Break 18 9  Planning for Historic Preservation Month (May 2024) 19 Historic Preservation Month Historic Tybee Trolley Tour Historic Tybee Tour of Homes 20 10 Outreach Planning for Central Tybee Island Residential Historic District • Application submitted 1/22/24 USING INPUT RECEIVED EARLIER • SHPO has 60 day review TODAY, LET’S PLAN! • May or may not come back with questions or request for more information • Want to build support within the community and the district • Great education opportunity on National historic Districts This Photo by Unknown Author is licensed under CC BY-SA-NC 21 15 MINUTES PLEASE! 22 11  Administrative Planning 23 HPC Meetings and Procedures • Continue to meet 2nd Monday of each Month • Reschedule February 2024 and March 2024 meetings • Appoint HPC Liaison to Lazaretto Creek Coalition • Additions to HPC Procedures • Election of Chair • Add Vice-Chair Position (?) • Method of Calling of Special Meetings (Workshops) • Monitor Planning Commission and City Council meeting packets for historic preservation related issues and topics • All members sign up for CivicPlus notifications • Assign members to monitor with assignments rotating every quarter 24 12 Promotion and Education • Report from Promotion & • Appointment of Committee Education Committee: Members for 2024 • Preserve Historic Tybee highway • Status update on replacement banner purchase and new historical signage (TIHS) • Proposed use of Preserve Historic Tybee signage • Role of the Committee in outreaching Central Tybee Island Residential National Historic District 25 Heads Up Notices • HPC is working to ensure that • No new information about city hall renovation architectural advocacy for repealing drawings, blueprints, change sunsetting of HP incentives orders, as-built specs, etc. are during this session of the provided to THIS Georgia legislature • We will be planning at least two • If HPC’s CLG grant application is workshops this year to work on funded, it will be ALL HANDS ON HPC’s proposal for local historic BOARD! preservation incentives 26 13 HPC Immediate Priorities! • City Council resolution for CLG grant application—monitor upcoming agendas! • Develop FY 2025 HPC budget request • Replacement and new historical signage (spend current FY $$) • Historic Preservation Month Planning • Central Island National Historic District outreach activities and materials 27 ADJOURNMENT This Photo by Unknown Author is licensed under CC BY 28 14  Tybee Island Historic Preserva�on Commission (HPC) Annual Planning Mee�ng – 2/3/2024 SWOT ANALYSIS RESULTS NOTE: HPC is a City Commission authorized by the Historic Preserva�on Ordinance, and is part of the planning func�ons of the city. Internal strengths and weaknesses were iden�fied for HPC itself and HPC as a part of local government and as affected by local government policies, procedures, and ac�ons. Bulleted items are below are in random order. There were 13 par�cipants. STRENGTHS WEAKNESSES  Strong leadership  Lack of iden�ty  Commited/mo�vated members  Confusion between HPC and TIHS in city government  Great partners/consultants  Limited budget  Organiza�onal founda�on (HPC procedures, planning  Engagement issues within city government processes, etc.)  Lack of city involvement  Focus on historic districts  Reac�ve based ordinance  HPC Advisor Sarah Jones (TIHS)  No resources for homeowners (atributes of the organiza�on)  HPC Annual Reports to City Council  Website not as helpful as it could be  Good connec�on with Planning & Zoning Department  Lack of formal orienta�on/training for new members for HPC review of building permits on structures 50  No reading list INTERNAL years and older  No HPC intern at present  Proac�ve in responding to building permit reviews for  Lack of knowledge of historical preserva�on structures 50 years and older procedures  Associa�on memberships (NAPC, GAPC)  Lack of authority  Proac�ve in historic preserva� on training  Lack of communica�on with Planning & Zoning and opportuni�es (external) for members City Council  Commited HPC city staff contact, Cassidi Kendrick  Lack of local historic preserva�on tax incen�ves  HPC logo for branding  Lack of local deconstruc�on ordinance  Ordinances that conflict with goals of HPC  City not