Downtown Development Authority - Events Subcommittee

TYRONE DOWNTOWN DEVELOPMENT AUTHORITY - EVENTS SUBCOMMITTEE MINUTES August 09, 2023 at 3:30 p.m. Jeni Mount, Vice-Chairwoman Brandon Perkins, Town Manager John Kaufman, Board Member Phillip Trocquet, Asst. Town Manager Nathan Reese, Board Member Ciara Willis, Secretary Adam She, Board Member E. Allison Ivey Cox, Town Attorney Absent: Brandon Perkins, Town Manager E. Allison Ivey Cox, Town Attorney Also Present: Billy Campbell, DDA Chairman Krista McClenny, Recreation Assistant Lynda Owens, Recreation Manager I. CALL TO ORDER II. INVOCATION III. PLEDGE OF ALLEGIANCE IV. PUBLIC COMMENTS: The first public comment period is reserved for non-agenda items. Comments are limited to three (3) minutes. Please state your name & address. Comments that require a response may not be answered during this time. The DDA or staff may respond at a later date. V. APPROVAL OF AGENDA A motion was made to approve the agenda. Motion made by Board Member Kaufman, Seconded by Board Member Reese. Voting Yea: Vice-Chairwoman Mount, Board Member She. VI. APPROVAL OF MINUTES 1. Approval of minutes from June 26, 2023. A motion was made to approve the minutes from June 26, 2023. Motion made by Board Member Kaufman, Seconded by Board Member Reese. Voting Yea: Vice-Chairwoman Mount, Board Member She. VII. PRESENTATIONS VIII. OLD BUSINESS Downtown Development Authority - Events Subcommittee Page 1 of 3 August 09, 2023 IX. NEW BUSINESS 2. Discussion regarding fundraising direction, events, and Founders Day presence. - DDA Members & Staff Ms. McClenny shared a slide show presentation of the Tyrone Recreation Department proposal for the 2024 Downtown Development Authority (DDA) First Fridays event season. Additionally, the Tyrone Recreation Department and the DDA would collaborate for another season on live entertainment, food trucks, and vendors for the upcoming season. The dates for the First Fridays events would take place at Shamrock Park on May 3rd, June 7th, July 5th, August 2nd, and September 6th. The visual proposal included musical performances and themed activities for each event. Ms. Owens shared a video sample of each proposed band, which included The Dickens, Glow Band, and Rock the Yacht. Mr. Trocquet explained that the DDA had an $8,000 budget for the current fiscal year's special program services line item. Additionally, the rental of equipment line item budget was $2,000, which included stage rentals. Therefore, the DDA would need to raise funds to cover the suggested concerts or reduce the number of performances. Board members then discussed fundraising ideas, such as merchandise sales, food sales, and downtown business card discounts. Vice- Chairwoman Mount suggested that the DDA sell snacks at September's First Friday event to generate funds. The members concurred with that idea. Board Member Kaufman left the meeting at 4:22 p.m. Mr. Trocquet inquired about the expenditures for the first proposed event. Ms. Owens stated that the band's fee would be approximately $2,000. Vice-Chairwoman Mount questioned whether the DDA could save money by hiring a DJ instead of a band performance. Ms. McClenny emphasized that the ideas were tentative and could be changed if the authority had other recommendations. Ms. Owens mentioned that the town-owned stage was recently damaged in a storm. Therefore, the DDA would need to use Aabby's stage or rent a stage to accommodate band members for the upcoming season. Board Member Reese suggested he could lend the DDA his trailer for band performances if needed. The 2024 First Fridays schedule would go before the Board for approval at an upcoming regular meeting. X. PUBLIC COMMENTS XI. STAFF COMMENTS XII. BOARD COMMENTS XIII. EXECUTIVE SESSION XIV. ADJOURNMENT Page 2 of 3  A motion was made to adjourn. Motion made by Board Member She. Voting Yea: Vice-Chairwoman Mount, Board Member Kaufman, Board Member Reese. The meeting adjourned at 4:34 p.m. By: Attest: Jeni Mount, Chairwoman Ciara Willis, Secretary Page 3 of 3