Downtown Development Authority

TYRONE DOWNTOWN DEVELOPMENT AUTHORITY MINUTES July 08, 2024 at 9:00 AM Billy Campbell, Chairman Jeni Mount, Vice-Chairwoman Luci McDuffie, Treasurer Brandon Perkins, Town Manager Ernie Johnson Phillip Trocquet, Asst. Town Manager John Kaufman Ciara Willis, Secretary Nathan Reese E. Allison Ivey Cox, Town Attorney Adam She Also Present: Dia Hunter, Council Member Krista McClenny, Recreation Assistant Lynda Owens, Recreation Manager I. CALL TO ORDER II. INVOCATION III. PLEDGE OF ALLEGIANCE IV. PUBLIC COMMENTS: The first public comment period is reserved for non-agenda items. Comments are limited to three (3) minutes. Please state your name & address. Comments that require a response may not be answered during this time. The DDA or staff may respond at a later date. V. APPROVAL OF AGENDA A motion was made to approve the agenda. Motion made by Treasurer McDuffie, Seconded by Vice-Chairwoman Mount. Voting Yea: Chairman Campbell, Vice-Chairwoman Mount, Treasurer McDuffie, Board Member Johnson, Board Member Kaufman, Board Member Reese. VI. APPROVAL OF MINUTES 1. Approval of the June 10, 2024 meeting minutes. A motion was made to approve the June 10, 2024 meeting minutes. Motion made by Board Member Kaufman, Seconded by Board Member Johnson. Voting Yea: Chairman Campbell, Vice-Chairwoman Mount, Treasurer McDuffie, Board Member Johnson, Board Member Kaufman, Board Member Reese. VII. PRESENTATIONS VIII. OLD BUSINESS Downtown Development Authority Page 1 of 4 July 08, 2024 2. Consideration to approve the submission of a draft contract to Mr. Collins Woods of Neighbors Restaurant for the fire station redevelopment project. - Phillip Trocquet, Assistant Town Manager Mr. Trocquet shared that a revised contract had been submitted to the board regarding the Fire Station Redevelopment project with Mr. Collins Woods, representing Neighbors Restaurant. He added that approval from the board was required before this draft contract could be submitted to Mr. Woods for review. He mentioned that he had already received commentary from several board members. He also stated that discussing those areas of concern was vital in making the necessary modifications before the contract was sent to Mr. Woods. Board Member She arrived at 9:03 a.m. Mr. Trocquet pointed out that this revised contract reflected our most recent discussions from the May meeting in which a phased scope to include a “White Box” of the interior of the building to accommodate a food truck establishment for the site for a temporary term until a complete buildout of the space could be accomplished. He also noted that the main changes to the contract were related to the scope of interior and exterior renovations, which included two buildout phases. Chairman Campbell commented that Section 4.1 of the draft contract should be more detailed regarding the interior and exterior renovations. He expressed that the information outlined in that section of the draft contract seemed vague. Mr. Trocquet stated that Section 4.1 included a general description of what the scope of the project aimed to accomplish. He pointed out that the subsections included more precise details of the interior and exterior renovations for each phase. Board Member Johnson then asked if those details could be specified in the contract, such as which interior areas would be demolished and renovated. Mr. Trocquet responded that specific information regarding Phases I and II of the interior and exterior renovations would be revised and included in the contract with precise details. Vice-Chairwoman Mount asked if Mr. Woods and his team would provide floor plan renderings to the board for review. Mr. Trocquet stated that complete floor plan rending of the entire building would not be required for Phase I, but renderings would be necessary for the restroom area. Chairman Campbell then inquired about the position of the food truck on the premises. Mr. Trocquet stated that he was unsure of the ventilation logistics of the food truck. The board then discussed their preference for the food truck inside the building. Board Member Reese explained the potential issues of having the food truck inside the building from an HVAC standpoint. Mr. Perkins questioned whether the board was getting too particular as the property owner regarding preferences such as the specific location of the food truck on the property. He emphasized that the focus should be on moving the project forward. Treasurer McDuffie then remarked that it was preferred aesthetically to have the food Page 2 of 4  truck inside the building, but the final decision could ultimately be up to Mr. Woods. Vice-Chairwoman Mount added that the Neighbors' team had already shown their creativity and believed they would develop great ideas for the project. Mr. Trocquet further discussed elements of the contract. He explained that most terms and conditions remained the same as in the original agreement. A revision that the board agreed upon was that the Development partner’s contribution of $100,000 in escrow funds should be put towards Phase I permanent improvements and not utilized towards the operations of the food truck. Board Member Reese inquired if the Town insured this building on their policy. Mr. Trocquet stated that the DDA had its policy with the Georgia Interlocal Risk Management Agency (GIRMA), which insured the building. Chairman Campbell inquired if any verbiage regarding a completion timeframe was included in the draft contract. Mr. Trocquet stated that the duration of the lease term was included but not the exact timeline dates. He added that the milestones for design were applied to Phases I and II. If there were any revisions to the timetable, the request would come before the board for approval. Mr. Perkins then inquired about a schedule to finalize and sign the contract so the public could have realistic project expectations. Mr. Trocquet stated that the board could decide on a timeframe. He queried what the board thought was reasonable for Mr. Woods to complete his contract review. It was agreed upon that 30 days would be given to Mr. Woods to review and obtain quotes from contractors. The board continued discussing lease payments and probable timelines for each project phase. Lease payments would start six months after the execution of the contract, which included a rent-free period during that time. Phase II (Full Completion) would last for a maximum of three years from the date of the execution of the agreement. The board agreed that the monthly rent for the premises would be $3,000 during Phase I and $6,000 during Phase II. Monthly rent payments would increase by 3% annually. Attorney Cox stated that those terms would be added to the contract. The initial term of the lease agreement, including both Phase I and Phase II with Mr. Woods would be for ten years from the date of execution of the contract. The board planned to approve the final contract at the September 9 meeting. A motion was made to authorize staff to draft a contract with the suggested revisions to Mr. Collins Woods of Neighbors Restaurant for the fire station redevelopment project. Motion made by Board Member Reese, Seconded by Treasurer McDuffie. Voting Yea: Chairman Campbell, Vice-Chairwoman Mount, Treasurer McDuffie, Board Member She, Board Member Johnson, Board Member Kaufman, Board Member Reese. IX. NEW BUSINESS Page 3 of 4 X. PUBLIC COMMENTS XI. STAFF COMMENTS Mr. Trocquet shared that the July First Friday event was canceled due to inclement weather. Ms. Owens (inaudible) stated from the audience that checks for Classic Canopies and Adiquest Music would be processed for 50% of the total cost. The total amount incurred from the cancellation was $732.50. XII. BOARD COMMENTS XIII. EXECUTIVE SESSION XIV. ADJOURNMENT A motion was made to adjourn. Motion made by Board Member Kaufman. Voting Yea: Chairman Campbell, Vice-Chairwoman Mount, Treasurer McDuffie, Board Member She, Board Member Johnson, Board Member Kaufman, Board Member Reese. The meeting adjourned at 9:57 a.m. By: Attest: Billy Campbell, Chairman Ciara Willis, Secretary Page 4 of 4