honoring recommenda�ons of HPC  Incomplete building permit applica�on forms (some�mes)  Lack of awareness on how the city follows up a�er approval of building permits for historic buildings OPPORTUNITIES THREATS  Black History Trail  Community confusion between HPC and TIHS  Historic tourism  Compe��on for grants  Engagement with local government and community  Running out of empty/buildable lots to move historic  Online/print resources for homeowners resources  More community partners  Unrestrained development  Community events for fundraising  Community misinforma�on and misunderstandings   (atributes of the environment) Rela�onships with Savannah historic preserva�on Demoli�on of historic houses for luxury organiza�ons developments  Prohibi�on Museum in Savannah  Difficul�es atrac�ng new HPC members when EXTERNAL  Passionate resident preserva�onists posi�ons are open even with broad outreach  Expand communica�on with City Council  Lack of rela�onship with Na�onal Park Service  Community with a rich history  Popula�on growth  Proposed Central Island Na�onal Historic District  Abuse of tax credits  Preserve Raised Tybee Cotages (RTCs)  Builders doing more than what was approved by  Deconstruc�on ordinance permit  Partner with downtown Tybee  Poten�al failure of passage of GA Legislature HB 1116  Signage to extend historic preserva�on tax credits  Community nostalgia  HPC’s local economic incen�ves for historic preserva�on project  Annual DCA/HPF/CLG grant opportuni�es for historic preserva�on RESULTS OF ADVISORY VOTING ON HPC TECHNICAL PROJECTS “PARKING LOT” HPC Annual Planning Meeting 2/3/2024 Number of Advisory Votes HPC HPC TOPIC ITEM Members Partners Community TOTAL (C) Initiate City of Tybee Island Annual Historic 6 3 1 10 Preservation Awards (A) Partner with City of Savannah to 4 2 2 8 investigate/develop a deconstruction ordinance (D) Raised Tybee Cottage (RTC) “Living Museum” 3 1 1 5 concept (B) Investigate “permissive codes” adoption by City 3 0 0 3 of Tybee Island Note: 13 participants were each given two votes. Voting options were to place:  2 votes for one item, or  1 vote each for 2 different items RESULTS OF ADVISORY VOTING ON HPC EDUCATION/PROMOTIONS “PARKING LOT” HPC Annual Planning Meeting 2/3/2024 Number of Advisory Votes HPC Members & HPC TOPIC ITEM Staff Partners Community TOTAL (D) Tour of homes 10 2 2 14 (F) Promotional videos (e.g. “Historic Districts,” 7 3 2 12 “Historical Changes“ (exterior changes) (A) Self-guided walking tours of historic structures 8 3 0 11 (using QR codes on historical signage) (B) Honor the history of the train on Tybee 4 1 0 5 (historical display on city property) (G) Christmas ornament fundraiser 1 3 1 5 (C) Fact sheets (pdf’s) – example topics: Tybee architectural styles; benefits of historic 1 0 2 3 preservation; façade easements (H) Artist partnerships 0 0 1 1 (E) Fire Station-erect a tower and bell (per original) 0 0 0 0 Note: 13 participants were each given four votes. Voting options were to place:  4 votes for one item, or  3 votes for one item and 1 vote for a different item, or  2 votes for one item and 2 votes for one different item, or  2 votes for one item and 1 vote each for two different items, or  1 vote each for 4 different items  HPC Annual Planning Meeting, February 3, 2024 BRAINSTORMING RESULTS OUTREACH FOR THE PROPOSED STRAND SUMMER COTTAGE/CENTRAL TYBEE ISLAND RESIDENTIAL NATIONAL HISTORIC DISTRICT Presentation to City Council Open House Outreach  Proposed Central Island National District  City Council presentation as only topic of presentation  HPC websites, FB, Instagram  Announce a date for an open house with  Postings in public areas, buildings possible church or public safety building  Postcards with QR codes as the location, or a location within the  Mayor’s announcements at start of City proposed district Council meetings  Website posting with additional  Back of monthly water bills information Other Ideas: Outreach to property owners in the Presentations at churches and organizations proposed district Website, social media postings  Mailouts Saturday tour of historic structures in  Notice of public meeting/open house proposed district  Postings/signage in public spaces within Self-guided walking tour with map the proposed district (digital and print)  National District designation may help Promotional video them access federal and state historic Visit Tybee promotion preservation tax incentives Photos of historic properties  National Districts do not impose (with permission) requirements Signage at entrance to island  HPC Annual Planning Meeting, February 3, 2024 ADMINISTATIVE PLANNING - DECISIONS MADE HPC 2024 MEETINGS: LIAISON POSITIONS:  HPC meetings are the second Monday of  Marna Lewin will serve as the HPC Liaison each month. to the Lazaretto Creek Coalition.  HPC will move its February and March  Mike Goldberg will serve as the back-up meetings to February 26 and March 25 to HPC Liaison to the Lazaretto Creek accommodate Planning Commission. Coalition.  Cassidi Kendrick will change the HPC  NOTE: Pat Leiby will continue to serve as meeting dates on the city calendar. a Liaison between Tybee/MLK and HPC.  Until the city has the capability to record  NOTE: Sarah Jones will continue to serve two meetings simultaneously, HPC will as HPC Advisor and as Liaison to the continue to have to move its January, Tybee Island Historical Society members. February, and March meeting dates to accommodate Planning Commission. HPC PROCEDURES: HPC POSITIONS:  The HPC Chair advised the members that  The HPC Chair and HPC Staff Liaison the HPC Procedures do not address the requested that HPC add the position of election of HPC Chair or a position of Vice-Chair. Vice-Chair. o HPC members agreed in principle o Members agreed that such but there were no volunteers or provisions be added to the HPC nominations at this time. Procedures.  Cara Cole made a motion to nominate  The HPC Chair proposed an addition to Holly Grell-Lawe as HPC Chair. Seconded HPC Procedures that would allow HPC to by Mike Goldberg. Passed unanimously. schedule and hold workshops for the MONITORING CITY COUNCIL & PLANNING purpose of working on its projects and COMMISSION initiatives outside of HPC monthly  To proactively identify local topics that do meetings. or can impact historic preservation, the o Members agreed to the addition HPC Chair proposed that formal to the HPC Procedures. monitoring of topics on the meeting  The HPC Chair and HPC Staff Liaison agendas of the Planning Commission and determined these minor changes to the City Council be initiated. HPC Procedures do not warrant legal o Members agreed. Responsibility review by the City Attorney at this time. will rotate quarterly. The changes will be held from legal o The HPC Chair will monitor review until the volume of modifications through March 2024. needed justify legal review time and costs. 1 PROJECT WORK:  Cassidi Kendrick will send draft City Council resolution for CLG grant to legal and get it on the City Council agenda for 2/22/2024.  Participants at the HPC Annual Planning Meeting voted (10-2) to develop and conduct a Tour of Homes as the primary HPC fund-raising event for Historic Preservation Month (May 2024). 10 votes were for a Tour of Homes and 2 votes were for the traditional Trolley Tour.  Cassidi Kendrick will order the across-the-road banner for historic preservation month (May 2024).  Cara Cole will draft an information/fact sheet on the proposed Central Island National Historic District for the March HPC meeting.  After completion of the replacement historical signage, HPC members agreed to prioritize the batteries for installation of new signage (where TIHS has homeowner permission).  Follow-up is need to ensure that the architect’s documentation (plans, blueprints, change orders, bills of materials, etc.) associated with the renovation of City Hall is provided to Sarah Jones at the Tybee Island Historical Society for permanent retention in their archives. Cassidi Kendrick will follow-up with the City Engineer. IMMEDIATE HPC PRIORITIES:  City Council Resolution supporting HPC 2/1/2024 grant application to DCA/HPF/CLG.  Develop FY 2025 HPC budget request  Replacement and new historical signage-Expend current FY funds  Tour of Homes planning for Historic Preservation Month  Central Island National Historic District outreach activities and materials  Schedule summer workshops for HPC project on local economic incentives for historic preservation 2